**PowerPoint Presentation to Accompany**

*GO! with Microsoft*

*®*

*Excel 2007 *

*Comprehensive 1e*

**Chapter 12**

Working with Data Tables, Scenarios, Solver, XML, and the Document Inspector

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 1

**Objectives**

**• Create a Data Table**

**• Create a Scenario**

**• Use Solver**

**• Prepare a Document for Distribution**

• Use XML to Enhance Security with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 2

**Create a Data Table**

**• Changing the values in cells to see how they affect the outcome of formulas on the worksheet is called **

*What-if analysis*.

**• A data table is a range of cells that shows how changing certain values in your formulas affects the formulas’ results.**

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 3

**Create a Data Table**

**• A one-variable data table uses one variable with one or more formulas.**

– For example, to show how a change in interest rates would affect a loan

**• A two-variable data table uses two variables and one formula.**

– For example, the effect of different interest rates and different loan terms on the payment required to purchase equipment

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 4

**Create a Data Table**

**• In a one-variable data table the formula must refer to the same cell, which is called the input cell.**

– The cell in which each input value from a data table is substituted

**• To create a two-variable data table, one input range must be located in a column and the second input range must be located in a row.**

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 5

Data Table dialog box

Column input cell

**Create a Data Table**

Row input cell with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 6

**Create a Scenario**

**• A scenario is a set of values that **

**Excel saves and can substitute automatically on your worksheet.**

– Forecast the outcome of a financial decision

– Used when data is uncertain

**• The Changing cells field in the Add **

**Scenario dialog box shows the cells that will change when the scenario is completed.**

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 7

Changing cells area

**Create a Scenario**

Scenario name area with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 8

**Create a Scenario**

**• A Scenario Summary report displays the variable information along with the results of several scenarios on the same page.**

**• Result cells values are changed by the scenarios.**

with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 9

**Use Solver**

**• With Solver you can find an optimal value for a cell on a worksheet.**

– Useful for finding minimums or maximums when several variables are involved

**• An add-in is a supplemental program that adds custom commands or features.**

**• Constraints are the restrictions that limit the values that will change with the Solver.**

with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 10

**Use Solver**

**• In the Solver Parameters dialog box, the active cell is the Set Target Cell box.**

**• The target cell is the cell that contains the goal to be achieved.**

**• The Answer Report lists the target cell and the adjustable cells with their original value and the value of the results.**

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 11

Solver

Parameters dialog box

Use Solver with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 12

**Prepare a Document for Distribution**

**• You can designate the name of the person who is associated with **

**Microsoft Office 2007.**

**• The Document Properties panel has boxes for attaching information to the document that could be useful for storing and retrieving files.**

**• Keywords are used by programs that search through documents.**

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 13

**Prepare a Document for Distribution**

**• Encryption restricts access to files by scrambling the contents and requiring a password to display the contents in a usable file.**

**• Information Rights Management (IRM) is a formal system that designates who can read or edit a file.**

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 14

**Prepare a Document for Distribution**

**• Portable Document Format (PDF), created by Adobe, is the most popular fixed-layout format.**

**• XML Paper Specifications (XPS) is **

**Microsoft’s version of a fixed-layout format in Office 2007.**

with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 15

**Prepare a Document for Distribution**

**• The Document Inspector can be used to clear the contents from several areas where personal or private information could be found. **

**• Automatically updated properties are set by the operating system and cannot be removed.**

**• A final file is a read-only file and can be viewed but not changed.**

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 16

Document

Inspector dialog box

Prepare a Document for Distribution with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 17

**Use XML to Enhance Security**

**• File extensions are part of a filename that indicate which program can read or edit the file. Examples are:**

– ZIP

– JPG

**• Extensible Markup Language (XML) is a set of rules used to create a language.**

– Can be read using a text editor once unzipped with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 18

**Use XML to Enhance Security**

**• Aliases are short nicknames used because namespace references are typically long.**

**• Start tags mark the beginning of data.**

**• End tags mark the end of data.**

**• A pair of tags enclosed within another pair of tags is called a parent-child **

*relationship*.

**• Rules are in a file called a schema.**

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 19

**Covered Objectives**

**• Create a Data Table**

**• Create a Scenario**

**• Use Solver**

**• Prepare a Document for Distribution**

• Use XML to Enhance Security with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 20