University Code of Practice
Educational Partnerships
Chapter IX: Review, Renewal and Termination of Partnerships and
Activities
Document Reference:
Identifier:
Version:
Chapter IX: Review, Renewal and Termination of
Partnerships and Activities
QH: N9
Version 1 02
Date: Aug 15
In force:
On approval
Approved By:
University Learning, Teaching and Assessment
Committee
Learning Enhancement and Academic Practice
(LEAP)
Originator:
Application to collaborative provision:
Mandatory
Responsibilities:
Deans
Heads of Department
Learning Enhancement and Academic Practice
PVC (Education)
International Office
University Solicitor’s Office
Applications for exemptions to:
PVC (Education)
Report Exemptions to:
ULTAC
Contacts:
quality@hull.ac.uk
www.hull.ac.uk/quality
Further Guidance:
UK Quality Code for Higher Education, Chapter
B10: Managing higher education provision with
others (Dec 2012)
Summary/ Description:
This Code sets out the process through which the university will review, extend, renew and terminate
educational partnerships and associated agreements. This chapter must be used in conjunction with
the Preamble published at QH: N0.
Version 1 02 (Aug 15) recognises the following changes:
 Updated to reflect changes from UQO to LEAP, change from PVC L&T to Education
Version 1 01 (Dec 10) recognises the following changes:
 The revised committee structure
Chapter IX: Review, Renewal and Termination of Partnerships and Activities
Learning Enhancement and Academic Practice
Version 1 02 – Aug 15
QH: N9:1
This university Code has been written in accordance with the approach approved by QSC to enhance clarity
(Quality Handbook section A:2) involving the following terminology:
must = mandatory
should = advisable
may = desirable
Where these terms are used they are emphasised in bold.
This document is available in alternative formats on request
from the LEAP
Table of Contents
Scope ...................................................................................................................................... 3
Transitional arrangements ....................................................................................................... 3
Review of a Partnership........................................................................................................... 3
Conduct of reviews ............................................................................................................... 3
Schedule of reviews ............................................................................................................. 4
Renewal of a Partnership ........................................................................................................ 4
Termination of a Partnership.................................................................................................... 4
Chapter IX: Review, Renewal and Termination of Partnerships and Activities
Learning Enhancement and Academic Practice
Version 1 02 – Aug 15
QH: N9:2
SCOPE
1.
This Chapter applies to the review, renewal and termination of existing educational
partnerships and associated activities whether UK or international and must be used in
conjunction with Chapter 0.
Explanatory note:



See Chapter II for the approval of new partnerships including the Upgrading of partnership approval
The aim of this code is to ensure that all partnerships are reviewed every five years and that such reviews
embrace consideration of the partnership and the activities being undertaken within the partnership. The
review should lead to recommendations about any changes either at partnership level or in respect of
individual activities. Such a review therefore provides on the one hand the opportunity to bring to an end
ineffective arrangements, and on the other, the opportunity to identify those arrangements which could be
further developed for the benefit of both partners
Separate arrangements are in place for the review and renewal of Erasmus Exchanges and Partnerships further advice can be obtained from LEAP
TRANSITIONAL ARRANGEMENTS
2.
Where partnership approval was granted under the predecessor to this Code, that
approval shall be deemed subject to this Code.
3.
Where a renewal or amendment to an existing activity agreement is sought, a
Partnership agreement (of the relevant level) must also be granted (please refer to
Chapter II).
Explanatory note:

This ensures that all partnerships and related activities are subject to a regular review process
REVIEW OF A PARTNERSHIP
4.
All educational partnerships to which this Code applies should be reviewed no later than
the fifth anniversary of the approval of the partnership or previous review as applicable.
Where the partnership was approved for a period shorter than five years, the review
shall be conducted prior to the expiry of that shorter period.
Conduct of reviews
5.
Reviews should
Chancellor (PVC)
will be produced
partnerships the
institution.
be conducted through submission of a report to the Pro-Vice(Education), providing the information set out in Annexe 9. This report
by the faculty/department working with LEAP and, for international
International Office in addition to the involvement of the partner
6.
Each review should focus on the overall effectiveness of the partnership bearing in mind
the original expectations of both parties and taking in account changing circumstances
during the period under review. The review will also address each of the partnership
activities currently being undertaken within the partnership.
7.
Subject to paragraph 8, following receipt of the report, the PVC (Education), may
recommend that changes be instituted to the partnership (subject to the appropriate
approval under this code), for example: to develop further/extend the partnership or
specific activities; to terminate the partnership or specific activities.
8.
Where a partnership being reviewed includes Level 4 status as defined in Chapter II of
this code, the report and any outcomes identified in paragraph 6 must be reported to
Senate and any decisions be subject to the approval of Senate.
Chapter IX: Review, Renewal and Termination of Partnerships and Activities
Learning Enhancement and Academic Practice
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9.
Following a review, or any required change to an Agreement, all amendments must be
carried out by the University Solicitor’s Office.
Schedule of reviews
10. LEAP, in consultation with the International Office and the faculties, should establish a
schedule for the review of the University’s educational partnerships and activities for
approval by the PVC (Education).
Explanatory note:


PAC will be informed of the schedule given its impact on the partnership activities approved by those
committees
Details of the schedule and the outcome of reviews must be reported to PAC on a regular basis
RENEWAL OF A PARTNERSHIP
11.
Where a partnership was granted approval on a time limited basis under Chapter II of
this Code (or a predecessor), an application to renew the partnership for a further period
of time must be made in accordance with Chapter II. The requirements of Chapter II
should be modified in so far as the information required is already available from the
original application for approval and from the review (or reviews) conducted in
accordance with Part A above.
Explanatory note:


Essentially the process is intended to be the same as that for applying for a new partnership except that rather
than having to provide new information, the existing information from the original approval, plus the
information generated from the review(s) of the partnerships is intended provide sufficient information to
decide whether to grant the further approval
Any renewal of or change to an Agreement must be effected by the University Solicitor’s Office
TERMINATION OF A PARTNERSHIP
12.
Where the University, through the relevant head(s) of department(s) or dean(s),
determines that it wishes to bring to an end a partnership, an application must be made
to the PVC (Education), following consultation with LEAP and, for international
partnerships, the International Office. Where the application relates to a Level 4
partnership the application must be determined by Senate on the recommendation of
the PVC (Education), having first consulted with deans.
13.
The application must identify all partnership activities which will be affected by the
termination of the partnership. Where the termination will affect current or potential
students the application must also include an Exit Strategy detailing how the interests of
those students and potential applicants will be protected.
14.
Prior to the application being considered, copies will be circulated to members of PAC,
enabling them to submit comments.
15.
The PVC (Education), having consulted with deans may determine that an Exit Strategy
Group be established to oversee the exit arrangements. The Group should be chaired
by a member of SMT and include no less than one member of PAC .
Explanatory note:

The above process is intended to be flexible given the potential variety of partnership arrangements. These
may range from one which involves a single Matriculation Agreement to a level 4 agreement involving dual
awards, delivery of programmes etc. The role of the officer, to be determined by the VC, is to ensure an
effective overview of all relevant arrangements and that the interests of students are being properly
considered. In some cases the interests of potential applicants may be involved, e.g. where students have
started a programme of study with a partner institution on the representation that, if successful, that would
make them eligible to benefit from a Matriculation or Progression Agreement
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


An Exit Strategy is a document which sets out the steps required to bring the partnership (or specific activities)
to an end, the timescales involved and, where applicable, the measures require to protect the interests of
students likely to be affected by the termination
Contact must be made with the University Solicitor’s Office in order to ensure that any Agreement is
terminated effectively
Any amendment, renewal or termination of an MoI must be effected by the University Solicitor’s Office
Chapter IX: Review, Renewal and Termination of Partnerships and Activities
Learning Enhancement and Academic Practice
Version 1 02 – Aug 15
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