METROPOLITAN COMMUNITY COLLEGE
Blue River, Business & Technology, Longview, Maple Woods, Penn Valley
3200 Broadway Kansas City, MO 64111
REQUEST FOR PROPOSAL # 15-7106-C3
GRANT WRITING
Metropolitan Community College (MCC), a public community college district and political
subdivision of the State of Missouri, located in Kansas City, Missouri extends an invitation to
qualified providers with the necessary resources and experience to submit proposals to provide
grant writing. The purpose of this Request for Proposal is to identify and develop a nonexclusive pool of qualified contractors who can provide Grant Writing services for specific grant
proposals and miscellaneous funding requests
Contractors are asked to submit proposals and pricing for the needs identified in this Request
for Proposal (RFP).
The pool of contractors shall be established for the period beginning on or about December 1,
2015, through November 30, 2018. MCC shall select from the pool to contract with for specific
projects as needed.
Profile of Metropolitan Community College
MCC began in 1915 as the Kansas City Polytechnic Institute and enrolled 125 students the first
semester. Today, MCC is the largest higher education institution in the metropolitan area. MCC
has five campuses – Blue River, Longview, Maple Woods, Penn Valley and Business &
Technology – that serve 37,000 students annually through credit and non-credit courses and
business services. More information about MCC can be found at www.mcckc.edu.
MCC is a comprehensive community college committed to serving the current and emerging
needs of the residents of the Kansas City area for higher academic education,
technical/vocational education and lifelong learning. MCC is considered a leader among
community colleges offering transfer college degree programs that cover the first two years of a
four-year degree and 80 career programs that provide quick entry into the workforce.
General Conditions
1.
The Purchasing Department of MCC is the issuing department for this document
and all subsequent addenda relating to it. Your sealed proposal must be received no later than
11:00 AM, Central Time on November 9, 2015. Proposals received after this deadline will be
considered late and ineligible for consideration. The envelope must be labeled RFP # 157106-C3 Grant Writing. Please send one original plus one electronic copy of your proposal
t o Diane Pacheco, Purchasing Manager, Administrative Center, 3200 Broadway, Kansas
City, Missouri 64111-2429. Hand delivered proposals must be logged in (indicating date and
time received) with the public safety officer located in the lobby.
2.
Any exceptions taken to the terms, conditions, or specifications of the RFP, including
without limitation the General Terms and Conditions, must be clearly noted in the proposal as
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follows: Exceptions to RFP # 15-7106-C3. If not so noted, then the contractor expressly agrees
to the terms, conditions and specifications of the Request for Proposal (RFP) in its entirety and
any exception subsequent to the submittal of the proposal will be held invalid and/or cause for
MCC to reject the proposal, in whole or in part, at the sole discretion of MCC.
3.
Services shall not be subcontracted or a s s i g n e d , in whole or in part, without
the express written consent of MCC. Areas of work that cannot be accomplished by the
contractor must be identified in the proposal, including the identification of businesses to be
used. However, ultimate responsibility for the goods/services and all obligations relating to
the goods/services will remain with the successful contractor.
4.
It is the responsibility of each contractor to become familiar with the requirements
of this proposal. Lack of knowledge concerning the proposal’s requirements will not relieve the
contractor of conditions submitted in response to the proposal.
5.
In the event that it becomes necessary to revise this proposal in whole or in part, an
addendum will be provided to all contractors on record as having received the proposal. MCC
strives to notify all prospective contractors of any issued addenda. Return the attached
Acknowledgement of Receipt to receive updates. It is important to note, however, that it remains
the responsibility of the respondent to determine if any addenda have been issued and to obtain
those addenda prior to submitting their proposal.
6.
An oral presentation by the contractor to supplement the proposal may be required. Each
contractor should be prepared to give an oral presentation of their proposal and a detailed
analysis of how each of the requirements described in this RFP will be addressed. MCC will
make a decision regarding presentations after the initial review of proposals and will notify
contractors if presentations are required.
7.
MCC will not be liable for any costs that a contractor may incur in the preparation of or
presentation of the proposal.
8.
Proposal must be dated and signed by an official authorized to bind the contractor to its
provisions. Proposal must remain in force for at least ninety (90) days from the date for
submission of proposal.
9.
No communication will take place between contractors and MCC during the RFP
process, except in writing. Questions regarding the RFP process should be emailed to
Purchasing.info@mcckc.edu. Questions must be received by noon, October 30, 2015.
Response proposals will be compiled and shared with all contractors on record with interest in
participating. Please complete the Acknowledgement of Receipt to be informed.
10.
MCC reserves the right to waive defects and informalities in proposals, to reject any
or all proposals, or to accept any proposals as may be deemed in the best interest of MCC,
in its sole discretion.
11.
Any proposal may be withdrawn at any time prior to the time specified herein for the
opening of proposals, but no proposal may be withdrawn for a period of sixty (60) days
thereafter.
12.
In all cases, no verbal communication will override written communication and only
written communications are binding.
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13.
MCC shall not be obligated to return the contractor’s proposal once submitted,
whether the proposal is withdrawn or not.
14.
After awarding of the RFP and signing of an agreement, as per the terms of such
agreement, contractor shall issue invoices via email to purchasing.info@mcckc.edu or mail them to
Metropolitan Community College, Purchasing Department, 3200 Broadway, Kansas City, Missouri
64111.
Timeline
An overview of the process and proposed timeline for the engagement is provided below:



RFP issued – October 23, 2015
Written RFP questions submitted to MCC - by noon on October 30, 2015
RFP response proposals due to MCC - 11:00 AM on November 9, 2015
Scope of Work
The contractor shall provide those services customarily performed in support of grant writing
and related research. Projects shall be on an as-needed basis. Based on MCC’s grant history,
we anticipate requesting funds from federal, state, 501(c)(3) and philanthropic sources. An
abbreviated list of MCC’s current recipient and sub-recipient funding for planning, service and
delivery, equipment and supplies and construction includes federal appropriations, Missouri and
US Departments of Labor for workforce development and training including on-the-job training,
US Department of Education TRIO Programs – Student Success, Upward Bound, Employment
Opportunity Center and US Department of Health and Human Services.
Work to be performed is expected to include, but not be limited to, the following:
1. Participate, as needed, in the planning and development of the deliverables with college
representatives. College representatives will work with the contractor to use their time
effectively and to provide college or project related information that will aid in the
completion of the deliverables.
2. Develop and write all parts of the deliverables needed. In the case of proposals, this
includes the narrative, budget documents, required forms, resumes and all supporting
documents, charts, tables and graphics.
3. Submit one or more drafts, as needed, of the deliverable in progress for review by
selected college representatives and, in the case of proposals, the District Director of
Resource Development.
4. Produce a finished, high-quality deliverable on time. In the case of proposals, this
means a competitive, ready-to-submit proposal that meets the funding source’s program
application requirements in all respects and is ready to mail or submit electronically by a
pre-established due date.
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Minimum Requirements
1.
Licensed to do business in the State of Missouri (provide copy of Certificate of Good
Standing from Missouri Secretary of State)
2.
Must exhibit experience in the field (minimum 3 years)
3.
Must submit a completed, signed pricing schedule
Specific Requirements
1.
Must utilize only experienced, responsible and capable personnel in performance of the
work
2.
Must perform all work required under this contract in a manner consistent with the
highest industry standards
3.
Must be able to perform the services described in Scope of Work section
4.
Must be able to meet deadline due dates as determined by MCC
Proposal Requirements
Proposal must address the following:
A.
1.
Description of Firm
Describe firm and its ability to provide the services requested. Give the name and
qualifications of the manager/supervisor who will be assigned on behalf of any
resultant contract.
2. Submit resumes for key personnel who may be involved with the contract.
3. Give the names, addresses and telephone numbers of at least two (2) companies or
educational institutions for whom you have provided similar services. Please
provide references for each component of the scope of work being proposed to
MCC.
B.
Qualifications
1. Provide a statement outlining the understanding and knowledge of the services
required for an institution of higher learning.
2. Provide examples of the firm’s ability to accept assignment on short notice and
complete work within established timeframes.
3. Provide examples of work experience that demonstrates thorough knowledge of the
following:
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a. Grant Writing – Describe qualifications in planning, developing and writing grant
proposal for public institutions or community-based organizations. Provide
specific information about your experience in proposal planning and grant
writing. Discuss the discipline areas and constituencies for whom you’ve written
proposals. Provide a representative list of grants written, whether funded,
amount requested, and amount funded, if know. Clearly identify and include a
ten-page extract from a proposal you have written as a sample of your work.
4. Describe the equipment and technology you will be using to produce narrative,
graphics, tables, and budgets which might be required to perform any of the three
services in this RFP.
5. Describe your approach to managing projects with project work teams.
6. State your pricing/fee schedule:
(a) By the hour for discrete services; and/or,
(b) By project (for example, a single federal grant development/submission, or
development and execution of grant project evaluation).
7. Provide any other information, examples, etc. that further demonstrates your ability
to provide the services requested.
Proposal Format
It is the purpose of this RFP to obtain as much complete data as possible to enable MCC to
determine which offer is best able to serve all the criteria that are to be considered for
the resulting purchase. To this end, each prospective contractor shall furnish, as a part of its
proposal, a complete general description of capabilities in the field of grant writing.
Response proposals to the required information shall be submitted in the following format:
1.
Cover letter (not to exceed three pages) including introductory comments, along with
key points of the proposal.
2.
Provide contractors background information in the following areas:

3.
Provide background on the contractor’s business and operations including:
 Size and scope of contractor’s business
 Example customers where contractor provides services similar in nature and
scope to those outlined in this request.
 Outline of key partnerships (if any) that will contribute to the performance of the
services
 Contractor’s qualifications and differentiators
 Description of contractor’s technical and service capabilities
 List of all quality certifications
Provide disclosures and declarations related to the following areas:
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

The name, nature of the relationship, and the scope of the activities for any third
party that the contractor is dependent on to provide services defined herein.
Exclude normal purchasing relationships with contractors providing hardware and
software or typical products and services (i.e. maintenance contracts).
Provide a list of all entities with which contractor has relationships that create, or
appear to create, a conflict of interest with the work that is contemplated in this
request. The list should indicate the name of the entity, the relationship, and a
description of the conflict.
4.
A statement of who can represent and bind the contractor to an agreement, including
the name, title, full address, telephone number and facsimile number of the designated person.
5.
Provide a Scope of Work with a full description of what contractor feels would be required to
complete the services to include:
a. identification of personnel who will be designated to work with MCC, including
experience, qualifications and credentials of those personnel;
b. an organizational chart showing assigned responsibilities and chain of command;
and
6.
All costs associated with providing the services described, including travel expenses, if
applicable, third party contractor costs (i.e. printing, media placement), and annual consulting
fees. Provide a prosed fee schedule in billable hour format for all personnel proposed for the
plan year, along with a maximum number of hours that is not to be exceeded for the year.
7.
A minimum of three (3) client references, preferably multi-campus higher education
institutions, which shall include name of organization, contact person and telephone number.
References provided should be able to speak to proposed key team members’ knowledge,
quality of work, timeliness and ability to meet budget constraints.
Evaluation Criteria
MCC is seeking partner(s) that has an extensive understanding of grant writing, experience in
higher education, an extensive and diverse portfolio of work, is committed to providing excellent
service, and has a passion for continuing to improve and adapt itself to customer demands. The
following represent key evaluation criteria MCC will use to qualify and select the contractor.
1.
General quality and responsiveness
A. Understanding of the requirements of the RFP as evidenced by the proposal and
the ability of the provider to deliver the required services.
B. The scope of the services offered and the extent to which they meet or exceed
2.
Submission of information in the following areas:
A. Qualifications of all personnel who will be involved with the MCC account
B. Demonstrated understanding and experience in grant writing best practices
C. Experience of the provider that can be applied to the advantage of MCC
D. Computer Technology
E. Grant Success History
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F.
References - level of satisfaction of present and former customers with accounts of
similar size and complexity.
G. MBE/WBE ownership or participation will be considered as a component of
experience and qualifications.
3.
Pricing Schedule
General Terms and Conditions
1.
Contract Documents. This RFP, including these General Terms and Conditions,
Contractor’s response proposal, including without limitation any completed forms required by
Contractor under the RFP, and MCC’s Notice of Pool Selection letter shall form a binding
agreement and shall be made a part of any Agreement (“Agreement” or “Contract”) executed
between MCC and the selected Contractor regarding the subject matter herein.
2.
Governing Law. Any Contract issued as a result of this RFP shall be
constructed in accordance with the laws of the state of Missouri.
3.
Sovereign Immunity. MCC, due to its status as a political subdivision of the
state of Missouri and its entitlement to sovereign immunity, is unable to accept contract
provisions that require the indemnification of others. Any indemnity language in proposed terms
and conditions will be modified to conform to language acceptable to MCC.
4.
Rules and Regulations. Contractor covenants and agrees that Contractor shall
observe all MCC policies and procedures, as well as all rules, regulations, and security
requirements concerning the safety of persons and property.
5.
Non-Discrimination. MCC is an equal opportunity/affirmative action employer.
If applicable, Contractor, in performing the work required by the Agreement, agrees to comply
with the applicable provision of Executive Order 11246 issued by the President of the United
States, September 24, 1965, and the applicable provisions of the Vietnam Era Veterans
Readjustment Assistance Act of 1974 and the Rehabilitation Act of 1974, all as amended, and
to comply with the Rules and Regulations issued thereunder, as set forth at 41 CFR § 10.1-4(a),
and 41 CFR § 60-250. Contractor agrees not to discriminate against any employee or applicant
for employment because of race, color, religion, age, sex, sexual orientation, gender identity,
disability, national origin, veteran status or any other status protected by applicable law. This
Contractor and subcontractor shall also abide by the requirements of 41 CFR § 60300.5(a), and 41 CFR § 60-741.5(a). These regulations prohibit discrimination against
qualified protected veterans and qualified individuals on the basis of disability and
require affirmative action by covered prime contractors and subcontractors to employ
and advance in employment qualified protected veterans and individuals with
disabilities.
6.
Independent Contractor. The Contractor represents and warrants that it is now
and shall remain a separate and independent entity from MCC.
7.
Compliance with Laws. Contractor represents and warrants that Contractor
shall observe, perform, and comply with all federal, state, and local laws, ordinances, rules,
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regulations, and all amendments thereto which in any manner may affect the operations and
activities undertaken by Contractor pursuant to the Agreement.
8.
Employee Eligibility Verification. If a contract will exceed $5,000, Bidder shall
execute and submit an affidavit, in a form prescribed by MCC and included in this RFP,
affirming that Bidder does not knowingly employ any person in connection with the contracted
services who does not have the legal right or authorization under federal law to work in the
United States as defined in 8 U.S.C. §1324a(h)(3). Bidder shall attach to the affidavit
documentation sufficient to establish Bidder’s enrollment and participation in an electronic
verification of work program operated by the United States Department of Homeland Security to
verify information of newly hired employees, under the Immigration and Reform and Control Act
of 1986. Bidder may obtain additional information about E-Verify and enroll at https://everify.uscis.gov/enroll/StartPage.aspx?JS=YES.
9.
No Debarment. Contractor represents that it is not debarred or suspended from
doing business with the federal government and/or any state government, and shall notify MCC
if it becomes debarred or suspended during the Term of the Agreement.
10.
Immigration Law Compliance. Contractor certifies and agrees that:
10.1. Contractor does not knowingly or intentionally employ individuals who are
ineligible to work in the United States in violation of any federal or applicable state or
local laws;
10.2. Any Contractor employee assigned to perform services under this
Agreement has satisfied federal I-9 requirements and, to the best of Contractor's
knowledge is lawfully present in the United States;
10.3. Contractor does not have any knowledge that any Contractor employee
assigned to perform services under this Agreement is ineligible to work in the United
States;
10.4. Contractor is enrolled in and participates in a federal work authorization
program as required by Missouri law, RSMo 295.525 and .530;
10.5. Contractor will immediately notify Owner of any investigation or legal
proceeding involving the federal or state government or of any requests by the U.S.
Immigration and Customs Enforcement to inspect Contractor's I-9 or other employment
records;
10.6. Contractor agrees to indemnify Owner for any fines, legal fees, or other
costs incurred because of investigations into the status of Contractor's employees or
whether Contractor's employees are authorized to work in the United States; and
10.7. Contractor agrees to complete and return with Contractor’s RFP response
proposal a Federal Work Authorization Program (“E-Verify”), and Affidavit.
11.
Appropriations. MCC is a political subdivision of the state of Missouri and as
such cannot create indebtedness in any one year above what it can pay out of the annual
income of said year. Should MCC determine it has not received adequate appropriations
budget allocations income to enable it to meet the terms of this Contract, MCC reserves the
right to cancel this Contract with a 30 days’ notice. Multi-year term and supply contracts and
leases and the exercise of options to renew are subject to annual appropriations.
12.
Disclosure of Proprietary / Confidential Information.
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12.1. Proprietary / Confidential Information. A contractor may restrict the
disclosure of software codes, records relating to the configuration of computer
components and/or the operation thereof, and intellectual property in which it has a
proprietary interest but only if such information is defined as a "closed" record under
Missouri law, including, but not limited to, one or more subsections of Section 610-021,
RSMo. In order for any such information or record to be closed, each page of each such
document must include in at least sixteen (16) point bold font the words “Proprietary
Information.” After either a contract is executed pursuant to the RFP or all proposals are
rejected, if access to documents so marked is requested under the Missouri Sunshine
Law, MCC will notify the Contractor(s) of the request, and it shall be the burden of each
Contractor to establish that the Contractor's documents are exempt from disclosure by
law as aforesaid. If the Contractor shall not cooperate with MCC after notice as provided
herein, MCC may, in its sole discretion, disclose the Contractor's
documents/records/information to the requester without liability to the Contractor for any
such disclosure under any theory of common or statutory law. Notwithstanding the
foregoing, in response to a formal request for information, MCC reserves the right to
release any documents, records and/or information which MCC determines is a public
record subject to disclosure pursuant to the Missouri Sunshine Law.
12.2. Exceptions to Confidentiality Obligations. Notwithstanding the
foregoing, each party's obligations of confidentiality will not include information which at
the time of disclosure was in the public domain other than by Contractor’s or MCC’s
breach of this Agreement; or which, after such disclosure, immediately becomes
generally available to the public other than through any act or omission of the
Contractor or its employees, representatives, agents, subcontractors, or contractors; is
rightfully furnished to Contractor or MCC without restriction as to use or disclosure by a
third party authorized to make such disclosure; or is information that was independently
developed by Contractor or MCC without reference to Confidential Information; or which
is required to be disclosed by a court of competent jurisdiction, provided that prior written
notice of such disclosure is furnished to MCC in a timely manner in order to afford MCC
the opportunity to seek a protective order against such disclosure and the disclosure is
strictly limited to the information that the court requires.
12.3. Remedies for Disclosure. The Contractor understands and agrees that
any unauthorized disclosure or use of any confidential information as provided under this
section may result in MCC seeking injunctive relief. The Contractor agrees to give
prompt notice to MCC of any unauthorized disclosure, use, or misappropriation of
any confidential information and take all steps as requested by MCC to limit, stop, or
otherwise remedy the disclosure, use, or misappropriation of any confidential
information. All steps taken by the Contractor hereunder relating to remedy shall be at its
sole expense.
12.4. Return of Confidential Information. After expiration or termination of
this Agreement, the Contractor must return all confidential information given to or
generated by it hereunder within five (5) days of written request. The Contractor agrees
that it will comply with the instructions MCC regarding the return or disposition of the
confidential information, including any copies or reproductions.
13.
Warranty. The Contractor expressly warrants that all equipment, products,
materials, supplies and/or services provided shall: a) based on a manner consistent with the
highest degree of care, diligence, and skill; b) conform to each and every specification, drawing,
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sample or other description furnished to or adopted by MCC; c) be fit and sufficient for the
purpose expressed in the BID; d) be merchantable; e) be of good materials and workmanship;
and f) be free from defect for a period of one year after acceptance of each project. If software is
applicable to RFP specifications, Contractor represents and warrants that, upon delivery and
installation of the Software and for the duration of the Agreement, the Software shall conform in
all material respects to the applicable Specifications. Contractor represents and warrants that
the Documentation furnished by Contractor to MCC will include complete, accurate and current
descriptions of the Software’s functionality, features, terminology and operation as well as
formats, tables and dictionaries for data and files necessary for the Software’s operation, and
training as provided for herein. Contractor represents and warrants that it has full power and
authority to grant the rights granted to MCC with respect to the Products without the consent of
any third party or such consent has been obtained and that the Products furnished hereunder
will not infringe or violate any copyright, trade secret, trademark, patent or other intellectual
property rights of any third party; and there is no litigation pending against Licensor or its
licensors which would limit, restrict or prevent MCC’s use of the Products. Contractor’s
obligation and liability, and MCC’s remedy, with respect to any breach of the foregoing warranty
shall be for Contractor to provide at no charge to MCC the services required to make the
Software operate as warranted; however, if in Contractor’s reasonable judgment, repair or
replacement is not possible or practicable, Contractor shall refund to MCC the total amount of
fees paid for the Software and related Professional Services under the Agreement.
14.
Inventions, Patents, and Copyrights. The Contractor shall pay for all royalties,
license fees, patent or invention rights, or copyrights and defend all suits or claims for
infringements of any patent or invention rights, or copyrights involved in the items furnished
hereunder. The Contractor shall defend, protect, and hold harmless MCC, its officers, agents,
servants, and employees against all suits of law or in equity resulting from patent and or
copyright infringement concerning the contractor’s performance or products produced under the
terms of the contract. Copyrights for any item developed for MCC shall be the property of MCC
and inure to its benefit and the Contractor shall execute such documents as MCC may require
for the perfection thereof.
15.
Indemnification. Contractor shall indemnify, defend, and hold MCC, MCC’s
trustees, officers, employees, agents, and representatives harmless against any and all claims,
demands, suits, costs, judgments, or other forms of liability, actual or claimed, including
reasonable attorneys’ fees, for injury or damage to persons or loss or damage to property
occurring or allegedly occurring in connection with any action, inaction, or conduct committed by
Contractor or by Contractor’s officers, directors, employees, students, volunteers, agents, or
representatives during the term of this Agreement.
16.
No Waiver. The foregoing provision shall not be deemed a relinquishment or
waiver of any kind of applicable limitations of liability provided or available to MCC under
applicable Missouri governmental immunities law.
17.
Award of Agreement. MCC reserves the right to waive any informality and to
reject any or all proposals and/or to cancel this request for proposal. MCC also reserves the
right to make multiple awards to establish a pool of writers/developers, hire other
agencies/persons to perform a specific project(s) and makes no commitment to a single
writer/developer being the “sole proprietor” of this service. The award(s) shall be made based
on the proposal(s) that serves the best interest of MCC and will not be evaluated solely on a
monetary basis. MCC may award a contact, based on initial proposals received, without
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discussion of such proposals. Accordingly, each proposal should be submitted based on the
most favorable terms, from a price and services standpoint, which the contractor can submit to
MCC. No contract award shall exist until executed in writing.
18.
Sole Property of MCC. All work performed during the duration of a contract will
be deemed to be the sole property of MCC and the contractor will have no rights in such work
unless MCC has provided contractor with expressed written rights. Upon request, contractor
will relinquish all types and forms of works created under the performance of the contract.
5% Preference
A 5% preference shall be granted to all firms, corporations or individuals doing business as a
Missouri firm, corporation or individual provided the additional cost to the District does not
exceed $500.
Minority and Women Business Enterprise Participation
It is the practice of Metropolitan Community College (MCC) to ensure full and equitable
economic opportunities to persons and businesses that compete for business with the College,
including Minority and Women Business Enterprises (M/WBEs).
MCC encourages M/WBE participation in contracts for goods and services by firms that are
certified. MCC accepts certifications provided by those entities identified on the page in this
document titled “Certifying M/WBE Agencies”. This may either be by the primary contractor
being a certified M/WBE or by the utilization of qualified subcontractors, contractors, joint
ventures or other arrangements that afford meaningful opportunities for M/WBE
participation. Work performed by M/WBEs must provide a commercially useful function related
to the delivery of the service/product required herein. Second tier participation where
contractors generally provide supplies to a corporation but that are not directly related to this
contract does not qualify as meaningful participation. MCC will consider certifications from
agencies not located in Missouri for M/WBEs not located in Missouri with the approval of the
Purchasing Manager.
M/WBE means a business that is a sole proprietorship, partnership, joint venture or corporation
in which at least fifty-one percent (51%) of the ownership interest is held by minorities or
women and the management and daily business operations of which are controlled by one or
more minorities or women who own it. Minority is defined as belonging to one of the following
racial minority groups: African Americans, Native Americans, Hispanic Americans, Asian
Americans, American Indians, Eskimos, Aleuts and other groups that may be recognized by the
Office of Advocacy, United States Small Business Administration.
Bidders must indicate their MBE and WBE participation levels committed to this project on the
“M/WBE Participation Form” included in this document. The names and percent participation of
each MBE and WBE should also be provided on this form.
The contractor shall provide annual reports (or more frequently if requested) of the financial
participation of M/WBEs. The report shall include the name(s) and address(es) of the certified
M/WBEs, products or services provided and the total dollar amount or percentage of
utilization. The annual report shall also include, separately, all second tier participation the
contractor may have.
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MCC will monitor the contractor’s compliance in meeting the M/WBE participation levels
committed to in the awarded proposal. If the contractor's payments to participating M/WBEs are
less than the amount committed to in the contract, MCC may cancel the contract or suspend or
debar the contractor from participating in future contracts.
If a participating M/WBE fails to retain their certification or is unable to satisfactorily perform, the
contractor must obtain other certified M/WBEs to fulfill the M/WBE participation requirements
committed to in the awarded proposal. The contractor must obtain the written approval of the
Purchasing Manager for any new M/WBE participants.
This approval shall not be arbitrarily withheld. If the contractor cannot obtain an M/WBE
replacement, the contractor must submit documentation to the Purchasing Manager detailing all
efforts made to secure an M/WBE replacement. The Purchasing Manager shall have sole
discretion in determining if the actions taken by the contractor constitute a good faith effort to
secure the participation of M/WBEs and whether the contract will be amended to change the
M/WBE participation commitment.
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MBE/WBE PARTICIPATION FORM
If proposing MBE/WBE participation, the contractor must indicate below the percentage of
qualified MBE and WBE participation committed to in relation to the total dollar value of the
contract regardless of whether the contractor is awarded one, some or all of the categories
being proposed. Overall, the MBE and WBE participation must not be contingent upon
award of a specific category and the contractor, if awarded a contract, must be able to
achieve the stated participation for the resulting contract regardless of the categories awarded
or not awarded. The contractor must be able to achieve participation stated below for the
total value of the awarded contract(s). If the contractor is a qualified MBE and/or WBE,
the contractor may indicate 100% participation.
The contractor is committed to the following MBE and WBE participation on this bid:
Total MBE Participation
% Total WBE Participation
%
Complete the following table indicating the firms used to meet the participation levels indicated.
MBE Firm Name
MBE % of
Contract
WBE Firm Name
THIS FORM MUST BE SUBMITTED WITH THE BID.
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WBE % of
Contract
FEDERAL WORK AUTHORIZATION PROGRAM (“E-VERIFY”) ADDENDUM
For Contracts with The Junior College District of Metropolitan Kansas City, Missouri aka
Metropolitan Community College, a public community college district and political subdivision of
the State of Missouri (“MCC”).
Pursuant to Missouri Revised Statute 285.530, all business entities awarded any contract in
excess of five thousand dollars ($5,000) with a Missouri political subdivision must, as a
condition to the award of any such contract, be enrolled and participate in a federal work
authorization program with respect to the employees working in connection with the contracted
services being provided, or to be provided, to MCC (to the extent allowed by E-Verify). In
addition, the business entity must affirm the same through sworn affidavit and provision of
documentation. In addition, the business entity must sign an affidavit that it does not knowingly
employ any person who is an unauthorized alien in in connection with the services being
provided, or to be provided, to MCC.
Accordingly, your company:
(a)
Agrees to have an authorized person execute the attached “Federal Work Authorization
Program Affidavit” and deliver the same to MCC prior to or contemporaneously with the
execution of its contract with MCC;
(b)
Affirms it is enrolled in the “E-Verify” work authorization program in the United States,
and is participating in E-Verify with respect to your employees working in connection with the
services being provided (to the extent allowed by E-Verify), or to be provided;
(c)
Affirms that it is not knowingly employing any person who is an unauthorized alien in
connection with the services being provided, or to be provided, by your company to the district.
(d)
Affirms you will notify MCC if you cease participation in E-Verify, or if there is any action,
claim or complaint made against you alleging any violation of Missouri Revised Statue 285.530,
or any regulations issued thereto;
(e)
Agrees to provide documentation of your participation in E-Verify to MCC prior to or
contemporaneously with the execution of its contract with MCC (or at any time thereafter upon
request by MCC), by providing to MCC an E-Verify screen print out (or equivalent
documentation) confirming your participation in E-Verify;
(f)
Agrees to comply with any state or federal regulations or rules that may be issued
subsequent to this addendum that relate to Missouri Revised Statute 285.530; and
(g)
Agrees that any failure by your company to abide by the requirements a) through f)
above will be considered a material breach of your contract with MCC.
By:
(Signature)
Name and Title:
For and on behalf of:
(Company)
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FEDERAL WORK AUTORIZATION PROGRAM AFFIDAVIT
I, ___________________, being of legal age and having been duly sworn upon my oath,
state the following facts are true:
1.
I am more than twenty-one years of age; and have first-hand knowledge of the
matters set forth herein.
2.
I am employed by _______________________________(“Company”) and have
authority to issue this affidavit on its behalf.
3.
Company is enrolled in and participating in the United States E-Verify federal
work authorization program with respect to Company’s employees working in connection with
the services Company is providing to, or will provide to MCC, to the extent allowed by E-Verify.
4.
Company does not knowingly employ any person who is an unauthorized alien in
connection with the services Company is providing to, or will provide to, the MCC.
FURTHER AFFIANT SAYETH NOT.
By:
(Signature)
Name/Title:
On Behalf of:
(Company)
STATE OF ___________ )
) ss.
COUNTY OF __________)
Submitted and sworn to before me this ____ day of _______ , 201___.
__________________________________
Notary Public
__________________________________
Print Notary Name
My commission expires:
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PROPOSAL FEE SCHEDULE
Services
Price per hour
By signing below, I am certifying that I am submitting this proposal as an authorized
representative of the below-named contractor, have thoroughly reviewed and understand the
terms and conditions of the RFP, and am submitting the proposal accordingly.
Dated this
day of
, ____.
(Authorized Representative Signature)
(Authorized Representative Name/Title)
(Company Name)
(Address)
(City, State, Zip)
(Phone Number/Fax Number)
(Email Address)
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ACKNOWLEDGEMENT OF RECEIPT
This Form Must be Completed and Emailed/faxed Upon Receiving
Request for Proposal #15-7106-C3
Grant Writing
Please fill in the requested information below and return by email or fax, as acknowledgement
that you have received the Request for Proposal noted above.
Metropolitan Community College Purchasing Department
Email to: purchasing.info@mcckc.edu
Or Fax: 816-759-1221
By doing this, we will be able to provide notification of any addenda to the RFP.
Name of Firm:
Address:
City/State/Zip:
Phone:
Fax:
Name: (Print)
Title:
Email address:
Signature:
Date:
Yes, our company does have an interest in responding.
No, our company does NOT have an interest in responding.
Email or fax this to MCC prior to NOON on October 30, 2015.
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SAMPLE Services Agreement
This Services Agreement (Agreement) is by and between the Junior College District of
Metropolitan Kansas City, Missouri aka Metropolitan Community College, a public community
college district and political subdivision of the State of Missouri (MCC), whose principal address
is 3200 Broadway, Kansas City, Missouri 64111 and _____________________ (Contractor), a,
whose principal address is ____________________________.
Contractor is in the business of providing services related to grant development, related
research, evaluation and assessment, management, and compliance, and represents and
warrants to MCC that it has demonstrated a high degree of experience, training, and proficiency
in its conduct of various prior and similar functions and has the requisite expertise and
resources and is technically and professionally capable of performing the obligations under this
Agreement, and MCC desires to retain the services of Contractor.
In consideration of the foregoing, MCC and Contractor agree to the terms and conditions
set forth below and as set forth in the accompanying exhibits described below, as attached
hereto and incorporated herein.
1.
Scope of Services. Contractor agrees to provide services as outlined in MCC’s
Request for Proposal #15-7106-C3 – Grant Writing (RFP), and Contractor’s response proposals
to MCC’s Request for Proposal #15-7106-C3 (Proposal), collectively incorporated herein by
referenced, and as further detailed herein.
1.1.
Grant Writing. Contractor shall:
(i) participate, as needed, in the planning of the deliverables with college
representatives for grant writing for specific grant proposals, appropriation
requests, and miscellaneous funding requests,
(ii) develop and write all parts of the deliverables needed, including without
limitation for proposals: the narrative, budget documents, required forms,
resumes and all supporting documents, charts, tables and graphics,
(iii) Contractor shall develop surveys, collect, compile and analyze data, and
report findings for needs assessment, planning and/or proposal development
purposes as background for proposals, planning and decisions making.
(iv) submit one or more drafts, as needed, of the deliverable in progress for
review by selected college representatives and, in the case of proposals, MCC’s
Director of Resource Development, and
(v) produce final versions of proposals that meet the funding source’s
program application requirements, ready to mail or submit electronically by the
due dates.
2. Subcontractors. The Contractor agrees it may not subcontract with others to
perform any of the services hereunder without the prior written consent of MCC. If so
agreed, the Contractor shall have the sole responsibility for the hiring of any such
subcontractor and warrants that said party shall possess the same requisite expertise and
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resources and is technically and professionally capable of performing that which is required
of the Contractor under this Agreement. The Contractor agrees that it shall contract with the
subcontractor under a separate written agreement, which shall contain a specific provision
that said party shall be bound by the terms and conditions of this Agreement.
3. Term and Termination.
3.1.
Term. The term of this Agreement shall commence on or about
____________, 2015, and continue through _______________, 2018, with an option to
renew for two (2) additional one-year periods based upon the mutual written agreement
of the parties.
3.2.
Termination for Convenience. MCC reserves the right to terminate the
Agreement without cause by giving Contractor written notice of the intent to terminate at
least thirty (30) days before the termination date set out in the notice. In the event of
such termination, MCC shall only be liable for payment of services delivered prior to the
termination date.
3.3.
Termination for Cause. Either party reserves the right to terminate the
Agreement immediately if the other party fails to comply with any terms or conditions of
the Agreement and such failure continues for twenty (20) days following receipt of
written notice from the objecting party.
3.4.
Subsequent Proposal. If MCC elects to advertise for proposals upon
notice of termination for any reason, Contractor shall not be permitted to consider its
former work or proposal as a current proposal.
4. Compensation.
4.1.
Fee. Upon receipt of properly itemized invoices from the Contractor, to
include without limitation costs of products or services, rates by individual, travel
expenses and all other incurred costs, MCC agrees to issue payment to the Contractor
in [rates to be determined].
4.2.
Payment and Invoices. Contractor shall submit invoices and MCC
agrees to pay all undisputed amounts within thirty (30) days of receipt of a properly
itemized invoice, consistent with the compensation provisions of Exhibit B.
4.3.
Performance. No payment made under this Agreement shall be proof of
satisfactory performance of the Agreement, either in whole or in part, and no payment
shall be construed as acceptance of deficient or unsatisfactory service.
4.4.
Verification of Services and Audits. The Contractor will maintain
complete and accurate books and records in accordance with recognized accounting
practices and standards; such books and records will include, but not be limited to,
records reflecting billing, payments, hours worked, and payroll and upon receipt of
written notice by MCC, the Contractor shall allow MCC access, during ordinary business
hours, to the books and records relating to the services hereunder as may be reasonably
required to verify services provided under this Agreement. In addition, MCC shall have
the right to conduct an audit, at its expense, of the relevant books and records during
ordinary business hours to inspect, audit, and copy the books and records. MCC shall
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also have the right of recovery of any amount found to be inconsistent with any overage
paid.
5.
Ownership.
5.1.
Intellectual Property Rights. Contractor retains all right, title and interest
in any pre-existing intellectual property that is owned by Contractor (Contractor IP), and
which may be used in carrying out the Services, including any modifications or
improvements made to Contractor IP during or as a result of the Services to be
performed under Agreement. Except for Contractor IP and upon payment in full of all
amounts due Contractor, all deliverables hereunder, including without limitation all
documents, drawings, specifications, information, patents, patent applications,
inventions, developments or processes or any copyrightable material originated and
developed by Contractor specifically for MCC as part of the Services to be performed
under this Agreement shall be owned by MCC. Contractor hereby grants MCC a
worldwide, non-exclusive, royalty-free, perpetual, without the right of sublicense, license
to use Contractor IP in the course of MCC’s business operations.
5.2.
Copyrights, Trademarks and Patents. Contractor agrees to indemnify
MCC in accordance with the indemnification provisions under this Agreement against all
suits of law or in equity resulting from any trade secret, copyright, trademark, or patent
infringement concerning Contractor's performance, equipment, products, materials, or
supplies provided under the terms of this Agreement.
5.3.
Use of Name. Contractor will not use the name, insignia, or symbols of
MCC, its facilities or departments, or any variations or combination thereof, or the name
of any trustee, faculty member, other employee, or student of MCC for any purpose
whatsoever without MCC’s prior written consent.
6.
Contractor’s Representations and Warranties.
6.1.
Standard of Care. Contractor represents and warrants it shall perform
services in a timely manner based on industry quality standards of professional
competence and best practices using that degree of care, diligence, and skill ordinarily
possessed and exercised in performing the type of services hereunder. Contractor
further represents and warrants that all individuals assigned to provide services under
this Agreement will have the relevant expertise, skills, and training to perform the
services in a professional manner. If Contractor fails to meet the foregoing standards,
without in any way diminishing the rights and remedies otherwise available to MCC,
Contractor will perform at its own cost, and without reimbursement from MCC, the
professional services necessary to correct errors and omissions which are caused by
Contractor’s negligent failure to comply with the above standard.
6.2.
Non-Infringement. Contract warrants that services and deliverables will
not infringe or misappropriate the rights of any third party, and that Contract has all
power and authority to convey ownership of the services and deliverables to MCC in
accordance with this Agreement.
6.3.
Legal Compliance. Contractor represents and warrants it shall have the
capability of and be financially responsible for complying with all applicable federal,
state, county, and local laws and regulations regarding the employment, compensation,
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and payment of its personnel. This includes unemployment insurance, worker's
compensation, and other taxes, permits, and licenses.
6.4.
Taxes. Contractor represents and warrants that it shall pay any and all
applicable taxes attributable to its activities and operation pursuant to this Agreement.
Contractor shall be responsible for collecting and remitting any sales, use, or excise
taxes applicable to its operations or activities hereunder.
6.5.
No Debarment. Contractor represents that it is not debarred or
suspended from doing business with the federal government and/or any state
government, and shall notify MCC if it becomes debarred or suspended during the Term
of this Agreement.
7.
Non-Discrimination. MCC is an equal opportunity/affirmative action employer.
If applicable, Contractor, in performing the work required by this Agreement, agrees to comply
with the applicable provision of Executive Order 11246 issued by the President of the United
States, September 24, 1965, and the applicable provisions of the Vietnam Era Veterans
Readjustment Assistance Act of 1974 and the Rehabilitation Act of 1974, all as amended, and
to comply with the Rules and Regulations issued thereunder, as set forth at 41 CFR § 10.1-4(a),
and 41 CFR § 60-250. Contractor agrees not to discriminate against any employee or applicant
for employment because of race, color, religion, age, sex, sexual orientation, gender identity,
disability, national origin, veteran status or any other status protected by applicable law. This
Contractor and subcontractor shall also abide by the requirements of 41 CFR § 60300.5(a), and 41 CFR § 60-741.5(a). These regulations prohibit discrimination against
qualified protected veterans and qualified individuals on the basis of disability and
require affirmative action by covered prime contractors and subcontractors to employ
and advance in employment qualified protected veterans and individuals with
disabilities.
8.
Compliance with Laws. Contractor represents and warrants that it shall
observe, perform, and comply with or require compliance with all federal, state, and local laws,
ordinances, rules, and regulations and all amendments thereto which in any manner may affect
the operations and activities undertaken by Contractor pursuant to this Agreement. Further, the
Contractor shall comply with all state and local building, fire, health, foodservice, zoning laws,
codes, and/or regulations that affect or that are applicable to the Contractor's operations and
activities hereunder. Finally, Contractor shall comply with all policies, procedures, regulations,
and guidelines of MCC.
9.
Non-Solicitation and Non-Hire. Both parties agree that during the time that
Contractor is rendering Services under the terms of this Agreement and for one (1) year
following the cessation of such Services, neither party will directly or indirectly solicit, offer
employment or hire any current or former employee or Contractor employed by or hired by the
other party involved in the performance of this Agreement. This provision does not restrict the
right of either party to solicit or recruit generally in the media and does not prohibit either party
from hiring an employee of the other who answers any advertisement or who otherwise
voluntarily applies for hire without having been initially personally solicited or recruited by the
hiring party.
10.
Confidentiality Information. As used herein, "Confidential Information" will
mean any ideas, strategies, plans, purposes, and/or agendas that MCC may seek to advance,
any reports and information generated by Contractor, and educational and/or other confidential
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information related to students (Information). Both during the term of this Agreement and
thereafter, Contractor covenants and agrees (i) to hold such information in trust and confidence
and to exercise diligence in protecting and safeguarding such information, as well as any other
information protected from public disclosure by federal or state law or by the policies or
procedures of MCC, (ii) that Contractor will not knowingly use the Information, directly or
indirectly, for Contractor’s own benefit, or for the benefit of another, but instead will use such
information only for the purposes contemplated hereunder, (iii) that Contractor will not disclose
any confidential information to any third party, except as may be required in the course of
performing services for MCC hereunder or by law, (iv) that access to the education records of
any student shall be in compliance with the Family Educational Rights and Privacy Act, and (v)
that Contractor not be deemed a spokesperson for MCC in any manner for the purpose of
disseminating any information hereunder, excepting such information that is related to the
Purpose and content and format for dissemination of such information is mutually agreed to by
the RFP parties. Notwithstanding the foregoing, Contractor's obligations of confidentiality will
not include information that (i) at the time of disclosure was in the public domain, (ii) after such
disclosure, immediately becomes generally available to the public other than through any act or
omission of Contractor, and (iii) is required to be disclosed by a court of competent jurisdiction,
provided that prior written notice of such disclosure is furnished to MCC in a timely manner in
order to afford MCC the opportunity to seek a protective order against such disclosure and the
disclosure is strictly limited to the information that the court requires. After expiration or
termination of this Agreement, Contractor must return all confidential information given to or
generated by him hereunder within five (5) days of MCC's written request. Contractor agrees
that Contractor will comply with MCC's instructions regarding the return or disposition of its
confidential information, including any copies or reproductions.
11.
Remedies for Disclosure. Contractor understands and agrees that any
unauthorized disclosure or use of any confidential information as provided under this article may
result in MCC seeking injunctive relief. Contractor agrees to give prompt notice to MCC of any
unauthorized disclosure, use, or misappropriation of any confidential information and take all
steps as requested by MCC to limit, stop, or otherwise remedy the disclosure, use, or
misappropriation of any confidential information. All steps taken by Contractor relating to
remedy shall be at its sole expense.
12.
Indemnification. Contractor shall indemnify, defend, and hold MCC, MCC’s
trustees, officers, employees, agents, and representatives harmless against any and all claims,
demands, suits, costs, judgments, or other forms of liability, actual or claimed, including
reasonable attorneys’ fees, for injury or damage to persons or loss or damage to property
occurring or allegedly occurring in connection with any action, inaction, or conduct committed by
Contractor or by Contractor’s officers, directors, employees, students, volunteers, agents, or
representatives during the term of this Agreement.
13.
No Waiver. The foregoing provision shall not be deemed a relinquishment or
waiver of any kind of applicable limitations of liability provided or available to MCC under
applicable Missouri governmental immunities law.
14.
Notices. All communications relating to this Agreement shall be in writing and
may be hand delivered, sent by overnight courier, or shall be deemed received within five (5)
business days after mailing if sent by registered or certified mail, return receipt requested to the
parties at the addresses first written above. If to MCC regarding legal matters, notice shall be
sent to the attention of Kathy Walter-Mack, Chief of Staff to the Chancellor.
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15.
Governing Law. This Agreement is governed by and constructed in accordance
with the laws of the state of Missouri.
16.
Tobacco-Free Policy. Contractor agrees to strictly abide by MCC’s tobacco-free
policy, meaning all types of smoking and smokeless tobacco products are prohibited. At all
times, MCC shall have the right to enforce such policy pursuant to the terms of this Agreement
and under law.
17.
Powers and Authority. Neither party may sign any document, perform any act,
or make any commitment nor undertaking on behalf of the other party without such other party’s
express written consent.
18.
Successors and Assignments. This Agreement shall not be assigned by either
party without the prior written consent of the other party and unless specifically stated to the
contrary in any written consent to an assignment, no assignment will release or discharge the
assignor from any duty or responsibility under this Agreement.
19.
Assignment of Services. It is understood the Contractor shall not assign or
subcontract the services in this Agreement without the written consent of MCC, and subject to
MCC's approval of said subcontractor's expertise to complete the assigned portion of the
services.
20.
Independent Contractor. The parties agree the terms of this Agreement do not
constitute a formation of a partnership, joint venture, employer-employee, or other relationship
and no form of agency exist between the parties. The Contractor represents and warrants that it
is now and shall remain a separate and independent entity from MCC. Accordingly, no
employee, contractor, subcontractor, supplier, agent, or representative of Contractor shall be
deemed to be the employee, contractor, subcontractor, supplier agent, or representative of
MCC. Contractor shall have on file with MCC prior to services being performed a Request for
Taxpayer Identification Number and Certification form (W-9). Contractor shall be solely
responsible for any acts or omissions of its employees, as well as payment of all invoice tax,
FICA, FUTA, and other tax liabilities for said employees, and agrees to indemnify MCC in
accordance with the indemnification provisions under this Agreement.
21.
Force Majeure. Neither party shall be liable for damages or have the right to
terminate this Agreement for any delay or default in performance if the delay or default is due to
conditions beyond their control. Such conditions include, but are not limited to, an act of God,
government restriction, or any other cause beyond the reasonable control of the party obligated
to perform and which cannot be overcome by reasonable diligence and without unusual
expense.
22.
Severability. If for any reason, any term, covenant, or condition hereof shall be
determined to be invalid or unenforceable, the remainder of the provisions herein shall remain in
full force and effect and shall not be affected thereby.
23.
Survival. All representations, warranties, and indemnifications made herein
shall survive termination or cancellation of this Agreement.
24.
No Third Party Beneficiary Rights. No third party may enforce or rely upon
any obligation of, or the exercise of or failure to exercise any right of, MCC or Contractor in this
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Agreement. Nothing in this Agreement, whether express or implied, is intended to create any
rights or remedies on any third party beneficiary.
25.
Remedies. All rights and remedies of the parties, in law or equity, are
cumulative and may be exercised concurrently or separately. The exercise of one (1) remedy
will not be an election of that remedy to the exclusion of other remedies.
26.
Non-Waivers. No delay or omission by the parties in exercising any right under
this Agreement shall operate as a waiver of that or any other right. A waiver or consent given
by a party on any one occasion shall be effective only in that instance and shall not be
construed as a bar or waiver of any right on any other occasion.
27.
Assignment of Services. It is understood the Contractor shall not assign or
subcontract the services in this Agreement without the written consent of MCC, and subject to
MCC’s approval of said subcontractor’s expertise to complete the assigned portion of the
services.
28.
Entire Agreement. This Agreement constitutes the entire agreement and
understanding between the parties with respect to the subject matter hereto and supersedes all
offers, negotiations, discussions, and other agreements that occurred prior to the date of the
execution of this written Agreement. Any amendments to this Agreement must be in writing and
executed by both parties.
29.
Execution. This Agreement may be executed in counterparts, which together
constitute one and the same Agreement. If a party sends a signed copy of this Agreement via
digital transmission, such party will, upon request by the other party, provide an originally signed
copy of this Agreement. No member or officer of MCC incurs personal liability by the execution
or default of this Agreement. All such liability is released by Contractor as a condition of and
consideration of the execution of this Agreement.
The parties have caused this Agreement to be executed by their authorized
representatives on the day and year written below.
Junior College District of Metropolitan
Kansas City, Missouri
Contractor
By:
By:
Name:
Name:
Title:
Title:
Date:
Date:
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