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• What is it
• Advantages
• Process
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Instructions
General
Roster
Advisor
Constitution
Interests
Categories
Photo
• Profile Navigation
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News/Events
Roster
Photos
Documents
Forms
Service Hours
Elections
Manage Appearance
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• Social network platform
designed by Collegiate Link
exclusive only to Utica
College
• Allows management of cocurricular activities such as
student organizations and
events
• Promotes student involvement
early on, with potential to
get students involved even
before they come to campus
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• Advertisement of events, meetings,
and initiatives
• Private messaging to members
• Information becomes readily available
to all Utica College students
• Keep an accurate member list and
calendar
• Invite new members and reach new
students online
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• HAVE READY:
• A current electronic copy of your organization’s constitution- you will be
asked to upload a copy and the Chief Justice of Student Senate DOES look
at the constitutions. It can be Word or PDF. If you don’t have this (look first
to see if it’s in your Documents section on Pioneer Place), contact
ssenate@utica.edu to get a copy.
• A faculty or staff member who has agreed to be your advisor- you will
need to put in their information, and then get a physical signature from
them and hand it in to Senate.
• A club or personalized photo- pages get more visitation if you have a
photo of members or a logo to represent your organization in the org list.
• Something else???
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• Go to http://pioneerplace.utica.edu and create your own
personal profile by using your banner username and password
(all information kept internally by Utica College)
• Click on [Organizations] in the blue menu
• Click [Register a New Organization] on the bottom of the lefthand column
• Follow instructions
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• READ THESE!
• Make sure
you’re doing
the correct
organization
registration
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• Under
[Description] add
your mission
statement or
goals
• Under [URL] put
your org name.
This will identify
your Pioneer
Place website
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• In order to move
forward, all 5
positions must be
filled, but you can
go into [Manage
Positions] later on
and change the
titles of these
positions, if the
titles listed do not
match titles
specific to your
org.
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• Fill in the advisor
contract, THEN
PRESS THE PRINT
SCREEN BUTTON
ON YOUR
KEYBOARD. Past
into Word and
print. Have your
advisor sign the
sheet and turn it in
to Student Senate.
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• Under
[Constitution and
Bylaws] attach a
document (Word,
PDF, etc.) of your
constitution.
• Make sure it is
the most updated
version. If you
don’t have one,
refer to slide 6.
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• Students add
interests to their
personal profiles
so that they will
be matched up
with orgs that
meet their
interests. Choose
any interests you
want your org to
be associated
with. You may
choose multiple.
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• This is the
category for your
org. Find the most
appropriate label
for the mission
you have.
• Categories are
used to easily
find orgs in the
org listing without
knowing a
specific org name.
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• Profiles with
photos are more
recognized. Add
your logo or a
member photo.
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Your completed submission will be reviewed by Student Senate and
Student Activities. Senate will contact the org, set up a
presentation date, and the recognition process will continue from
there. If and when your org is approved, you will be notified in an
e-mail to your Utica account.
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• These are pages to navigate your
organization profile. The
following slides explain what each
of these can do.
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• NEWS is for ongoing
initiatives that your org is
working on, things you
offer, etc. It appears in
the News Ticker on the
home page and on your
org’s profile page.
• EVENTS are for programs that occur on a designated date and time.
Event fliers appear on the home page and a list of events is updated
in your calendar and on the profile’s Event list.
• You can post a JPEG or a PDF file on both news and events. If you
don’t post a flier in your event form, it will not appear on the home
page’s corkboard.
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• To manage update the
roster click [Roster] and
then [Manage Roster] to
change the names of
titles and positions to
best suit the needs of
your org
• To add a position, click
[Manage Positions] under
[Roster] menu and click
[Create New Position]
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• This area is to add photos of members,
events, services, etc.
• You can make albums and add as many
pictures or videos as you have.
• This is great to keep historical records of
attendance, set-up, and specifics for
traditional events.
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• You can attach documents that your org needs to keep track of,
like your constitution, yearly awards, treasury reports, meeting
minutes, etc.
• Also a great feature for record keeping from year to year.
Helps with transitioning e-board positions in the Spring.
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• Under [Forms] in the left-hand column, click [Manage
Forms]
• You can create electronic forms for easy online
submission out of any paper form your org might use
• This allows easy access to any forms, and you can
export into excel or print a PDF instantly
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• Service hours can be added easily to track your org’s
involvement.
• All hours are tracked by member, not as an org.
• Service hours must be approved by a designated org
member. They can be added to a member’s cocurricular transcript.
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• You can create an Election
and Ballots within the
election that can be
assigned to different
voting bodies.
• If Certain people can vote
and others can’t that
would need a new Ballot.
• Each page inside the
ballot can be for a
different election position.
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• Interests- Change or add new organization interests so you
reach new students with the same interests and you can boost
your membership.
• Styles- Choose your profile’s text fonts and colors, as well as
background and navigation bar colors. Personalize what your
org’s profile page looks like in order to be unique and
represent your mission.
• Header Images- upload an image so that your org profile page
is personalized and looks like a professional website.
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Bethany Piraino
Assistant Director of
Student Activities
(315) 792-3037
bapirain@utica.edu
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