Live Data & Weekly
Reporting
www.SimpleNumbers.me
Look familiar?
www.SimpleNumbers.me
What should I expect from my
bookkeeper?

Daily Deposit email

Weekly management of AR

Weekly processing of AP & AP report

Weekly credit card entry

2-week Cash Flow forecast report each week

Weekly / bi-weekly LER report

Books closed by the 10th
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Weekly Accounting Rhythm
Deposits:

Take to the bank daily

Separate duties if possible

Use remote deposit

Log into online account to record ACH payments

Daily email to management on bank balance
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Weekly Accounting Rhythm
Invoices & AR:

Invoice weekly (Tuesday @ Noon)

Implement ACH and Credit Card payment options

Follow up on past due AR

Systematize process

Who owns process?

Who reports to team?

When is follow up?
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Weekly Accounting Rhythm
Accounts Payable:

Only pay bills once a week on the same day

Use the Accounts Payable function of your software

2-week Cash Flow forecast report each week

Turn off automatic sweep on LOC
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Weekly Accounting Rhythm
Online Banking:

Check bank activity online daily

Use a two monitor environment

Do a “soft” reconciliation daily

Make your accounting system be the authoritative
bank balance, not the bank’s

Use online bank alerts
www.SimpleNumbers.me
Weekly Accounting Rhythm
Credit Cards:

Update once a week on the same day

Avoid being surprised by bill at the end of the month
www.SimpleNumbers.me
www.SimpleNumbers.me
Weekly Accounting Rhythm
Payroll:

Update Labor Efficiency Ration (LER) report after
every payroll

Update Labor Target report after every payroll
www.SimpleNumbers.me
Report template available
http://simplenumbers.me/brightstar/
www.SimpleNumbers.me
Over / (Under) Labor Target
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Putting It To Use….

Creating efficiency

Make decisions timely

Know what lies ahead – no surprises

Developing a “feel” of business activity
www.SimpleNumbers.me
Data To Manage Your Business
Profit
Marketing Efficiency
Labor Efficiency Ratio (LER)
Gross Margin Thinking
Close Books Weekly