Crosskeys Campus
Crosskeys Campus
Enrolment & Induction
Briefing Pack 2015
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Crosskeys Campus
Contents
Key Dates Enrolment & Induction 2015..................................................................................................... 3
Key Points................................................................................................................................................... 3
Induction/Enrolment Activities 2015 - Full-time First Year ....................................................................... 5
Full- time Second Year - Enrolment Activities............................................................................................ 6
Enrolment Check List 2015 for Tutors ....................................................................................................... 7
Procedure for Walk Ins .............................................................................................................................. 8
Freshers’ Fair............................................................................................................................................ 10
Support Talks ........................................................................................................................................... 11
Qualification on Entry Process (Replacing Form A) ................................................................................. 13
Guidance on ALN (Additional Learning Needs)........................................................................................ 14
Guidance on Form D Procedures (Medical Form) ................................................................................... 15
Post Enrolment Activities for Full-Time Learners .................................................................................... 16
Financial Fact Sheet ................................................................................................................................. 17
Group Allocation Form............................................................................................................................. 19
FORM X - Returning Students .................................................................................................................. 20
Form X - New Students ............................................................................................................................ 21
INDUCTION CHECKLIST Full Time ............................................................................................................. 22
PART TIME INDUCTION CHECKLIST / ....................................................................................................... 26
....................................................................................................................................................... 29
College Calendar 2015/6.......................................................................................................................... 31
Notes: ....................................................................................................................................................... 32
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Crosskeys Campus
Key Dates Enrolment & Induction 2015
August
Walk-ins will go to the X Block where we will provide advice and guidance, IA and then get enrolled.
Late enrolment/ induction after 28th August will continue in LC and Private Study
HE courses start 14th Sept
Note: CRE4a data should all be completed by latest end August
Key Points

Learners have been invited to enrolment/induction in course groups and will
be welcomed in X Block by the course teams.
 IA will take place after electronic enrolment and be administered by the Skills
Team.

Walks Ins will be taken through the same process as all applicants (ie IAG/IA)
prior to being enrolled or referred. Take care because these learners can be at
risk of drop out.
 Late IAGs have been booked in on 18th and 19th of August in T Block Suite
applicants are given offers and then invited to a 1st year enrolment slot.


International students should all be referred to Finance staff PRIOR to
enrolment to establish validity of status and fees - namely students not born in
UK and those on a student visa.
Students with unspent convictions must be referred to Learner Services and
cannot be enrolled without approval.
 Only new AS level students to undertake ALIS adaptive test
 All students on a new programme undertake IA and Diagnostic in Literacy and
Numeracy, returning students are not required to.
 Financial Support Fact Sheet see page 18, explains changes to EMA, Travel
Scheme and Learner Support Fund.
 Paper registers for induction
 UCI and NI numbers required for all students
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Crosskeys Campus
 Enrolling tutors check results slips but do not keep these are input directly into
EBS by admin tem
 VA questionnaire completed at KIT/Induction and kept in iFile.
 Information on ALN (Additional Learning Needs) is now available on EBS.
 New Z-Cards - LSonline acts as handbook.
Additional Reference:


Enrolment/Induction slots for each school
Staff Handbook & Management of Learner Records Guide

Fees & Course Codes for School
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Crosskeys Campus
Induction/Enrolment Activities 2015 - Full-time First Year
1. Students greeted in X Block foyer: Check students have offer and have met conditions, advise
if they have not. Tutors to assist and stay with learners through stages 1-4.
2. Student given welcome talk and video in Theatre in class groups Principal’s Welcome
Video. They also receive explanation about of enrolment form information contained on the back of the
form (Data Protection and the Learning Records Service).
3. Students meet tutors in class groups and discuss offer /results in Sports Hall or
classrooms
Tutors check that the conditions of the offer have been met ie entry qualifications
on the learner’s exam results slip. Tutor enters correct course details and learner UCI number. Learner
completes and signs the enrolment form. Tutor checks the enrolment form: Learner Identification e.g.
Passport, and signs the form to verify everything is correct. Bus pass status is confirmed
4. Enrolment station in LC
(note – forms should be completed and checked prior to tutor taking group to the enrolment station).
Learner is enrolled onto the EBS system, pays £10.00 admin fee, pays bus pass fee where appropriate,
has photo ID taken and receives confirmation of enrolment containing ID card/bus pass, lanyard and pass
holder.
Enrolment form and the LEA bus pass approval letters are to be kept at the Enrolment Station along with
copy of result slips.
Students should only leave with ID/bus pass, original result slips and confirmation of enrolment.
5. ALIS Adaptive Test (new AS levels only) supported by tutors HoS to arranged IT
rooms. Students are escorted by tutors to pre-arranged IT rooms in F/K Block to complete.
6. Any outstanding IAs tutors need to ensure completion during induction (liaise with
LSA’s).
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Crosskeys Campus
Full- time Second Year - Enrolment Activities
Approx. 3 Hours
Enrolment
Welcome talk in the Theatre
Complete/check enrolment form
Escort Students to and through Enrolment Station in Learning Centre
Course Information:










Issue and discuss timetable
Course content – units, essential skills, CLIF
Course activities e.g. trips, events etc.
Assignment/Assessment/Exam Schedule
ADEPT Enrichment Programme
Z Cards and LSOnline for all info previously in Learner Handbook
UCAS
Work Experience and enrichment arrangements
Careers advice availability
ALL complete new Form D (old form destroyed)
Behaviour and Expectations
 ETHOS
 Establish and discuss boundaries
 All learners to sign a code of conduct agreement, which is used to reinforce
ETHOS behaviours.
 Deadlines
 Submission of Work
 Reports Christmas and Easter on eILP
 Parents’ Evenings 16th November & 30th November 2015
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Crosskeys Campus
Enrolment Check List 2015 for Tutors
Please check that the student has filled in all the appropriate details in particular
 Emergency contact details
 Date of Birth
 Appropriate learning difficulty or disability boxes, if not ask and tick
 School last attended if under 21
 Ticked appropriate data protection boxes, if not ask and tick
 Enter parent course code, course description, start and end dates plus AS/AL
subjects and possibly Year 2 additions.
 Results slips checked and photocopied
 English, Welsh and Maths Grades entered
 Learner signature and date
 D Form completed (required for all learners each year)
 If ALN have been approved by ALSCO
Please enter
 Confirm identity of student with National Insurance card or Passport/Driving licence/ID
card or other form of national identification/ /Certificate of entitlement to funding/Bank
credit or debit card.
 Fees where appropriate include £10 full time admin fee in Equipment fees box.
 UCI number from result slips
 Tutor signature, School and date
Resources:





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Blank forms Enrolment, D.
Form X - Start dates and times
Spare enrolment wallets with labels
Fees list
Group Allocation forms for A Levels
Crosskeys Campus
Procedure for Walk Ins
Applicant arrives in X Block
a. Greet and establish status :
i. First visit to college or
ii. Have offer - but has changed mind or
iii. Did not get required grades
iv. Late enroller
If i refer to Inspire2suceed Team who
b.
c.
d.
e.
f.
g.
h.
i.
Establish course/area of interest
Send for discussion with academic staff
IAG / audition / taster or careers Wales as appropriate
If accepted, given Offer Form (at Enrolment) and taken to register on
EBS in X-Block touchdown and enrolment form printed
Undertake IA, Free Writing and Financial info in SLC or Evolve suite
(Skills Team)
‘Welcome talk’ in Theatre
Return to the academic staff to have enrolment form course coded and
signed
Proceed to normal enrolment process.
If ii/iii to Inspire2suceed Team who
a.
b.
c.
d.
Establish Course / area of interest
Send for discussion with academic staff
IAG / audition / taster or careers Wales as appropriate
If accepted, given Offer Form (at enrolment), given Enrolment form and
out to theatre
If IV Late enroller
Given enrolment form and proceed to the Theatre for normal process.
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Crosskeys Campus
Possible outcomes
o
o
o
Student enrolled on course
Student is put on waiting list ( reviewed by Campus Director daily)
Student does not get offer and is referred back to Careers Wales for
further support and advice
Resources








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Application forms
Offer Form (at enrolment)
Blank Enrolment Forms B, D
Waiting lists for appropriate courses
Fees & Course Codes lists
Group Allocation Form – AS Levels
Form X
D Forms
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Crosskeys Campus
Freshers’ Fair
Friday 28th August 2015, T Block
10.00am
Hair & Beauty/Performing Arts
10.30 am
Hospitality/Travel &Tourism/
11.00 am
Health & Social Care/Childcare
11.30am
MV and Engineering
12.00 am
Art & Design
12.30 pm
Lunch
1.30 pm
General Education Group 1
2.00 pm
General Education Group 2
2.30 pm
Business/IT/OT
3.00 pm
Sport/Public Services
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Support Talks
Thursday 27th August 2015 Sports Hall X Block
12.00 pm
Gen Ed
1.30 pm
Business/IT/OT/Sport
2.30 pm
Care
Friday 29th August 2015 Sports Hall X Block
11.00am
Creative Arts
12.00 am
Services to People
1.30 am
Engineering and MV
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Crosskeys Campus
Support Talks in Sports Hall (max 1 hour)
Includes Campus Management ‘Expectations’
Set out expectations, to include:
 Attendance (including no holidays in term time)
 Homework (an expectation)
 Assignments and assessment deadlines
 All learners and staff are expected to wear ID badges
 General ETHOS, including spitting, swearing, litter, refectory clearing, dress code for staff
and students
 Zero tolerance on bullying, harassment, etc
 Who to talk to in the case of a complaint (hierarchy)
 Buzz the Boss and Bus
 Parents’ Evenings 17th November or 1st December 2014
Support info:
 Information on support services (Flower) that are available. At these sessions all
learners to be informed of the availability of the LSOnline which contains important
information that the learners might require and replaces the student handbook
 Awareness raising session regarding learner Policies, in particular:
o Safeguarding Children/POVA (including the issue of any resource(s))
o Complaints Procedure, (in particular how to complain properly)
o Disciplinary Policy and Procedures
 Introduction to involvement in College Life - Enrichment/ WRE/SU/volunteering etc
 Learner Voice (Tutor pack available)
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Crosskeys Campus
Qualification on Entry Process (Replacing Form A)
Tutor completes enrolment form with learner
Confirms learner meets entry criteria
All learners to Electronic Enrolment
stations
Returning full-time learners
New full-time learners
Qualifications on entry do not need to be
recorded for progressing learners as these
will carry over from the previous year
Learner enrolled on EBS
Confirmation of enrolment printed
Learners submit photocopies of qualifications
on entry
QR code sticker from confirmation attached to
Qualifications
on entry
photocopies
and then
passedprocessing
to back office
‘Specialist’
staffwith
trained
in inputting
all
Learner
leaves
confirmation
of process
enrolment
quals on entry by Monday 2 September
By the end of first week (Fri 6 Sept)
During first tutorial the learner checks and confirms quals on entry – this is to be made as part of
introducing e-ILP to learners
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Crosskeys Campus
Guidance on ALN (Additional Learning Needs)
All learners who identify themselves as ALN must be referred to the ALN team. This will
ensure that those learners requiring support will receive it at the very earliest opportunity.
1.
All applicants who identify a learning difficulty/disability on the Application or
Enrolment Form and/or stated in interview that they received support or exam
concessions in school should be referred to the ALSCO.
2.
Information on ALN (Additional Learning Needs) is now available on EBS
through the portal.
Applicants to whom academic staff wish to make an offer of a place but where concerns exist
about support requirements and whether the student is able to complete all aspects of the
course, should be referred to the Support Team and Head of School to ensure support needs
can be met. This may involve an Admissions Panel.
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Crosskeys Campus
Guidance on Form D Procedures (Medical Form)
1. Original Forms
All original forms must be stored in the learner’s I File, in a secure place, by the personal
tutor;
2. Copies where Elevated Risk Identified
Where a learner’s Form D reveals that the learner has a medical condition, severe allergy,
disability or other matter which is likely to result in emergency first aid or medical
attention being required (e.g. heart condition, epilepsy etc), a copy of the form should
be held in secure storage in the management office. Personal Tutors to action.
3. People who need to be informed
Senior managers, course team and relevant First Aiders must be informed by Personal
Tutors that the individuals concerned have a condition that may require emergency
assistance. No one except the teaching team needs to be informed of the exact nature
of the condition, unless and until an incident occurs or where health and safety issues
arise.
4. Health and Safety
It is the responsibility of the Personal Tutor to ensure that a risk assessment has been
completed for learners with medical conditions, to ensure that appropriate control
measures are identified and implemented. The Personal Tutor should also consider
which members of staff need to be aware of the learner’s condition. Advice should be
sought from the Campus Safety Advisor if uncertain of any aspect.
5. Copies where Learning Difficulty/Disability Identified, where not on ISLA Form B
If a learning difficulty or disability is disclosed on Form D, which has not been included on
Form B, The Personal Tutor should make arrangements with the ALSCo for appropriate
steps to be taken.
6. Parental Involvement where Learners are under 18
The College may contact parents where a learner under 18 years of age when, having
spoken to the learner, further clarification of the condition is required. The College may
also contact the parents of a learner under 18 years of age in a medical emergency.
7. Retention of Data
Medical forms will be retained for the duration of the academic year, and will be securely
destroyed at the end of that year. A new form must be completed each September, as
circumstances may change over the year.
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Crosskeys Campus
Post Enrolment Activities for Full-Time Learners
The following activities will be planned into the post enrolment/induction period, during the
first teaching week:
Tutorial Process Flowchart
Group Tutorial – Week One (31 August 2015)
Ice breaker activities. Explain ACE and secure first login. Explain TAGs. Explain CPG
Explain ‘Swap Don’t Drop’
Set homework to complete Learner Journey in ACE for next 1:1
First 1:1s completed - End September
Formal review of Learning Journey with tutee, ie “Are you on the right course?”
Discuss any early issues and ‘Swap Don’t Drop’ options
Discuss strategies learner will adopt to achieve their TAG and any specific learner support or help required
Group Tutorial – Week 7 (12 October 2015)
eSafety: Thinkb4uClick, Cyber bullying, social media, etc.
Set homework to complete Progress Review (learner) in ACE for next 1:1
Second 1:1s completed – End November
Formal review of CPGs against TAGs, attendance, punctuality, attitude, behaviour
Progress Review completed by Personal Tutor. Actions and targets agreed
(including literacy/numeracy targets as appropriate)
Group Tutorial – Week 15 (15 December 2015)
Mental Health: Anxiety, stress, etc.
Set homework to complete Progress Review (learner) in ACE for next 1:1
Issue “Where am I now?” for completion by next 1:1
Third 1:1s completed – End January
Formal review of targets agreed at last Progress Review
Formal review of CPGs against TAGs, attendance, punctuality, attitude, behaviour
Discuss Subject Reports
Progress Review completed by Personal Tutor. Actions and targets agreed
Group Tutorial – Week 21 (08 February 2016)
Progression: “Where am I now?” Moving On Zone, careers discussion, etc
Set homework to complete Progress Review (learner) in ACE for next 1:1
Fourth 1:1s completed – End March
Formal review of targets agreed at last Progress Review
Formal review of CPGs against TAGs, attendance, punctuality, attitude, behaviour
Progress Review completed by Personal Tutor. Actions and targets agreed
Progression signed off
Intended destination captured
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Crosskeys Campus
Group Tutorial – Week 27 (11 April 2016)
Addiction: tobacco, alcohol and substance abuse
Set homework to complete Progress Review (learner) in ACE for next 1:1
Fifth 1:1s completed – End May
Formal review of targets agreed at last Progress Review
Final review of progress completed
Discuss Subject Reports
Progress Review completed by Personal Tutor and final actions and targets agreed
Intended destination data finalised
Tutorial Process Flowchart for 2016/17 should be included here, so that Tutors have the complete picture
and can plan accordingly
Diagnostic
Manager Skills to arrange as per plan
 Full diagnostic assessment (Comms and Numeracy), to be undertaken by all
full time learners/WBLs, during induction, conducted by skills team.
Learning Centre Induction
Tutors will need to get students to access LC Online induction
 Moodle (all learners/staff to log on and locate Learner Handbook, etc)
 Introduction to e-mail
 LSOnline and Z card
First 1:2:1 Session (within four weeks):
 Check and sign ISLA Agreement
 Check quals on entry are correct on ACE
 Explain Value Added and agree Target Grades
 Results of diagnostic assessment and any support agreed and recorded
 Are you on the right course? If not, what else can you do?
 Course Health &Safety
 Introduce work experience opportunities & Enrichment programme (LS What’s on page)
 Check Learners acquired appropriate information/knowledge
 Ensure all full-time (inc HE), WBLs and a sample of part-time learners complete the CRE 5.1
learner perception questionnaire. Outcomes from the learner questionnaires to be used as the
basis for internal and external benchmarking and for continual improvement
 LATE ENROLMENTS A desk will be manned in the Learning Centre/X Block to deal with late
enrolments once normal classes have started, these are treated as new applicants.
 Tutors must complete enrolment process and then refer student to CBAs.
 Enrolments will be processed by CAs.
 Bus passes and IDs will be issued at designated times.
 Part Time Enrolments. Time slots to be pre-booked with Learner Services to ensure stagger
and reduce queuing.
Financial Fact Sheet
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Crosskeys Campus
Group Allocation Form
To Be Completed by Enrolling Tutor
Full
Name:
Date of Birth:
............................................................ Tel:
Previous School:
Level
(AS/A2/GCSE)
Lecturer’s
Initials*
Subject
Timetable
Group
AS/A2 Subject
Choices
(to be discussed with
subject specialists)
Enrichment Option 1
Enrichment Option 2
Enrichment Option 3
Career Intention &
Other Information
e.g. Oxbridge entry,
Dentistry, Medicine,
Veterinary
Please do not just write “university,” maybe give your favourite subject.
(Please be as specific as possible)
Programme Code (Please tick)
AS
A2
Part-time
Extended Dip Applied Science Yr 1
WBQ Yr 1
Extended Diploma Applied Science Yr 2
Has the student previously studied a course at Coleg Gwent?
Notes
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WBQ Yr 2
YES
High Achiever (6 A*)
19
NO
Crosskeys Campus
FORM X - Returning Students
August 2015
Start Date
August 2015
Start Date
Welcome Back to
Welcome Back to
Crosskeys Campus
Crosskeys Campus
The Campus Director and staff wish you a happy
time at Crosskeys, with every success in your
studies.
Returning Students
Please report to ………………. on …………….. 2015
at …………… pm promptly.
Your normal timetables will then start week
commencing Monday 1st September 2015.
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FORM X - Returning Students
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The Campus Director and staff wish you a
happy time at Crosskeys, with every success in
your studies.
Returning Students
Please report to ………………. on ……………..2015
at …………… pm promptly.
Your normal timetables will then start week
commencing Monday 1st September 2015.
Crosskeys Campus
Form X - New Students
Start Dates & Times
Form X - New Students
Start Dates & Times
The Campus Director and staff wish you a happy time at Crosskeys, with every
success in your studies.
The Campus Director and staff wish you a happy time at Crosskeys, with every
success in your studies.
Please report promptly to the room below. You will start your course with two
full days of induction.
Please report promptly to the room below. You will start your course with two
full days of induction.
Please bring:
o
A pen, pencil and writing pad!
o
Your bus pass letter from the LEA if this was not processed
o
Your ID
o
Any outstanding fees
Please bring:
o
A pen, pencil and writing pad!
o
Your bus pass letter from the LEA if this was not processed
o
Your ID
o
Any outstanding fees
Thursday 27 August 2015
9.00am
9.00am
9.30am
10.00am
10.00 am
10.00 am
10.30 am
10.00 am
10.00 am
General Education (AS & Applied Science)
Engineering (Electrical/Electronics)
Engineering (Mechanical)
Motor Vehicle
Art & Design
Performing Arts
Business, IT, OT & Sport
Hair & Beauty Therapy and
Theatrical & Media Makeup
Hospitality & Catering
10.00 am
10.00 am
Travel & Tourism
Care
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Sports Hall – X Block
F15
K112
C19
Art Block
Theatre
Sports Hall – X Block
K & Z Block
Morels Restaurant
C Block 1st Floor
C Block 1st Floor
T Block Canteen
Thursday 27 August 2015
9.00am
9.00am
9.30am
10.00am
10.00 am
10.00 am
10.30 am
10.00 am
10.00 am
General Education (AS & Applied Science)
Engineering (Electrical/Electronics)
Engineering (Mechanical)
Motor Vehicle
Art & Design
Performing Arts
Business, IT, OT & Sport
Hair & Beauty Therapy and
Theatrical & Media Makeup
Hospitality & Catering
10.00 am
10.00 am
Travel & Tourism
Care
Sports Hall – X Block
F15
K112
C19
Art Block
Theatre
Sports Hall – X Block
K & Z Block
Morels Restaurant
C Block 1st Floor
C Block 1st Floor
T Block Canteen
Crosskeys Campus
Welcome to Coleg Gwent
Croeso i Goleg Gwent
2015/16
INDUCTION CHECKLIST Full Time / RHESTR WIRIO SEFYDLU
Name:
Enw:
……………………………………………………………...............
Programme of study:
Rhaglen astudio:
……………………………………………………………...............
Tutor:
Tiwtor:
………………………………………………………….................
Campus:
Campws:
………………………………………….................................
The Cross College Induction Checklist is designed to assist Course / Personal Tutors when planning and
undertaking learner induction.
The checklist is designed to be used in three ways:
1. As an ‘Aide Memoire’ for Course / Personal tutors when planning their Induction Programme
2. For Course / Personal Tutors to keep one master copy of the checklist for each course group. The
tutor must tick and date the activities on the list as the group undertakes them. On the completion of
the group’s induction programme, the tutor is to sign the bottom of the master copy and retain it, for
auditing purposes, in the Course and/or Tutorial File as evidence of the Induction Programme
undertaken by the group.
3.
4. All learners are to have their own individual copy of the Induction Checklist and the learner is to tick and
date the activities as they are completed. On the completion of Induction the learner and the Tutor are to
co-sign the bottom of the checklist and retain it in the Tutorial File.
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Crosskeys Campus
INDUCTION CHECKLIST / RHESTR WIRIO SEFYDLU
When you have received, collected or completed the following materials or activities, please tick and date them on the list
below. Sign and date the bottom and keep this checklist along with all the appropriate material safe in your Tutorial
Enrichment Programme File.
Please
tick
Actions
Learning Centre Induction
 Services available in the LC, eg: taking books out using ID Card

Initial login to PCs

Brief tour of Moodle and college email

Shown “Safety Button”

Complete an Internet Safety activity in Moodle
(certificate when printed must be kept in your Tutorial Programme folder)
 Demonstration of electronic resources available

Shown how to check printing account balance
Welcome Talk & Videos
 Introduction to Enrichment Programme
 Student Services
 Student Union
NUS Discount cards available from NUS at www.nus.org.uk
Class Rep 3 Step Guide available from NUS
 Campus Management Team
 Counsellor
 Chaplaincy
Financial Advice to be given to include:
 Financial Support and Transport Fact Sheet
Grants EMA/ALG Application Forms (where appropriate) – copies of medical
notes/self-certificates should go to Student Services.
For further information go to www.studentfinancewales.co.uk
Grants LSF Application Forms (where appropriate)
(childcare, free meals, bus pass, equipment costs etc for under 19s)
Further information available from Student Services staff
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Date
completed
Crosskeys Campus
 Bus Passes
 Meal Cards
 HE Finance
Please
tick
Actions
General Induction Items to include:
 Am I on the right course and initial one to one with my Personal Tutor in ACE
 Initial Assessment and Diagnostic Testing completed for both Literacy and
Numeracy
 Copy of Previous Examination / GCSE Results obtained
Tutor to check qualification against entry requirements
Form B – Additional Support Needs
Must be returned to your Tutor
Form D – Student Medical Information
Must be returned to your Tutor
 Discuss Additional Support (Tutorial, One-to-one for learners with additional needs, Basic
Skills in class support, Learning Centre sessions with Learning Support Advisors,
Counsellor, Youth Worker and Retention Coordinator)
 Campus Tour undertaken
 Health, Safety and Fire Procedures
Describe the Health and Safety regulations within college
o
Know the Personal Protective Equipment and regulations for the use of tools/equipment
needed for your course
o
Explain the procedures to follow in case of fire and accident
o
Take part in a Fire Drill
 VLE Induction
 Freshers’ Fair Booklet & Recycling Quiz (available at Freshers’ Fair)
 Learner support and information can be found on Learner Services Online at and
on the Student Union Z card
 Course Handbook
 Course Timetable
 College Term Dates and Opening Times
 Safeguarding and Wellbeing – know who to speak to if you feel unsafe at college or
need to talk about issues in your personal life
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Date
completed
Crosskeys Campus
 ETHOS Learner Agreement
(Code of Conduct)
 Course Rules and Penalties - Code of conduct for the classroom must be filed in your
Tutorial folder
(Learner Disciplinary Policy is available on Learner Services Online)
 Plagiarism leaflet
Must be filed in your TEP folder
 Welsh Language Support & Development Leaflet
 Thinkb4uclick leaflet
Must be filed in your TEP folder
Please
tick
Actions
Date
completed
 Photo Consent Form
 Talk on importance of Essential Skills
 Welsh Language Support & Development Leaflet
 Enrichment Activities can be found on Learner Services Online.
Sessions can be booked on Moodle
Course Specific Items:
 Grading Procedures
 Assessment Procedures
 Work Experience (if applicable)
Notes:
I have understood all Induction topics:
Student signature: …………………………………..…. Date completed: …………..……………………………..
Llofnod myfyriwr:
Dyddiad cwblhau:
Course Tutor signature: ………………………………. Date completed: ...……………………..………………...
Llofnod Tiwtor y cwrs:
Dyddiad cwblhau:
Welcome to Coleg Gwent
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Croeso i Goleg Gwent
2015/16
PART TIME INDUCTION CHECKLIST /
RHESTR WIRIO SEFYDLU RHAN AMSER
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Name:
Enw:
……………………………………………………………...............
Programme of study:
Rhaglen astudio:
……………………………………………………………...............
Tutor:
Tiwtor:
………………………………………………………….................
Campus:
Campws:
………………………………………….................................
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PART TIME INDUCTION CHECKLIST /
RHESTR WIRIO SEFYDLU RHAN AMSER
When you have received, collected or completed the following materials or activities, please tick and date them on the list
below. Sign and date at the bottom to confirm you have covered all topics.
Please
tick
Actions
Learning Centre
 Services available in the LC, eg: taking books out using ID Card
NUS
 NUS Discount cards available from NUS at www.nus.org.uk
Financial Advice to be given to include:
 Financial Support and Transport Fact Sheet
 Grants EMA/ALG Application Forms (where appropriate)
For further information go to www.studentfinancewales.co.uk
Grants LSF Application Forms (where appropriate)
(childcare, free meals, bus pass, equipment costs etc for under 19s)
Further information available from Learner Services staff
 HE Finance (where appropriate)
General Induction Items to include:
 Am I on the Right Course?
 Qualifications on entry
Tutor to check qualification against entry requirements
Form B – Additional Support Needs
Must be returned to your Tutor
Form D – Student Medical Information
Must be returned to your Tutor
 Discuss Additional Support
 Campus Tour undertaken
 Health, Safety and Fire Procedures
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o
Know the Health and Safety regulations within college
o
Know the Personal Protective Equipment and regulations for the use of
tools/equipment needed for your course (where appropriate)
o
Explain the procedures to follow in case of fire and accident
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Date
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 VLE Induction

Learner support and information can be found on Learner Services Online
and on the Student Union Z card
Please
tick
Actions
Date
completed
 Course Handbook
 College Term Dates and Opening Times
 Safeguarding and Wellbeing – know who to speak to if you feel unsafe at
college or need to talk about issues in your personal life
 ETHOS Learner Agreement (Code of Conduct)
 Photo Consent Form (if under 18 years of age) To be returned to your Tutor
 Learner Disciplinary Policy available in the Learners Services section on
Moodle 2
 Plagiarism leaflet
Must be filed in your TEP folder
 Thinkb4uclick leaflet
 Welsh Language Support & Development Leaflet
 Enrichment Activites can be found on Learner Services Online.
Sessions can be booked on Moodle
Course Specific Items:
 Grading Procedures
 Assessment Procedures
I have understood all Induction topics:
Student signature: …………………………………..…. Date completed: …………..……………………………..
Llofnod myfyriwr:
Dyddiad cwblhau:
Course Tutor signature: ………………………………. Date completed: ...……………………..………………...
Llofnod Tiwtor y cwrs:
Dyddiad cwblhau:
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Enrichment Programme
Rhaglen cyfoethogi
Activities Dates Events Presentations Themes
Gweithgareddau, Dyddiadau, Digwyddiadau, Cyflwyniadau, Themâu
September 2015
Freshers Fair A great opportunity for new students to mingle with other freshers,
28th August
current students, tutors and representatives from the Student Union.
Sept
Team Building Event – The Army
Sept
Student Union / Learner Voice (Journalism Workshop)
October 2015
October
Student Union / Learner Voice (Cash4Change Workshop)
5th – 11th Oct
12th – 16th Oct
TBA
Oct
Oct
Oct
Oct
Oct
Study Skills Week Events and activities to help you improve your ability to learn.
Citizenship/Wales, Europe and the World Weeks
Human Rights Presentations
Value Based Leadership Presentations – The Army
Enterprise Catalyst and Enterprise Induction Video
Healthy Relationships Presentations – Llamau Domestic Abuse Services
Barclays Skills Programme – Money, Interviewing, CV, confidence building and networking
Student Union / Learner Voice (Class Rep Training)
November 2015
Armistice Day (also known as Remembrance Day)
th
11 November
Nov
14th Nov
16th -20th Nov
Barclays Skills Programme – Money, Interviewing, CV, confidence building and networking
Children in Need – Campus wide fund raising activities
Global Enterprise Week
Enterprise Fair, Self-Employment Presentations, Dynamo Role Models
th
25 Nov
White Ribbon Day
Nov
Road Safety – Domino Effect Presentations, South Wales Fire & Rescue Service
December 2015
st
1 December
Dec
World AIDS Day
Road Safety – Domino Effect Presentations, South Wales Fire & Rescue Service
International Day of Persons with Disabilities
Dec
Barclays Skills Programme – Money, Interviewing, CV, confidence building and networking
Dec
Drug and Alcohol Awareness
Dec
Christmas Fair
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Enrichment Programme
Rhaglen cyfoethogi
Activities Dates Events Presentations Themes
Gweithgareddau, Dyddiadau, Digwyddiadau, Cyflwyniadau, Themâu
January 2016
Jan
11th-15th
Barclays Skills Programme – Money, Interviewing, CV, Confidence Building, Networking
Jan
Sustainability and Global Environment Week
Global water shortages, sustainability and the environment – Talks and Workshops by the
charity WaterAid
25th – 29th Jan
27th Jan
Progression Week
Holocaust Memorial Day
February
February
29th Feb - 4th
Mar
Feb
Diversity Roadshow
Welsh Culture Week & Celebration of St David’s Day
Welsh Language Tasters, Food Tasters, Face Painting, Information and Charity Stands
Barclays Skills Programme – Money, Interviewing, CV, Confidence Building, Networking
March
March
March
First Year Level 3 Students
Higher Education
Presentation


Higher Education
Presentation

for Parents
Benefits of HE
What’s available
Benefits of HE
Overview of UCAS
system


Overview of UCAS
system
Overview of Finance


How parents can help
Finance
5th March
World Book Day
7th – 11th Mar
March
March
March
March
Health and Well Being Promotion Week
Health and Well Being Promotion Roadshow/Cookery Competition Launch
No Smoking Day
Comic Relief 1 mile Charity Walk
Organised visit to Cardiff University’s Open Day
April
April
Organised visit to UCAS Higher Education Convention
May
Careers, Volunteering and Higher Education Fair
7th May
An insight into the careers that are available to you, information about
University courses and potential volunteering opportunities.
June
UCAS Apply Registration 2017 Entry
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College Calendar 2015/6
Freshers’ Fair
Friday 30th August 2015
Mainstream classes Start
Tuesday 1st September 2015
Autumn Term
Tuesday 1st September 2015
Wednesday 17th December 2015
Student Study Break
Monday 26th Oct - Friday 30th Oct
Review Day 1
Information/HE Evening
Parents’ Evening - First Year Students
Wed 21st October 2015
Tuesday 10th November 2015
Monday 16th November 2015
Parents’ Evening - Second Year Students
Monday 30th November 2015
IAG Event Feeder Schools (16.00-18.00)
Thursday 10th December
Classes finish for Christmas/New Year
Wednesday 16th December 2015
Inset Days
17th and 18th December 2015
College closes for Christmas/New Year
Thursday 24th December 2015
Classes restart
Monday 4th January 2016
Spring Term
Monday 4th January
Thursday 24th March
Student Study Break
Monday 15th Feb - Friday 19th Feb
IAG Event (16.00-18.00)
Thursday 14th January
Information Evening
Review Day 2
Wednesday 20th January
Tuesday 26th January
Progression week commencing
Monday 25th January
Inset
Thursday 11th February
IAG Event (16.00-18.00)
Wednesday 24th February
Open Day
Tuesday 1st March
IAG Event (16.00-18.00)
Tuesday 15th March
Summer Term
Monday 11thApril
Monday 20th June
Student Study Break
IAG Event (16.00-18.00)
Monday 25h May - Friday 29th May
Monday 18th April
IAG Event (16.00-18.00)
Wednesday 25th May
Information Evening
Open Day
IAG Event (10.00-12.00)
Wednesday 18th May
Tuesday 21st June
Wednesday 22nd June
Review Day 3
Thursday 23rd June
Campus Awards Ceremony
Wednesday 29th June
Review Day 4
Thursday 30th June
Inset Day 3
Wednesday 28th June
Admin Days
21st, 22nd. 24th, 27th. 29th, 1st July
IAG Event (10.00-12.00)
Wednesday 20th July
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Notes:
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