THE VILLA SAN JUAN CAPISTRANO
31431 Camino Capistrano, CA 92675
Phone: 949.606.5125 Fax: 949.361.9350
Email: info@thevillasjc.com
Website: www.thevillasjc.com
Tours & Bookings/Public Relations:
Rachel Salas - 949.606.5125
Email: rachel@thevillasjc.com
Day-of-coordinator:
Michelle Tkach - 949.291.3102
Email: michellejoymcg@gmail.com
Food & Beverage: Iva Lee’s Catering
Phone: 949.291.4269
Email: info@ivalees.net
Congratulations on your celebration and thank you for considering The Villa San Juan Capistrano for your
special event!
The Villa is a turn of the century structure that sits on the historic register of contributing places. The house
proper is comprised of a cozy room where guests can gather in front of the fire and mingle. There are several
smaller rooms, and an old, garden shed converted into a built-in bar. A bridal chamber is provided for the
ladies, a well-known groom’s room with a pool table, a vaulted chapel, and of course, a professional state-ofthe-art kitchen. All rooms are decorated with antique objects d’art and furnishings, which have been flown in
from around the world. The courtyard, situated in the center of the property, is made of old stone and adorned
with historic structures. The Villa is shaded from the daylight by ancient fruit trees and illuminated by gas
lanterns in the evening. There are many details to describe the magical quality of the venue - for a quick peek,
check out our website: www.thevillasjc.com, or call us to schedule a visit at 949.606.5125.
Cheers!
2015 VENUE RENTAL FEES
November – April
Friday & Sunday - $5,000
Saturday - $6,500
May - October
Friday & Sunday - $6,000
Saturday - $7,500
January – December
Monday – Thursday $4,500
*Must shuttle or bus guests in and out due to parking requirements*
*These prices include the exclusive rental of The Villa San Juan Capistrano, Royal Dalton Round White Bone China plates,
silverware, glassware & small wares. THESE PRICES DO NOT INCLUDE TABLES, LINENS AND/OR CHAIRS. These prices do
not include valet services and are required in order to have an event at The Villa San Juan Capistrano.
VALET PARKING
Private valet service is mandatory without exception. All guests are required to drop off their vehicle at the valet station, utilize
crosswalks to The Villa if crossing Camino Capistrano, and retrieve their vehicle and keys at the valet station after the event. (In some
instances, off-site parking with shuttles may be necessary). No on-site parking is available.
Guests shall not park on adjoining streets or in surrounding private parking lots. The client shall be responsible for communicating
these directions and instructions for parking to all guests with event invitations or by any other effective means.
VALET RATES
For Guest Counts:
60 to 90 = $650
91 plus = $750
SPRING MENU
Hors D’ Oeuvres
(Choose Three)
Artichoke & Spring Flower Tempura with Horseradish Crema
Pepper Crusted Filet with Blue Cheese Mousse & Truffle Asparagus Tips
Maryland Blue Crab Bites with Sriracha Aioli
Ahi Tuna Tartare with Citrus Vinaigrette & Avocado Mousse in Cucumber Cup
Lollipop Lamb Chops with Mint, Almond Pesto
Baked Goat Cheese Crostini with Dried Cherry & Apricot Compote
First Course
(Choose One)
Pea Soup with Fern Leaf Lavender
Spring Minestrone with Parmesan & Rocket Pesto
Butter Leaf Lettuce with Humboldt Fog, Toasted Marcona Almonds, Shaved Fennel tossed in a Blueberry & Blood Orange
Vinaigrette
Farmer’s Market Salad with Snap Peas, Grilled Asparagus, Radishes, Fingerling Potatoes & Shaved Pecorino in Mint Vinaigrette
Roasted Heirloom Carrots with Watercress, Baby Greens, Avocado & Croutons in Herb Vinaigrette
Blood Orange & Avocado Salad with Citrus Vinaigrette
Entrees
(Choose Three)
Braised Short Ribs with Crispy Onions over Toasted Pearl Couscous with Wild Mushrooms & Asparagus
Pan Seared Salmon with Bloomsdale Spinach, Primavera Risotto & Lobster Nage
Poached Sea Bass in a Champagne & Saffron Sauce with Parisian Potatoes,
Glazed Cherry Tomatoes & Fiddlehead Ferns
Manhattan Steak with Potato & Fennel Au Gratin
with Grilled Asparagus with Lemon, Parsley Gremolata
Sweet Pea Ravioli with White Asparagus & Morel Broth
Statler Chicken with Rosemary, Lemon & Garlic, Ratatouille & Heirloom Tomato Confit
SUMMER MENU
Hors D’ Oeuvres
(Choose One)
Ahi Tuna with Lemon Olive Oil on Crispy Taro Root Chip
Artichoke Fonds with Squash Blossoms, Goat Cheese Gremolada & Mint
Mini Chicken Street Taco with Mini Clothes Pin
Mini Fried Green Tomatoes with Charred Eggplant Puree
Angus Beef Sliders with Aged Cheddar & Chive Bacon Aioli
Cucumber Cup with Boursin & Shrimp
First Course
(Choose One)
Chilled Smoked Yellow Tomato & Watermelon Gazpacho Soup
with Pickled Cucumbers, Smoked Paprika Oil
Sweet Corn Chowder with Crispy Rock Shrimp Cake
Chevre-Stuffed Squash Blossoms with Peaches, Watercress & White Balsamic Vinaigrette
Butter Leaf Lettuce with Watermelon, Pickled Onions & Feta Cheese
Mediterranean Salad with Grilled Persian Cucumbers, Cherry Tomatoes, Feta, Quinoa,
Almonds, Garbanzo Beans & Feta tossed in a Lemon Basil Vinaigrette
Arugula Salad with Heirloom Tomatoes, Burrata Cheese & Ciabatta Croutons in a Citronette
Entrees
(Choose Three)
Manhattan Steak with Black Cherry Sauce, Blue Cheese Au Gratin & Shell Bean Persaillade
Pistou Chicken Breast with Summer Vegetables & Orzo
Grilled Rosemary Pork Tenderloin with Peaches, Blueberries, Wild Rice & Haricot Verts
Pan Seared Salmon with Zucchini, Squash Blossoms, Couscous & Lemon Grass Nage
Pan Seared Sea Bass with Meyer Lemon, Capers & Chervil
Spinach, Portobello & Porcini Ravioli with Heirloom Tomato Sauce
FALL MENU
Hors D’ Oeuvres
(Choose Three)
Mission Fig, Ricotta & Walnut Tapenade Crostini
Smoked Salmon Rillette over Sweet Anise Crostini
Mini Maine Lobster rolls with Celery & Chervil
Risotto Cakes with Braised Chicken, Wild Mushrooms & Red Onion Jam
Duck Confit Flatbread Pizza with Fig Preserve, Feta Cheese & Caramelized Onions
Pumpkin & Goat Cheese Tartlet
First Course
(Choose One)
Cauliflower Bisque with Burrata Mezzaluna & Arbequina Oil
Broccoli Soup with Preserved Lemon & Almond Gremolata
D’Anjou Pear Salad with Farmstead Goat Cheese, Fennel,
Black Walnuts tossed in White Balsamic Vinaigrette
Kale & Brussel Sprout Salad with Fennel, Pecorino Cheese, Pine Nuts tossed in a Shallot Vinaigrette
Persimmon, Pomegranate Salad with Butter Lettuce, Feta & Arugula
Poached Pear Salad with Baby Greens, Point Reyes Blue Cheese,
Candied Walnuts tossed in a Port Wine Vinaigrette
Entrees
(Choose Three)
Braised Short Ribs with Sweet Potato Mash, Swiss Chard & Veal Jus
Manhattan Steak with Roasted Kabocha Squash, Pomegranate Seeds, Mushrooms & Rosemary Sauce
Sea Bass with Blue Lake Beans, Leek Confit & New Potatoes in a Lemon Garlic Beurre Blanc
Ricotta & Black Walnut Ravioli with Brandied Plums, Brown Butter, Meyer Lemon & Sage
Statler Chicken with Huckleberry Gastrique, Butter Poached Peas & New Potato Puree
Pan Seared Salmon with a Sherry Glaze over Sweet Potato Gnocchi & Asparagus Tips
WINTER MENU
Hors D’ Oeuvres
(Choose Three)
Smoked Salmon on Potato Cake with Chive Crème Fraiche
Pulled Pork Sliders with Pickled Cucumber & Asian Slaw
Ahi Tartare with Balsamic Gelee, Violet Mustard & Shallot Confit
Gorgonzola Stuffed Dates
Filet Mignon Crostini with Port Onions & Horseradish Crème
Parmesan Basket with Herbed Goat Cheese
First Course
(Choose One)
Potato Leek Soup with Crispy Shallots
Caramelized Apple Pear Bisque with Toasted Gorgonzola Crostini
Winter Salad with Dates, Apples, Chestnuts & Camellia Cheese tossed in a Grapefruit Vinaigrette
Marinated Beet Salad with Cucumbers & Ruby Grapes tossed in Citrus Port Vinaigrette
Salad of Mixed Garden Lettuce Pickled Carrots, Radishes,
Candied Pecans, Sorghum Vinaigrette & Polenta Croutons
Little Gem Lettuce with Pomegranate Seeds, Clementine, Pistachios
& Crumbled Goat Cheese in Champagne Vinaigrette
Entrees
(Choose Three)
Manhattan Steak with Shallots, Smoked Tomato Butter, Bloomsdale Spinach & Herb Roasted Fingerling Potatoes
Pan Seared Salmon with Red Pepper Hazelnut Pesto
Statler Chicken Breast with Barley, Roasted Grapes, Gremolada & Au Jus
Braised Short Rib a Quince Cinnamon Glaze, Barley Butternut Squash Risotto & Broccolini
Pan Seared Sea Bass with Passion Fruit Beurre Blanc, Israeli Couscous, Red Currants & Herbs
Quinoa & Red Lotus Rice with Farmer’s Market Vegetables & Saffron Broth
THE BAR
Liquor
Tito’s Vodka
Dewars Scotch
Tanquerary Gin
Bulliet Bourbon
Sauza Blanco Tequila
Bacardi Rum
(Can Substitute Kraken Spiced Rum)
Bailey’s Irish Cream
Kenwood Sparkling Wine
One Signature Cocktail (See Attached)
White Wine
(Choose One)
Matua New Zealand Sauvignon Blanc
La Crema Chardonnay
Fontana Candida Pinot Grigio
Ferrari Carano Fume Blanc
Red Wine
(Choose One)
Summerland Pinot Noir
Sterling Cabernet Sauvignon
Seghesio Zinfandel
Ferrari Carano Merlot
Beer List
(Choose Three)
Stella Artois, Amstel Light, Corona, Heineken,
Newcastle Nut Brown Ale, Fat Tire Amber Ale, Abita Turbo Dog,
Budweiser, Bud Light, Coors Light, Blue Moon
Non-Alcoholic
Sparkling Apple Cider
Still Waters, Sparkling Waters, Cranberry Juice
Coke, Diet Coke and 7-Up
SIGNATURE COCKTAILS
(Choose One)
Spring
Bourbon Rhubarb Smash – Bourbon, Lemon Juice, Mint & Rhubarb Syrup
Lover’s Lemonade - Citrus Vodka, Lemonade, Fresh Strawberry Puree,
Floating Strawberries, Basil & Garnished with Lemon
Caribbean Love Punch - Dark & Spiced Rums, Pineapple Juice, Orange and Lemon Juice – Garnished with Orange
Mango Collins – Mango Puree, Pear Vodka, Simple Syrup, Lemon Juice & Sparkling Water
Kentucky Derby Mint Julep – Bourbon, Mint Simple Syrup, Muddled Mint & Sparkling Water
Sorrel Lime Cooler – Agave, Sorrel, Lime Juice, Sparkling Water & Gin
Pineapple Cilantro Margarita – Tequila, Pineapple Juice, Cilantro
Summer
Bellini – Fresh Peach Puree & Peach Liqueur with Sparkling Wine & Dancing Blueberries
Strawberry Pimm's Cup - Pimm's Liqueur, Gin, Lemon, Simple Syrup, Fresh Strawberry Puree & Soda
Bourbon Cherry Fizz – Muddled Cherries, Bourbon, Lime Juice & Sparkling Water
Vodka Mojito - Vodka, Muddled Mint & Lime with Simple Syrup & Sparkling Water
Burning Thyme - Gin, Muddled Lime & Cucumber, Tonic Water Garnished with Burnt Thyme
Watermelon, Blueberry Spritzer – Tequila, Watermelon Juice, Fresh
Floating Blueberries & Sparkling Water Garnished with Mint
Fall
Plush Punch – Pear Vodka, Pomegranate Juice & Sparkling Wine with Floating Pomegranate Seeds
Agave Ginger Margarita – Anejo Tequila, St. Germaine, Agave, Ginger Juice, Lemon & Club Soda
White Cranberry Cosmopolitan Cocktail – Citrus Vodka, Lime Juice, Triple Sec
& White Cranberry Juice
Huckleberry Gin Fizz – Huckleberries, Gin, Lime Juice & Sparkling Water
BLT – Bourbon, Lime & Tonic
Winter
Clementine Cocktail – Fresh Clementine’s, Orange Vodka, Cointreau, Simple Syrup & Club Soda
Pomegranate Margarita’s - Tequila, Pomegranate Juice, Homemade Sweet & Sour, Triple Sec, Fresh Squeezed Lime – garnished with Lime & Pomegranate Seeds
Paloma - Tequila, Fresh Squeeze Ruby Red Grapefruit Juice, Simple Syrup garnished with Lime & Jalapeno
Coming Up Roses - Raspberry flavored Rum, Champagne, Rose Flower Water, Dried Cranberries & Lime
Blood Orange Old Fashion – Muddled Orange & Cherry, Bourbon, Blood Orange Bitters & Club Soda garnished with Blood Orange & Cherry
FOOD, BEVERAGE & LABOR PRICE
$128 Per Seat*
*Plus Sales Tax for all guests regardless of age. Labor is included in the price per person. Labor includes: Chef & kitchen labor,
service labor for bartenders, servers (One server per 20 guests), catering manager, day-of-coordinator & assistant. The Bar includes up
to 5 hours of service (Example 5 pm to 10 pm), ice, garnishes and white cocktail napkins. It also includes the above listed red and
white wines offered during dinner service and champagne toast. Should client need additional bar service, the price is $5.60 per person
per hour or $2.80 per person per half an hour. This price is based on a minimum guarantee of 80 guests. Client must meet the Food &
Beverage minimum of $ 10,240. Should you final head count fall below 80 guests, then the price per person will increase (Example
70 Guests = $ 146 per person). Iva Lee’s has a “No-Shot & No Martini” policy due to liquor liability issues. We reserve the right to
refuse service to anyone who appears intoxicated. All guests must have proof of age documentation on premises and will not be served
if they do not supply documentation when requested by staff.
VENUE POLICIES & SCHEDULE OF FEES
RENTAL HOLDS A “7 DAY HOLD”
A hold does not constitute a confirmation for an event date. Until the Venue Rental Agreement (VRA) is signed and the initial deposit
is received, The Villa San Juan Capistrano is considered available and may book another event.
VENUE DEPOSIT & VENUE FINAL BALANCE SCHEDULE
In order to permanently book a date, The Villa San Juan Capistrano must receive a non-refundable deposit of $ 2,500, which applies to
the overall venue fee. The venue final balance is due 30 days prior to the day of the event. The venue deposit and final venue balance
are not refundable should client need to cancel for any reason. Initial ___________
CATERING
Iva Lee’s Catering is the exclusive caterer at The Villa - no outside caterers; food or alcohol is allowed, with the exception of baked
goods, candy and pastries. Iva Lee’s holds the catering liquor license. Iva Lee’s Catering staff will cut and serve any bakery product
for no additional fee. All tastings (food and alcohol), will be scheduled with the food and beverage department at Iva Lee’s Catering,
located at 555 North El Camino Real, Suite E, San Clemente, CA 92672.
Initial __________
FOOD & BEVERAGE MINIMUMS
By renting The Villa San Juan Capistrano, client guarantees the purchase of food and beverages from Iva Lee’s Catering for at least 80
guests at a minimum charge of $128 per seat, regardless of age - this excludes gratuity and tax for event to be held at The Villa San
Juan Capistrano for the date rented. For counts below 80 guests, a $ 10,240 food, beverage & labor minimum guarantee will be
required. Desserts from outside bakeries are not included in the food & beverage minimum. Initial __________
LEFTOVERS
Due to Health Department laws, no extra food can be taken off property due to food safety concerns. Client may take any baked goods
that they provided at their own risk. Initial __________
DEPOSIT SCHEDULES FOR CATERING
2 weeks post tasting, a signed catering contract and a $ 2,000 deposit on your estimated catering bill (food, beverage, labor &
rentals) will be due. 18 days prior to the wedding date, the final head counts and rental changes will be due. Iva Lee’s Catering will
need them broken down as follows:
Adults (21 plus) =
Teenager’s/Minors (11 – 20) =
Children Ages 2 – 10 years =
Babies 0 – 23 months (High Chair?) =
We will need counts for Vendor Meals (Example – Outside Wedding Coordinators, DJ’s, Band Members, Photographers, Photo Booth
Attendants, Etc.) =
Client’s final catering order will be returned for approval. 14 days prior to event, the remaining balance will be due. The final
balance will be based on final count and any changes that have been made on food, bar, labor, rentals and/or arrangements. Once
catering contract is signed, the catering deposit (not venue deposit) will be refundable less than $500, which is a non-refundable
administrative fee, up to 2 weeks prior to event date, should client cancel for any reason. Once final payment is received, the catering
deposit and final payment will not be refundable should client need to cancel for any reason.
Initial ____________
EQUIPMENT RENTALS
Signature Party Rentals is the exclusive equipment rental company at The Villa San Juan Capistrano and Iva Lee’s Catering handles
management of all rentals. Iva Lee’s Catering has a showroom in San Clemente with samples of most of their equipment. After the
tasting appointment, clients can look at the available rentals at the Iva Lee’s showroom located at 555 N El Camino Real, Ste C, San
Clemente, CA 92672.
Initial __________
BAR SERVICE
The final bar arrangements must be made at least 14 days prior to the event in order to allow adequate time to submit a Type-218
Catering or Event Authorization Permit to the state of California alcoholic beverage control. No outside alcoholic beverages may be
brought onto the premises except for alcohol delivered in by Iva Lee’s, Inc. who holds a valid liquor license in the state of California.
If management is witness to outside alcohol entering the premise, all alcohol service will be stopped for the remainder of the evening.
There will not be a refund or reimbursement to the client if they do not adhere to these rules.
There is a “No Shot and No Martini” policy due to liquor liability issues. The staff reserves the right to cut off alcohol service to
any guests that appear to be at the point of being dangerous to their own welfare or the welfare of others. The staff reserves the right
to refuse service to anyone who appears intoxicated. All guests must have proof of age documentation on premises and will not be
served if they do not supply documentation when requested by staff. The bar may be shut down at the discretion of The Villa’s and/or
Iva Lee’s Catering management for any safety and/or legal reasons.
Initial __________
RAIN PLAN & COSTS
The date secured is rain or shine. If rain is forecasted on event date, client must pay additional costs for tents to be put up in the
courtyard area, which will be contingent on guest count. There will be a main canopy tent placed in the middle of the courtyard and
will cover the ceremony, cocktail hour and reception. Additional tents will be placed between the trees in the dining area. The amount
of dining tents will be based on guest count (please see below). All tents have white ceilings and contain clear side panels with sliders,
which will protect from rain conditions coming in all directions. Each tent is also equipped with basic lighting and heaters.
Costs based on guest counts are as follows:
Main canopy tent (1-72 guests max) = $2,455.76
Main canopy + 1 tent (73-92 guests max) = $3,122.41
Main canopy + 2 tents (93-112 guests max) = $3,789.06
Main canopy + 3 tents (113-132 guests max) = $4,455.71
Main canopy + 4 tents (133-150 guests max) = $5,216.92
This decision for tenting must be received by 12:00 pm, two days prior to event date. Client must contact Iva Lee’s Catering to assist
with placing the order to Signature Party Rentals. Once this decision is made, there is no turning back. If the forecast predicts 60%
chance of rain on event day, and it turns out to be beautiful, clear and sunny, the tent will not be able to be removed as it takes several
hours to break down and no refunds will be issued. In this instance, slider sidewalls on all tents can be removed, which will reduce
costs to the following (tents without sidewalls):
Main canopy tent (1-72 guests max) = $1,908.12
Main canopy + 1 tent (73-92 guests max) = $2,425.39
Main canopy + 2 tents (93-112 guests max) = $2,942.66
Main canopy + 3 tents (113-132 guests max) = $3,459.93
Main canopy + 4 tents (133-150 guests max) = $4,052.43
If the decision to purchase necessary tents is forgone, Signature Party Rentals, who provides the tables, chairs and linens will not place
their rentals outdoors in harmful, rain conditions.
Initial ______________
IN-HOUSE DAY-OF-COORDINATION SERVICES PROVIDED
~Preparation for your Wedding Day~
~Reach out within 14 days of signing venue contracts.
~Initial consultation to explain the planning and coordination process.
~Email and phone communication from date of contract.
~Advice on how to personalize your wedding.
~Two weeks prior to the ceremony, all vendors listed on the contract will be contacted to verify details of their services.
~ Rehearsal ~
~Organize wedding rehearsal.
~Develop and distribute wedding day itinerary to be given to members of the wedding party at the rehearsal.
~ Wedding Day ~
~Up to 11 hours of service on wedding day with coordinator and assistant.
~Manage wedding vendors per instructions – The Villa Coordination will be available in person and by telephone during the entire
wedding day to assist vendors with any questions.
~Manage wedding party.
~Manage vendor and décor setup.
~Organize and distribute all personal flowers to wedding party, family members and special guests.
~Facilitate the wedding ceremony.
~Check for any items necessary to properly conduct ceremony.
~Oversee ushers and guest book attendants.
~Properly line up processional and cue musicians.
~Set up and break down table numbers/names, place cards, favors, toasting glass and serving set per your instructions.
~Coordinate entertainment and all announcements/events during reception.
~Ensure payment of vendor tips.
WEDDING REHEARSALS
The Villa will allow up to an hour and a half wedding rehearsal on site. Scheduling of such rehearsals shall be at the discretion of The
Villa’s management in order to accommodate other scheduled events.
Initial ___________
OUTSIDE WEDDING COORDINATOR
Client may decide to hire a full-service or outside day-of-wedding-coordinator. If an outside wedding coordinator is brought in,
$1,000 will be deducted off the final catering proposal (as the cost for The Villa's day-of-coordinator and assistant is built into the
food packages). The outside coordinator hired, must be a licensed and insured (at least $1 million liability coverage) wedding
coordinator. The coordinator will need to name The Villa San Juan Capistrano as additionally insured on their insurance and will need
a copy of their business license, insurance information at least 14 days prior to event. Outside coordinator must adhere to all of The
Villa San Juan Capistrano’s rules.
Initial ___________
SET UP, CLEAN-UP AND GENERAL RULES
Clients have use of the facility for 11 hours (12:00 pm-11:00 pm), and are allowed to arrive at the facility, not earlier than
12:00 pm for set up on the day of the event. Prior to 12:00 pm, tours, rehearsals and bookings will take place on site. No personal or
sub-contracted items or equipment may be delivered earlier than 12:00 pm on the day of the event. All items that are not the property
of The Villa San Juan Capistrano must be removed from the property on the date of the event by 11:00 pm. All formal event
festivities (music and bar) must end by 10:00 pm. 1 hour has been allocated for striking the venue. At the close of festivities, Iva
Lee’s Catering and The Villa staff will begin cleanup (no extra charge). All guests and outside vendors must vacate premises by
11:00 pm. Personal items may only be left on the premises if special arrangements have been made with The Villa’s management
prior to the event. Any special set-up arrangements are subject to review and approval by The Villa prior to the event.
Initial __________
Nothing may be attached, taped, stapled, nailed or glued in any way, to any part of The Villa, including, but not limited to walls,
ceilings, floors, furniture, grounds and landscaping. Only freestanding equipment and/or decorations may be used. Décor items may be
hung on property with discretion from The Villa San Juan Capistrano’s management.
Initial ___________
In compliance with San Juan Capistrano city ordinances, smoking is not permitted on the premises for any
reason.
Initial __________
MUSIC PACKAGE
The Villa’s sound system is state-of-the-art and is specifically designed for outdoor events. In order to maintain and protect the
equipment and to comply with the City of San Juan Capistrano’s rules and regulations, The Villa requires all non-acoustic music to be
managed by The Villa’s approved vendor, Divel Entertainment.
DIVEL ENTERTAINMENT (RESIDENT DJ)
Keith Divel (Owner)
949.463.0666 | Djdivel@gmail.com
Basic DJ Package = $ 1,500.00 www.divelentertainment.com
Owner, Keith Divel, has professionally trained each DJ to adapt to different situations and "read the crowd" effortlessly, to engage and
entertain guests, while providing an event that will not be forgotten. From classical to hip-hop, new wave, big band, electronic dance
and country western, Divel Entertainment hits all genres across the board. Divel has many bands to refer if you would like to hire a
live band.
OUTSIDE ENTERTAINMENT
*If client decides to use an outside entertainment source whether it be a DJ or a band, the client must notify Divel Entertainment
within 30 days of signing The Villa’s venue contract, so that they may book another event. All outside, non-acoustic entertainment
MUST plug into The Villa’s sound system and will require a $500 sound management fee, paid by client to Divel Entertainment. No
outside sound systems are allowed. Divel Entertainment must manage all scheduling and sound fee arrangements for outside
entertainment. Please contact Divel Entertainment to make reservations:
Divel Entertainment—949.463.0666 djdivel@gmail.com Initial __________
By signing below, you have acknowledged that you have read, understand and will adhere to the music policies of The Villa of San
Juan Capistrano.
Client’s Signature: ___________________________________Date:_____________________________
PARKING
Private valet service is mandatory without exception. All guests are required to drop off their vehicle at the valet station, utilize
crosswalks to The Villa if crossing Camino Capistrano, and retrieve their vehicle at the valet station after the event. (In some
instances, off-site parking with shuttles may be necessary) No on-site parking is available. Guests shall not park on adjoining streets
or in surrounding private parking lots. The client shall be responsible for communicating these directions and instructions for parking
to all guests with event invitations or by any other effective means. Parking is based on guest count.
Initial ___________
CAPACITY & LEGAL REQUIRMENTS
The maximum number of guests allowed for an event at The Villa San Juan Capistrano is 150 to be in accordance with conditions
imposed by the City of San Juan Capistrano. By entering into this contract, the client acknowledges understanding of and commitment
to abide by this maximum for their event.
If client enters into this contract, client must comply with all City of San Juan Capistrano codes and laws. All renters are required to
comply with all ordinances and regulations of the County of Orange, County of Orange Health Department, State of California
Alcoholic Beverage Control, Orange County Fire Department & Orange County Sheriff, as well as all state and federal regulations
and laws.
Sparklers are fireworks and are not permitted in the City of San Juan Capistrano or The Villa of San Juan Capistrano.
All candles must be contained in a glass votive or hurricane.
Initial ____________
DANGEROUS OR OFFENSIVE BEHAVIOR
The Villa’s management reserves the right to refuse entry, or cause to be removed from the facility, should any individual(s) whose
behavior can be judged to put in peril the well-being of such same individual(s), the historic property, its contents, its staff or guests.
Any and all illegal acts carried out on premises shall be reported immediately to Orange County Sheriff’s Department, and shall be the
responsibility of those individuals involved and the renter of the site. In such cases, the damage deposit may be applied to any legal
fees or penalties incurred by The Villa San Juan Capistrano, or to defray any costs incurred by illegal acts.
Initial ____________
SECURITY DEPOSIT
Client shall provide The Villa with a security deposit for $ 1,000 in the form of a check or a valid credit card, 2 weeks prior to
event date. These funds will be used to offset any charges deemed necessary by The Villa, such as, but not limited to: breakage,
damages, repairs, etc., caused by client, client’s guests or client’s vendors. Should damage occur to the premises, furniture, or other
contents, The Villa management will discuss the incident with client and will cash the check or charge the credit card, and forward a
detailed accounting to client of any charges levied as a result of the damage. If the premises are left in good condition the check
and/or credit card slip will be returned within 14 business days.
Initial ______________
SWITCHING AN EVENT DATE
Switching the date of an event after it has been booked is HIGHLY un-recommended. If client decides to switch event date, client
must do so at least eight months before the contracted event date - The Villa San Juan Capistrano must have at least eight months to
resell the date to another client.
If you change the date less than eight months in advance, you will lose your $ 2,500 non-refundable venue deposit. Initial________
FINE PRINT
Verbal contracts will be deemed void. All contract terms must in writing and be included within this contract. Any requests for
deviations from this contract must be made in writing and approved by The Villa management. No party shall be liable for any failure
to perform its obligations in connection with any action described in this agreement - if such failure results from any act of God, riot,
war, civil unrest, act of terrorism, flood, earthquake, unforeseen decision made by the City of San Juan Capistrano, or other cause
beyond such party's reasonable control (including any mechanical, electronic, or communications failure, but excluding failure caused
by a party's financial condition or negligence).
The Villa reserves the right to refuse service to any individual. The Villa is not responsible for any lost, damaged, or stolen property.
All contracted items must be included within this document, without exceptions.
I hereby agree to and abide by all terms and conditions set forth in this contract. As a client of The Villa, I agree to pay all stated
amounts due in accordance to the schedules specified, or will otherwise incur legal costs of collection. Failure to satisfy payment
in full according to terms set forth constitutes breach of contract.
Client Signature: ____________________________________________Date:______________________________________
VENUE RENTAL DATE: ______________________________________________________________________________
SAMPLE MATH BREAK DOWN FOR EVENT
BASED ON 150 GUESTS
Venue Fee
Food, Beverage & Labor for 150
Rental Estimate from Signature Party Rentals
(With Round Tables, Chivari Chairs & Standard Linens)
(Upgrade to Farm Tables & Vineyard Chairs add an additional
$ 7,500
$ 19,200
$ 1,759.55
$ 2,268.74)
DJ Basic Package
Valet
Flowers
Officiant
Photographer
Wedding Cake
Sales Tax (25,759.55 is taxable)
Grand Total
BASED ON 125 GUESTS = $ 36,114.31
$ 1,500
$ 750
$ 3,500
$
500
$ 3,500
$ 800
$ 2,188.88
$ 39,570.31
BASED ON 100 GUESTS = $ 32,658.31
BASED ON 80 GUESTS
= $ 29,893.51