SECTION 3 USSF North Carolina Arbiter Referee Assignment Site An Introduction & Guide for Use by Referees © Copyright June 2005 by Paul James, all rights reserved The Calendar Function Clicking on the Calendar link from the Start Page brings up this page. For Game Assignments the Calendar is the most important function • Arbiter displays officials as being available for games to the assignors based on the availability shown in your calendar. • It is critical that you keep this information up to date. • You can change your availability at any time. Setting the Calendar • You set your calendar for assigning purposes by putting complete or partial blocks on those dates and times when you are not available to referee. • If you are a member of two or more Arbiter groups you can set the blocks to be in effect for all groups or only for selected groups. If you are a member of two or more Arbiter groups the group numbers and a check box for each group will be displayed in the upper left corner of your calendar page under the heading Groups. Only the groups checked are effected by any blocks you set. The default setting is all groups are checked. If you cannot remember which number belongs to which Group, just put your mouse over the group number and a box will appear with that group’s name. To set or clear blocks on your calendar click on the circle in front of the action you wish to take under the heading Action. How to set a total block for a date To set a complete block for a single date you should click on the Block All Day circle and then put your mouse over the date you want to block and click on the date number. The date block should turn dark red. This screen shows a total block has been set for June 22, 2005. In the display below the calendar it also shows all blocks affecting that date and the groups for which those blocks are effective. By clicking on the trash can icon beside the listed block you can also remove that block for that date. To set a complete block over a sequential series of dates follow the earlier procedure but also enter the date range and check the days of the week to which you wish the block to be applied during that date range as indicated below. When the apply button is clicked a complete block will be set on each date in the specified date range so long as the day of the week is also checked. Any day of the week not checked will not be blocked. This is what the screen shows after the apply button has been clicked. As you can see, all the specified dates show in dark red, meaning a complete block has been set on those days. Setting Partial Date Blocks Part Day Blocks are set the same way as Complete Day Blocks except you also need to specify a starting and ending time. You must also click on the part day block circle. Clearing blocks To clear blocks click on the clear blocks circle and then click on either the individual calendar date or specify the date range and click apply. Calendar Dates Coloring • On the left side of the calendar screen is an explanation of what the colors on the calendar mean. • White means the day is free for assigning • Dark red means the referee is unavailable for the entire day. • Rose means the referee is unavailable for a part of the day. Calendar Dates Coloring (cont.) • Green means the referee is attached to one or more games on that day. • Dark blue means the referee has a published assignment that day. • Light blue means the referee has a pending but not released assignment that day. Setting Blocks on Dates with Pending Assignments • If you set a block on a date for which you already have either a pending or a published assignment, the block will NOT be effective. • However, as soon as the pending or published game has been removed by an assignor the block will become effective. Printing Your Calendar To print a copy of your calendar click on the Calendar link beside the printer icon on the calendar page. This screen will then display. Set the month ranges to print and select the output format and then press print. You must have your browser set to allow pop up windows for this function to work. Setting Team Blocks • If you do not want to be assigned to officiate a particular team’s games you should block that team. • Blocking a team means you will not be assigned to that team’s games but you may still be assigned games when that team is playing. • You can block up to 6 teams at this time. To block a team or teams, from the Start Page click on teams under the Blocks heading. This will bring up the block teams screen. Block Teams Screen This is the initial block teams screen. Unless you wish to scroll through all teams alphabetically, and there will be thousands of them, you should click on the letter the team name begins with and then click show all. In this example the W was clicked on and then show all, bringing up all teams beginning with W. In order to block one or more of these teams click on the box under the red column header next to the desired team. If you only wish to block home or away games of the team unclick the category you do not want blocked and click Apply and then Save. The Forms Link The Forms link is found under the Account heading on the left hand side of the Start Page. The Forms link will bring up a list of web links that take you to various pages and functions. At the moment the Forms link contains the following list of web page links and interactive forms. Each of these can be reached by clicking on the blue URL link beside it. This is where Assignor Contact Info, State Cup and other tournament info, and many useful downloadable or fillable forms will be found. Assignors can add and remove these links. The Information Link On the lower left hand side of the Start Page is the Information Link. This is the key to maintaining all your personal contact and USSF referee information. Referee Contact Information Page It is the Referee’s Responsibility to Keep This Info Up To Date The SSN is required to receive payment but is blocked here for security The Social Security Number • You must have a SSN in the system in order to be paid. • However, the number is not available to anyone except assignors. • It is only provided to invoice recipients on game invoices. The Email Address • An accurate email is CRITICAL • If yours changes for any reason log in using the old email and then change your email in the system by replacing what is displayed with the new one and then saving that page. Referee Photo If we have a photo on file for you it will be displayed here. You can load your own if we do not have one. To load your own click on picture. Load Your Own Photo Using a .jpeg or .gif file of the size specified you can load or reload (change) your file picture simply by using the browse button to list the directory on your computer where the picture file is stored and then clicking upload. Adding or Changing Phone Numbers Click on the phones link to bring up the phone numbers screen Clicking on the phone numbers link brings up this page. If no phone numbers were listed there would just be the header bar with the plus button. Clicking the plus button will open a box to add a new phone number. You can edit or delete an existing phone number using the pencil or trash can icons. You can also rearrange the order using the up and down arrows. If the public box is not checked then only assignors can see that number Adding A Phone Number Clicking on the + button opens a new line. Select the category in which the number belongs, enter it, decide whether it is to be public and add any note you need, then click the green save check mark. Repeat as necessary to add more numbers. Editing A Phone Number To edit an existing phone number click on the pencil icon and when the yellow line displayed below opens, make any changes and click the green save mark to close the box. Misc. Fields The Misc. Fields link brings up the page containing all of your USSF Referee Information, Tournament sign up fields, and other fields. This is the top half of the Misc. Fields page. The fields in light gray you can view but not change. The other fields you can change. This is the lower half of the Misc. Fields page. It is here where tournament sign up fields will show up. As you see the Veteran’s Cup listed now. Also, this is where you list tournament roommate requests and special requests. In the field for any listed tournament for which you wish to referee you will be asked to enter the supplied tournament code and the housing request code. The process is explained in tournament protocols which can be found under the forms link. It is here also in the USSF Assignor 1, 2, and 3 fields where you can list the assignors from whom you wish to receive games. Here also you should up date your age field every year. Other Start Page Functions Summary allows you to print a list of all of your blocks for the group you are logged into. The three contacts links allow you to see an interactive list of all contacts, and also contacts associated with sites or teams. Contacts are people such as coaches, field coordinators, administrators, etc.