केन्द्रीय विद्यालय अंडाल
KENDRIYA VIDYALAYA ANDAL
WORKSHOP COLONY,
DIST: BURDWAN (W.B)
PIN: 713321
(Under Ministry of HRD Govt. of India)
िककशॉप कालोनी, जिला: बर्क िान,
पजचिम बंगाल, वपन: 713321
(मानि संसाधन विकास मंत्रालय भारत)
Affiliation No: 2400041
: (0341) - 2373376 : (0341) - 2374143 : andalkv@yahoo.in Visit us at: www.andalkv.in
TENDER NOTIFICATION
FOR PROVIDING
SECURITY SERVICE & CONSERVANCY TO KENDRIYA VIDYALAYA, ANDAL,
WORKSHOP COLONY ANDAL
Sealed quotation for the providing security and cleaning/sweeping job services for school buildings,
toilets, class rooms and surrounding area are invited by the undersigned on behalf of Kendriya
Vidyalaya Andal, Workshop Colony, Andal on or before. 15/09/2015. Quotation should be sent under
strong sealed cover marked as “Quotation for providing Security Services In Annexure -A “By
Registered / Speed Post Only”. Hand delivery will not be accepted.
The rates should be filling up in the prescribed format only. The rates should include minimum wages
as per Govt. of India/ W.Bengal (whichever is higher) and all relevant Taxes, i.e. Excises Duty, Sales
Tax, Service Taxes/VAT, EPF Rate, ESI Rate and any other charges whatever is liable in respect of
providing the services. Please mention your Sales Tax Number, Registration number, PAN number on
quotation and enclose a copy of Income tax return File of last two years by the agency. The rate
quoted by you shall hold good up to one year w.e.f. date of agreement signed by you and the
undersigned.
Security services
: Round the clock 24 hours services (three person)
The police verification report and addresses in respect of all persons appointed by the
contractor be handed over to the Vidyalaya office before starting of contract. All persons appointed by
the contractor must be in proper dress and having good thought and physically sound. The
person/persons whose quotation is the lowest, hereinafter call the contractor, shall deposit an earnest
money i.e. 5% of annual contract amount for each services separately. The earnest money will be
forfeited in the event of failure to comply with contract. The term and conditions are enclosed.
-Sd
PRINCIPAL
Note: Date of opening of Tender is : 18/09/2015
TERMS AND CONDITIONS AND SCOPE OF WORK.
1.
Name of K.V.
:
Kendriya Vidyalaya, Andal
2.
Address/Location
:
Workshop Colony, Andal
3.
Area of the Building/Other Details:
4.
No. of days during the month
12.10 Acres. (Campus area)
:
for which services are required.
All the days including holidays and
Round the clock including Sundays
& Holidays.
INTRODUCTION:
1. Kendriya Vidyalaya Andal, Workshop Colony, Andal is an educational institution
administered by Kendriya Vidyalaya Sangathan, an autonomous body under the
Ministry of Human Resource Development, Govt. of India.
spread in 12.10 Acres of land enclosed by boundary wall.
Vidyalaya campus is
The area includes
Vidyalaya building, Pump House, Canteen & Sports field etc.
SCOPE OF WORK (SECURITY):
2 The agency is to provide security services for the campus of Kendriya Vidyalaya for a
period of One Year
3 The services will be provided on 24 hours basis on all working days, non-working
days inclusive of Sundays and holidays.
4 Only UNARMED, Ex-serviceman/ Ex paramilitary personnel/ civilian guards in proper
uniform with verified antecedents will be employed.
5 ONE patrolling Guard Post comprising of minimum THREE (03) unarmed guards in
uniform with minimum ONE (01) guard per shift will be provided.
6. The agency will be responsible for payment to these guards/security personnel. No
payment or honorarium what so ever will be paid by Vidyalaya to the security
personnel deployed by the agency.
7. The agency will be responsible for ensuring proper conduct and discipline of the
security personnel. Principal/VMC will have the right to direct the agency to
remove/change any security guard without assigning any reasons.
8. The agency will be responsible for taking all possible measures to safeguard the
property, building and Vidyalaya premises. The agency will be held responsible for
any loss of property due to negligence or failure to provide adequate security and will
be liable to pay compensation. The agency will also be responsible for losses due to
the negligence on the part of personnel employed by it.
9. The security staff employed will be responsible for locking and opening of all class
rooms, doors/windows and switching off all electric gadgets at the time of opening and
closing of the Vidyalaya. The security staff will also be responsible for checking of
water taps if left open. Any property left outside by school staff in any class room or
office left unlocked by school staff should be reported to the Principal immediately.
The Principal/VMC will have the right to assign any other security/safety related
duties to the security staff employed by the agency.
CONSERVANCY ( HOUSEKEEPING) : SCOPE OF WORK :
In general, the scope of work involves sweeping of entire of the school building and
surroundings of the building and collection of all waste material and disposal of the same as
per instructions of the Principal. The contractor is required to provide sufficient safaiwalas
(one of these is to be MALE) with adequate cleaning material. The safaiwalas are to be
available at the Vidyalaya as per the following timing for work or as may be decided by the
Vidyalaya:
ON WORKING DAYS
07:00 to 16:00
hours (inclusive of Lunch/Tiffin break)
DAILY WORK
The Contractor will be responsible for the following jobs daily through his employees:(a)
Cleaning of the floor area of all class rooms, corridors, offices& stair case,
varandah etc. with wet floor dusters, detergent, disinfectants (branded & ISI
mark) etc., once in the morning before opening of the Vidyalaya, after interval
especially in the areas like corridors, entrance and office area and after school
hours.
(b)
Spraying of hygiene chemicals /disinfectants in the rooms for keeping the
rooms free from mosquitoes flies etc.
(c)
Cleaning and washing of toilets and urinals using acids, phenyl, detergents and
disinfectants once in the morning and again in the afternoon and after school
hours or as may be specified by the Principal & committee formed for this
purpose.
(d)
Providing soap and liquid soap in the toilets and placing sufficient quantity of
naphthalene balls/cakes and odonil cakes in the urinals. The contractor will
ensure that the toiletries mentioned above are always available in each toilet in
the building.
(e)
Regular dusting/cleaning of furniture (table and chair) and equipments,
telephones, book cases, filling cabinets, almirahs and doors and windows in
class-rooms, all other rooms and other spaces of the school everyday before
opening of the school.
(f)
Cleaning of durries, carpets, curtains, and other stores and material of
Vidyalaya.
(g)
Sweeping and cleaning of open areas, roads, passages, prayer ground, lawns
etc. within the boundary of the Kendriya Vidyalaya. The garbage and foliage so
collected is to be disposed off away from the Vidyalaya at specific places
earmarked by Municipal Corporation.
(h)
Regular cleaning of taps, gully traps, blocked urinals, drains etc. All blockages
are to be attended to immediately and cleared within 12 hours of notice of
complaint.
WEEKLY WORK
The contractor will be responsible for the getting the following jobs done through his
employees once a week:(a) Washing and scrubbing of floor areas with detergents and dirt removing agents
(standard ISI mark &branded).
(b) Acid cleaning of sanitary wares, without damaging their shines.
(c) Removing stains from floor, doors and partitions by using surf or any suitable
detergent without leaving any undesirable post cleaning marks.
(d) Cleaning of filled surfaces in the corridors and staircases by removing/shifting
furniture, notice boards etc.
(e) Polishing of brass nameplates and numbers plates and cleaning of all other name
plates/boards.
(f) Dusting and cleaning of fans, electrical fittings, window panes etc with glass
cleaning chemical agents and cleaning of partitions/paneling etc.
(i)
Removal of cobwebs in all rooms and other spaces of the school
QUARTERLY WORK
The contractor will be responsible for getting the following jobs done once in 03
months or earlier if required on instruction of Principal or monitoring committee:Cleaning of overhead water tanks ( RCC tanks, sintex tanks), all water coolers
and any other water storage reservoir .
After cleaning such water storage tanks, date of cleaning is to be painted with
paint on each tank.
STOCK AND SUPPLIES
The Vidyalaya shall maintain sufficient stocks of various items such as acids, towels,
dusters, soaps, phenyls, detergent, odonil, naphthalene balls(branded &ISI marked)
etc., so as to meet normal requirements.
It is the responsibility of contractor to
intimate the Vidyalaya / concern committee well in advance before any of these
conservancy materials goes out of stock. The Principal / monitoring committee will
decide the adequacy of any such item. The contractor will be bound by such decision
taken regarding stocks of conservancy materials.
TERMS AND CONDITIONS (FOR SECURITY & CONSERVANCY)
1
Agreement: For one year extendable for another year with the consent of both parties
and outstanding performance of the work done during last year by the contractor.
2 Terms of Payment: The Kendriya Vidyalaya shall pay the agreed amount to the
contractor on monthly basis after completion of the month and submission of a certificate
by the COMMITTEE of the Vidyalaya that the work has been done satisfactorily. In case
the work is found unsatisfactory 50% payment will be withheld and it will be released only
when the work is found as of quality and to the satisfaction of the Kendriya Vidyalaya.
3 NOTICE OF TERMINATION OF CONTRACT
The contract can be terminated without assigning any reasons by giving one month’s
notice in writing by either side.
4 SUPERVISION
The contractor shall personally supervise the cleaning and maintenance service and
will report to the Principal Kendriya Vidyalaya, Andal as and when he is required to do
so by the Kendriya Vidyalaya.
5
Finalization of the selection will be based on the competitive tender bid subject to the
acceptance the VMC/VEC.
Payment for the services will be made on monthly basis at
the rates approved and agreed by the contract.
6 Total monthly service charges for providing security services is not to exceed the rates
prescribed by State Govt./ Central Govt. (as the case may be) for the said purpose.
7 On acceptance of the tender, a contract agreement will be signed between the agency
and the VMC/VEC on stamp paper defining rights and duties of both parties.
EARNEST MONEY
8. The Agency is required to attach a DD of an amount equal to the payment of service
charges of one month as earnest money. In the event of non-acceptance of tender,
earnest money will be refunded with in 30 days of opening of the tender.
9 ARBITRATIONS
In case of any dispute between the Contractor and the Kendriya Vidyalaya arising out
of or in relation to the agreement, the dispute shall be referred to a sole Arbitrator to be
appointed by the Kendriya Vidyalaya and the decision of such Arbitrator shall be conclusive
and binding on both the parties. The arbitration shall be governed by the provision of the
Indian Arbitration Act, 1940.
10
JURISDICTION
The courts at the station of duty will have jurisdiction over all legal disputes under this
agreement.
PRINCIPAL
Kendriya Vidyalaya, Andal
ANNEXURE-A
FORMAT OF BID
Sr.
No.
Category of
Manpower/Na
me of Services
one
Person
31 days
(remunera
tion(minim
um wage)
(one
person)
EPF
rate
(13.6
1%)
(Amt
on
Col.4
)
ESI
Rate
4.75%
Rate)
(Amt
on
Col.4)
1
2
3
4
5
6
Service
charges/
charges of
uniforms/
bonus etc.
including
overhead
profit(monthl
y for one
person)
Monthly
Remark
Unit Rate
(Col.
4+5+6+7)
(for one
person)
7
NOTE;
i. Service Tax shall be quoted separately
ii. In case of discrepancy between unit price, the unit price shall prevail.
We agree to provide the above service of manpower and to abide by the terms & conditions
contained in the Bid document and also agree to enter into the agreement in the format enclosed.
Earnest money of Rs ________________
(in words: __________________________________)
is furnished herewith vide Bank draft no. _________________ dated ________________________
drawn on _______________________ .
(Bidder):
Signature
Name (proprietor)
Agency Name with seal
Service Tax Registered No.
PAN No
TIN No.
Mobile No.
Telephone No.
:
:
:
:
:
:
:
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