SHPE Jr. Chapter
OUTREACH TOOLKIT
Outreach Toolkit
The following toolkit includes editable Word documents that can be customized for your SHPE Jr. Chapter event. The
forms have been divided by section to for ease of use.
Communication with High School
 Outreach Letter to School
 Guidelines for SHPE Jr. Chapter Advisor (Attachment to Outreach Letter)
 Participation Agreement from School to SHPE Chapter
Marketing/Recruiting
 Sample Invitation Letter or Email to Parents and Guardians (English)
 Sample Invitation Letter or Email to Parents and Guardians (Spanish)
 Flyer
Fundraising
 Fundraising Letter or Email
 Thank you Letter or Email
SHPE Jr. Chapter Forms to be completed by SHPE Jr. Chapter members (for chartered and non-chartered chapters)
 Membership Forms
 Liability Release, Parent Permission and Emergency Contact Form (English)
 Liability Release, Parent Permission and Emergency Contact Form (Spanish)
 Photographic Consent Release (English)
 Photographic Consent Release (Spanish)
SHPE Jr. Chapter Form for Chartered Chapters
 SHPE Jr. Chapter Information Form
SHPE Jr. Chapter Form for Non- Chartered Chapters
 SHPE Jr. Chapter Charter Application Form
 Sample SHPE Jr. Chapter Bylaws
Outreach Letter to School
Date
Name of School Administrator
School
Address
City, State, Zip
Dear (Mr./Ms./Dr.)
,
The Society of Hispanic Professional Engineers (SHPE) Foundation would like to share with you an exciting opportunity
to promote knowledge and interest in science, technology, engineering and math (STEM), and to expose students to
college and career opportunities in this field.
SHPE Foundation is a nonprofit organization dedicated to changing lives by empowering the Hispanic community to
realize its fullest potential and to impact the world through STEM awareness, access, support and development. For 40
years, more than 348 SHPE Professional and University Chapters have worked to establish solid programs to encourage
academic excellence, professional development opportunities, outreach and community service, chapter development,
and leadership development skills.
The (SHPE Chapter Name) has received funding from the SHPE Foundation to establish a SHPE Jr. Chapter in your school.
Through the SHPE Jr. Chapter, students are given resources to overcome persistent educational barriers and gain access to
STEM college programs and careers.
The (SHPE Chapter Name) would like to extend the opportunity for (Name of School) to get involved. By accepting this
opportunity, (Name of School) agrees to:


Provide a classroom to meet regularly during the academic year to support SHPE Jr. Chapter activities.
Endorse a science or math teacher, or another appropriate faculty, to serve as a SHPE Jr. Chapter Advisor.
Guidelines for the SHPE Jr. Chapter Advisor are attached.
To accept this opportunity, please email a letter of support of the above provisions by (date). I am available for a
conversation by phone or in person if you would like to discuss these initiatives further. We look forward to potentially
partnering with your school as we help strengthen the STEM pipeline.
Sincerely,
Sender Name
Title
Address, City, State, Zip, Phone Number, Email
Guidelines for SHPE Jr. Chapter Advisor (Attachment to Outreach Letter)
SHPE Jr. Chapter Advisors can be a math, science, or technology educator, or other appropriate staff determined by the
participating school administration.
The SHPE Jr. Chapter Advisor is required to:





Collaborate with SHPE Jr. Chapter Representative to implement the Jr. Chapter
Help recruit Jr. Chapter members
Attend SHPE Jr. Chapter meetings and activities each month
Serve as a liaison between the school and the SHPE Chapter
Help the SHPE Chapter prepare the SHPE Jr. Chapter Charter Application and monthly highlights
Participation Agreement from School to SHPE Chapter
[Insert school header]
Date
Name of SHPE contact
Name of SHPE chapter
Address
City, State, Zip
Dear [insert name of SHPE contact]:
[Insert school name] is excited about the partnership to sponsor a Noche de Ciencias during the 2014-2015 Academic
Year. The proposal aligns with our intent to strengthen the STEM pipeline for our students. In partnership with SHPE,
[insert school name] agrees to:


Provide a classroom to support SHPE Jr Chapter meetings that will occur regularly during the academic year.
Endorse a science or math teacher, or another appropriate faculty member, to serve as SHPE Jr. Chapter Advisor.
Please note: SHPE Foundation will provide a stipend to the SHPE Jr. Chapter Advisor.
If hosting a Noche de Ciencias along with Partnership a SHPE Jr. Chapter*, [insert school name] also agrees to:
 Identify a high school staff members to serve as main contact for Noche lead
 Provide support to the SHPE Chapters by disseminating information about Noche de Ciencias to students
 Provide a location within the high school to hold the event (large assembly room and breakout classrooms for
activities and workshops) (if requested)
 Provide A/V equipment as requested by SHPE Chapter (if requested)
[Insert school name] looks forward to the positive outcomes and opportunities this program will bring to our students
during the 2014-2015 year!
Sincerely,
Sender Name
Title
School
Address, City, State, Zip
Phone Number, Email
*This section will act as a Participation Agreement to establish the SHPE Jr Chapter, should you have both in the same school.
Sample Invitation Letter or Email to Parents and Guardians (English)
Date
Name of Parent/Guardian
Address
City, State, Zip
Dear [Mr./Mrs. Name here]:
The Society of Hispanic Professional Engineers Foundation (SHPE) in collaboration with (SHPE Chapter Name) has a
rewarding and exciting opportunity for your son/daughter to join a SHPE Jr. Chapter.
The SHPE Jr. Chapter is part of a national program created to support students in overcoming persistent educational
barriers and to encourage them to pursue science, technology, engineering and math (STEM) studies and careers.
SHPE Jr. Chapters are established by local SHPE Student and Professional Chapters (SHPE Chapters) in partnership with
school administrators at schools within the United States. SHPE Jr. Chapters provide youth with opportunities to
participate in hands-on STEM activities, receive mentoring, develop leadership skills, and have access to scholarships
through the active involvement of SHPE Chapter members. Your son/daughter is invited to be part of the (name of SHPE
Jr. Chapter), which will meet periodically at (name of school).
We look forward for your son/daughter to be part of the (name SHPE Jr. Chapter).
Sincerely,
[insert your name]
[Role (Secretary, Vice-President, President…)]
SHPE Chapter
For more information about the SHPE Foundation and its programs please visit www.shpefoundation.org. If you
have any questions, please contact the SHPE Foundation at (703) 647-2122.
Sample Invitation Letter or Email to Parents and Guardians (Spanish)
Date
Name of Parent/Guardian
Address
City, State, Zip
Estimado(a) Sr/Sra. [Name here],
La Fundación de la Sociedad de Ingenieros Profesionales Hispanos (SHPE – por sus siglas en inglés) en
colaboración con (name of SHPE Chapter) ofrece una gran oportunidad para que su hijo/hija sea parte de SHPE Jr.
Chapter. El SHPE Jr. Chapter es parte de un programa nacional creado para apoyar a estudiantes de preparatoria (high
school) para superar barreras educativas y alentar a los estudiantes a obtener estudios y carreras en las áreas de
ciencias, tecnología, ingeniería y matemáticas (STEM por sus siglas en inglés).
Los SHPE Jr. Chapters son creados por un SHPE Chapter universitario o profesional con la colaboración de la
administración escolar en preparatorias de los Estados Unidos. Los SHPE Jr. Chapters ofrecen a la a sus miembros la
oportunidad de participar en actividades de STEM, tutorías y el desarrollo de habilidades de liderazgo y al acceso de
becas a través del continuo trabajo de los miembros del SHPE Chapter.
Estamos extendiendo una invitación para que tu hijo/hija sea parte de (name of SHPE Jr. Chapter), el cual se reunirá
periódicamente en (name of school).
Esperamos contar con la participación de su hijo/hija en el (name SHPE Jr. Chapter).
Sinceramente,
[insert your name]
[Role (Secretary, Vice-President, President…)]
SHPE Chapter
Para más información sobre la Fundación SHPE visite el sitio de internet www.shpefoundation.org. Si usted tiene
preguntas acerca de este programa, por favor contacte la oficina de SHPE Foundation al teléfono (703) 647-2122.
Flyer
The Society of Hispanic Professional Engineers Foundation, NAVSEA &
[SHPE Chapter Name] invites you to join
SHPE Jr. Chapter
at
(Name of High
School)
SHPE Jr. Chapter – is a
national program to
promote knowledge and
interest in science,
technology, engineering and
math (STEM).
· Hands-on STEM activities
for students
· Useful college
information & life skills
· Mentorship
For more information contact:
Name of SHPE Chapter Advisor & SHPE Jr. Chapter Representative
Email
Fundraising Letter or Email
Date
Name of Owner
Name of Company
School
Address
City, State, Zip
Dear [Mr./Mrs. Name here]:
I would like to take this opportunity to introduce you to an upcoming opportunity sponsored by the [insert SHPE
Chapter Name]. We are hosting SHPE Jr. Chapter in partnership with (insert high school name). The SHPR Jr. Chapter
is a phenomenal national program that is impacting our Latino youth and their families with the inspiration to pursue
college degrees in the science, technology, engineering, and math (STEM) fields.
SHPE Jr. Chapters is a mentorship and engineering club for high school students that promotes knowledge, awareness,
interest, and motivation in STEM and college preparedness. During our meetings, students enjoy exciting hands-on
activities and life skills curriculum to help them pursue their education and career dreams.
We are reaching out to local community members and businesses to help support this program. We would like to
kindly ask if [company name] would be able to donate [insert request here] for the event. Your generous support
would be greatly appreciated and recognized. If you are interested in donating toward our cause or if you have any
questions, please call me [insert phone number] or email me at [insert email]. Thank you for your time!
Best regards,
[insert your name]
[Role (Secretary, Vice-President, President…)]
SHPE Chapter
Thank You Letter or Email
Date
Name of Owner
Name of Company
School
Address
City, State, Zip
Dear [Mr./Mrs. Name here]:
I would like to take this opportunity to thank you for your contribution of [insert donation here], to SHPE Jr. Chapter held
in partnership with (insert high school name). With your generous donation, we are making an impact on our Latino
youth and their families providing inspiration for them to pursue college degrees in the science, technology, engineering,
and math (STEM) fields. Additionally, [company name] was recognized among members.
Your generous support is greatly appreciated and recognized. We truly appreciate your commitment to the [insert name
of] community!
Best regards,
[insert your name]
[Role (Secretary, Vice-President, President…)]
SHPE Chapter
The Society of Hispanic Professional Engineers Foundation
1765 Duke Street • Alexandria, VA 22314 •Tel: 703- 647-2125 •Fax: 323-622-1046
Web: www.shpefoundation.org • Email: shpefoundation@shpe.org
SHPE Jr. Membership Application Form
(July 1, 2014 – June 30, 2015)
MEMBERSHIP TYPE
I am a:
___New Member
___ Renewing Member/Original Year Joined:__________________________
I am joining as a: ____SHPE Jr. Chapter Member
____SHPE Jr. At-Large Member
Name SHPE Jr. Chapter (if applicable)
If you are currently a SHPE Jr. Officer, please indicate your position:
MEMBER INFORMATION
Name:
Birth Date (MM/DD/YY):____________
First
MI
Gender: __ F
__M
Last
Home Phone:
Current Address:
Number
City
Street
Apt.
State
Zip
I am (choose all that apply):
___Central/South American
___African American
___Cuban
___Asian American
E-mail Address:
___Mexican American
___Native American
___Puerto Rican
___White Other:
EDUCATION
Grade Level:
___6
___7
___8
___ 9
___10
___11
___12
Name of School:
School Address:
Number
Street
GPA (On a 4.00 scale):
City
State
Zip Code
Honors/AP GPA (On a 5.00 scale)(if applicable)
I like Math:
___Very Much
___Much
___Somewhat
___Very Little
___Not at All
I like Science:
___Very Much
___Much
___Somewhat
___Very Little
___Not at All
I have taken or am taking the following math classes (choose all that apply):
___General Math
___Pre-Algebra
___Algebra
___Geometry
___Algebra II
___Trigonometry
___Pre-Calculus
___Calculus I
___Calculus II
___Statistics
I have taken or am taking the following science classes (choose all that apply):
___General Science
___Earth/Physical Science
___Integrated Science/ Lab
____Biology I
___Biology II
___Chemistry I
___Chemistry II
___Physics (not Phys. Science)
___Physiology
___Intro Computer Science
___Computer Programming
___Other:
© 2005-2009. Society of Hispanic Professional Engineers, Inc. All Rights Reserved.
Updated January 2014
The Society of Hispanic Professional Engineers Foundation
1765 Duke Street • Alexandria, VA 22314 •Tel: 703- 647-2125 •Fax: 323-622-1046
Web: www.shpefoundation.org • Email: shpefoundation@shpe.org
SHPE Jr. Membership Application Form
(July 1, 2014 – June 30, 2015)
IF YOU ARE IN GRADES 9-12 COMPLETE THIS SECTION
Choose one: ___ I have taken the PSAT
___I plan to take the PSAT
___ I will not take the PSAT
Choose one: ___ I have taken the ACT
(only answer if you are in the 12th grade)
___I plan to take the ACT
___ I will not take the ACT
Choose one: ___ I have taken the SAT
(only answer if you are in the 12th grade)
___I plan to take the SAT
___ I will not take the SAT
The number of AP classes I have taken is:
0 1 2 3 4 5 6 7 8 9 10+
The number of AP math classes I have taken is:
0 1 2 3 4 5+
The number of AP science classes I have taken is:
0 1 2 3 4 5+
Please list the AP Courses completed or currently enrolled:
The number of Honors classes I have taken is:
0 1 2 3 4 5 6 7 8 9 10+
The number of Honors math classes I have taken is:
0 1 2 3 4 5+
The number of Honors science classes I have taken is:
0 1 2 3 4 5+
Please list the Honor courses completed or currently enrolled:
AP exam(s) taken and score(s):
College credits earned to date:
EDUCATION PLANS
I want to go to college:
___Yes
___No
___I Don’t Know
If you want to go to college, what college(s) would you like to attend? _____________________________________________________
_________________________________________________________________________________________________________________
If you want to go to college, what do you want to study or major in?
_________________________________________________________________________________________________________________
What type of job or career interests you most? _________________________________________________________________________
© 2005-2009. Society of Hispanic Professional Engineers, Inc. All Rights Reserved.
Updated January 2014
The Society of Hispanic Professional Engineers Foundation
1765 Duke Street • Alexandria, VA 22314 •Tel: 703- 647-2125 •Fax: 323-622-1046
Web: www.shpefoundation.org • Email: shpefoundation@shpe.org
SHPE Jr. Membership Application Form
(July 1, 2014 – June 30, 2015)
th
IF YOU ARE IN 12 GRADE COMPLETE THIS SECTION
I applied to the following college(s)/university(ies):
_____________________________________________________________________________________________________________
I have been accepted to the following college(s)/university(ies): ________________________________________________
________________________________________________________________________________________________________
My top choice of college/university is:
Choose one: ___ I have submitted the FAFSA
___I plan to submit the FAFSA
___ I will not submit the FAFSA
DEMOGRAPHIC INFORMATION
My mother/guardian’s highest education level is (choose only one):
___Less than 8th grade
___Some College
___ Doctoral degree
___Some high school
___Associates degree
___I don’t know
___High school diploma
___Bachelor’s degree
___Not applicable
___GED
___Master’s degree
___Some high school
___Associates degree
___I don’t know
___High school diploma
___Bachelor’s degree
___ Not applicable
___GED
___Master’s degree
___Yes
__Not applicable
My father/guardian’s highest education level is (choose only one):
___Less than 8th grade
___Some College
___ Doctoral degree
I have brothers or sisters in college:
___No
I have brothers or sisters who graduated from college: ___Yes
For lunch at school, I usually: ___pay regular price
___No
___pay a reduced price
__Not applicable
___get a free meal/lunch ticket
How many past SHPE activities have you participated in?
INFORMATION RELEASE
May we include your email address in the SHPE Jr. Directory for information on scholarships, colleges, etc.
__Yes
__No
May we release your contact information outside of SHPE?
__Yes
__No
SIGNATURE
Student’s Signature:
Date:
Parent/Legal Guardian Signature:
Date:
If student is under the age of 18, application must include parent’s/legal guardian’s signature.
© 2005-2009. Society of Hispanic Professional Engineers, Inc. All Rights Reserved.
Updated January 2014
The Society of Hispanic Professional Engineers Foundation
1765 Duke Street • Alexandria, VA 22314 •Tel: 703- 647-2125 •Fax: 323-622-1046
Web: www.shpefoundation.org • Email: shpefoundation@shpe.org
SHPE Jr. Membership Application Form
(July 1, 2014 – June 30, 2015)
MEMBERSHIP BENEFITS
•

•
Eligible to apply SHPE Foundation Scholarships (seniors only) •
Complimentary SHPE Jr. Newsletter
•
Eligible for national SHPE and SHPE Foundation awards
••
•
Eligible to nominate SHPE Chapters for national awards
Eligible to receive SHPE graduation stole
Opportunity toSHPE
enterMagazine
national competitions such as National
Complimentary
Leadership training and career awareness opportunities
YPES OF MEMBERSHIP & ELIGIBILITY REQUIREMENTS
SHPE Jr. At-Large Member:
 Middle and high school students who do not have a
formal SHPE Jr. Chapter established at their school
 Must be enrolled in an accredited high school in the
United States or Puerto Rico
 Must have a minimum 2.5 overall GPA
 Should have some interest in math, science,
technology or engineering
SHPE Jr. Chapter Member:
 Middle and high school students who have an
established SHPE Jr. Chapter at their school
 Enrolled in an accredited high school in the United
States or Puerto Rico
 Must have a minimum 2.5 overall GPA
 Should have some interest in math, science,
technology or engineering
FEES
There is no membership fee for students in Grades 6-11. The membership fee for students in Grade 12 is $5 annually.
CODE OF ETHICS
Members of the Society of Hispanic Professional Engineers shall uphold and advance the integrity, honor and dignity of the
organization by being honest and objective, while serving with fidelity our organization and our community; striving to increase
the development of Hispanics in engineering, math, science, and other technical professions; and using their knowledge and
skills for the advancement of Hispanics to achieve educational excellence, economic opportunity and social equity. To achieve
these goals, members shall:
1. Act in a professional manner, maintaining integrity and truthfulness and avoiding conflicts of interest.
2. Respect and protect the privacy, rights and dignity of others and maintain confidentiality when required.
3. Issue statements or present information only in an objective and truthful manner.
4. Treat fairly all colleagues and fellow members, recognizing their unique contributions and capabilities.
5. Present a professional image in dress as well as behavior at all SHPE functions or while wearing the SHPE name and/or
logo.
6. Call attention to unprofessional, unethical or inappropriate behavior and notify the appropriate leadership or authority
if such behavior continues or threatens the safety or welfare of others.
7. Accept responsibility for their actions and recognize the contributions of others; seek critical review of their work and
offer objective criticism of the work of others.
8. Continue their professional development throughout their careers, and provide opportunities for the professional
development of those that follow them.
9. Be fiscally responsible with SHPE funds by spending within approved budgets and following financial guidelines set by
the organization’s leadership as appropriate.
10. Abide by the National Bylaws, policies, procedures and guidelines as established by SHPE, Inc.
Please visit the SHPE, Inc. website (www.shpe.org) for more information on the SHPE Code of Ethics and Judiciary Process.
© 2005-2009. Society of Hispanic Professional Engineers, Inc. All Rights Reserved.
Updated January 2014
S
Liability Release, Parent Permission and Emergency Contact Form (English)
I hereby state that I, am the custodial parent or Legal guardian of
, a minor. I
Student (please print name)
therefore, grant permission for this Student to attend/participate in any sponsored field trips or to attend any authorized
activities as part of the SHPE Jr. Chapter Program.
I understand that the Society of Hispanic Professional Engineers, Inc. (SHPE), SHPE Foundation and its affiliated staff will not be
liable for any unauthorized leave by the above named student. I further understand that such unauthorized leave will be the
responsibility of the student and the parent or the legal guardian as the signatory below.
I,
____ hereby release SHPE Inc. and SHPE Foundation employees or Parent/legal guardian
(please print)
Volunteers from any and all liability for any and all harm arising to my son/daughter as a result of the field trips and/or activities,
and waive any claims against them.
In the event of an emergency and if neither emergency contact can be reached; I, the undersigned, authorize SHPE to take any
emergency medical measures deemed necessary for the care and protection of my child. This includes, if necessary, treatment
by a physician, paramedic, and/or transfer to the hospital. I give permission for limited treatment for minor illness and/or injuries.
In case of emergency, the student will be referred to the nearest medical facility for care at the expense of the parent or under
insurance provided by the student’s insurance.
Students should immediately report any injury or illness symptom to the chaperone or SHPE. Failure to report such a
condition would be the sole responsibility of the student, and SHPE would not be held responsible in case the situation worsens.
In case of emergency, please contact the following:
Emergency Contact 1:
Name:
Relationship to Student:
Primary Phone:
Secondary Phone:
Emergency Contact 2:
Name:
Relationship to Student:
Primary Phone:
Secondary Phone:
Full Name of Student (print):
Date of Birth:
Name of School:
Age:
Parent/Legal Guardian Signature
/
Date
© 2005-2009. Society of Hispanic Professional Engineers, Inc. All Rights Reserved.
Updated January 2014
/
Liability Release, Parent Permission and Emergency Contact Form (Spanish)
Formulario Liberación de Responsabilidad, Autorización de Tutores y Contacto de Emergencia
Por la presente yo, _________________________________________testifico ser el padre con custodia
Nombre del padre o tutor legal (letra de imprenta)
o tutor legal de _____________________________________________, que es menor de edad y por
Nombre del estudiante (letra de imprenta)
consiguiente le doy permiso para participar en cualquier viaje patrocinado o actividades autorizadas por SHPE como parte de SHPE Jr.
Chapter Program.
Entiendo que la Society of Hispanic Professional Engineers, Inc. (SHPE), SHPE Foundation, sus afiliados voluntarios o empleados no
serán responsables por la separación no autorizada del grupo, por parte del mencionado alumno. También entiendo que cualquier
separación no autorizada será responsabilidad del alumno o el padre o tutor legal según firmado aquí abajo:
Yo, ___________________________________________ libero y declaro libre de cualquier
Nombre del padre/tutor legal (letra de imprenta)
Responsabilidad, a SHPE Inc. y SHPE Foundation, sus empleados, o voluntarios de todas y cualquier responsabilidad y daños
ocasionados a mi hijo/hija como resultado del viaje o actividades y me abstendré de levantar cargos en contra de ellos.
En la eventualidad de una emergencia y en caso de que ninguna de las personas puedan ser contactadas; Yo, el signatario, autorizo a
SHPE a tomar las decisiones médicas, relacionadas con la atención y protección necesaria para mi hijo/hija. Esto incluye, si fuese
necesario, tratamiento médico, paramédico y/o visita al hospital. También doy mi permiso para tratamiento limitado de
enfermedades o lesiones leves. En caso de emergencia, el estudiante será trasladado a la clínica más cercana para tratamiento a
costa de los padres o proveedor de seguro médico del estudiante.
En caso de lesión o enfermedad los estudiantes deberán informar al inmediatamente al chaperón o representante de SHPE.
Cualquier consecuencia derivada por la falta de información de cualquier situación será responsabilidad del estudiante y no se
responsabilizara a SHPE en caso que dicha condición empeore.
En caso de emergencia, por favor contactar a los siguientes:
Contacto de Emergencia #1
Contacto de Emergencia #2
Nombre ___________________________________ Nombre _____________________________________
Relación __________________________________
Relación____________________________________
Teléfono casa (_____) _______________________ Teléfono casa (_____) _________________
Teléfono Trabajo (_____) _____________________ Teléfono Trabajo (_____) ______________________
____________________________________________
Firma del padre o tutor legal
______________________
Fecha día/mes/ año
____________________________________________
Nombre del Estudiante
____ / ____ / ________
Fecha de nacimiento
____________
Edad del Estudiante
Nombre de la Escuela
© 2005-2009. Society of Hispanic Professional Engineers, Inc. All Rights Reserved.
Updated January 2014
Photographic Consent and Release (English)
I hereby authorize Society of Hispanic Professional Engineers, Inc. (SHPE, Inc.) and the Society of Hispanic Professional
Engineers Foundation (SHPE Foundation), and those acting pursuant to its authority to:

Record my likeness and/or voice on a video, audio, photographic, digital, electronic or any other medium;

Use my name in connection with these recordings; and

Use, reproduce, exhibit or distribute in any medium (e.g. print publications, video tapes, CD-ROM,
Internet/WWW) these recordings for any purpose that the University, and those acting pursuant to its authority,
deem appropriate, including promotional or advertising efforts.
I release SHPE, Inc. and SHPE Foundation and those acting pursuant to its authority from liability for any violation of any
personal or proprietary right I may have in connection with such use. I understand that all such recordings, in whatever
medium, shall remain the property of the SHPE and SHPE Foundation. I have read and fully understand the terms of this
release.
Name of Student:
Signature:
Date:
Parent/Guardian Signature (if under 18 years of age):
Date:
© 2005-2009. Society of Hispanic Professional Engineers, Inc. All Rights Reserved.
Updated January 2014
Photographic Consent and Release (Spanish)
Formulario Consentimiento Fotográfico y de Prensa
Autorizo a la Sociedad Hispana de Ingenieros Profesionales (SHPE) y la Fundación de la Sociedad Hispana de Ingenieros
Profesionales (Fundación SHPE), y aquellos que actúan conforme a su autoridad para:



Filmar, grabar mi imagen y/o voz en un video, medios audio, fotografía, digital, electrónico o cualquier otro;
Utilizar mi nombre en relación con esas grabaciones;
Para utilizar, reproducir, exhibir o distribuir en cualquier medio de comunicación (por ejemplo, publicaciones
impresas, cintas de vídeo, CD-ROM, Internet / WWW) estas grabaciones para cualquier propósito de la
Universidad y conforme a lo que se considere apropiado, incluyendo promocionales o publicidad.
Absuelvo a SHPE y la Fundación SHPE y a todos aquellos actuando bajo su autoridad, de toda responsabilidad por
cualquier violación del derecho a la privacidad o personal que pudiera tener con dicho uso. Comprendo que todas las
grabaciones, en cualquier medio, seguirán siendo propiedad de SHPE y la Fundación SHPE. He leído y comprendido los
términos de este comunicado.
Nombre del estudiante:
Firma:
Fecha:
Firma del Padre/Tutor (Si el estudiante es menor de 18 años):
Fecha:
© 2005-2009. Society of Hispanic Professional Engineers, Inc. All Rights Reserved.
Updated January 2014
SHPE Jr. Chapter Information Form
School Name
SHPE Jr. Chapter High School Mailing Address, City, State, Zip
Chapter Phone: _________________________
Chapter Fax:
Chapter Email:
Chapter Web site:
Sponsoring SHPE Student or Professional Chapter_ __________________________________________
Region (circle one):
1
2
3
4
5
6
7
SHPE Jr. Chapter Executive Board:
President (First, Last Name)
Vice President (First, Last Name)
Treasurer (First, Last Name)
Secretary (First, Last Name)
SHPE Jr. Chapter Advisor Information:
(First, Last Name)
Job Title
Address, City, State, Zip
Office Phone
Cell Phone
Email
1
SHPE Jr. Chapter Representative:
(First, Last Name)
Job Title
Address, City, State, Zip
Phone
Cell Phone
Email
Academic School Year Information:
Calendar:
□ Semester
Academic Year Begins (mm/dd/yy)
□ Quarter
Academic Year Ends (mm/dd/yy)
Christmas Break (mm/dd/yy - mm/dd/yy)
Spring Break (mm/dd/yy - mm/dd/yy)
Other Semester Breaks (mm/dd/yy - mm/dd/yy)
Jr. Chapter Membership Information:
Number of Members:
Number of Active Members: ______
Estimated Annual Operating Budget: __________
(Please attach budget)
Please attach a calendar of Jr. Chapter events planned
As officers of the SHPE Jr. Chapter, we verify that all documentation submitted in this packet has not been falsified and has been
approved in good faith by the parties below.
Signature, President, SHPE Jr. Chapter
Signature, Vice President, SHPE Jr. Chapter
2
Signature, Secretary, SHPE Jr. Chapter
Signature, Treasurer, SHPE Jr. Chapter
Signature, SHPE Jr. Chapter Advisor
Signature, SHPE Jr. Chapter Representative
3
SHPE Jr. Chapter Charter Application Form
School Name
SHPE Jr. Chapter School Mailing Address, City, State, Zip
Chapter Phone: _________________________
Chapter Fax:
Chapter Email:
Chapter Web site:
Sponsoring SHPE Student or Professional Chapter_ __________________________________________
Region (circle one):
1
2
3
4
5
6
7
Jr. Chapter Executive Board:
President (First, Last Name)
Vice President (First, Last Name)
Treasurer (First, Last Name)
Secretary (First, Last Name)
Jr. Chapter Advisor Information:
(First, Last Name)
Job Title
Address, City, State, Zip
Office Phone
Cell Phone
Email
SHPE Jr. Chapter Representative:
(First, Last Name)
Job Title
Address, City, State, Zip
Office Phone
Cell Phone
Email
1
Academic School Year Information:
Calendar:
□ Semester
Academic Year Begins (mm/dd/yy)
□ Quarter
Academic Year Ends (mm/dd/yy)
Winter Break (mm/dd/yy - mm/dd/yy)
Spring Break (mm/dd/yy - mm/dd/yy)
Other Semester Breaks (mm/dd/yy - mm/dd/yy)
Jr. Chapter Membership Information:
Number of Members:
Number of Active Members: ______
Estimated Annual Operating Budget: __________ Please attach budget.
Please attach a calendar of Jr. Chapter events planned.
As officers of the SHPE Jr. Chapter, we verify that all documentation submitted in this packet has not been falsified and has
been approved in good faith by the parties below.
Bylaws Approved by SHPE Jr. Chapter General Membership on (mm/dd/yy)
Signature, President, SHPE Jr. Chapter
Signature, Vice President, SHPE Jr. Chapter
Signature, Secretary, SHPE Jr. Chapter
Signature, Treasurer, SHPE Jr. Chapter
Signature, SHPE Jr. Chapter Advisor
Signature, SHPE Jr. Chapter Representative
The signatures below serve as proof that the above Jr. Chapter has been approved by SHPE, Inc. as an official Jr. Chapter of the
organization.
2
Bylaws Approved by SHPE, Inc. National Board of Directors on
Date
Signature, SHPE Foundation
Signature, SHPE National President
3
Sample SHPE Jr. Chapter Bylaws
BYLAWS
OF
THE SOCIETY OF HISPANIC PROFESSIONAL ENGINEERS
(School’s Name) JR. CHAPTER
ARTICLE I
NAME OF ORGANIZATION
The name of this organization shall be The Society of Hispanic Professional Engineers SHPE Jr. Chapter.
ARTICLE II PURPOSE/OBJECTIVE
Tailor this article to suit your chapter’s needs. Open this article with a statement similar to the following clause: “The
purpose of this SHPE Jr. Chapter is to: --------- ”
Outline each objective. For example:
1. Increase the number of Hispanic pre-college students at (Name of School)
2. Promote the advancement of Hispanic pre-college students as engineers and scientists in employment and
education
3. Develop and participate in programs with industry and the university, which benefit students seeking technical
degrees.
4. Improve the retention of Hispanic pre-college students to enroll in engineering and science.
5. Provide a forum for the exchange of information pertinent for Hispanic pre- college students enrolled in (Name
of School).
ARTICLE III
ASSOCIATION
Section 1. Affiliation
The SHPE Jr. Chapter will be an affiliated chapter of the Society of Hispanic Professional Engineers Inc. (SHPE Inc.). The
organization possesses the right to adopt its own rules and procedures within the framework of SHPE’s rules and
regulations and the (Name of School)’s rules and regulations. This SHPE Jr. Chapter will be part of the “local” as defined
by the Regional SHPE Jr. Chapter Chair and the local SHPE Chapter Representative.
Section 2. Non-Discrimination
No person shall be denied membership in this organization because of race, color, sex, handicap, nationality, religious
affiliation or belief, etc. even though the name of club was chosen.
ARTICLE IV
MEMBERSHIP
In this article, as an introduction to the different sections, discuss privileges and services available to all members. Discuss
responsibilities or requirements for maintaining membership status, e.g. “…members are eligible to serve on any
committee…”, “members may participate in the election of officers….”
Section 1. Regular Membership
“Regular members shall be….”
Define various criteria for becoming a regular member. For example “students in search of college information intending
to enter a technical career or obtain a Bachelor of Science degree “ or “member must attend (number of meeting)
meetings each (semester/quarter).”
SECTION 2. ASSOCIATE MEMBERSHIP
Associate members shall be…. Usually called associate membership, this section state who else can belong to
this organization. Perhaps other students, professors, industry representatives, and school staff who do not
meet requirements for regular membership, but who support the purpose(s) and objective(s) of this chapter.
State whether they are eligible to vote (on what?, when?) or to hold office. Define any other rights or
responsibilities this type of member has.
SECTION 3. SPECIAL MEMBERSHIP
Special members shall be…. Have this section if:
a) You want to extend certain privileges (e.g. voting) to certain Section 2 members.
b) There are people who want to belong to your organization but don’t fall into section 1 or 2.
c) You want to recognize unusual support or commitment (Private or corporate gifts, for instance).
These people or groups may be called “Honorary members”, “Honorary voting members”,
“Corporate
members”, etc.
ARTICLE V
OFFICERS/EXECUTIVE BOARD
The following is an example of a well-structured Executive Board. Tailor this article to suit your chapter’s needs.
SECTION 1. OFFICERS
Officers shall consist of a President, Vice President, Secretary, and Treasurer. The term of office is for (start and end of
academic year).
SECTION 2. PRESIDENT
The President shall represent the chapter and be responsible for all business concerning the chapter. The President shall
have full power in the management and business of the chapter and shall set and establish all policy of the chapter
and/or other functions or activities under the direction of this chapter. The President shall also be the official
spokesperson for the chapter, manage the other operation officers and manage the day-to-day affairs of the chapter.
(Describe the term of office here if it is not already stated in Section 1.)
SECTION 3. VICE PRESIDENT(S)
The Vice President shall assist the President in all business concerning the chapter and shall act as a President Pro Tem
in the latter’s absence. The Vice President will also be in charge of the external affairs of the chapter (industrial
relations, company tours, etc.).
SECTION 4. SECRETARY
The Secretary will take the minutes of the meeting and post them. The Secretary will also be in charge of the bulletin
board. He/she will be responsible for registering the organization with the university each academic year and for
tallying the election votes.
SECTION 5. TREASURER
The Treasurer will keep books and records on money received and disbursed. The Treasurer will make quarterly
financial reports listing all liabilities and assets of the organization to the Executive Board and the general membership.
It will be the Treasurer’s responsibility to present annual budget and complete financial report to the Executive Board.
SECTION 6. COMMITTEE/COMMITTEE CHAIR
The Committee/Committee Chair will be in charge of their respective committees, such as membership drive,
marketing or media. He/she will be responsible for coordinating membership drive activities or events. Each
committee chair will be responsible for coordinating their particular event and ensuring a success program.
ARTICLE VI
ELECTIONS/VOTING
SECTION 1. NOMINATIONS
1.1. State when and where nominations are to be held. Be specific, e.g. “…fifth week of last
semester at a general membership meeting….”
1.2. Who is eligible for nomination? Indicate type of member who is eligible, e.g. “regular (honorary or
associate) member in good academic standing….” Does the nomination have to be seconded?
1.3. May candidate be nominated for more than one office? Run for more than one office?
SECTION 2. VOTING
2.1 State when and where elections are to be held. Be specific. For example
“… (April) month of each academic year….”
2.2 Indicate who is eligible for voting.
2.3 What is the procedure for voting? E.g. secret ballot, show of hands, yay/nay, etc. What constitutes a winning
vote? E.g. simple majority, some percentage of the voting membership?
2.4 Explain the procedure for absentee voting.
2.5 Votes must be tallied in some fashion. State who is responsible for this procedure.
2.6 When do winning candidates assume office?
Examples of Section 1 and Section 2
SECTION 1.
All persons who have become active regular members of the organization at least thirty
(30) days prior to the annual election shall be eligible to vote.
The chapter shall hold elections annually during the last general membership meeting
in April. Nominations of the officers shall be submitted two weeks prior to the
election. All ballots must be personally deposited into the election box. Newly elected
officers shall hold office for the period of one year.
SECTION 2.
Absentee ballots shall be sent to the Secretary and counted separately. Absentee
ballots shall be obtained from the Secretary and must be sealed in an envelope, which
shall be signed and dated. Absentee ballots must be submitted to the Secretary at least
twenty-four (24) hours prior to the scheduled beginning of the annual election.
ARTICLE VII
MEETINGS
SECTION 1. DEFINITION OF QUORUM
In this section state what constitutes a quorum. Specify a minimum number of members and officers required to form
a quorum. For example: “a quorum shall consist of X/Y active members (or 5 members, 10 members…etc.) and Z
officers….”
SECTION 2. GENERAL MEETINGS
State how often general membership meetings shall take place. Be specific. For example, “General membership
meetings shall be held on the first and third week of each month during the academic year….”
SECTION 3. ELECTION MEETINGS
If officer elections are held at a special meeting, be sure to explain when this meeting will take place [e.g. (
month of each academic year]. Be consistent with Article VI, Section 2, and Voting.
)
SECTION 4. SPECIAL MEETINGS
Specify if the Board has the privilege of calling special membership meetings, and the amount of notice necessary to
inform the membership.
ARTICLE VIII
RESIGNATIONS AND IMPEACHMENTS
SECTION 1. RESIGNATIONS
1.1. Any person willing to resign from office at least a week before the next chapter meeting shall submit
a letter of resignation to the President or vice President.
1.2. During a meeting when a resignation is presented, nominations will be taken to fill the office. The
group shall elect a person during the following week by secret ballot.
SECTION 2. IMPEACHMENTS
2.1. When any member feels that an officer is not fulfilling his/her duties, he/she may call upon the
rest of the officers to meet within the next week to discuss/resolve the matter.
2.2. During the impeachment proceedings, the case will be presented.
The officer under investigation will be given the opportunity to present his/her defense before the
officers’ vote.
2.3. A majority of the officers (X/Y) will decide whether the impeachment will be carried out. A new
officer will be nominated and elected as described under article XXX, Sections 1 & 2
ARTICLE IX
AMENDMENTS TO BYLAWS
In this article describe the procedure for making amendments to your student chapter bylaws.
1.
How is the amendment introduced to the chapter? For example, “Proposed amendments shall
be submitted in writing to the membership at a general meeting….”
2.
A favorable vote of X (e.g. 2/3) of the members on the issue is required for amendment passage.
3.
The amendment shall be submitted to the SHPE Foundation for approval.