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Common Documentation
Issues
LEA Level Issues:
 Time and Effort- Frequently, time and effort documentation does not correspond with payroll.
- Quality Control Suggestion: Review time and effort documentation each quarter to ensure that it reflects payroll and what is approved in your budget.
 Inventory – Many times inventory documentation doesn’t include all of the required pieces (i.e. date and signature of individual conducting the inventory.)
- Quality Control Suggestion: Ensure all inventory forms have the required components (refer to 7.5 in the LEA monitoring document). Ensure that inventory forms include the dated signature of individuals conducting the inventory.

Common Documentation
Issues
LEA Level Documentation Issues Continued:
 Contracts -Many times contracts and invoices don’t include all of the required items.
- Quality Control Suggestion: Review contracts to ensure they include the following items:
1.
Description of services, including the location at which services will be provided
2.
Number of days of contracted service
3.
Total cost of all services described in the agreement
4.
Federal grant project code matching the county budget from which the services will be paid
5.
Appropriate signatures from both entities

Common Documentation
Issues
School level documentation issues:
 Sign in sheets- Frequently sign in sheets are missing from agendas and minutes.
(Data analysis, strategic planning, professional development)
 Agendas, minutes, and sign in sheets are not organized together within filing system.
 PK and Kindergarten consultation is not being documented. (i.e agendas, minutes, sign in sheets)
 PD on working with parents – evidence of training to staff members on how to reach out, communicate, and work with parents is lacking.
 Parent involvement policy – evidence of how parents are selected/invited to participate in the planning, review and improvement of the Title I program and parent involvement policy.

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Title I

West Virginia Title I On-Line Documentation
West Virginia Title I
School wide Monitoring Standards
1. Components of a Schoolwide Program
2. Development of the Schoolwide Plan
3. Highly Qualified Staff
4. Professional Development
5. Parent Involvement
6. ***School Improvement ***

West Virginia Title I
Schoolwide Monitoring Standards

Evidence for ABC School
3. Highly Qualified Staff
3.1a The principal ensures the assignments of paraprofessionals are in accordance with §1119(g) and all paraprofessionals are working under direct supervision of a highly qualified teacher. (3 Files Uploaded)
3.2 The principal annually attests in writing for compliance with HQ requirements. §1119(i) (2 Files Uploaded)
3.3 The School staff annually notifies the parents of each student that they may request information regarding the professional qualifications of the student’s classroom teacher. §1119(h)(6)(A). (2 Files Uploaded)
4. Professional Development
4.1 (6 Files Uploaded)
4.2 (3 Files Uploaded)

What suggestions do you have?
10 minute activity
Discuss with your table components of the new system. What do you like and what would like to see added and/or changed. Appoint a spoke person to provide feedback.

Suggestions from the field:
1.
2.
3.

Ryan Saxe rsaxe@access.k12.wv.us
Twitter Feed: @ryansaxe