PowerPoint Presentation to Accompany
GO! with Microsoft
®
Excel 2007
Comprehensive 1e
Chapter 12
Working with Data Tables, Scenarios, Solver, XML, and the Document Inspector
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 1

Objectives
• Create a Data Table
• Create a Scenario
• Use Solver
• Prepare a Document for Distribution
• Use XML to Enhance Security with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 2

Create a Data Table
• Changing the values in cells to see how they affect the outcome of formulas on the worksheet is called
What-if analysis.
• A data table is a range of cells that shows how changing certain values in your formulas affects the formulas’ results.
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 3

Create a Data Table
• A one-variable data table uses one variable with one or more formulas.
– For example, to show how a change in interest rates would affect a loan
• A two-variable data table uses two variables and one formula.
– For example, the effect of different interest rates and different loan terms on the payment required to purchase equipment
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 4

Create a Data Table
• In a one-variable data table the formula must refer to the same cell, which is called the input cell.
– The cell in which each input value from a data table is substituted
• To create a two-variable data table, one input range must be located in a column and the second input range must be located in a row.
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 5

Data Table dialog box
Column input cell
Create a Data Table
Row input cell with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 6

Create a Scenario
• A scenario is a set of values that
Excel saves and can substitute automatically on your worksheet.
– Forecast the outcome of a financial decision
– Used when data is uncertain
• The Changing cells field in the Add
Scenario dialog box shows the cells that will change when the scenario is completed.
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 7

Changing cells area
Create a Scenario
Scenario name area with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 8

Create a Scenario
• A Scenario Summary report displays the variable information along with the results of several scenarios on the same page.
• Result cells values are changed by the scenarios.
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Use Solver
• With Solver you can find an optimal value for a cell on a worksheet.
– Useful for finding minimums or maximums when several variables are involved
• An add-in is a supplemental program that adds custom commands or features.
• Constraints are the restrictions that limit the values that will change with the Solver.
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Use Solver
• In the Solver Parameters dialog box, the active cell is the Set Target Cell box.
• The target cell is the cell that contains the goal to be achieved.
• The Answer Report lists the target cell and the adjustable cells with their original value and the value of the results.
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 11

Solver
Parameters dialog box
Use Solver with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 12

Prepare a Document for Distribution
• You can designate the name of the person who is associated with
Microsoft Office 2007.
• The Document Properties panel has boxes for attaching information to the document that could be useful for storing and retrieving files.
• Keywords are used by programs that search through documents.
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 13

Prepare a Document for Distribution
• Encryption restricts access to files by scrambling the contents and requiring a password to display the contents in a usable file.
• Information Rights Management (IRM) is a formal system that designates who can read or edit a file.
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 14

Prepare a Document for Distribution
• Portable Document Format (PDF), created by Adobe, is the most popular fixed-layout format.
• XML Paper Specifications (XPS) is
Microsoft’s version of a fixed-layout format in Office 2007.
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Prepare a Document for Distribution
• The Document Inspector can be used to clear the contents from several areas where personal or private information could be found.
• Automatically updated properties are set by the operating system and cannot be removed.
• A final file is a read-only file and can be viewed but not changed.
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 16

Document
Inspector dialog box
Prepare a Document for Distribution with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 17

Use XML to Enhance Security
• File extensions are part of a filename that indicate which program can read or edit the file. Examples are:
– ZIP
– JPG
• Extensible Markup Language (XML) is a set of rules used to create a language.
– Can be read using a text editor once unzipped with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 18

Use XML to Enhance Security
• Aliases are short nicknames used because namespace references are typically long.
• Start tags mark the beginning of data.
• End tags mark the end of data.
• A pair of tags enclosed within another pair of tags is called a parent-child
relationship.
• Rules are in a file called a schema.
© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 19

Covered Objectives
• Create a Data Table
• Create a Scenario
• Use Solver
• Prepare a Document for Distribution
• Use XML to Enhance Security with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 20