DAILY THANTHI – 19.04.2015
INSTITUTE OF HOTEL MANAGEMENT CATERING TECHNOLOGY
AND APPLIED NUTRITION
(Ministry of Tourism, Govt. of India)
C.I.T. Campus, P.O. Tharamani, Chennai-600 113.
Off: 22542029, Fax: 044-22541615,
Email: ihmchen@dataone.in, ihmtaramani@gmail.com
TENDER NOTICE
Date: 13.04.2015
Sealed Tenders are invited for the following:
S.
No
Name of the work
Est.cost
EMD(Rs.)
55.00 lakh
(per annum)
55,000/4,000/-
1
Running of Hostel Mess on
contract
2
Labour contract for White
Washing and Painting works at
Hostels and Institute premises
4.00 lakhs
Security Personnel/Driver on
contract
Supply of Provisions, Cleaning
materials etc.
12.00 lakh
(per annum)
60.00 lakh
(per annum)
5
Supply of Vegetables, Fruits etc.
11.00 lakh
(per annum)
6
Supply of Meat, Fish etc.
7
Supply of Students Uniform
8
Printing & Stationery items
9
Supply of Kitchen Kit items
3
4
14.00 lakh
(per annum)
17.00 lakh
(per annum)
6.00 lakh
(per annum)
4.00 lakh
(per annum)
12,000/60,000/11,000/14,000/17,000/6,000/4,000/-
Issue of tenders forms is from 20.04.2015 to 18.05.2015 between 10.00
am to 4.00 pm on all working days at the Institute. Cost of Tender
Form is Rs.200/- each. Last date for receipt of tenders: 19.05.2015 by
05.00 P.M. Date of opening: 20.05.2015 at 11.00 A.M
Tender form can also be downloaded from website:
eprocure.gov.in/epublish/app
PRINCIPAL & SECRETARY
d
INSTITUTE OF HOTEL MANAGEMENT
CATERING TECHNOLOGY & APPLIED NUTRITION
(Ministry of Tourism, Govt. of India)
(Affiliated to NCHMCT & IGNOU, New Delhi)
C.I.T. Campus, P.O. Tharamani Chennai.600 113
Off: 22542029, Fax: 044-22541615 : Email: ihmchen@dataone.in : Website. www.ihmchennai.org
********************************************************************************************************
Ref: IHM-Chen/HMT/2015-16/
SL. NO._________
TENDER NOTICE
Tender offers should be sent to the undersigned in Wax Sealed Covers super
scribing as “Tender for Running of Hostel Mess at this Institute”. Issue of Tender
forms on all working days from 20.04.2015 to 18.05.2015 (between 10.00 a.m. to 4.00
p.m.) at this Institute. Last date for receipt of filled in tenders is on 19.05.2015 upto
05.00 p.m and tenders will be opened on 20.05.2015 at 11.00 a.m.
ADMINISTRATIVE OFFICER
a. Name and address of the Tenderer :
(In capitals)
b) Description of the work
: Details enclosed.
c) Previous experience
:
d) Remarks, if any
:
e) I.T. PAN No.
:
f) Service Tax Reg. No.
:
I am enclosing the E.M.D. amount of Rs.55,000 vide D.D. No.______________
Date ____________ drawn in favour of “Principal, I.H.M.C.T.A.N., Chennai-600 113”.
I/We____________________________________________________
has/have
gone through the enclosed terms and conditions of the tender and will abide by them as
laid down.
_______________________________________
SIGNATURE & SEAL OF THE TENDERER
INSTITUTE OF HOTEL MANAGEMENT
CATERING TECHNOLOGY & APPLIED NUTRITION
(Ministry of Tourism, Govt. of India)
(Affiliated to National Council for Hotel Management & Catering Technology, New Delhi)
C.I.T. Campus, P.O. Tharamani Chennai.600 113
Off: 22542029, Fax: 044-22541615 : Email: ihmchen@dataone.in : Website. www.ihmchennai.org
Ref: IHM.CH/HMT/2015-16.
Date: 20.04.2015.
HOSTEL MENU FOR THE YEAR 2015-16
BREAKFAST
DAYS
MENUS
RATE(inclusive of Service
Tax if applicable)
ALOO PARATHA (3 Nos.)
(40 Gms. each)
GREEN PEAS MASALA(Unlimited)
MONDAY
THICK CURD (50g)
TEA/COFFEE
IDLY – 4 NOS. (50 gms each)
VADAI – 1 NO. (50 gms)
TUESDAY
CHUTNEY, SAMBHAR(Unlimited)
TEA/COFFEE
POORI – 4 NOS. (60 gms each)
WEDNESDAY
CHANNA MASALA (Unlimited)
TEA, COFFEE
BREAD, BUTTER & JAM – 6 NOS.
BOILED EGG - 1 No. (or)
THURSDAY
VEGETABLE CUTLET - 2Nos.
TEA/COFFEE
POORI(4 Nos.) (60 Gms. each)
CHANNA MASALA (Unlimited)
FRIDAY
TEA/COFFEE
MASALA DOSAI - 3 Nos. (7 inch diameter)
ALOO MASALA - 50 GM.,
SATURDAY
TOMATO CHUTNEY,
TEA/COFFEE
PAV BAJI – 4 NOS.
SUNDAY
ALOO TIKKI (40 g) – 1 no.
TEA/COFFEE
_______________________________________
SIGNATURE & SEAL OF THE TENDERER
-2LUNCH
DAYS
SATURDAY
SUNDAY
OTHER
HOLIDAYS
LUNCH – 1.
OTHER
HOLIDAYS
LUNCH –2.
MENUS
RATE(inclusive of Service
Tax if applicable)
BHATURA (60 gms each) – 2 NOS.
ALOO CHANNA MASALA (Unlimited)
GREEN SALAD,
BISIBELLA BHATH (250 gms)
POTATO CHIPS.
CHICKEN BIRYANI (300 gms) /
VEGETABLE BIRYANI (300 gms)
BOONDI RAITHA, ICE CREAM 50 ml CUP
GHEE RICE (300gms)
PAKODA (30 Gms.),
CHANNA MASALA (Unlimited)
SHAHI TUKDA
PHULKAS – 2NOS. (30 gms each)
PEAS PULAO (300 gms)
ONION TOMATO RAITHA,
EGG PODIMAS / POTATO PODIMAS,
NAVARATHNA KHORMA (Unlimited)
CARROT KHEER.
DINNER
DAYS
MONDAY
TUESDAY
WEDNESDAY
MENUS
RATE(inclusive of Service
Tax if applicable)
PLAIN RICE (400 gms)
CHAPATHI-2 NOS. (30 gms each)
RAJMA MASALA (Unlimited)
GOBI/ALOO/ CAPSICUM MASALA
PEAS PULAO (300 Gms.),
MASALA DAL / TADKA DAL (Unlimited)
ALOO JEERA FRY
EGG CURRY / PAKODA CURRY
PLAIN RICE (400gms)
CHAPATHI (30 gms each) (2 Nos.),
CHICKEN MASALA (or)
PANEER BUTTER MASALA(Unlimited)
MASALA DHAL(Unlimited)
RICE KHEER
________________________________________
SIGNATURE & SEAL OF THE TENDERER
-3DAYS
RATE(inclusive
of Service
Tax if applicable)
MENUS
THURSDAY
VEG. PULAO (300gms),
CHAPATHI -2 NOS. (30 gms each)
ALOO MUTTER MASALA (Unlimited)
DHAL TADKA
KESARI
FRIDAY
PLAIN RICE (400 GMS),
VEGETABLE THORAN
SAMBHAR, RASAM, PAPAD – 1 NO.
BUTTER MILK,-PICKLE.
SATURDAY
CHAPATHI – 2NOS. (30 gms each)
JEERA PULAO (300 gms)
DAL MAKHANI (Unlimited)
CHICKEN MASALA (or)
PANEER MASALA
SUNDAY
WHITE RICE, YELLOW DAL (Unlimited)
GOBI MANJURIAN
EGG CURRY
GULAB JAMUN
EVERY DAY EVENING: COFFEE / TEA
RATE PER DAY, PER HEAD
(Breakfast, Dinner and Evening Coffee / Tea - During week days)
VEGETARIAN
NON-VEGETARIAN
Rs.
Rs.
(inclusive of service tax if applicable)
(inclusive of service tax if applicable)
RATE PER DAY, PER HEAD
(Breakfast, Lunch, Dinner and Evening Coffee/Tea - During Saturdays, Sundays and Holidays)
VEGETARIAN
NON-VEGETARIAN
Rs.
Rs.
(inclusive of service tax if applicable)
(inclusive of service tax if applicable)
EXTRA PORTION
VEGETARIAN
NON-VEGETARIAN
PLAIN MILK PER GLASS (240 ML)
Rs.
Rs.
Rs.
(inclusive of service tax if applicable)
(inclusive of service tax if applicable)
(inclusive of service tax if applicable)
The following should be served to the Hostel inmates as per the timings given below:
Break fast
between 07.30 am to 08.30 am
Lunch
between 01.00 pm to 02.00 pm
Evening Tea/Coffee
between 05.30 pm to 06.00 pm
Dinner
between 07.30 pm to 08.30 pm.
Note: Breakfast, Evening Tea and Dinner for Week days i.e. (Monday to Friday) Lunch for
Saturdays, Sundays and other Holidays.
_______________________________________
SIGNATURE & SEAL OF THE TENDERER
-4-
RUNNING OF CANTEEN IN THE INSTITUTE PREMISES
FROM 9.00 A.M. TO 5.00 P.M.
Kindly quote your rates for the following items for sale at the Institute Canteen on
working days. (Rates to be quoted in numbers and words)
Sl.
No.
NAME OF THE ITEM
QUANTITY
1
PONGAL, CHUTNEY, SAMBAR
150 gms.
2
MEDU VADA
75 gms each
3
DOSA, CHUTNEY, SAMBAR
80 gms.
4
RAWA / SEMIYA KITCHADI WITH CHUTNEY,
SAMBAR
150 gms.
5
POORI-2 Nos.–40gms each/Potato Masala – 30 gms.
40 gms each
6
COFFEE
60 Ml.
7
TEA
60 Ml.
8
SAMOSA
2 Nos.
9
BREAD OMLETTE
1 plate
10
BAJJI WITH CHUTNEY
2 Nos.
11
MASALA BONDA WITH CHUTNEY 2Nos.
50 gms each
12
ALU PARATHAS WITH CURD & PICKLE
80 gms
13
COLD DRINK BOTTLES
500 ml, 200 ml
RATE
(Rs. P.)
TOTAL COST
_______________________________________
SIGNATURE & SEAL OF THE TENDERER
-5-
TERMS AND CONDITIONS
1) Tender applications can be had from 20.04.2015 to 18.05.2015 on
working days during office hours from 10.00 am to 4.00 p.m. from the office of the
Principal, Institute of Hotel Management Catering Technology & Applied
Nutrition, Chennai 113 in person by payment of Rs.200/- (Non-Refundable)
towards the cost of Tender forms by cash or DD taken on any Nationalized Bank
payable at Chennai in favour of the “Principal & Secretary, IHMCTAN, Chennai
600 113”.
2) Tenderers may inspect the Hostel Mess or get the specific details from
the concerned clerk in the office.
APPROX. MESS BILL VALUE DURING 2015-16
=
Rs. 55,00,000/-
3) EMD of Rs.55,000/- (refundable) is payable by means of DD only along
with the filled in tender applications. S.S.I units will be exempted from payment
of E.M.D. only when necessary latest certificates of approval by Govt. of India or
Govt. of Tamil Nadu are enclosed along with the tender documents. Incomplete
tender applications or without certificates or without EMD will be rejected.
4)
E.M.D of all, except the lowest 3 tenderers will be refunded
immediately. E.M.D. of other two unsuccessful tenderers will be refunded after
finalising the agreement with the successful tenderer through a crossed cheque
drawn in favour of the Tenderer according to the name and address furnished in the
tender form only. No alterations will be entertained later in this regard.
5) The Mess / catering contract may be or may not be continued/ extended
for the next academic year depending on the performance and satisfaction of the
inmates of the hostel and the management.
6)
Last date for receipt of completed tender offers is on or before
19.05.2015 upto 5.00 pm. Tenders will be opened in the presence of the tenderers
on 20.05.2015 at 11.00A.M.
______________________________________________________________
SIGNATURE & SEAL OF THE TENDERER
-67) SECURTIY DEPOSIT: The successful tenderer will have to pay a security deposit
of 5 % of the total cost of supply within 2 days. Security deposit of the successful tenderer is
refundable only after the contract period is over. The successful tenderer will execute within a
week of the date of receiving the order and enter into an agreement. EMD of the successful
tenderer can be adjusted against the security deposit. If he fails to respond within a week, the
EMD paid will be forfeited to the Institute. The successful tenderer if after payment of security
deposit fails to comply with preparation /supply of the catering from the date specified in the
supply order / contract order, the security deposit will also be forfeited to the Institute. Security
deposit of the successful tenderer is refundable only after the contract period is over.
8) If the catering contract is not satisfactory / not supplied on time the contract is liable
to be cancelled without notice with forfeiture of Security Deposit amount. The security deposit
amount so forfeited will neither be a fine nor is compensation but for the damages sustained as a
result of failure.
9) Security deposit will not carry any interest, which will be refunded after satisfactory
execution of the mess contract work at Hostel mess by the successful tenderer after the period of
mess catering / contract is over.
10) Tenderers are required to produce the previous experience
certificate in the same fields of catering or mess management with minimum
of Three years of experience without which the tender will be rejected.
11) Tenderers are required to produce the Proof of Minimum average
annual turnover of Rs.30.00 lakhs per annum during the last three years
(2011-12, 2012-13 and 2013-14) without which the tender will be rejected.
12) Necessary infrastructure for preparation of food is available
including Cooking Gas ranges/ Vessels/Refrigerator/Grinders etc., which may
be inspected during working hours. Commercial Gas cylinders has to be
arranged by the contractor for preparation of food etc.
13) The Mess contractor will be responsible for safe custody of Kitchen
premises/ Equipments/ Dining Hall premises and Furniture in kitchen/
workers Room/ Dining Hall and also cleanliness of the above premises by
their own staff. Maintenance, repair, etc. of kitchen equipments should be
carried out by mess contractor for the contract period.
_______________________________________
SINATURE & SEAL OF THE TENDERER
-7-
14) Safety and Clean Environment, Maintenance of peace, Co-ordination
and Co-operation should be ensured at all times by the mess contractor and his
staff. No catering contractor’s visitors and guests will neither be permitted into the
premises, nor to stay overnight in the premises.
15) High standard of hygiene should be maintained in the kitchen, dining
hall and surrounding areas. All the staff employed by the contractor should be
medically fit.
16) On award of Mess Contract necessary License / Certificate should be
produced by the Tenderer from the Commissioner of Food Safety, Govt. of Tamil
Nadu before commencement of the mess operation.
17) If the Food supplies are not satisfactory, not served in time the contract
will be liable to be cancelled without any notice.
18) Rate for all the items should be quoted and there should not be any
items without rate. If any of the rates columns are not quoted or left blank the
tender will be rejected.
19) Only the tender forms supplied by the Institute must be submitted
with signature of the supplier on every page.
20) The food should be of best quality and Prepared hygienically and served
by trained and well behaved uniformed staff.
21) An amount of Rs.15,000/- per month is required to be paid to the
Institute towards water, Electricity, repairs and other overhead charges. The same
will be deducted from the Mess charges payable to the Contractor every month.
22) The rates to be quoted are inclusive of Sales Tax, Surcharge, delivery
charges with no freight charges, or any other charges.
23) The rates once approved are final throughout the contract period and
NO request for increase of rates during this contract will be entertained in any case.
If there is any violation in contract, the security deposit will be adjusted or totally
forfeited and the contract will be terminated.
______________________________________________________________________________
SIGNATURE & SEAL OF THE TENDERER
-8-
24) Since the contract is fixed, escalation in cost is not permissible despite
the report obtained from the statistical department.
25) All items on the menu have to be prepared and served compulsorily.
26) If any of the food is not supplied, with the result that the Institute
has to purchase the same from the open market at higher rates, the excess
(difference) amount paid or loss incurred will be deducted along with
conveyance charges from the bill or recovered from the contractor from
Security Deposit, if there are not sufficient bills for recovery.
27) On any day, they should not strike, non supply or delay in supply for
any reason.
28) If any food preparation found to be of sub-standard, the same will be
rejected and the cost of such sub-standard items will be deducted from the bill.
29) Last date of receipt of completed tender application forms with D.D
for E.M.D. of Rs.55,000/- is 19.05.2015 upto 05.00P.M. Late receipt of
tenders, incomplete or without DD for E.M.D. will be rejected.
30) Institute is not responsible for any delay in transit or loss of tender
forms or not received etc. when send by post.
31) The successful tenderer / Mess contractor is required to enter into an
agreement by filling up the undertaking form as in Annexure-I after the contract is
awarded. The mess contract should be executed in Rs.100/- (Rupees One hundred
only) stamp paper before starting the Hostel mess.
32) The Institute reserves right to cancel the tender at any time without
assigning any reason thereto.
33) Tender offers should be sent to the undersigned with the enclosure as
given below in wax sealed covers super scribed as “Tender for Mess Contract at
Hostel Mess”.
_______________________________________
SIGNATURE & SEAL OF THE TENDERER
-9-
34) Each page should be signed.
I/We ___________________________________________has/have gone through
the above terms and conditions of the tender and will abide by them as laid down
above.
ENCLOSURES :
1.
2.
3.
4.
5.
6.
Tender documents completely filled in
Experience certificates.
Copy of Licence / Certificate from Commissioner of Food Safety, GOT
Proof of Annual Turnover for the last 3 years.
Demand Draft for Earnest Money Deposit.
SSI unit latest certificate if exempted.
Date:
Signature
: ________________________________
Name
: ________________________________
Address
: ________________________________
________________________________
________________________________
________________________________
With seal
: