Conference 2014 Payroll Check List

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Required for Every Payroll (including Retro)
Required for Mass Build ROE Process
Required for Monthend operations
Required for Fiscal Yearend/Yearstart (July)
Required for Calendar Yearstart
Setup payroll id, default dates and daily operations
PAY.345 SUB.001/2 PAY.408
Special note for
summer months
Start of Period
Daily
Cheque Date
04/18/2014
Period End Date
04/18/2014
Transaction Date
04/18/2014
Service Credit Days
14
Payroll Compare
4168
4/18/2014 PEREND
PAY.345 EIS.380
4168
Change Default period end date (F8 and PAY.408)
Adjust FTE, add new assignments, inactive assignments
TEACH and MATTCH
Daily
Enter in pay adjustments (F8 addenda)
ALLS PAYADJ EXTTCH LWOP TOPUP UICRET
Daily
Enter deduction adjustments (F9 voluntary deductions)
using TRAF, MTS, etc
Daily
Enter in adjustments for teachers going on leave
LIFLVE LTDLVE , etc.
Daily
F6 maintain location and primary job code changes
Daily
SUB.002
Enter/Change Teacher Absences (SUBT time worked)
Daily
PAY.408
Enter previous period absence adjustments
PeriodEnd-1 SICKT CMPT EXTRAT OTHERT PDT PERST
Run EIS.997 (or POS.997) and make corrections as required
*Do not proceed to any other steps until this is done
Semi-Monthly
4/14/2014 EIS.997 POS.997
*Print Doc 1
Balance Payroll and H/R Teacher Assignments
Run auto builds (PAY.808, field trips, etc.) and load absences
4/14/2014 SUB.996
*Print Doc 2
*Print Doc 3
*Print Doc 4
4/14/2014 SUB.502
Stamp Teacher Absences for processing
Copy Teacher Days Absent into Timecard
Now ready to run a payroll proforma validating specific reports
*Do not proceed until these reports are correct
Make sure to adjust service credit days
4/15/2014 OPAI601
Error List
*Print Doc 5
Correct all payroll processor errors
4/15/2014 OPAI618?? Accounts
*Print Doc 6
Pass Account errors to finance for approval/correction
4/15/2014 OPAI6252 OPAI6251
4/15/2014 OCSD691
Increments
4/15/2014 OPAI633 Load Absences
Check that no payroll cheques are being created (all direct deposit)
*Print Doc 7
Check for increment dates and pension eligibility **Experience/Seniority to H/R**
*Print Doc 8
Last page balance total absences with OSUB996
Validate and balance all pay adjustments and differences
*Do not proceed until all of these steps are balanced and justified
4/15/2014 OPAI631
4/15/2014 OPAI631D
4/15/2014 OPAI625
4/15/2014 OPAI808P
4/15/2014 OPAI633D
Pay
Pay adjust
Master
Pay compare
Absences
*Print Doc 9
*LAST PAGE* Balance number of teachers/pay and compare to last payroll
Balance pay adjustments
MANUALLY check anybody with large PAYOUT RETIRE, etc
Check pay differences from the last payroll
Check for auto docks and negative banks
Spot check accruals (Vac, Sick)
4/15/2014 OPAI633
Absences
Spot check accruals, absences taken - Compare Last page to previous payroll
Validate and balance all deductions and differences
4/16/2014 OPAI808D
4/16/2014 OPAI681
4/16/2014 PAY.345
Ded compare
Deductions
*Print Doc 10
Check deduction differences from the last payroll
Compare deduction summary listing to previous payroll
Adjust garnashee voluntary amounts (GARN)
Spot check completely 3 employees ??
Run the payroll Actual, file reports and complete the process
04/16 04/18
4/16/2014 PAI.600M
Process an ACTUAL payroll doing all postings and producing cheques
4/16/2014 OPAI655 OPAI656
Print Cheques and Pay Stubs
4/16/2014
Receive email confirming all emails have processed
#987
PAY.140
Direct Deposit Control Options change Unique file# and dates
4/16/2014 PAY.683 PAY.681X PAY.DSP
$12,345,678.99
$123,456.99
Join, Build and Display Direct Deposit File
410
Transmit file to the Bank
36 PAYCSB
Transmit Canada Savings Plan
**Receiver General Instructions**
Backup Documents and Attachments for payroll file
1 OEIS997
Payroll H/R Differences
2 SUB.996
Print Screen
3 OSUB996
Last Page of Absence Totals to promote
4 SUB.502
Print Screen
*ACTUAL* 5
OPAI601
Payroll error report (any errors must be corrected)
*ACTUAL* 6
OPAI618,S
Payroll accounting errors (any errors must be corrected)
*ACTUAL* 7 exp to H/R
OCSD691
Pension Eligibility, Experience, etc.
*ACTUAL* 8 last page
OPAI633
Payroll Absence Summary
*ACTUAL* 9 last page
OPAI631
Payroll Pay Summary
*ACTUAL* 10 last page
OPAI681
Payroll Deduction Summary
*ACTUAL* 11
OPAI620
Payroll summary sheet listing gross totals and employees processed
*ACTUAL* 12
OPAI641
Payroll CPP, FEDINC and EI summary listing
*delete
OPAI6251
Proforma cheque register
*delete
OPAI6252
Proforma direct deposit register
*delete
OPAI625
Payroll Detail Listing
*Print last page only*
OPAI631,D
Payroll Wage Summary Listing
*Delete
OPAI808P,D
Payroll Compare Reports
*Print last page only*
OPAI633,A
Payroll Absence Listing
*Print last page only*
OPAI681
Payroll Deduction Register Listing
*not printed
OPAI685T
Payroll Account Listing by Employee
*not printed
OPAI687T
Payroll Account Listing by Account
PROCESSING CHECKLIST - ROES
1/1/2014 PAY.966
Attach Print screen
Mass assign default 1st insurable date for support staff
*SOME* staff require appropriate 1st insurable date
Can be done before final payroll
6/25/2014 PAI.716
Attach print screen
Auto build termination records - unique date for every ROE group
6/25/2014 PAI.715
Attach print screen
Auto build 1st insurable date from timecard
6/25/2014 PAI.710
Do proforma Review or Print to confirm #of employees, 1st insurable date, $$$s
After the last payroll has been completed
7/3/2014 PAI.717
Attach print screen
Auto build Last Day of Pay
7/3/2014 PAI.710
Attach print screen
Do proforma Review or Print and confirm information on all ROEs
Download file and send to Service Canada - confirm all records processed OK
7/4/2014 PAI.710
Attach print screen
Run ROEs as ACTUAL
Backup Documents and Attachments
1 PAI.716
Print screen
2 PAI.715
Print Screen and actual report
3 PAI.717
Print Screen and actual report
4 PAI.710
Random 3 ROEs confirming correct VAC$, STAT$, recall, etc.
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