Program Review & Budget
Development Workshop
For Deans & Vice Presidents
A collaborative effort between Institutional Research, Fiscal
Services, and Institutional Effectiveness
Workshop Agenda
• Overview of Program Management @ VVC
• Accessing & Using Data
• Summarizing Division Priorities & Plans
• Developing Division Budgets
• Hands-On or Q & A
Program Management @ VVC
• Strategic direction provided by Board Policy in terms
institutional vision, values, and goals (Chapter 1).
• Managers and Administrators have operational
responsibilities as delegated by Superintendent/President.
• Administrative Procedure 1202 provides some guidance in
how programs are strategically managed—via annual
review and budget development process.
Program Management @ VVC
• Budget development documents to date
 Draft of Assumptions
 2-year Timeline
 Program Status Decision Flowchart
OFFICE of
INSTITUTIONAL RESEARCH:
CONNECTED THROUGH DATA
Mark Clair M.A.
Institutional Research Coordinator
Jennifer Larriva
Research Analyst
CONNECTED
THROUGH DATA
Contents
• How do I ask a research question?
•Where do I go online to answer my question?
• Where do I go internally to answer my question?
• How do I display my data?
• What can I do with this new knowledge?
VVCC:: Institutional Research
7
do I question?
How do I askHow
a research
Ask a Research Question?
• Information request form – Located on the IR
website under “Request Data”
• Contact the IR staff via the IR Website or Call
Mark Clair (e.2648)
Jennifer Larriva (e.2477)
• Complete a work order using OPRA:
http://opras.com/vvc/Opra/index.cfm
VVCC:: Institutional Research
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Where do I
go Online to Answer My Question?
• IR Website & Other Research sites (New)
http://www.vvc.edu/offices/oie/research_home.shtm
• Program Review Data
http://www.vvc.edu/offices/oie/program-review_home.shtml
• System Office Data Mart
http://www.cccco.edu/SystemOffice/Divisions/TechResearchInfo/MIS
/DataMartandReports/tabid/282/Default.aspx
• CTE: Core Indicators (misweb.cccco.edu)
http://www.cccco.edu/ChancellorsOffice/Divisions/EconDevWorkPre
p/CTE/CoreIndicator/tabid/492/Default.aspx
VVCC:: Institutional Research
9
Where do I
go Internally to Answer My Question?
• Institutional Research Query Builder (IRQB)
How to get connected?
1) You can access the site from the Institutional Research
Website by selecting “IRQB” – Novell login
2) You need to meet with us or attend a staff development
workshop in order to obtain the password.
3) Additional IRQB training will be scheduled based upon
need
• Annual Report
Soon to be Posted on our website !
VVCC:: Institutional Research
10
How Do I Display My Data?
• Retrieving
data from the IRQB
• IRPOOL (Use of Pivot Tables in Excel)
VVCC:: Institutional Research
11
What can I
Do With This New Knowledge?
•
•
•
•
•
•
•
SLOs
Scheduling of classes
Benchmark rates with other schools or statewide
Program Review and Division Summaries
Identify trends for student and program growth
Indicators of program efficiency
Program alignment with student need
VVCC:: Institutional Research
12
Connecting Data to Planning
Summarizing Program Priorities & Plans to Drive Budget Development
More connections… smart action
Action
Knowledge
Information
Data
KQMs
SLOs
IEOs
Context?
Conditions?
Criteria?
Culture?
Intellectual
Capital
What we do operationally
and strategically with what
we have learned
Division Summary Components
DIVISION
SUMMARY:
PRIORITIES &
PROGRESS
based on Unit-Level
P.R.A.I.S.E. Reports
 Strengths
 Deficiencies
 Major Initiatives
 Priorities