ENCORE TICKETS
Job Description
Department:
Finance
Location:
Holborn
Job title:
Sales Ledger and Accounts Assistant (Full time)
Reporting to:
Senior Management Accountant
Overall purpose:
To raise invoices for all contracted services in an accurate and timely manner.
To allocate receipts from inbound payments accurately, ensuring minimal
unallocated cash entries.
Working to the Finance departments accounting timetable prepare information for
the monthly management accounts and to carry out the period end processes.
Being an integral part of the Finance Team and to assist in delivering their objectives
Principal Duties:
Concierge Income Stream
 Process weekly concierge commissions, preparing statements for
sales managers to assist with collecting on the accounts.
 Deal with any concierge queries to ensure timely payment of invoices.
 Carry out credit control for concierges using all means available (email, telephone, mail etc.).
 Build and manage relationships with the concierges.
 Liaise with the concierge sales department, including regular meetings.
 Ensure cash is allocated correctly on the concierge accounts to
prevent future queries.
 Regularly providing updates on the status of all debtor accounts for
which you are responsible.
Retail Sites
 Receipt and reconcile shops cash ensuring that takings are
correctly reported and banked, weekly.
 Liaise with shops management to ensure operational processes
are being adhered to.
General Sales Ledger
 Process manual invoices as required.
 Raise, input and send marketing invoices as requested by the marketing
department.
 Receipt cash for Capital Breaks/Sailcrest and raise invoices and
credit notes.
 Reconciling and distributing petty cash.
 Reconciling concierge commissions’ cash.
 Preparing the daily banking for cash and cheques as required.
 Complete the reconciliation of non-account balances across the ledger.
Affiliates
 Process the affiliate’s commission on a monthly basis, posting invoices
to the purchase ledger and arranging payments.
 Deal with queries relating to concierge commission.
 Liaise with members of the sales department regarding affiliates.
Other Ad Hoc duties and general support for the rest of the team.
Encore Tickets
Person Specification
ESSENTIAL
1
Qualifications
2
Experience
DESIRABLE
Basic accounting preferred
Sales Ledger
Ticketing or Travel Agency
Customer Service
Credit Control
Cashiering duties
3
Special
Skills/Knowledge
MS Excel
Sage Accounting Software
Good communication skills Exceptional systems/IT
proficiency
Time management
Able to work to deadlines
4
Interests
5
Disposition
Theatre
Able to work under own
guidance
Able to work well in a team
6
Circumstances
Able to travel daily to
Holborn. 37.5 working
hours per week, 9am –
5:30pm with 1 hour for
lunch.
Available immediately