SAF Meeting Minutes
December 7, 2012
Members in Attendance:
Mojan Ahmadi
Justin Warren
Itgel Badral
Sumeet Dhanju
Ligia Tica
En En (Ennie) Lie
Khanh-Dung (K.D.) Le
Jodi St. George
Brian Hoang
Ex Officio Member: Branden Audet
Also in Attendance: Christian Adams, George Theo, Anna Wescott
Minutes Taken by: Mojan Ahmadi & Jodi St. George
Meeting Called to Order 8:05am
Agenda: Group Hearings
I. Latino Graduation
 Representatives: Catalina Alvarez- LSU President and Janelly Quintana- LSU
Vice President
 Open to campus community, not just exclusive to Latino students
 An event honoring Latino culture and accomplishment
 Community focused celebration
 Agenda for Graduation
- Setup: 2-5pm
- Welcome/ Opening Remarks: 5-5:30pm
- Dinner & Entertainment: 5:30-6:30pm
- Keynote Speakers: 6:30-7:10pm
 Dr. Janelle Silva
 Vanessa Alvarez
 Catalina Alvarez
- Sarape Ceremony: 7:10-8:10pm
- Closing Remarks: 8:10-8:30pm
- Dance: 8:30-10pm
- Clean up: 10-11pm
 LSU members
 UWB volunteers
II. International Student Facilitators Conference
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Representative: David Lile
Proposing receiving training from Vancouver, not Arizona anymore
Focusing on receiving training for all officers, not an exclusive number
Asking for $400 for two quarters
Want to have two main events
- Orientation for international students complete with student surveys to
gain a better understanding of what they want from UWB
Have cleared up issues of having a passport to enter and leave Canada
III. International Student Facilitator Program
 Representative: Ty Edwards
 4 paid positions
 Issue of benefits: It is 16.5% not 16.9%
 Log sheet provided to each employee to log in hours in addition to online log
forms for accountability
 Give presentations each quarter to transition course to see what they want
from this school
 Designed to transition international students to get acclimated to school
environment—preventing culture shock
 Open to domestic students as well
 Not mandatory for international students
 Currently 58 students enrolled in ISF and 275 international students on
campus
 Overseers: Lisa Jacobson and Krista Garg
IV. ISF Universal Leadership Conference
 Representative: Ty Edwards
 Mission: To empower and support diversity efforts and promote
multicultural awareness and educate students about the resources available
to help aid their academic and professional success
 Consists of various workshops
 Open to all institutions (4 year and community colleges)
 Students from outside institutions will be charged a $63 registration fee
- Shirts $20
- Food $43
 Transportation for UWB students in need and guest speaker
 Intended guest speaker: Cornell West
 Registration process for outside institution
- Online form according to institution
- Student Life staff volunteering for tabling and other ventures
 Expecting 450 people total (staff, guest speakers, and guests)
- 120 UWB students plus 60 more through departmental sponsorship
 Searching for departmental support for students
- Currently working with Susan Vincent
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- Workshop proposals coming out next week
- 7 school departments are aware of this event
Want to host it at UWB this year and possibly other UW campuses in the
following years
Goal to have website up next quarter
Registration opens February 1, 2013
Planning on reaching to Student Life Outreach of other institutions
V. Club Council
 Representatives: Terence Shuangyu Ruan- Chair of Club Council, Breanne
Anderson- Vice Chair of Club Council
 Designed to help existing clubs manage events, budgeting, and overall
management
 Asking for $4880
- Events: $4000
 Help clubs to interact and have support and want to learn
more about the clubs
 Panel/forum style with food provided
 Self-promotion as well so UWB clubs can see Club Council as a
medium for support because it is a brand new organization
 2 ASUWB Members, 5 officers, and Sam al-Khoury in
attendance
 $40 for sweatshirts only for officers, open to option for t-shirts
 2 quarterly events: winter and spring quarter ($2000 for each
quarter)
 Events include room reservations and food for socials
- Promotional and Meeting Expenses: $880
 Purpose: For clubs to best serve its members and the school
 Clubs have already reached out to Club Council for budgeting and room
reservation requests
VI. Debate Society
 Representatives: Matthew Bennett- President of Debate Society and Mark
Gevaert- Marketing for Debate Society
 Debate team participates in 4 tournaments in LA
 Brings more legitimacy to the Debate Society in hopes of receiving more
sponsorship through community services and attracting more prospective
students
 Looking at 4-5 rooms for tournament and each room houses 2-3 students
depending on accommodations
 2 coaches for 4 teams (1 coach per 2 teams)
 Current coach: Denise Vaughn
 Another coach needed
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Coaches evaluate student participation, not just designed for students with
debate experience
Debate tournaments are a good place for students to express the critical
knowledge that students accrue over their college years.
Bringing an extra coach is more cost effective because it is more costly to
“buy” a coach during the tournament
VII. HEROs
 Representatives: Alison Greenwood- Assistant Director of Recreation and
Wellness on behalf of Shane Kathireson
 Equipment will be purchased and available for check out
 12 pairs of shoes (6 pairs of men and women shoes in various sizes) also
available for check out
 Each time a few of the 12 certified climbers must be in attendance, but each
climbing session is open to about 20 students (so nearly 25 in attendance
each time)
 Make sure that the same students do not attend each time to ensure all
students get an opportunity to climb
 Seek to cater to novice climbers and to advanced climbers
 Kickoff event was successful (all 20 spots were filled in 2 days and included a
wait list)
 Each student does not have to be belay trained, but current UWB students
that are belay trained will be in attendance
 Currently working with Risk Management from UW Seattle to ensure
maximum safety. Possibly looking at hiring students internally as volunteers
for Risk Management
 Plan on going to Vertical World in Redmond
VIII. RealISE
 Representative: Drew Stone
 Open-source service that provides for the sharing of useful knowledge that
students gather and share about their environment as determined by the
contributors and user base
 Inspired by newness and transfer experience
 Answers questions students have on campus experience on a specific level
 Focus on student voice
 Beyond Walls: basic form that identifies student needs
 Web portal, application and social media based
 Networking tool for volunteering opportunities
 Expected attendance for launch party: 50-100 people; asking for $200 for
refreshments and decorations
 Venue cost of $1000 is for launch party at North Creek Events Center
IX. Disability Strengths Awareness Alliance
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Representative: Daniel Heathman- President of DSAA
Focused on disability awareness and accessibility
Beardslee Building is main location in need because it is the most remote
location
No accessibility to enter the Beardslee Building or in the restrooms
Have contacted Amy Van Dyke
May have to consider door openers as well as the wiring system supporting it
X. MBAA
 Representative: Adrienne Neubert- Senior Vice President of MBAA and
Shawn Buchanan- President of MBAA
 Event request respectfully being withdrawn and funded by Career Services
 Will be requesting funding in January for next year
 Justin Warren is abstaining from this request as a member of the MBAA
XI. Beta Alpha Psi
 Representatives: Ron Tilden- faculty advisor for BAP and Wendy Kwan- Co
president of BAP
 Christmas party is open to all accounting and finance students
 2 new classes of accounting students coming up this winter quarter
(estimating around 80 students)
 Established relationships with major community colleges
- North Seattle Community College
 Plan on touching base with 8 community colleges (BC, SCC, etc…)
 2 elements of budget request
- Funding for holiday party
- Funding for food for professional meetings
 No fee for outside students
 Holiday part to be held Saturday December 15, 2012
 About 20 people have signed up and still waiting for community college
students. Estimating 40-50 people.
 Holiday party differs from Spring Banquet:
- Spring banquet is an induction ceremony, much more formal
complete with guest speakers
- Holiday party is much more low key event focusing on internal
networking; designed to establish community and social aspect to BAP
 Door will be open the day of for last minute guests
XII. Diversity Programmers: Cross Cultural Retreat
 Upon return from the retreat, what will participants bring back to the UWB
community?
- Participants will become more culturally enriched than before; They
will have heightened awareness about human differences
- Students will be able to compare and contrast their own culture with
that of others
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How will the students that are attending be chosen?
- Students will not be chosen, there is a sign-up process that is first
come first serve
 There is a discrepancy with the transportation cost, please provide a plan on
how you will compensate for this shortfall
- $537 is the real amount, compared to our $66 given in the request.
The shortfall coverage hasn’t been found yet, however they will email with the
information
XIII. Dialogue Series
 If there are more attendees than there is food available how will you
compensate for this shortfall?
- The first 25 participants will be given food, first come first serve.
- The food is an incentive to the event but it will only be ordered for
25 students
 Will there be a sign-up sheet or a RSVP process?
- There is a sign-up sheet to ensure that the 25 limit isn’t exceeded
- However they are open to other options to allow for other students
such as potluck
XIV. Film Festival
 Will there be 7 movies offered in 2 days?
- There are 6-7 cultural based organizations at UWB, they plan to cosponsor with them to pick the films
- Plans to use different locations at different times
- These will be 7 different movies
 Is there an estimated attendance of 400 students per day or per movie?
- This is total for the two days
- This is an estimate for past events
 Can the printing/ marketing be accessed through the Office of Student Life?
- Yes, this will now come from the Office of Student Life
 What does the cost of refreshments include?
- Veggie plates, fruits, healthy alternatives
XV. Story Telling
 What does the $500 cost of refreshments include?
- Veggie plates, fruits, healthy alternatives. $250 per event
 Will there be a guest speaker for only one day? If so, what does the second
day include?
- 1st day focus is on Holocaust education, volunteer speaker, travel
expenses we have to pay for. There will be another speaker the other day which is a
paid speaker
 Can the printing/marketing be accessed through the Office of Student Life?
- The marketing will now come from the Office of Student Life
- The event will be after 5:30pm to ensure a larger turnout
XVI. Husky Herald
 Where will the table for newspaper distribution be placed?
- The preferred locations are:
1. UW2 Lobby by glass doors (strongest location)
2. UW1 First floor lobby
3. Food for Thought
4. In the library by the Daily & the Stranger
 Have you discussed with facilities where the rack for distribution will be
placed?
- The conversation has been initiated but there hasn’t been a set
location yet.
 The flyers will be a “teaser” of sorts that will include information and “read
more here…”
 The point of this is to increase readership and website hits
 They are working on other creative ways to get hits for the website such as
new content and a lot of content that involves students