Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
Program Name: The Parent Resource Place RCDT Number: 00-000-0000-00
PICC/PIQRI
HOVRS A+
Date: 10-10-15
Date: 10-10-15
Fiscal Year: 2016
Prevention Initiative Compliance Checklist (PICC)
PI Compliance
Checklist
Number
1
Identification of the
prevention initiative
program framework.
2
Identification of the
program model
implemented for
parent education.
Non-Compliance Issue
(All PI Programs)
Action Steps/Resources/
Professional Development to
address issues
(1.2.1, 1.2.2) The program does
not have a valid documented
reason for offering limited
services in the summer months.
1. The supervisor will develop a
budget that will be sufficient
enough to deliver full year (12
month services) as defined by our
chosen program model.
2. The program will write for more
funds during the next ISBE PI
competitive application to be able
to implement full year (12 month
services).
(2.1) The program has not
identified and implemented an
evidence-based program model
for parent education.
1. The supervisor will research
home visiting program models
implemented in Illinois. (e.g. Baby
TALK, Parents as Teachers)
2. The supervisor will instruct staff
on how to register for chosen
program model training through
the Ounce of Prevention Fund or
Baby TALK. (as soon as possible)
3. The supervisor and all
applicable staff will attend the
program model training(s),
including administrators,
supervisors, home visitors,
Illinois State Board of Education
Person
Responsible
Follow Up – to be completed in subsequent years
Timeline
In Process
Action Step Update
1
January
2017
1, 2
Jane Jones,
Program
Supervisor
1, 2, 3, 4, 5
Jane Jones,
Program
Supervisor
2, 3, 4, 5
Home
Visitors and
any other
staff that
need
training
Early Childhood Division
2
When the
next
competitive
RFP is
released by
ISBE
1, 2
November
2015
3
January
2016
4, 5
February
2016
September 2015
Met
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
3
Identification of the
program’s fidelity to
program model.
(3.1) The program has not
completed the process for
obtaining the program model
evidence of fidelity/quality.
(4.1.1) Program mission
statement was not publically
available
1. The program will revise the PI
program brochure, parent
permission forms, and the
Individual Family Service Plan
(IFSP) forms to include the
program mission statement.
2. The program will post the
program mission statement in the
room program groups are
facilitated.
(5.1) The program does not
(5.1) 1. The supervisor will
4
Program has a
mission statement
based on shared
beliefs developed
cooperatively by
parents/guardians,
families, staff
members, and
community
representatives.
5
Program will not
intake/screening staff, etc. (as
soon as possible)
4. The supervisor will meet with
staff to talk about program
implementation and expectations
and develop a shared
understanding among staff.
5. The program will implement the
chosen program model with
fidelity.
1. The supervisor will contact the
program model technical
assistance (TA) specialist through
the Ounce of Prevention Fund or
Baby TALK (as applicable) and
learn more about how to prepare
for the program model process for
fidelity/quality.
2. The supervisor will make a plan
with the TA specialist that will
include action steps to prepare for
the process and timelines to
complete the process.
Illinois State Board of Education
1, 2
Jane Jones,
Program
Supervisor
1, 2
Dan Smith,
Program
Support
Staff
1, 2
Jane Jones,
Program
Supervisor
(5.1) 1, 2
Early Childhood Division
1
January
2016
2
June 2016
January
2016
(5.1) 1, 2
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
collect any fees from
parents/guardians
and their children
who are enrolled for
participation.
have evidence fees are not
collected for program
participation
(5.2) The program does not
have a system in place for
reimbursing families for
childcare and transportation,
when applicable.
Illinois State Board of Education
develop a policy stating “All
services and materials provided by
Prevention Initiative program will
be provided free of charge and the
family will never be charged for
participation” and add it to the
Program Policy and Procedure
Manual.
2. A statement will be added to
the program brochure that
explains the “no fees for
participation” policy.
Jane Jones,
Program
Supervisor
(5.2) 1. The supervisor will develop
a system for reimbursing families
for childcare and transportation
during parent workshops.
2. The supervisor will develop
procedures for staff to implement
to reimburse families for childcare
and transportation which includes
forms for staff and parents to sign.
Mileage will be based on actual
miles driven and reimbursement
will be based on the Illinois State
rate.
3. The program supervisor will
train staff how to implement the
new policy and procedures.
4. The program staff will review
the newly implemented system
after feedback is gathered during
staff meetings and administrative
supervision meetings for six
months. Revisions will be
implemented as needed.
(5.2) 1, 2,
3, 4
Jane Jones,
Program
Supervisor
1,2 Dan
Smith,
Program
Support
Staff
January
2016
(5.2) 1, 2
January
2016
3, 4
June 2016
2
Dan Smith,
Program
Support
Staff
3, 4
All staff
Early Childhood Division
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
6
Program employs
qualified staff in
accordance with
program model being
implemented.
7
Program has
developed policies
and procedures.
(6.4) The program does not
implement reflective
supervision.
(7.1) The program does not
have written policies to provide
guidance for staff to comply
with mandated reporting laws
for child abuse and neglect.
Illinois State Board of Education
1. The program administrator and
supervisor (as applicable) will
participate in the Reflective
Supervision training provided by
the Ounce of Prevention Fund.
2. The program supervisor will
provide reflective supervision
according to the chosen program
model. (e. g. Parents as Teachers.
Each month, parent educators
working more than .5 FTE
participate in a minimum of two
hours of individual reflective
supervision and a minimum of two
hours of staff meetings. Parent
educators working .5 FTE or less
participate in a minimum of one
hour of reflective supervision and
two hours of staff meetings. This
information will be documented.)
3. The program supervisor will
request technical assistance
support from the Ounce of
Prevention Fund or Baby TALK (as
applicable) to implement
reflective supervision.
1. The program will develop
written policies and procedures to
help staff understand how to
comply with mandated reporting
laws for child abuse and neglect
and add them to the Program
Policies and Procedures Manual.
The guidance will include the online training, Recognizing and
Reporting Child Abuse: Training for
1, 2 ,3
Jane Jones,
Program
Supervisor
2
All staff
1, 2, 3
Jane Jones,
Program
Supervisor
3
All Home
Visitors
Early Childhood Division
1, 2
December
2015
3
June 1,
2016
1
January
2016
2
February
2016
3
February
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
8
Eligibility screening
procedures include all
required
documentation and
are found in each
child's file as
applicable.
(8.5) The program does not
utilize the weighted eligibility
system developed by the
program to enroll children. The
program does not enroll
children based on having the
most points on the weighted
eligibility criteria measure.
(8.6) The program does not
utilize the weighted eligibility
system developed by the
program to prioritize children
on the waiting list.
Illinois State Board of Education
Mandated Reporters.
https://mr.dcfstraining.org/UserA
uth/Login!loginPage.action
2. The program supervisor will
train staff how to implement the
new policies and procedures.
3. The program will implement the
policies and procedures and
gather feedback over the next 12
months during staff meetings and
administrative and reflective
supervision meetings. Revisions
will be implemented as needed.
(8.5, 8.6) 1. The program will
develop a centralized enrollment
system and utilize the weighted
eligibility criteria measure and
align the parent interview form.
(PIIM Pages 23-27, 430-433) The
program will account for all
children screened and prioritize
them on an enrollment list or
waiting list based on screening
results generated on the weighted
eligibility criteria measure. The
program supervisor will assign
families as applicable. Policies and
procedures will be developed and
added to the Policies and
Procedures Manual.
2. The program supervisors will
train staff on how to implement
the policies and procedures.
3. The program will implement the
policies and procedures and
gather feedback over the next 12
2017
(8.5, 8.6)
1, 2, 3
Jane Jones,
Program
Supervisor
2, 3
All staff
Early Childhood Division
(8.5, 8.6)
1
January
2016
2 February
2016
3
February
2017
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
9
The program adheres
to the program model
recommended
frequency and
intensity of services.
(9.3.1) The program does not
offer groups monthly.
10
Developmental
screening procedures
include all required
documentation. The
program uses a
research-based
developmental
screening instrument
and activities that
measure all aspects of
the child’s
development.
11
Developmental
monitoring
procedures include
immunization and
(10.1.9) The program does not
have a procedure to document
that the child’s developmental
screening results are shared
with parents.
(11.5, 11.5.1) The program does
not have evidence authentic
assessment is being used to
guide instruction and the
Illinois State Board of Education
months during staff meetings.
Revisions will be implemented as
needed.
1. The program will plan 12
groups. One group will be
provided each month for 12
months. The groups will be
available for all participants to
attend. Transportation will be
available to families if needed.
Onsite childcare will be offered
during parent workshops.
6 Groups will be parent child
interactions (offered every other
month)
6 Groups will be parent workshops
(offered every other month)
1. The program will develop
written procedures and revise
current forms to support the
implementation of sharing
screening results with parents.
2. The supervisor will train staff
how to implement the procedures
and complete the revised forms.
3. The program will implement the
procedures and gather feedback
over the next 6 months during
staff meetings and administrative
supervision chart reviews.
Revisions will be implemented as
needed.
(11.5, 11.5.1) 1. The program will
develop policies and procedures to
support implementation of
documenting how authentic
1
Jane Jones,
Program
Supervisor
1 Kim Li
Home
Visitor and
Group
Facilitator
1, 2, 3,
Jane Jones,
Program
Supervisor
2, 3,
All staff
(11.5,11.5.1)
1, 2, 3
Jane Jones,
Program
Early Childhood Division
1 December
2015
1
January
2016
2
February
2016
3
August
2017
(11.5,
11.5.1)
January
2016
1
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
well child visit
updates and hearing
and vision screenings.
The program
implements
developmental
monitoring using a
research-based
screening instrument
and activities that
measure all aspects of
the child’s
development.
Evidence appears in
each child’s/family’s
file.
Individual Family Service Plan
(IFSP).
12
(12.1.2, 12.2.1) The program
does not update the Family
Centered Assessment (FCA) or
the Individual Family Service
Plan (IFSP) at least every six
months.
The program partners
with families to
complete a researchbased Family
Centered Assessment
and an Individual
Family Service Plan
Illinois State Board of Education
assessment is being used to guide
instruction and the IFSP (goal
planning) when applicable. The
procedures will include sharing the
child developmental screening
results with parents then working
with parents to decide which
developmental domains they
would like to focus planned
activities around. This will be
documented on the visit record. If
the screening suggests the child
needs to be monitored or referred
for further screening, this will be
noted on the visit record and
recorded on the IFSP. Sample
language will be part of the
guidance.
2. The supervisor will train staff
how to implement the new
policies and procedures and how
to complete the visit record or
IFSP.
3. The program will implement the
policies and procedures and
gather feedback over the next 12
months during staff meetings and
administrative supervision file
reviews. Revisions will be
implemented as needed.
(12.1.2, 12.2.1) 1. The program
will develop policies and
procedures to support
implementation of updating the
FCA and IFSP at least every 6
months.
Supervisor
2, 3
All Home
Visitors
(12.1.2,
12.2.1)
1, 2, 3
Jane Jones,
Program
Supervisor
Early Childhood Division
2 February
2016
3
February
2017
(12.1.2,
12.2.1)
January
2016
1
2 February
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
that will guide
programming.
13
The program is
implementing a
research-based
curriculum for parent
education that is
aligned with the
Illinois Early Learning
Guidelines.
(13.2, 13.3) The program is not
documenting references to the
IELGs in visit plans or group
lesson plans.
14
The program offers
appropriate parent
education and
involvement services
that address specific
areas of instruction.
(14.6) The program is not
offering parent education on
the prevention of child abuse
and neglect.
Illinois State Board of Education
2. The supervisor will train staff
how to implement the new
policies and procedures.
3. The program will implement the
policies and procedures and
gather feedback over the next 12
months during staff meetings and
administrative supervision chart
reviews. Revisions will be
implemented as needed.
(13.2, 13.3) 1. The program will
develop policies and procedures to
guide staff as they implement the
IELGs and document
implementation. ISBE suggested
IELG reference guide:
http://www.isbe.net/earlychi/pdf/
prevention-intiative/ielgreferences.pdf
2. The supervisor will train staff
how to implement the new
policies and procedures.
3. The program will implement the
policies and procedures and
gather feedback over the next 12
months during staff meetings and
administrative supervision file
reviews and group agenda
reviews. Revisions will be
implemented as needed
1. The program will download the
Futures without Violence
Curriculum
http://www.futureswithoutviolenc
e.org/home-visitation/.
2. The supervisor and home
2, 3
All Home
Visitors
(13.2, 13.3)
1, 2, 3
Jane Jones,
Program
Supervisor
2, 3
All Home
Visitors
1, 2, 3, 5
Jane Jones,
Program
Supervisor
2, 3,4,5
All Home
Early Childhood Division
2016
3
February
2017
(13.2, 13.3)
1
January
2016
2 February
2016
3
February
2017
1
November
2015
2
March
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
15
Identification of
research-based
supplemental
curricula and services
being implemented.
These curricula are
aligned with the
Illinois Early Learning
Guidelines.
(15.5, 15.6) The program is not
documenting references to the
IELGs in visit plans or group
lesson plans.
Illinois State Board of Education
visitors will participate in the FWV
training offered by the Ounce of
Prevention Fund.
3. The supervisor and home
visitors will meet to discuss how
the program will implement the
FWV curriculum.
4. The program will implement the
FWV curriculum.
5. The program will gather
feedback from staff and families at
two intervals over a 12 month
period to determine the success of
the implementation. At 6 months
and 12 months families and staff
will be asked to complete a
survey. Revisions will be
implemented as needed.
(15.5, 15.6) 1. The program will
develop policies and procedures to
guide staff as they implement the
IELGs and document
implementation. ISBE suggested
IELG reference guide:
http://www.isbe.net/earlychi/pdf/
prevention-intiative/ielgreferences.pdf
2. The supervisor will train staff
how to implement the new
policies and procedures.
3. The program will implement the
policies and procedures and
gather feedback over the next 12
months during staff meetings and
administrative supervision file
reviews and group agenda
Visitors
2016
3,4
April 2016
5
April 2017
(15.5, 16.6)
1, 2, 3
Jane Jones,
Program
Supervisor
2, 3
All Home
Visitors
Early Childhood Division
(15.5, 15.6)
1
January
2016
2 February
2016
3
February
2017
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
16
Program has
developed a
comprehensive,
utilized referral
system to ensure
families are referred
to community
resources and
services as applicable.
17
The program has a
plan that guides
collaboration with
other programs in the
community that are
concerned with the
education, welfare,
safety and health of
young children.
(16.2.1) The program does not
have a common practice of
beginning transition plans at 2
years, 6 months for scheduled
transitions (such as from a B-3
to a 3-5 program).
(17.1, 17.1.1, 17.1.2, 17.1.3,
17.1.4) The program does not
have a written plan that
outlines how the program will
coordinate with other programs
in the area. (Education, welfare,
health, and safety are not
addressed at this time.)
Illinois State Board of Education
reviews. Revisions will be
implemented as needed
1. The program will develop
written policies and procedures to
support the implementation of
transition activities beginning at 2
years, 6 months. The policies and
procedures will include what
specific activities should occur and
when they should occur. Forms
will be developed to support this
process.
2. The supervisor will train staff
how to implement the policies and
procedures and complete the
newly created forms.
3. The program will implement the
policies and procedures; and the
supervisor will check in with the
staff for 12 months during staff
meetings, administrative
supervision file reviews and
reflective supervision. Revisions
will be implemented as needed.
1. The program will form a
workgroup to develop a written
plan that explains how the
program will coordinate with
other programs in the area. These
may include, but are not limited
to, PI programs, PFA programs,
Early Head Start, Head Start, Child
Care Centers, Early Intervention,
Special Education Services, Public
Aid, WIC, Public Health
Department, Hospitals, Easter
1, 2, 3
Jane Jones,
Program
Supervisor
1
Dan Smith,
Program
Support
Staff
2, 3
All Home
Visitors
1
All Staff
1, 2, 3, 4, 5
Jane Jones,
Program
Supervisor
Early Childhood Division
1
January
2016
2 February
2016
3
February
2017
1
November
2015
2
January
2016
3 February
2016
4
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
Seals, Physicians that accept the
medical card, Red Cross, local
mental health providers, Local
Child Care Resource and Referral
program, domestic violence
shelter, Crisis Nursery, University
of Illinois Cooperative Extension,
American Heart Association, public
libraries, YMCA/YWCA, Boys and
Girls Clubs, homeless shelters,
public housing, police and fire
departments, GED providers,
community colleges, universities,
English Language Learner
programs, professional
development providers, Illinois
State Police Car Seat Checks,
community businesses, substance
abuse treatment programs, food
banks, and faith-based entities.
The program will address the
following categories: education,
welfare, health, safety.
2. The program supervisor will
create the written plan based on
the work of the workgroup.
3. The program supervisor will
review the current MOUs and
make sure they reflect the plan
that has been developed.
4. The program supervisor will
develop policies and procedures to
guide the yearly update of the
plan.
5. The program supervisor will
provide an overview of the policies
and procedures, the plan, and
Illinois State Board of Education
Early Childhood Division
March 2016
5
April 2016
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
relevant MOUs at a staff meeting.
18
Program has a written
annual program
evaluation and
continuous quality
improvement plan.
19
The program
conducts staff
development
assessments and
ongoing professional
development.
(18.1) The program does not
have an annual program
evaluation that includes a
service description and
outcomes.
(19.1) The program does not
have written policies and
procedures to guide staff
assessment regarding
professional development (PD)
or PD activities and plans.
Illinois State Board of Education
1. The program will plan to
develop a written annual program
evaluation for FY16. The program
will collect and use the following
sources of information: MIS Data,
family surveys, staff surveys, the
chosen model’s annual program
report, ISBE Prevention Initiative
locally created logic model (PIIM
Pages 15-19), and
anecdotal/qualitative information
from staff. It will be available by
June 30, 2016 and will include the
program service descriptions and
outcomes.
2. In FY17 the program will
develop the written annual
evaluation from MIS Data, family
surveys, staff surveys, the chosen
model’s annual program report,
and the chosen model’s SelfAssessment. It will be available by
June 30, 2017 and will include the
program services’ descriptions
and outcomes.
3. The program will develop
written policies and procedures to
guide the annual report process.
1. The supervisor will develop
written policies and procedures to
guide staff PD assessment and
procedures for accessing needed
PD activities. The policies will
include the number of times per
year assessment will take place,
1, 2
All Staff
1, 2, 3
Kim Lee,
1
June 2016
Program
Administrator
2
June 2017
1, 2, 3
Jane Jones,
Program
Supervisor
3
March 2016
1, 2
Jane Jones,
Program
Supervisor
1
November
2015
2
All staff
Early Childhood Division
2
January
2016
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
PI Compliance
Checklist
Number
Non-Compliance Issue
(Center-Based and Family
Literacy Only)
the forms to be completed, and
the person/people responsible for
staff assessment. The program will
implement guidance from the
program model implemented.
2. The program will implement
the new staff professional
development procedures and
plans during the December
reflective supervision meetings.
Action Steps/Resources/
Professional Development to
address issues
Person
Responsible
Follow Up – to be completed in subsequent years
Timeline
In Process
Action Step Update
20
Identification of
licensure and
standards as
applicable.
21
The program is
implementing a
research-based childcentered curriculum
that is aligned with
the Illinois Early
Learning Guidelines.
22
The program adheres
to the program
model-recommended
frequency and
intensity of services.
23
There is evidence for
regular
communication.
24
Family Literacy:
Identification of the
adult education
offered.
Illinois State Board of Education
Early Childhood Division
September 2015
Met
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
___________________________________________
Authorized Official’s Electronic Signature
_____________________________________
Title
____________
Date
The authorized representative of the applicant who will affix his or her digital signature above certifies that he or she has read, understood and will comply with all of the
provisions of the FY15 (Pilot) or FY16 (Limited Implementation) Continuous Quality Improvement Plan. The person approving this FY15 (Pilot) or FY16 (Limited
Implementation) Continuous Quality Improvement Plan hereby certifies and assures the Illinois State Board of Education that the person submitting the document on behalf of
the applicant has the necessary legal authority to do so.
Prevention Initiative Quality Rating Instrument (PIQRI)
Non-Compliance Issue
(All PI Programs)
PIQRI Section
Action Steps/Resources/
Person
Professional Development to
Responsible
address issues
Home Visitor Staff Qualifications
Timeline
In Process
A1
Education and
professional
experience
Not Scored for ISBE Monitoring
A2. 3. Home visitors need to
consistently focus on parentchild relationships, even when
assisting families in other areas
or dealing with crisis situations.
A2
Promotion of child
development and
well-being
A3
Working with families
A3. 2. Home Visitors need to
communicate with families
using tones, gestures, and
interactions that imply mutual
competence.
Illinois State Board of Education
Action Step Update
Not Scored for ISBE
Monitoring
Not Scored for ISBE Monitoring
1. The supervisor will plan a series
of 3 professional development
experiences for staff that include
where to find information in the
chosen curriculum and the Parent
Resource Library, mock scenarios,
role play, and discussion.
2. The supervisor will check-in
with staff during staff meetings
and reflective supervision for at
least 6 months.
1. The supervisor will implement a
book study: Developmental
Parenting: A Guide for Early
Childhood Practitioners by Lisa K.
Boyce and Lori A. Roggman.
The book study will last 8 months
Follow Up – to be completed in subsequent years
1, 2
Jane Jones,
Program
Supervisor
1, 2
All staff
1, 2, 3, 4
Jane Jones,
Program
Supervisor
1, 2, 3, 4
Early Childhood Division
1
January
2016
2
June 2016
1
November
2016
2
February –
September 2015
Met
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
A4. 2. Home visitors need to
have a comprehensive
understanding of community
resources and capacity, and
have established working
relationships with staff at
various agencies. Home visitors
help families access available
resources.
A4
Referrals and followup
B1
Program recruitment
and enrollment
B1. 4. Home Visitors are not
initiating regularly scheduled
home visits with a reasonable
amount of time after
enrollment. Regularly
scheduled visits should begin at
least within one month (or
sooner) from the time of
Illinois State Board of Education
and the home visitors will meet
All Staff
monthly.
2. The supervisor will check in with
staff during staff meetings and
reflective supervision.
3. The supervisor will schedule an
opportunity to practice
conversations through role play
midway through the book study
and at the end of the book study.
4. The supervisor will observe
home visits with all home visitors.
1. The program will update the
1, 2, 3
current program resource guide.
Jane Jones,
2. The program will review the
Program
services of 4 programs at each
Supervisor
staff meeting throughout the fiscal
year to make sure staff has
1, 2, 3
accurate and applicable
Dan Smith,
information regarding community
Program
resources. Staff will share their
Support
contacts and discuss referral
Staff
procedures.
3. The program will facilitate a
1, 2, 3
local community meet and greet
All Staff
for community agencies to
network and share resources.
Program Service Delivery
1. The PI supervisor will review
1, 2, 3, 4. 5
the current policies and
Jane Jones,
procedures with all staff.
Program
2. The PI supervisor will follow up Supervisor
with assigned staff regarding all
new families enrolled in the
program during administrative and 1, 2, 5
reflective supervision for at least 6 Home
Early Childhood Division
September
2017
3
August
2017
4
October
2017
1, 2, 3
July 2016
1
November
2015
2
May 2016
3
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
enrollment.
B2
Prenatal Enrollment
B3
Frequency and length
of service
months to learn more about the
issues involved with scheduling
visits.
3. The supervisor will review and
revise policies and procedures if
needed then provided a new
training.
4. The supervisor will begin a new
documentation system to chart
when families begin receiving
regularly scheduled visits.
5. The supervisor will review the
results with staff at least every six
months or as needed.
Not Scored for ISBE Monitoring
Not Scored for ISBE Monitoring
B3. 2. Percentage of intended
home visits completed does not
indicate quality, as defined on
the PIQRI.
1. The supervisor will review the
definition of completed home
visits as defined by the program
model with the staff. The
supervisor will provide
information on the current status
of completed home visits by the
program and explain the goal of
the program. The supervisors will
set reasonable goals for the
program to strive for including
timelines.
2. The supervisor will develop a
tracking system to chart
completed home visits and update
it monthly.
3. The supervisor will review the
status of completed home visits
with each home visitor during
administrative supervision at least
Illinois State Board of Education
Visitors
June 2016
4
November/
December
2015
5
July 2016
Not Scored for ISBE
Monitoring
1, 2, 3, 4
Jane Jones,
Program
Supervisor
1, 3, 4
Home
Visitors
Early Childhood Division
1
November
2015
2
December
2015
3
July 2016
4
July 2016
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
B4
Family outreachinvolvement
B4. 3. The program does not
offer family involvement
beyond home visits and family
events.
Illinois State Board of Education
monthly.
4. The supervisor will provide
updates on the program’s status
of completed home visits during
staff meetings at least every 3
months.
1. The supervisor will research
how to engage families beyond
the home visits and family events
including accessing training and
technical assistance.
2. The supervisor and home
visitors will attend the Ounce of
Prevention Training Fund training
called Home Visiting Program
Strategies.
3. The program supervisor and
assigned home visitor will plan
and implement a program parent
council that will be involved in
program planning and evaluation.
Program parents will be invited to
join the established program
board.
4. The supervisor will provide
home visitors information during a
staff meeting on how to engage
families beyond home visits and
family events by individualizing
parent engagement based on the
needs of the family and
opportunities in the community.
The home visitors will also be
provided opportunities to provide
ideas and discuss opportunities.
5. The supervisor will provide
1
November
2015
1-6
Jane Jones,
Program
Supervisor
3
Tiffany Lane,
Home
Visitor
2, 4, 5
Home
Visitors
Early Childhood Division
2
January
2016
3
March 2016
4
February
5
March 2016
– March
2017
6
March 2017
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
B5
Transition plans
B5.1 Program has informal and
insufficient policies and
procedures for transitions
Illinois State Board of Education
support and elicit feedback during
staff meetings and administrative
and reflective supervision.
6. The supervisor will evaluate
data at six months and one year
and make changes as needed.
1. The program supervisor will
research Best Practices regarding
Transition Plan policy and
procedures.
2. The program supervisor will
draft Transition Plan Policies and
Procedures.
3. The program supervisor will
seek feedback from applicable
community collaborators and
discuss the development of MOUs.
4. The program supervisor will
seek feedback from program staff.
5. The program supervisor will
finalize the Transition Plan Policies
and Procedures.
6. The program supervisor will
draft and execute MOUs with
applicable community
collaborators.
7. The program supervisor will
provide the final version of the
Transition Plan Policies and
Procedures and provide
appropriate training to staff.
8. The program supervisor will
check in on the implementation of
the Transition Plan Policies and
Procedures during staff meetings,
administrative supervision and
1
January
2016
2
February
2016
3
March
2016
1-8
Jane Jones,
Program
Supervisor
3,7,8
All Staff
Early Childhood Division
4
March
2016
5
May
2016
6
June
2016
7
June
2016
8
July 2016 –
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
reflective supervision.
C1
Program model
C2
Program content
emphasizes child
development and
well-being
C1. 3. Home visitors cannot
link their work to specific
program outcomes.
C2. 2. Materials. The program
does not have sufficient
materials regarding health and
safety.
Illinois State Board of Education
Program Characteristics
1. The program supervisor will
provide the chosen program
model logic model and the
program’s logic model to the staff
at a staff meeting. The program
supervisor will walk the staff
through the logic models. Staff
will have a discussion about how
1, 2
the interactions they have with
Jane Jones,
families and the activities they
Program
engage in with each family, result
Supervisor
in successful family and program
outcomes. The program
1, 2
supervisor will provide examples
All Staff
then ask the staff to provide
examples.
2. The supervisor will work with
each staff member during
reflective supervision to address
any questions or
misunderstandings regarding the
logic models or projected
outcomes.
1. The program supervisor will
1, 2, 3
share some resources for health
Jane Jones,
and safety materials with the staff
Program
and ask them for feedback. The
Supervisor
supervisor will order health and
safety materials.
1, 2, 3
2. The supervisor will train staff
Home
on how to incorporate the new
Visitors
health and safety materials into
home visits and group meetings.
3. The supervisor will follow-up
Early Childhood Division
June 2017
1
December
2015
2 July 2016
1
November
2015
2
January
2016
3 July 2016
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
C3
Program emphasizes
strong working
relationships with
families
C4
Services tailored to
family strength and
C3. 2. Home visitor caseloads
are too large for staff to provide
intensive services.
C4. 1. The program does not
implement a family needs
Illinois State Board of Education
with staff to understand how the
new materials are being
implemented and received by
families. More training or changes
in materials will be made as
applicable.
1. The supervisor will review the
caseloads of all home visitors and
compare them to the suggested
caseload sizes of the chosen
program model and when
applicable, caseload leveling
system. The supervisor will
reevaluate the program caseload
and begin to use the caseload
leveling systems suggested by the
program model.
2. The program supervisor will
implement caseload changes as
families exit the program. When
the program is at the ideal
program caseloads, the supervisor
will allocate newly enrolled
families based on the chosen
program model leveling system.
3. The program supervisor will
write policies and procedures
regarding the program caseloads
and implementation of the chosen
program model leveling system.
4. The program supervisor will
train all staff on the program
changes including policies and
procedures.
1. The supervisor will look at the
Ounce of Prevention Fund
1, 2, 3, 4
Jane Jones,
Program
Supervisor
3, 4
All Staff
1
December
2015
2
July 2016
3
January
2016
4
February
2016
1–6
Jane Jones,
Early Childhood Division
1, 2
November
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
needs
D1
Management and
staff supervisors
D2
Leadership practice
assessment.
Not Scored for ISBE Monitoring
D2. 1. The supervisor has
limited experience in program
planning therefore needs to
Illinois State Board of Education
professional development offered
to find training on the applicable
Family Centered Assessment.
2. The supervisor will inform the
home visiting staff of the next
appropriate training and ask each
home visitor to register in the
training.
3. The supervisor and home
visitors will attend the training.
4. The supervisor will write
policies and procedures regarding
the implementation of the Family
Centered Assessment tool. The
supervisor will access Ounce of
Prevention Fund or Baby TALK (as
applicable) technical assistance as
needed.
5. The supervisor will discuss an
implementation plan of the Family
Centered Assessment with home
visitors as the staff meeting
following the training that
includes the newly written policies
and procedures.
6. The supervisor will follow-up
with staff at staff meetings and at
administrative and reflective
supervision. Revisions will be
made as needed.
Program
Supervisor
2, 3, 5, 6
Home
Visitors
2015
3
January
2016
4
February
2016
5
March 2016
6
March 2016
– March
2017
Not Scored for ISBE Monitoring
1. The supervisor will attend
core/foundational and supervisor
or management training offered
1, 2, 3
Jane Jones,
Program
Early Childhood Division
1
January
2016
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
engage in program planning
skill development.
D3
Work environment
D4
Written policies and
D3. 2. The program staff
indicates morale is low.
D4. 2. The program does not
Illinois State Board of Education
by the program model.
2. The supervisor will contact the
assigned Ounce of Prevention
Fund or Baby TALK technical
assistance specialist to obtain
support until they become a more
seasoned program supervisor.
3. The supervisor will participate
in the program model learning
community offered regularly in
Illinois.
1. The supervisor will research
how to maintain high moral in the
workplace.
2. The supervisor will inquire
about the issues causing low
morale in the current program
workplace and ask staff to provide
suggestions about how to address
the issues.
3. The supervisor will contact the
Ounce of Prevention Fund or Baby
TALK technical assistance
specialist to obtain support
throughout dealing with this issue,
including developing an action
plan.
4. The supervisor will begin to
have team meetings that focus on
work assignments that emphasize
coordination and collaboration of
staff.
5. The supervisor will set up a
time to celebrate the
accomplishments of the staff.
Supervisor
1. The administrator and
1
2
November
2015
3
July 2016
1, 2, 3, 4, 5
Jane Jones,
Program
Supervisor
2, 4, 5
All Staff
Early Childhood Division
1
November
2015
2, 3
December
2015
4, 5
June 2016
1
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
guidelines for
program
administration
D5
Supervision
D6
Community
partnershipsResource Networks
have a system for reviewing
policies and procedures or
documenting the completion of
this activity.
D5. 1. The program offers
weekly supervision but does not
track or monitor the individual
supervision sessions.
D6. 2. The program needs to
develop formalized
relationships with school
districts and community/public
service providers to be able to
provide comprehensive services
to the children and families
served. A system for sending
and receiving referrals needs to
be included in our formalized
agreements.
Illinois State Board of Education
supervisor will develop policies
and procedures that will include
the introduction or review of the
policies and procedures manual
with staff and a way to document
that each staff member
participated in this activity.
1. The supervisor will research if
any guidance is available from the
program model regarding tracking
and monitoring of administrative
or reflective supervision.
2. The supervisor will develop a
documentation system that will
track and monitor weekly
supervision.
3. The supervisor will implement
the documentation system with
staff.
4. The supervisor and
administrator will evaluate the
system at three months, six
months, and one year and revise
as needed.
1. The supervisor will join local
Early Childhood collaboration(s) in
the community.
2. The supervisor will contact the
local school districts and service
providers they regularly interact
with and develop formalized
written agreements (MOU),
including Early Head Start/Head
Start and other Birth to Three
Home Visiting Programs.
3. The program supervisor will
Kim Lee,
Program
Administrator
December
2015
1
Jane Jones,
Program
Supervisor
1 , 2, 3, 4
Jane Jones,
Program
Supervisor
1, 4
Kim Lee,
Program
Administrator
3
All Staff
1 , 2, 3, 4
Jane Jones,
Program
Supervisor
3
All Staff
Early Childhood Division
1
December
2015
2
January
1016
3
February
2016
4
February
2017
1
December
2015
2
March
2016
3
April
2016
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
review each of these MOUs with
the program staff, including the
system for sending and receiving
referrals.
4. The supervisor will develop
policies and procedures for
reviewing the MOUs at least
annually with the local school
districts and service providers.
E1
Program monitoring
E2
Staff monitoring
E1. 1. The program has minimal
data regarding family
functioning and program
implementation.
E2. 1. The program does not
have professional development
plans for every staff member
(including management and
home visiting staff) that are
reviewed and updated every 6
Illinois State Board of Education
1. The supervisor will research
home visiting Management
Information Systems (e.g. Baby
Tech, Penelope, and Visit Tracker)
and purchase services to
implement an online management
information system (MIS).
2. The program will develop a
logic model as suggested in the
Prevention Initiative
Implementation Manual on PIIM
pages 15 – 20. The supervisor will
include the staff in the
development of the model.
3. The program will develop
policies and procedures to guide
the plan, implement, review,
revise process (plan, do, check,
action) including
timeframes/schedules.
1. The supervisor will make sure
the professional development
planning policies and procedures
of the agency are implemented.
The agency policies include
documenting goals and recording
4
June 2016
1 , 2, 3
Jane Jones,
Program
Supervisor
2
All Staff
1 , 2, 3
Jane Jones,
Program
Supervisor
3
Early Childhood Division
1
February
2016
2
June 2016
3
June 2016
1
December
2015
2
November
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
months.
E3
Outcome
measurement
E3. 2. The program does not
develop an annual formal
report that includes: the
progress of child or family
outcomes, success and
challenges. The program does
not share information about the
program. The program does not
use the data for Continuous
Quality Improvement (CQI.) The
program needs to include
specific outcome goals in
reports and CQI plans.
Illinois State Board of Education
progress toward these goals and
schedules for developing and
reviewing the staff Professional
Development Plans.
2. The supervisor will develop a
tracking system to ensure
professional development plans
are reviewed and updated at least
every 6 months.
3. The supervisor will make sure
all staff members have a
Professional Development Plan as
defined by the agency and
suggested by the program model
immediately. The supervisor will
obtain technical assistance from
the Ounce of Prevention Fund or
Baby TALK (as applicable) as
needed.
1. The program will plan to
develop a written annual program
evaluation for FY16. The program
will collect and use the following
sources of information: MIS data
from the online data system,
family surveys, staff surveys, the
chosen model’s annual program
report, the updated ISBE
Prevention Initiative locally
created logic model (PIIM Pages
15-19) May/June 2016, and
anecdotal and qualitative
information from staff. It will be
available by June 30, 2016 and will
include program service
descriptions, the progress of child
All Staff
2015
3
November
2015
1, 2
All Staff
1, 2, 3
Kim Lee,
1
June 2016
Program
Administrator
2
June 2017
1, 2, 3
Jane Jones,
Program
Supervisor
3
March 2016
Early Childhood Division
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
and family outcomes, the
successes and challenges of the
families and program, and specific
outcome goals.
2. In FY17 the program will
develop the written annual
evaluation from MIS Data from
the on-line data system, family
surveys, staff surveys, the chosen
model’s annual program report,
the updated ISBE Prevention
Initiative locally created logic
model (May/June 2017) and the
chosen model’s Self-Assessment.
It will be available by June 30,
2017 and will include the program
services descriptions and
outcomes.
3. The program will develop
written policies and procedures to
guide the annual report process.
HOVRS Section
Responsiveness to
family
Non-Compliance Issue
(All PI Programs)
Scale 6. Home Visitors need to
be more responsive to families
and include them in visit
planning, specifically planning
the visit agenda and activities
Illinois State Board of Education
Action Steps/Resources/
Professional Development to
address issues
1. The supervisor will implement a
book study: Developmental
Parenting: A Guide for Early
Childhood Practitioners by Lisa K.
Boyce and Lori A. Roggman.
The Book Study will last 8 months
and the home visitors will meet
monthly.
Person
Responsible
1, 2, 3, 4
Jane Jones,
Program
Supervisor
1, 2, 3, 4
All Staff
Early Childhood Division
Follow Up – to be completed in subsequent years
Timeline
In Process
Action Step Update
1
November
2016
2
February –
September
2017
September 2015
Met
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
8. Home Visitors need to show
respect and acceptance of the
family, home, culture, and
lifestyle of the families they
serve.
Relationship with
family
Facilitation of parentchild interaction
2. Home Visitors need to
promote developmentally
supportive interactions that
expand to other environments
Illinois State Board of Education
The supervisor will check in with
staff during staff meetings and
reflective supervision.
2. The supervisor will schedule an
opportunity to practice
conversations through role play
midway through the book study
and at the end of the book study.
3. The supervisor will observe
home visits with all home visitors.
1. The supervisors will plan a
series of 6 weekly professional
development experiences that
include sharing scenarios of typical
families serviced by the program.
The staff will role-play the
scenarios then discuss the
experience.
2. The program supervisor and
staff will attend the Ounce of
Prevention Fund Training, Impact
of Culture on Parenting.
3. The supervisor will implement a
book study in FY17 with the book:
A Framework for Understanding
Poverty by Ruby Payne Ph.D.
4. The supervisor will open up a
dialog during reflective
supervision with all staff to discuss
respect and acceptance of family,
home, culture, and lifestyle of the
families served.
1. The supervisor will plan a series
of 6 professional development
experiences for staff that include
taking a planned activity from the
3
August
2017
4
October
2017
1, 2, 3, 4
Jane Jones,
Program
Supervisor
1, 2, 3, 4
All Staff
1
January
2016
2
June 2016
3
June 2017
4
April 2016
1
Jane Jones,
Program
Supervisor
Early Childhood Division
1
June 2016
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
or adapt to the child’s interest
or developmental stage.
Non-intrusiveness and
collaboration
3. The program home visitors
need to support parents’ role as
the child’s first and most
important teacher.
Illinois State Board of Education
curriculum and coming up with
ways to extend learning or adapt
the activity to meet the needs of
the child and family. The PD will
include role-play and discussion.
The training will include
familiarization and
implementation of the Illinois
Early Learning Guidelines (IELG).
1. The program supervisor will
revise the program brochure to
explain the philosophy of the
program and the adoption of the
developmental parenting
approach.
2. The program supervisor will
develop a section in the Policies
and Procedure Manual that will
outline the developmental
approach so new staff have a clear
understanding of the program
philosophy and expectations.
3. The program supervisor will
train staff on how to introduce the
new approach to current families
so they will have an
understanding of how future
home visits will be implemented
(i.e. toys, materials, etc. will be
given to the parents to engage
their children).
4. The program will implement the
practice of giving toys, materials,
or suggestions to parents, then
waiting, before asking how the
parent wants to use the items or
1
All Staff
1
January
2016
1, 2
Dan Smith,
Program
Support
Staff
1, 2, 3, 4, 5
Jane Jones,
Program
Supervisor
3, 4, 5
Home
Visitors
Early Childhood Division
2
January
2016
3
January
2016
4
February
2016
5
February
2017
September 2015
Illinois State Board of Education
Early Childhood Division
Prevention Initiative Continuous Quality Improvement Plan (CQIP) Sample
suggestions to support the child’s
development.
5. The program will implement the
policies and procedures and the
supervisor will check in with the
staff for 12 months during staff
meetings and reflective
supervision.
Engagement
Parent-Child
interaction
Not Scored for ISBE Monitoring
Not Scored for ISBE Monitoring
Parent engagement
Not Scored for ISBE Monitoring
Not Scored for ISBE Monitoring
Child engagement
Not Scored for ISBE Monitoring
Not Scored for ISBE Monitoring
___________________________________________
Authorized Official’s Electronic Signature
_____________________________________
Title
Not Scored for ISBE
Monitoring
Not Scored for ISBE
Monitoring
Not Scored for ISBE
Monitoring
____________
Date
The authorized representative of the applicant who will affix his or her digital signature above certifies that he or she has read, understood and will comply with all of the
provisions of the FY15 (Pilot) or FY16 (Limited Implementation) Continuous Quality Improvement Plan. The person approving this FY15 (Pilot) or FY16 (Limited
Implementation) Continuous Quality Improvement Plan hereby certifies and assures the Illinois State Board of Education that the person submitting the document on behalf of
the applicant has the necessary legal authority to do so.
Illinois State Board of Education
Early Childhood Division
September 2015