WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
SO CONTINUES
• Some services:
-Validating Approved Sources of Supply
a). Original Equipment Manufacturers
1) Prime Contractor
2) Authorized / License Dealers
3) Authorized / License Distributors
b). Qualified Products List (QPL)
-Service or Agency imposed
-Qualified Manufacturer List–(QML)
1
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
SO CONTINUES
c). Assist in drawing and specification
issues.
d). Part Number issues.
e). Assist Vendors in becoming an
Approved Source of Supply, by processing
their Source Approval Request (SAR) or
informing Vendors of the Design Control
Activity.
2
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
SO CONTINUES
• Location of T/Q data on solicitations
posted out on DIBBS- DLA Internet Bid
Board System.
-Tech Data Tab, where Bid sets,
Engineering Data Lists (EDLs) are found.
-Also under the Tech Data Tab, Vendors
can get assistance for missing drawing ,etc.
There is a link to DLA Product Data
Management Division (PDMD) Customer
Service, 1-804-279-3477
3
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
DATA MANAGEMENT SYSTEM - DMS
4
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
BIBBS T/Q TAB
5
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
C - FOLDER
6
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
C - FOLDER
7
WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP
DEFENSE LOGISTICS AGENCY
AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY
DLA PACKAGING
Angela Wharton
WARFIGHTER SUPPORT
STEWARDSHIP EXCELLENCE
WORKFORCE DEVELOPMENT
8
WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP
DLA Packaging
Our Policy, the DLA Packaging Program, DLAD 4145.12,
states 'All DLA-managed and military service-managed
material procured, received, stored and shipped will have
adequate, continuous protection at the lowest overall cost.
Material will be procured, fully packaged in a ready-forissue state at the time of procurement.'
9
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
SPECIFICATIONS AND STANDARDS
Packaging Specifications & Standards can be obtained at:
For Military Packaging Specification and Standards visit our:
Specifications, Standards and Manuals web page to download a copy
http://www.landandmaritime.dla.mil/Offices/Packaging/specstdslist.asp#STDs
How do I obtain an ASTM standard?
Go to: ASTM website www.astm.org
You can also purchase any standard as an immediate PDF download and/or
place an order through Customer Service at ASTM International (+1 610-8329585).
Online subscriptions are also available.
E-mail: service@astm.org
Telephone: (610) 832-9585 /Fax: (610) 832-9555
Hours: Monday - Friday, 8:30 am - 4:30 pm Eastern US Standard Time
Mail: ASTM International PO Box C700 West Conshohocken, PA,19428-2959
10
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
MILITARY STANDARD 129
MILITARY MARKING FOR SHIPMENT AND STORAGE
MIL-STD-129P
w/Change 4
4. GENERAL REQUIREMENTS
4.1 Identification markings. Figure 1 shows an example of the content and
approximate placement of the identification markings on unit packs and
intermediate and exterior containers. Unless specifically exempted in the
contract or solicitation, or this standard, these markings shall be applied to
all DoD and contractor- or vendor-originated shipments. Marking materials,
methods and size of markings should comply with 5.1. The exact placement
of identification and bar code markings on specific containers may vary in
configuration and format from those shown in the figures. Ammunition and
explosives shall be marked as specified in 5.6 of this standard or as
specified by the contract or solicitation. Hazardous items shall be marked
with identification markings as specified herein and in 5.5. Bar code
markings are required as specified in 4.4.
11
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
FIGURE 1. Example of unit pack, intermediate and exterior ontainer identification markings
(including an example of bar code markings). For hazardous markings, see 5.5.
21
12
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
MILITARY STANDARD 129
PRESERVATION METHOD COMMERCIAL PACK
Military Preservation Method and Date of Unit Preservation.
Example: "M41 - 4/04" - Use of the letter "M" in the first position indicates that the pack is a military
preservation method; "41"
Method of Preservation Commercial Pack
Example: "MCP" - Use letters "MCP” for preservation method Commercial Pack.; “MCP”
CONTRACT CLAUSE:
In addition to requirements in MIL-STD-129P, all Labeling and Marking shall have a Method of
Preservation of Commercial Pack applied to the MIL-STD-129 identification labels on all shipping
containers, including the unit and intermediate levels. The Method of Preservation (M) of Commercial
Pack (CP) shall be applied to all labels and marking as “MCP”.
13
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
ASTM D3951-10
Designation: D3951 – 10
Standard Practice for Commercial Packaging1
ASTM D3951–10 Standard Practice for Commercial Packaging is the requirements of
commercial preservation, packaging, packing (exterior container), unitization, and marking of
supplies and equipment. It provides for multiple handling and shipment by any mode and
storage for periods of a minimum of one year in enclosed facilities without damage to the
product. It also provides for package quantities suitable for redistribution without additional
repackaging or marking. Planned storage that exceeds one year requires more than minimum
requirements ASTM D3951 would not suitable for that
ASTM International ‐ ASTM D 3951 is a copyrighted document which can be purchased at
www.astm.org
Is Best Commercial Packaging acceptable?
• The term “Commercial Packaging” or “Best Commercial Packaging” is not acceptable.
• Best commercial practice or industry commercial is a variable of elements defined differently
by different vendors and does not necessarily define a set standard or process.
• DLA only accepts commercial packaging iaw ASTM D3951, Standard Practice for Commercial
Packaging, is a known and measurable standard for packaging of materiel
14
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
CUSHIONING AND/OR DUNNAGE MATERIAL
THE USE OF ASBESTOS, LOOSE FILL POLYSTYRENE,
EXCELSIOR, NEWSPAPER, OR SHREDDED PAPER (ALL TYPES
INCLUDING WAXED PAPER AND COMPUTER PAPERS), AS
CUSHIONING OR DUNNAGE MATERIAL IS PROHIBITED.
15
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
WOOD PACKAGING MATERIAL (WPM)
WPM Certification Markings –
DoD Components shall apply appropriate certification markings as required
and defined herein. Certification markings must be readable and permanent.
The markings may be applied using a stamp or stencil with indelible ink or
burnt into the WPM with a branding iron. The only markings accepted are
the ISPM #15 Certification Mark or, under limited circumstances, the DoD
"Pest Free" Certification Mark.
The rule requires regulated WPM to be marked in a visible location,
preferably on at least two opposite sides, with a legible and permanent
mark that indicates that the article meets the requirements of the regulation.
An example of an acceptable WPM mark is:
16
WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP
Vendor Shipment Module (VSM)
VSM allows you to print:
• A commercial bill of lading
• military shipping labels
• packing slip
• address labels
• small parcel carrier labels
VSM Help Desk
Contact: 1-800-456-5507
Monday – Friday
6:00am – 5:30pm Eastern Time
E-Mail: delivery@dla.mil
17
WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP
DEFENSE LOGISTICS AGENCY
AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY
iRAPT
Roni Pitt
WARFIGHTER SUPPORT
STEWARDSHIP EXCELLENCE
WORKFORCE DEVELOPMENT
18
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
iRAPT
Invoice Receipt Acceptance and Property
Transfer (Formerly WAWF)
19
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
What is iRAPT?
• Formerly known as Wide Area Workflow (WAWF), iRAPT
is a secure web based system for electronic invoicing,
receipt, and acceptance.
• iRAPT allows suppliers to submit and track invoices and
receipt/acceptance documents and allows government
personnel to process those invoices in a real-time,
paperless environment.
• All of Department of Defense requires use of iRAPT as
the only acceptable electronic system for submitting
requests for payment (invoices and receiving reports)
under DoD contracts.
20
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
First Things First
Cost and Benefit Analysis
• Benefits of iRAPT
–
–
–
–
–
Improves cash flow management
Eliminates lost documents
Reduces operating costs
Global accessibility of documents
Audit capability
• Cost of Using iRAPT: FREE TO ALL USERS!!
21
WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP
First Things First
Cost and Benefit Analysis
DIY: No Set-up Fee
DIY: No Transaction
Fees
DIY: No Licensing Fee
22
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps
• Step 1 – Register with System for Award Management
(SAM).
–
–
–
–
Register at URL https://www.sam.gov
Registration is FREE…unless you want to pay a third party
Registration is MANDATORY
SAM Assistance Center 888-227-2423
23
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps, Con’t
• Step 2 – Establish or Verify the Electronic Business POC
(EB POC) in SAM. The EB POC
– Functions as the Group Administrator (GAM) in iRAPT
– Gatekeeper – authorizes access to WAWF eBusiness Suite for
all your company’s employee(s).
– Can have a Primary and an Alternate EB POC per CAGE Code
24
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps, Con’t
• Step 3 – Add Your CAGE Code to the WAWF eBusiness
Suite Vendor Group Structure
– Call the Customer Support Center 866-618-5988, or
– Use the Vendor Customer Support link on the Home Page to
email your request for add to the Group Structure.
25
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps, Con’t
• Step 4 – Establish an Organizational Email Address
– Status information about your submissions are sent to the email
address you provide at time of registration
– If you do not set up an organizational email address, the
personal email address of the first person who self-registers will
be the default organizational email address
26
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps, Con’t
• Step 5 - Designate a Group Administrator (GAM)
– Determines who has access to the data in WAWF eBusiness
Suite and provides the authorization to activate
– Consider designating more than one GAM, if medium to large
sized entity
– Recommend the EB POC be the GAM. If you appoint a GAM
that is not your EB POC, an appointment letter is required
– The GAM has eight major administrative capabilities in iRAPT..
27
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps, Con’t
• Step 5 - Designate a Group Administrator (GAM), con’t
– The GAM Can:
–
–
–
–
–
–
–
–
Manage Group Structure
Administer Location Codes
Look up group names and GAM information
View and edit User Profile Information
Activate (add) and Deactivate (remove) users
Use Activation Reports
Reset user passwords (passwords expire every 60 days)
Reset certificates
– The GAM can also have the role of Inspector, Acceptor, Certifier, Vendor, or Pay
Official depending on the organizational business practices.
28
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps, Con’t
• Step 6 – Determine if Batch Feeds for iRAPT is Right for
Your Entity
– Most suppliers use the manual, web entry method
• For small volume of payment documents to create
• For small number of line items on your contract(s)
– Some suppliers use File Transfer Protocol or Electronic Data
Interchange methods
• For large number of transactions
• For many line items per payment document
• iRAPT FTP and EDI Guides are available upon account activation
29
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps, Con’t
• Step 7 – Set up PCs to Access WAWF eBusiness Suite
– Current computer configuration is usually sufficient to use the
applications in WAWF eBusiness Suite
– Supported by various web browsers
• Internet Explorer
• Safari
• Firefox
• Chrome
– Go Mobile: Apps for iOS and Android
– Refer to Machine Setup link on the WAWF eBusiness Suite
homepage
30
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps, Con’t
• Step 8 – EB POC (GAM) Self-Registers in WAWF
eBusiness Suite
– GAM self-registers first
• Click on the Registration button on the WAWF eBusiness
Suite homepage
• Select Administrative User Roles only; Vendor User Roles
not allowed
• Activation of the GAM’s account should occur within 2
business days
31
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
9 Easy Steps, Con’t
• Step 9 – Other Entity Users Self-Register in WAWF
eBusiness Suite
– Once the EB POC (GAM) has been activated, other users will
need to self-register
• Click on the Help/Training button for details on registering
with a Vendor Role
• Click on the Registration button on the WAWF eBusiness
Suite homepage
• The EB POC (GAM) will activate these accounts
32
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
Web-Based Training
• Web-Based Training with Voiceover!
33
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Getting Started – iRAPT
Web-Based Training
• Web-Based Training Must-Sees
34
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Submitting an Invoice
for Payment
• If Block 12 indicates Net 15 or Fast Pay is contained in the
award/contract
– Select Document to Create is Invoice and check the box
adjacent to Fast Pay
35
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Submitting an Invoice
for Payment
• Invoice Workflow for Net 15 or FAST PAY
– Invoice flows straight to Defense Finance and Accounting
Service (DFAS) for payment
36
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Submitting an Invoice
for Payment
• Receiving Report Workflow for Net 15 or FAST PAY
– Inspection/Acceptance at Destination
37
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Submitting an Invoice
for Payment
• Receiving Report Workflow for Net 15 or FAST PAY
– Inspection/Acceptance at Origin
38
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Submitting an Invoice
for Payment
• If Block 12 indicates Net 30
– Select Document to Create is Invoice and Receiving Report
(Combo)
39
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Submitting an Invoice
for Payment
• Invoice and Receiving Report Workflow for Net 30
– Travel as Two Documents
In accordance with DFARs,
vendors are required to
distribute two (2) copies of
the Receiving Report or
DD250 with their shipments.
40
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Helpful Hints
• Download a copy of the DD Form 1155 from DIBBS for easy referral
to required information
– If Block 12 indicates Net 30 – Do the Invoice and Receiving Report Combo
– If Block 12 indicates Net 15/Fast Pay – Do the Invoice
• CLIN and Line Item are synonymous in iRAPT
• Enter quantity and unit price exactly as on the DD Form 1155.
– If quantity is 9,586.000 on the 1155, then enter that into your
quantity field
– If unit price is 2.68000, then enter that into your unit price field
– Unless a modification changing it has been accomplished
• Ship From is your entity’s CAGE Code
• Ship To is pre-loaded; if not, it is the Freight Address on the DD Form 1155
• If Block 12 is Net 30, you cannot elect FAST PAY at time of invoice
41
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
Helpful Hints
• A bit about your Shipment Numbers
– First 3 letters of your entity’s name, followed by the shipment number preceded
by 2-3 “0s”, and a “Z” in the final position if you have multiple shipments and
you’re shipping the final shipment.
• Example: Frisbee Inc is shipping all their material in one box. Frisbee Inc
will make his Shipment Number FRI0001Z.
• Example: Frisbee Inc has two separate shipments to make. Frisbee Inc will
make his Shipment Numbers FRI0001and FRI0002Z, respectively.
• A three-way match is required to make vendor payment: Contract,
Invoice, and Receiving Report
• Logout properly, otherwise you will be locked out of the application
and must call the iRAPT helpdesk to have them unlock you.
42
WARFIGHTER-FOCUSED,
WARFIGHTER-FOCUSED,GLOBALLY
GLOBALLYRESPONSIVE,
RESPONSIVE,FISCALLY
FISCALLYRESPONSIBLE
RESPONSIBLESUPPLY
SUPPLYCHAIN
CHAINLEADERSHIP
LEADERSHIP
iRAPT Resources
• WAWF e-Business Suite website: https://wawf.eb.mil
• WAWF e-Business Suite Vendor Customer Suport:
– DISA DECC Ogden
– Toll Free (866) 618-5988 or Commercial (801) 605-7095
– Disa.ogden.esd.mbx.cscassign@mail.mil
• DLA website: http://www.dla.mil/j-3/wawf
• DLA Aviation Business Opportunity Specialist / iRAPT POC:
– Ms. Leticia “Trish” Evans
• (804) 279-4302
• Leticia.Evans@dla.mil
43
WARFIGHTER
FOCUSED, GLOBALLY
RESPONSIVE
SUPPLY
CHAIN
LEADERSHIP
WARFIGHTER-FOCUSED,
GLOBALLY
RESPONSIVE,
FISCALLY
RESPONSIBLE
SUPPLY CHAIN LEADERSHIP
GOT ENOUGH ON YOUR PLATE???
QUESTIONS/ COMMENTS
WARFIGHTER SUPPORT ENHANCEMENT
STEWARDSHIP EXCELLENCE
WORKFORCE DEVELOPMENT
44
44