Design Hub Usage and Hire Principles
Objective
Principles
To provide clear direction for the use and hire of hireable spaces within RMIT
Design Hub (Building 100).
1. The following spaces are available for hire in the Design Hub through
University Events and Venues:
 Multipurpose room (level 1) including foyer with servery and cloak room;
 Lecture theatre (level 3);
 Pavilions 1, 2, 3 and 4 (level 10); and
 Rooftop long room (level 10) including kitchen.
2. Priority in bookings shall be in the following order:
 Major RMIT University events and critical business activities.
 RMIT design and research activities.
 RMIT staff engaged in RMIT University related activities.
 External organisations and individuals.
3. Occupancy permit allows for a maximum of
 366 people on level 1.
 277 people on level 2.
 182 people on level 3.
 480 people in total on levels 4-9.
 80 people on level 10.
When calculating occupant numbers all support staff, guests, entertainers etc.
are to be included in the overall count. Where an event is planned to have
more occupants than listed above an alternative venue should be sought.
4. Occupancy capacity may be further limited for events and exhibitions where
excessive heavy loads/items are planned. In such cases, documentation will
need to be provided for approval and where deemed necessary a building
permit may need to be obtained. Please contact the RMIT Venue Booking
Officer on 9925 1773 for further information about obtaining a building permit.
5. As set out in Building and Planning Legislation, the occupancy permit allows
the following uses:
 Class 9b on level 1 - assembly.
 Class 5, 6 and 9b on level 2 - office, shop and assembly.
 Class 9b on level 3 - assembly.
 Class 5 and 9b on level 4-9 - office and assembly.
 Class 5 on level 10 - office.
Event and exhibitions in the building must meet with the prescribed uses set
out above.
6. Generally at least two fire safety wardens should be positioned at/near exits
to control crowds to exits in the event of an emergency. For levels 1-3 it is
recommend that there be one fire safety warden for each 100 occupants, in
addition to two fire safety wardens at the exits.
7. Fire safety wardens must have the appropriate training and qualifications.
They must be familiar with the evacuation procedures of the Design Hub and
the evacuation plans of the floor they will control. All fire safety wardens must
be familiar with the operation of the fire services in the building to ensure a
safe passage from the building of all the occupants (e.g. use of the open stair
is not to be used where fire is located in any of the long rooms).
For events and exhibitions fire safety wardens must limit occupancy numbers
on each of the upper floor levels, restrict re-entry into the building in the event
of an emergency and ensure exit doors are open and remain uncongested
for the clear egress path out of the building.
9. All venue hirers must be aware of:
 Evacuation procedures adopted for the event/building.
 The need to maintain safety barriers and exits.
 The location of all fire safety equipment.
10. Fire safety wardens must direct occupants to the emergency exits in the
event of an emergency fire situation or electrical power failure.
Upon detection of a fire by the buildings fire systems or upon the direction of
any one of the nominated fire safety wardens, the emergency evacuation
procedures are to be initiated. In the event of an emergency, a nominated
person (fire warden) able to control a public address system shall issue verbal
instructions relating to appropriate evacuation procedures and to the
designated assembly area.
11. The responsibilities of the fire safety wardens include:
 The understanding and operation of evacuation procedures.
 The safety of barriers and exits.
 The exclusion of the public from unsafe areas and the ‘not occupied
area’ of the events.
 The location and designation of passageways and exits.
 Ensure regular cleaning of all refuse is performed.
 Ensuring the building is not overcrowded in accordance with the
occupancy permit.
12. All events must ensure the following is carried out:
 Exhibitions and fire load in general is prohibited from the ground floor
lobby (level 3).
 Speaker balcony is restricted to no more than 3 people at any time.
 Occupants must support and help the disabled in the evacuation of the
building in the event of an emergency.
13. No flammable liquids, flammable explosive items, theatrical pyrotechnics and
equipment are allowed to be stored or used on the premises.
14. Props and scenery must not impede paths of travel to exits or vision of exit
lights.
15. Unobstructed access to the fire hydrants and the fire hose reels must be
maintained.
16. The pre-event checklist is to be completed within reasonable time prior to the
commencement of the event. A risk improvement survey is to be carried out
to identify any potential tripping hazards or other hazards, such as exposed
sharp edges on exhibits concerning the safety of the occupants. Any hazards
identified must be sufficiently repaired or protected.
17. Electrical works are to be carried out in accordance with the required
electrical safety standards.
18. All areas between the designated ‘occupied’ and ‘unoccupied’ areas must be
barricaded off with signs denoting ‘no entry beyond this point’ clearly
displayed.
19. The amount of combustibles (decorations and refuse) must be kept to an
absolute minimum at all times whilst the event and/or exhibition is in
progress.
20. The designated swinging exit doors with exit signs on the evacuation plans
must remain unlocked and unobstructed throughout the event.
21. Where an event and/or exhibition alters or adversely affects:
 Structural capability of the building, or
 Safety of the public or occupiers, or
 An essential service within the building;
A building permit will need to be issued. Please contact the RMIT Venue
Booking Officer on 9925 1773 for further information about obtaining a building
permit.
22. There is no Venue Manager based in the Design Hub. Therefore, venue set
up, pack down, tidying and cleaning is the responsibility of the hirer.
23. Any and all additional equipment required must be hired, installed and
removed at the hirer’s expense.
24. RMIT Design Hub has a loading bay which is accessible from Victoria Street.
Access to the loading bay is by prior arrangement only. Please contact the
RMIT Venue Booking Officer on 9925 1773 to arrange access to the loading
bay.
25. Any and all AV assistance, including use of the hearing loop, must be
requested via the AV request sheet.
26. Before vacating, the venue hirer shall restore all furniture and equipment to
the same location and configuration as it was at the commencement of the
hirer’s occupation, failing which University Events and Venues may carry out,
at the expense of the hirer, such work that may be required to restore the
premises to a satisfactory condition.
Design Hub Hire Rates and Charges
Venue
Multipurpose room
Lecture Theatre
Pavilion 1
Pavilion 2
Pavilion 3
Pavilion 4
Long Room
Rooftop
Hourly
$200.00
$150.00
$125.00
$70.00
$70.00
$75.00
$150.00
$250.00
Half Day
$450.00
$400.00
$300.00
$130.00
$130.00
$140.00
$500.00
$700.00
Full Day
$750.00
$550.00
$420.00
$250.00
$250.00
$260.00
$750.00
$1400.00
Further instructions:


Pavilion 3 is connected to the kitchen and will be automatically booked when the Long Room is
booked.
When the Long Room is booked after business hours, the entire rooftop including Pavilion 1,
Pavilion 2, Pavilion 3, and Pavilion 4 will be automatically booked.
Design Hub Venue Specifications
Venue
Multipurpose room
Location
100.01.01
Capacity
200
Lecture Theatre
100.3.01
150
Pavilion 1
100.10.003
30
Pavilion 2
100.10.004
12
Pavilion 3
100.10.005
12
Equipment
 200 pink chairs
 Lectern
 Data projector
 Hearing loop
 Kitchenette with
dishwasher, fridge, sink
and running water, 240
V power and bench
 Cloak room
 Foyer
 Keyboard and computer
 Blinds to reduce glare
 Lectern
 Data projector
 Screen
 Keyboard
 Hearing loop
 10 x white tables
 30 x grey chairs on
wheels
 Data projector
 Screen
 Power and data outlets
in floor
 Servery window
 Servery bench
 Keyboard and mouse
 4 x white tables
 12 x grey chairs on
wheels
 Data projector
 Power and data outlet in
floor
 Garage door
 Keyboard and mouse
 4 x white tables
 12 x grey chairs on
wheels
 Data projector
 Power and data outlet in
floor
 Garage door
 Keyboard and mouse
Layout
Furniture is not fixed
and can be configured
to suit your
requirements.
 Fixed bench
seating.
 No additional
seating is
permitted.
 No food or drink is
to be consumed in
any RMIT lecture
theatre on
campus.
Furniture is not fixed
and can be configured
to suit your
requirements.
Note: the maximum
capacity on level 10 is
80.
Furniture is not fixed
and can be configured
to suit your
requirements
Room can have
garage door open or
closed.
Note: the maximum
capacity on level 10 is
80.
Furniture is not fixed
and can be configured
to suit your
requirements.
Note: the maximum
capacity on level 10 is
80.
Venue
Pavilion 4
Location
100.10.006
Capacity
20
Long Room
100.10.307
80
100.10
80
Rooftop
Equipment
 6 x white tables
 20 x grey chairs on
wheels
 Data projector
 Screen
 Power and data outlets
in floor
 Servery window
 Servery bench
 Keyboard and mouse
 2 x projectors
 2 x projector screens
 Kitchenette including
gas oven and hot plates,
microwave, fridge, glass
dishwasher, sink and
running water
 Large rubbish bins
 Includes Pavilions and
Long Room
Layout
Furniture is not fixed
and can be configured
to suit your
requirements
Room can have
garage door open or
closed.
Note: the maximum
capacity on level 10 is
80.
Projector screens can
be synced or set to
run separate
projections.
Note: the maximum
capacity on level 10 is
80.
There is an outdoor
component to this
space.
Note: the maximum
capacity on level 10 is
80.