Department of XX Faculty of XX Month day, year First and Last Name Company Address Line 1 Address Line 2 PERSONAL AND CONFIDENTIAL Dear Mr./Ms./Dr. Name, On behalf of Ryerson University I am pleased to offer you the position of term position of Research Assistant in the School/Department of Name of School/Department at Ryerson University. This letter records the basis on which the position is being offered. 1. Your appointment will take effect on Start Date. Your contract with the University expires on End Date. You will report directly to Supervisor’s Name of the School/Department of Name of School/Department. 2. You shall be expected to discharge the duties and responsibilities of the position as described in the attached job description and as agreed upon between you and your supervisor. In summary, these are: (insert position summary from JD or posting). 3. As a Research Assistant, your position is represented by the OPSEU bargaining unit, Article 14; an electronic copy of the Collective Agreement can be found on the Human Resources website at http://www.ryerson.ca/hr/policy/index.html. Please review your collective agreement for information regarding vacation entitlement, sick leave, etc. All other terms and conditions of employment including hours of work and performance and departmental standards and expectations, will be discussed with you when you commence employment. 4. Your rate of pay is $XX.XX per hour. You will be paid on a bi-weekly deferred basis; your first cheque will be available and/or deposited on First Pay Date. Please refer to the deadlines on the website: http://www.ryerson.ca/hr/payroll/index.html for information on timesheet submission deadlines and pay dates. 5. In order for the University to initiate your pay, you must log into my.ryerson.ca and please access the University’s eHR portal, Employee Self Service, and provide us with your banking information in order to facilitate direct payroll deposit into your bank account. Employee Self Service (ESS) is a fast and convenient way for you to access your personal, payroll, and benefits information. A summary of ESS is enclosed. 6. As an hourly employee, you are paid for actual hours worked. Your hours of work and work schedule may be variable, however they should not exceed XX hours per week. You must report your hours using my.ryerson.ca > eHR > Time Reporting and submit to Name of Supervisor for authorization. For more information on eHR, please go to the website: http://www.ryerson.ca/hr/eHR/index.html 350 Victoria Street Office: XXX Toronto, ON, Canada M5B 2K3 t: 416.979.5000, ext. XXXX f: 416.979.XXXX xxxx@ryerson.ca ryerson.ca/xxxx 7. You are entitled to an unpaid rest break if you work over five (5) consecutive hours. The timing and length (not less than ½ hour) of such break is determined by your supervisor, as are your hours of work. You are covered for all statutory government benefits, including E.I., C.P.P., and W.S.I.B. 8. As an employee of Ryerson University, your employment relationship will be governed by the terms and conditions of this employment contract as well as policies and procedures of the University including research policies. Copies of the relevant policies can be found at: http://www.ryerson.ca/hr/policy/index.html and http://www.ryerson.ca/ors/policies. You should note that the policies, rules and regulations may be subject to change, at the University’s discretion, and such alterations and amendments shall automatically apply to you. In particular, I draw your attention to the following: Civility in the Workplace: Ryerson University is committed to fostering an atmosphere of civility and mutual respect. Creating and maintaining a civil culture and environment is a shared responsibility of all stakeholders in the Ryerson community. Each individual, irrespective of affiliation, status or membership, has a responsibility to behave in a manner that sustains and fosters a climate and reinforces the values and principles articulated in these guidelines. Discrimination and Harassment Prevention: Ryerson University is committed to fostering a collegial study and work milieu that is free of discrimination and harassment and one in which all individuals are treated with respect and dignity. Every member of the Ryerson University community has a right to equal treatment with respect to employment and with respect to the receipt of education services and related services and facilities without discrimination or harassment. Every member of the Ryerson University community is responsible for creating an environment which is free of discrimination and harassment. Please refer to the Discrimination and Harassment Prevention Policy for additional information. Employment Equity: If you have not already done so, please take a moment to complete Ryerson’s Employment Equity Self Identification Survey. The survey can be accessed online at https://www.runner.hr.ryerson.ca/equitysurvey. This information provides a snapshot of the composition of the University's workforce and allows the University to measure the progress being made towards achieving a workforce that reflects the Canadian labour pool. According to federal legislation, the Self Identification Survey must be returned. Confidentiality: In the course of employment you may become privy to information or documentation pertaining to confidential matters; or you may be involved in processes in which confidential matters or incidents are discussed. You will be expected as part of your employment contract to maintain this confidentiality and refrain from divulging any information which may damage reputations or influence proceedings. As such you will be expected to refrain from discussing or releasing such information in any form whatsoever except as required by University policy or legal requirements. Enclosed, please find the Ryerson University Confidentiality Agreement. You are obliged to review this documentation and return a signed copy for inclusion in your employee file. Environmental Health and Safety: The University recognizes that, integral to the attainment of its mandate, is the assurance that every individual at Ryerson has the right to learn in a healthy and safe environment and in turn, is expected to be actively involved in integrating the risk management into all of their activities. 350 Victoria Street Office: XXX Toronto, ON, Canada M5B 2K3 t: 416.979.5000, ext. XXXX f: 416.979.XXXX xxxx@ryerson.ca ryerson.ca/xxxx Conflict of Interest: A conflict of interest occurs when personal interests interfere with the independent judgment required by employees in order to perform their duties and responsibilities in the interest of the University. A breach of a conflict of interest has the effect of eroding the trust and confidence in the integrity of the University by the public, as well as the confidence and trust necessary between the University and its employees. All employees have a legal duty of faithfulness and honesty to the University. 9. As a condition of employment, you are required to complete the Accessibility for Ontarians with Disabilities Act (AODA) Customer Service Standard eLearning training within two (2) weeks of your appointment start date. To access the training modules, you will be required to login to https://www.runner.hr.ryerson.ca/aoda using your Ryerson e-mail user id and password which will be provided to you upon the commencement of your appointment. Should you have already completed the training in light of a previous appointment at the University, you are not required to re-do the training. Please print your Certificate of Completion (found at the end of the training modules) and provide a copy to your manager within two (2) weeks of your appointment start date. 10. As a condition of employment, you are required to complete the Workplace Violence Prevention and Response eLearning within two (2) weeks of your appointment start date. To access the modules, visit www.ryerson.ca/workplaceviolence and click on eLearning. Log in using your my.Ryerson user ID and password, which will be provided to you when you begin your appointment. Please print your certificate and provide a copy to your manager within two (2) weeks of your appointment start date. 11. [If required] Upon assuming your responsibilities you will be required to obtain an Employee Photo ID card from the One Card Office located in Jorgenson Hall, Lower Ground Level – JOR-02. An authorization form, which you must take with you when you visit the One Card Office, will be provided to you on your start date. The telephone number for the One Card Office is (416) 979-5000, extension 7565. 12. You are required to complete both the federal and provincial Personal Tax Credits Return (TD1 forms) using eHR > Self-Service, if you have not previously completed these forms as a Ryerson employee, or if you wish to change your existing claim amounts. 13. E-mail is the official format of communication at Ryerson. You are therefore required to activate a Ryerson e-mail account upon starting your appointment. Once you receive your employee number you can activate your online identity by visiting http://ryerson.ca/accounts. You are expected to access and maintain your e-mail account on a regular basis. 14. Your employment may be terminated by either party providing notice to the other, in accordance with the Employment Standards Act. Please signify your acceptance of this position and its terms and conditions by signing this letter and returning a copy to me. I look forward to having you join the School/Department Name and hope that you find your experience both rewarding and challenging. Please don't hesitate to let me know if you have further questions, 350 Victoria Street Office: XXX Toronto, ON, Canada M5B 2K3 t: 416.979.5000, ext. XXXX f: 416.979.XXXX xxxx@ryerson.ca ryerson.ca/xxxx Sincerely, NAME TITLE Cc: Chair/Director By signing below, I accept the terms and conditions set out herein. _______________________________ Signature 350 Victoria Street Office: XXX Toronto, ON, Canada M5B 2K3 ________________________ Date t: 416.979.5000, ext. XXXX f: 416.979.XXXX xxxx@ryerson.ca ryerson.ca/xxxx