Important Job Application Information Thank you for your interest in NHS Tayside vacancies Please see below Job Description/Specification and General Conditions of Service Your Application Form must be completed in full. Please note copies of Curriculum Vitae, Qualifications and Course Certificates will not be accepted at this stage. Please return your completed Application Form to recruitment.tayside@nhs.net (quoting the vacancy reference number in the subject box) or to the postal address given on the General Conditions of Service. All completed applications are held in Human Resources until the closing date. After the closing date a panel will meet to prepare an interview shortlist. Once this decision has been made, all shortlisted applicants will be emailed to invite them to attend for interview. It is important that you check your emails regularly. This process takes approximately 6 weeks. Therefore, if you have not been contacted regarding interview within 6 weeks of the closing date, your application has been unsuccessful and you will receive no further correspondence from Human Resources. ADDITIONAL INFORMATION:Find out more about living and working in Tayside at: www.dundeecity.gov.uk www.angus.gov.uk www.pkc.gov.uk NHS TAYSIDE – AGENDA FOR CHANGE JOB DESCRIPTION 1. JOB IDENTIFICATION Job Title Linen Assistant– NHS Tayside Department(s)/Locati Perth Royal Infirmary on Number of job 3 holders 2. JOB PURPOSE To deliver the highest standard of linen services within the Hospitals based on best practice recommendations. 3. ORGANISATIONAL POSITION Site/Support Services Manager (1) Assistant Support Services Manager (1) Support Serives Supervisor Sewin Linen Assistantg3 Assist ant (1) 4. SCOPE AND RANGE NHS Tayside serves a population of approximately 387,000 covering regions including Tayside, Perth and Kinross, Angus and North Fife. The Linen Assistant works as part of a multi disciplinary team, delivering a high standard of linen services. Staff must be flexible, adaptable and work to support other staff, who have clinical responsibility to patients. 5. MAIN DUTIES/RESPONSIBILITIES Carry out minor sewing tasks as required to agreed standards. Undertake linen duties as required to agreed standards. Carry out linen tasks as requested by Supervisor. Receive rails of uniforms and transfer to appropriate carousels within appropriate changing room. Tie bags of soiled uniforms and leave at collection points for porters to uplift. Undertake marking of patients clothing, staff uniforms and miscellaneous items. Work with colleagues to maintain stocks of linen within all wards and departments in line with manual handling guidelines. Maintain stocks of linen within linen trolleys ready for distribution. Respond constructively to variances in pre-determined needs. Follow all guidance and training on safe working practices to ensure personal health and safety and that of others, exercising a duty of care. Undertake regular and adhoc training, including yearly infection control refresher, manual handling refresher and fire safety lectures, new cleaning methods/procedures and any other training required. Notify supervisor or other relevant staff of faulty equipment, building / equipment repairs, maintenance requirements, requests for personal protective equipment / light equipment. Maintain all equipment in Linen Room in a clean and tidy state. Replace all equipment after use and store securely in Linen Room. Initial weekly and monthly work sheets as tasks are completed. Work together with Department in Performance and Development Reviews. Maintain confidentiality at all times. Comply with all Policies and Procedures of NHS Tayside and the Department. Demonstrate courteous behaviour. Induction Standards & Code of Conduct Your performance must comply with the national “Mandatory Induction Standards for Healthcare Support Workers 2009” and with the Code of Conduct for Healthcare Support Workers. 6. COMMUNICATIONS AND RELATIONSHIPS Regular communication exists between the post holder and colleagues, the supervisors, ward and departmental staff, patients, visitors and other staff within the NHS establishments. To respect and support people’s equality and diversity. 7. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB No formal qualifications are necessary, as the post holder will be given the necessary training to undertake the relevant aspects of the job. Post holder is required to Have the ability to work as part of a team or on own initiative. Have the ability to follow instructions. Possess good communication skills, including non-verbal communication skills. Ability to respond constructively to unpredictable situations. Be calm, focused and able to cope with work under pressure. Following departmental training, the post holder is required to: 1. Have a working knowledge of all basic sewing & linen skills, procedures and equipment relevant to post 2. Operate mechanical and electrical machinery safely and effectively 3. Have a knowledge of Health & Safety Policies and work procedures 4. Have a knowledge of Infection Control Policy, Guidelines and Procedures To carry out their work effectively and safely. ESSENTIAL ADDITIONAL INFORMATION 8. SYSTEMS AND EQUIPMENT Where a work sheet is located in an area, this should be signed when each task is completed. Regular monitoring is carried out by the Supervisors. Equipment and protective clothing is provided for use, including mechanised machinery. Responsibility for Records Management All records created in the course of the business of NHS Tayside are corporate records and are public records under the terms of the Public Records (Scotland) Act 1937. This includes email messages and other electronic records. It is your responsibility to ensure that you keep appropriate records of your work in NHS Tayside and manage those records in keeping with the NHS Tayside Records Management Policy and with any guidance produced by NHS Tayside specific to your employment. 9. PHYSICAL DEMANDS OF THE JOB Physical Demands The job is physically demanding, requiring the post holder on a daily basis to Moving linen in the linen room or within wards and departments. Working in restricted areas and confined spaces, such as linen rooms. 10. DECISIONS AND JUDGEMENTS Staff are expected to follow closely all guidance, procedures and policies of the Department and Organisation, whilst using their own initiative to determine the order of work. 11. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB The post holder is expected to meet service user needs to a high standard. 12. JOB DESCRIPTION AGREEMENT The job description will need to be signed off using the attached sheet by each postholder to whom the job description applies. General Conditions of Service POST REF NO: D/CH/73/15 JOB TITLE/GRADE: Linen Assistant, Band 1 LOCATION: Linen Services, Perth Royal Infirmary Conditions of Service Remuneration Hours of Duty Superannuation The terms and conditions of service for this post are those determined by the NHS Staff Council. The current salary scale for the post is £15,385 to £15,714 per annum (pro rata for part-time staff). Placing on the scale on appointment is normally at the minimum but may be higher subject to verification of previous relevant service. Salary is paid weekly by Bank Credit Transfer. The hours of the post are 15 per week. Start and finish times will be determined by the needs of the service. Membership of the NHS Superannuation Scheme is not compulsory but is open to all staff between the ages of 16 and 70 (65 in some instances). The contributions paid are a percentage of superannuable pay, which is essentially basic pay excluding, for example, overtime or travelling expenses. Contribution rates with effect from 01.04.15 are as follows: Annual Pensionable Pay (Full-time equivalent) Up to £15,828 £15,829 to £21,601 £21,602 to £27,089 £27,090 to £49,967 £49,968 to £71,337 £71,338 to £111,376 £111,377 and over Annual Leave Contribution 5.2% 5.8% 7.3% 9.5% 12.7% 13.7% 14.7% Contributions are subject to tax relief and reduced National Insurance contributions. NHS Tayside also makes a substantial contribution towards scheme benefits – currently around 14% of basic pay. On appointment = 27 days (pro rata for part-time Staff) or 5.4 weeks per year. After 5 years aggregated service = 29 days (pro rata for part-time staff) or 5.8 weeks per year After 10 years aggregated service = 33 days (pro rata for parttime staff) or 6.6 weeks per year References Public Holidays = 8 days (pro rata for part-time staff) or 1.6 weeks per year All offers of appointment are subject to receipt of two satisfactory references. Occupational Health Clearance All offers of appointment to new entrants to the National Health Service are subject to a medical examination. Medical examinations are arranged and undertaken by the Occupational Health and Safety Advisory Service (OHSAS). Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2003 All current or spent criminal convictions, cautions, warnings or any case pending must be disclosed prior to commencing in employment as detailed on the application form. Disclosure Scotland Immigration, Asylum and Nationality Act 2006 Please note that having a conviction will not automatically debar you from obtaining employment with NHS Tayside. Careful consideration will be given to the relevance of the offence to the particular post in question. However, if you are appointed, and it is found that you did not reveal a previous conviction your employment may be terminated. Not required. It is a criminal offence for an employer to employ anyone who does not have permission to live or work in the UK. Shortlisted applicants will be asked to produce specific original documentation at interview e.g. Passport, or full birth certificate together with an official document giving the applicants permanent National Insurance Number and name issued by a Government Agency or a previous employer, as well as photocopies of these documents. Professional Registration/ New entrants to NHS Tayside will be required to achieve the Induction Standards & mandatory Induction Standards for Healthcare Support Workers Code of Conduct (HCSWs) in Scotland and comply with the Code of Conduct for HCSWs throughout your employment. Internal candidates will be required to comply with the Code of Conduct for HCSWs Smoking Policy NHS Tayside operates a No Smoking Policy and smoking is prohibited within NHS premises and grounds. Applications Completed forms should be returned to: recruitment.tayside@nhs.net quoting the job reference in the subject line or to Human Resources Directorate, NHS Tayside, Level 9, Ninewells Hospital, Dundee DD1 9SY By closing date of 4 September 2015