UC San Diego Office of Student Conduct
Sanction Reduction Request Form
NAME _________________________________ PID ________________________________
PHONE ________________________________
EMAIL _____________________________
COLLEGE ______________________________
GROUNDS FOR REDUCING SANCTIONS
Your sanction reduction request is based on the grounds that the sanction(s) imposed was grossly
disproportionate to the alleged violation(s).
SUPPORTING STATEMENT & MATERIALS
You must also submit a statement supporting your sanction reduction request. Please provide specific
information supporting the request to reduce your sanction(s).
You may also include supporting documentation (e.g. signed witness statements, photographs, etc.) and
any other relevant information. See the Sanction Reduction Guidelines below for more information.
Please submit this form, your supporting statement and other materials to the Office of Student Conduct
via email (studentconduct@ucsd.edu) or via hard copy (Student Services Center, Suite 510).
VERIFICATION
I attest that all of the information on this request form and supporting documentation is truthful and
correct.
___________________________________
_________________________
Signature
Date
DATE RECEIVED _______________________
RECEIVED BY _________________________
REVIEWER(s) __________________________
REVIEW DATE ________________________
DECISION (circle applicable decision)
1. Sanction(s) sustained
2. Sanction(s) modified
3. Sanction(s) dismissed
DATE DECISION SENT TO STUDENT _________________________
Updated: April 18, 2013
UC San Diego Office of Student Conduct
Sanction Reduction Guidelines
INTRODUCTION
A Student or Student Organization accepting responsibility for violating the Student Conduct Code
through an Administrative Resolution meeting has the right to request the imposed sanction(s) be
reduced.
SUBMITTING YOUR SANCTION REDUCTION REQUEST
Your sanction reduction request must be submitted in writing to the Office of Student Conduct within ten
business days from the date of notice of the resolution letter. If you do not appeal within the ten day
period, the sanction(s) will become final and conclusive.
You may ask the Office of Student Conduct to provide you reasonable access to the record (e.g. written
decision, supporting documents) of the Administrative Resolution meeting. Please contact the Office of
Student Conduct if you wish to review the record of your case.
Typically, your sanctions go into effect immediately. However, the imposition of sanctions may be
deferred during the sanction reduction process. Please refer to your decision letter to determine whether
this applies in your individual case.
GROUNDS AND SUPPORTING INFORMATION
Your sanction reduction request must be based on the sanction(s) imposed being grossly
disproportionate to the violation committed. For example, you take responsibility for violating the Housing
and Residential Life Policy related to Noise and Quiet Hours and even though it is your first violation, you
are suspended for a year.
You must also submit a written statement and other documents (e.g. signed witness statements,
photographs, etc.) supporting your sanction reduction request. In writing your statement, focus on the
specific information that supports your argument that the sanctions imposed are grossly disproportionate
to the violation. Write your statement in a logical and concise manner and focus on the facts. Including
personal information and what you learned from the situation may be helpful for context, but do not rely
upon them over the specific reasons why the reviewer should reduce your sanctions.
REVIEWING THE REQUEST
Once you submit your request, the Office of Student Conduct will develop a review file, which includes,
but is not limited to, the following information:
 Your sanction reduction request, written statement, and supporting information.
 The incident report(s), meeting and decision letters, and other supporting documents.
 Student Incident Summary (summary of your student conduct record).
 Responses from the complainant and/or University Officials (if applicable).
 Other relevant documents.
Once the file compiled and reviewed, it will be forwarded by the Office of Student Conduct to the
appropriate reviewer. Sanction reduction requests will be reviewed in the following manner:
 Requests submitted by an undergraduate Student will be reviewed by the Council of Provosts.
 Requests submitted by a graduate Student will be reviewed by the Dean of Graduate Studies.
 Requests submitted by a medical or pharmacy Student will be reviewed by the respective Dean
of his/her school.
 Requests submitted by an Extension Student will be reviewed by the Dean of UC San Diego
Extension.
 Requests submitted by a Student Organization will be reviewed by the Vice Chancellor – Student
Affairs.
Updated: April 18, 2013
DECISION ON THE REQUEST
The group or person reviewing the request will make one of the following actions:
A. The sanction is confirmed and imposed.
B. The sanction is modified and imposed.
C. The sanction(s) is dismissed.
You will be notified in writing via email of the result of the request within 10 business days of the date
when you submitted the request to the Office of Student Conduct. A brief statement explaining the basis
of the decision by the group or individual reviewing the request will be included with this notice.
A. Undergraduate Students will be notified in writing of the result of the request by the Student’s
College Provost.
B. Graduate Students will be notified in writing of the result of the request by the Dean of Graduate
Studies.
C. Medical and pharmacy Students will be notified in writing of the result of the request by the
respective Dean of his/her professional school.
D. Extension Students will be notified in writing of the result of the request by the Dean of UC San
Diego Extension.
E. Student Organizations will be notified in writing of the result of the request by the Vice Chancellor
– Student Affairs.
FOR MORE INFORMATION
If you have any questions regarding the sanction reduction process, feel free to contact the Office of
Student Conduct. You may also consult with the A.S. Office of Student Advocacy, Student Legal
Services, and the Office of the Ombuds in addition to your College Dean of Student Affairs Office and/or
Residential Life Office.
Updated: April 18, 2013