Important Job Application Information
Thank you for your interest in NHS Tayside vacancies
Please see below Job Description/Specification and General Conditions of Service
Your Application Form must be completed in full. Please note copies of Curriculum Vitae,
Qualifications and Course Certificates will not be accepted at this stage.
Please return your completed Application Form to recruitment.tayside@nhs.net (quoting the
vacancy reference number in the subject box) or to the postal address given on the General
Conditions of Service.
All completed applications are held in Human Resources until the closing date. After the closing
date a panel will meet to prepare an interview shortlist. Once this decision has been made, all
shortlisted applicants will be emailed to invite them to attend for interview. It is important that you
check your emails regularly.
This process takes approximately 6 weeks. Therefore, if you have not been contacted regarding
interview within 6 weeks of the closing date, your application has been unsuccessful and you will
receive no further correspondence from Human Resources.
ADDITIONAL INFORMATION:Find out more about living and working in Tayside at:
www.dundeecity.gov.uk
www.angus.gov.uk
www.pkc.gov.uk
NHS TAYSIDE – AGENDA FOR CHANGE
JOB DESCRIPTION
1.
JOB IDENTIFICATION
Job Title
Linen Assistant– NHS Tayside
Department(s)/Locati Perth Royal Infirmary
on
Number
of
job 3
holders
2.
JOB PURPOSE
To deliver the highest standard of linen services within the Hospitals based on best practice
recommendations.
3.
ORGANISATIONAL POSITION
Site/Support Services
Manager (1)
Assistant Support Services
Manager (1)
Support Serives Supervisor
Sewin
Linen Assistantg3
Assist
ant (1)
4.
SCOPE AND RANGE
NHS Tayside serves a population of approximately 387,000 covering regions including Tayside,
Perth and Kinross, Angus and North Fife.
The Linen Assistant works as part of a multi disciplinary team, delivering a high standard of linen
services. Staff must be flexible, adaptable and work to support other staff, who have clinical
responsibility to patients.
5. MAIN DUTIES/RESPONSIBILITIES

Carry out minor sewing tasks as required to agreed standards.

Undertake linen duties as required to agreed standards.

Carry out linen tasks as requested by Supervisor.

Receive rails of uniforms and transfer to appropriate carousels within appropriate changing
room.

Tie bags of soiled uniforms and leave at collection points for porters to uplift.

Undertake marking of patients clothing, staff uniforms and miscellaneous items.

Work with colleagues to maintain stocks of linen within all wards and departments in line
with manual handling guidelines.

Maintain stocks of linen within linen trolleys ready for distribution.

Respond constructively to variances in pre-determined needs.

Follow all guidance and training on safe working practices to ensure personal health and
safety and that of others, exercising a duty of care.

Undertake regular and adhoc training, including yearly infection control refresher, manual
handling refresher and fire safety lectures, new cleaning methods/procedures and any other
training required.

Notify supervisor or other relevant staff of faulty equipment, building / equipment repairs,
maintenance requirements, requests for personal protective equipment / light equipment.

Maintain all equipment in Linen Room in a clean and tidy state.

Replace all equipment after use and store securely in Linen Room.

Initial weekly and monthly work sheets as tasks are completed.

Work together with Department in Performance and Development Reviews.

Maintain confidentiality at all times.

Comply with all Policies and Procedures of NHS Tayside and the Department.

Demonstrate courteous behaviour.
Induction Standards & Code of Conduct
Your performance must comply with the national “Mandatory Induction Standards for Healthcare Support
Workers 2009” and with the Code of Conduct for Healthcare Support Workers.
6.
COMMUNICATIONS AND RELATIONSHIPS
Regular communication exists between the post holder and colleagues, the supervisors, ward
and departmental staff, patients, visitors and other staff within the NHS establishments.
To respect and support people’s equality and diversity.
7.
KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
No formal qualifications are necessary, as the post holder will be given the necessary training to
undertake the relevant aspects of the job.
Post holder is required to

Have the ability to work as part of a team or on own initiative.

Have the ability to follow instructions.

Possess good communication skills, including non-verbal communication skills.

Ability to respond constructively to unpredictable situations.

Be calm, focused and able to cope with work under pressure.
Following departmental training, the post holder is required to:
1. Have a working knowledge of all basic sewing & linen skills, procedures and equipment
relevant to post
2. Operate mechanical and electrical machinery safely and effectively
3. Have a knowledge of Health & Safety Policies and work procedures
4. Have a knowledge of Infection Control Policy, Guidelines and Procedures
To carry out their work effectively and safely.
ESSENTIAL ADDITIONAL INFORMATION
8.
SYSTEMS AND EQUIPMENT
Where a work sheet is located in an area, this should be signed when each task is completed.
Regular monitoring is carried out by the Supervisors.
Equipment and protective clothing is provided for use, including mechanised machinery.
Responsibility for Records Management
All records created in the course of the business of NHS Tayside are corporate records and are public
records under the terms of the Public Records (Scotland) Act 1937. This includes email messages
and other electronic records. It is your responsibility to ensure that you keep appropriate records of
your work in NHS Tayside and manage those records in keeping with the NHS Tayside Records
Management Policy and with any guidance produced by NHS Tayside specific to your employment.
9.
PHYSICAL DEMANDS OF THE JOB
Physical Demands
The job is physically demanding, requiring the post holder on a daily basis to

Moving linen in the linen room or within wards and departments.

Working in restricted areas and confined spaces, such as linen rooms.
10. DECISIONS AND JUDGEMENTS
Staff are expected to follow closely all guidance, procedures and policies of the Department and
Organisation, whilst using their own initiative to determine the order of work.
11. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
The post holder is expected to meet service user needs to a high standard.
12. JOB DESCRIPTION AGREEMENT
The job description will need to be signed off using the attached sheet by each postholder to whom
the job description applies.
General Conditions of Service
POST REF NO:
D/CH/73/15
JOB TITLE/GRADE:
Linen Assistant, Band 1
LOCATION:
Linen Services, Perth Royal Infirmary
Conditions of Service
Remuneration
Hours of Duty
Superannuation
The terms and conditions of service for this post are those
determined by the NHS Staff Council.
The current salary scale for the post is £15,385 to £15,714 per
annum (pro rata for part-time staff). Placing on the scale on
appointment is normally at the minimum but may be higher
subject to verification of previous relevant service.
Salary is paid weekly by Bank Credit Transfer.
The hours of the post are 15 per week.
Start and finish times will be determined by the needs of the
service.
Membership of the NHS Superannuation Scheme is not
compulsory but is open to all staff between the ages of 16 and
70 (65 in some instances).
The contributions paid are a percentage of superannuable pay,
which is essentially basic pay excluding, for example, overtime
or travelling expenses.
Contribution rates with effect from 01.04.15 are as follows:
Annual Pensionable Pay
(Full-time equivalent)
Up to £15,828
£15,829 to £21,601
£21,602 to £27,089
£27,090 to £49,967
£49,968 to £71,337
£71,338 to £111,376
£111,377 and over
Annual Leave
Contribution
5.2%
5.8%
7.3%
9.5%
12.7%
13.7%
14.7%
Contributions are subject to tax relief and reduced National
Insurance contributions. NHS Tayside also makes a substantial
contribution towards scheme benefits – currently around 14% of
basic pay.
On appointment = 27 days (pro rata for part-time Staff) or 5.4
weeks per year.
After 5 years aggregated service = 29 days (pro rata for part-time
staff) or 5.8 weeks per year
After 10 years aggregated service = 33 days (pro rata for parttime staff) or 6.6 weeks per year
References
Public Holidays = 8 days (pro rata for part-time staff) or 1.6
weeks per year
All offers of appointment are subject to receipt of two satisfactory
references.
Occupational Health
Clearance
All offers of appointment to new entrants to the National Health
Service are subject to a medical examination. Medical
examinations are arranged and undertaken by the Occupational
Health and Safety Advisory Service (OHSAS).
Rehabilitation of
Offenders Act 1974
(Exclusions and
Exceptions) (Scotland)
Order 2003
All current or spent criminal convictions, cautions, warnings or
any case pending must be disclosed prior to commencing in
employment as detailed on the application form.
Disclosure Scotland
Immigration, Asylum and
Nationality Act 2006
Please note that having a conviction will not automatically debar
you from obtaining employment with NHS Tayside. Careful
consideration will be given to the relevance of the offence to the
particular post in question. However, if you are appointed, and it
is found that you did not reveal a previous conviction your
employment may be terminated.
Not required.
It is a criminal offence for an employer to employ anyone who
does not have permission to live or work in the UK.
Shortlisted applicants will be asked to produce specific original
documentation at interview e.g. Passport, or full birth certificate
together with an official document giving the applicants
permanent National Insurance Number and name issued by a
Government Agency or a previous employer, as well as
photocopies of these documents.
Professional Registration/ New entrants to NHS Tayside will be required to achieve the
Induction Standards &
mandatory Induction Standards for Healthcare Support Workers
Code of Conduct
(HCSWs) in Scotland and comply with the Code of Conduct for
HCSWs throughout your employment.
Internal candidates will be required to comply with the Code of
Conduct for HCSWs
Smoking Policy
NHS Tayside operates a No Smoking Policy and smoking
is prohibited within NHS premises and grounds.
Applications
Completed forms should be returned to:
recruitment.tayside@nhs.net quoting the job reference in the
subject line or to Human Resources Directorate, NHS Tayside,
Level 9, Ninewells Hospital, Dundee DD1 9SY
By closing date of 4 September 2015