Government of Pakistan
Ministry of Planning Development & Reform
(China Pakistan Economic Corridor Support Project)
TENDER NOTICE
Sealed tenders are invited from Sales Tax and NTN Registered firms having their offices
in Islamabad for supply of following items to Ministry of Planning Development & Reform
(China Pakistan Economic Corridor Support Project).
S.No.
Item
Quantity
COMPUTER EQUIPMENTS
1
Laptop - A
02
2
Laptop - B
02
3
Desktop Personal Computer
03
4
Laser Printer (Color)
01
5
Laser Printer (Black & White)
01
6
Flash Drive 32 GB
05
7
External Hard Drive ITB
02
8
Digital Voice Recorder
02
2.
Detail of the equipment and tender terms & conditions can be obtained from the websites
of Public Procurement Regulatory Authority (PPRA) www.ppra.org.pk & Planning Commission
www.pc.gov.pk. Last date of submission of bids on prescribed format complete in all respect
shall reach by 27th April,2015 up to 12:00 noon which will be opened on the same date at 12:30
noon in presence of bidders or their authorized representatives before purchase committee.
(Dr. Zahir Shah)
Project Director
China Pakistan Economic Corridor Support Project
Ministry of Planning Development & Reform
Room No. 208, 2nd Floor, P-Block, Pak Secretariat
Islamabad
Ph:9208952
Specifications of Personal Computer Branded.
Detailed specification
Confirmation to the
specification
Yes
Make/ Model
Dell/ HP/ Lenovo or equivalent
Processor
Intel® Core i5-3.2 GHz, or Higher
Chipset
Intel® Original chipset
RAM
4GB DDR3 or Higher
Hard Disk
500 GB SATA or Higher
Optical Drive
DVD Writer (Super Drive) Latest
VGA /Sound
Integrated
LAN Card
100/1000 Ethernet Card
Expansion slots
Minimum 2 PCI with 1 PCI Express
Monitor
LCD 18.5” or Higher
Keyboard
Standard Multimedia/Brand specific
Mouse
PS/2 Optical (scroll)
Casing
Branded ATX Tower Dual Fan 24pin Intel
certified With front USB support
Software
(latest Windows 8 Professional )
Warranty
1 Years Limited
Quantity Required: 06
Rate Quoted Per Unit
(Including Taxes)
Total Price
No
Specifications of Laptop-A “Convertible Ultra Book” with Bag
Detailed specification
Confirmation to the
specification
Yes
Make/ Model
Dell/HP/Lenovo or equivalent
Processor
Intel® Core i5 1.6GHz or Higher
RAM
8GB DDR3
Hard Disk
128GB SSD or higher
Display Size
12.5 Inches Touch screen
Graphic
Intel HD Graphics 4400
Web Cam
Front Camera
Sound Card
High definition audio; Integrated stereo
speakers; Integrated dual-microphone array
LAN Card
10/100
Wireless
Integrated 802.11 a/b/g/n
Software
Microsoft Windows 8 Licensed
Carrying Case
Branded
Warranty
One year Local Warranty
Quantity Required: 02
Rate Quoted Per Unit
(Including Taxes)
Total Price
No
Specifications of Laptop-B Apple MacBook Air with Bag
Detailed specification
Confirmation to the
specification
Yes
Make/Model
Apple MacBook Air (Z0P0001F2)
Processor
Intel® Core i7 1.7GHz (4th Generation)
RAM
8GB
Hard Disk
256GB SSD or higher
Display Size
13.3 Inches
Graphic
Intel HD Graphics 5000
Web Cam
Front Camera
Sound Card
High definition audio; Integrated stereo
speakers; Integrated dual-microphone array
LAN Card
10/100
Wireless
Integrated 802.11 a/b/g/n
Software
Mac OS X Lion
Battery life
Up to 12 hours
Carrying Case
Branded original Apple product
Warranty
One year Local Warranty
Quantity Required: 02
Rate Quoted Per Unit
(Including Taxes)
Total Price
No
Specifications of Laser Printer
Detailed specification
Confirmation to the
specification
Yes
Make/Model
HP LaserJet 5200dtn or equivalent
Print Speed, black
Min 35ppm
Resolution Technology
FastRes 1200 and ProRes 1200 (1200 by
1200 dpi)
Paper Handling, Input
100-sheet multipurpose tray, 500-sheet
tray
Paper Handling, Output
Standard
Printer Memory
128 MB or higher
Processor speed
460 MHz
Duplex Print Option
Automatic (standard)
Print Languages
Standard
Connectivity
1 USB, Standard, Built in Fast Ethernet
Warranty
One year with parts and labour
Quantity Required: 01
Rate Quoted Per Unit
(Including Taxes)
Total Price
No
Specifications of Laser Jet Printer (Colour)
Detailed specification
Confirmation to the
specification
Yes
Make/Model
HP MFP M375nw (Color) or equivalent
Print, Fax, Scan, Copy
Print Speed, black
Min 19 ppm
Print Speed, Color
Min 19 ppm
Resolution
Up to 1200 x 1200 dpi (mono),
Up to 600 x 600 dpi (color)
Paper Handling, Input
Up to 300 sheets (standard),150-sheet output
bin
SCAN SPEED
Black (Normal): Up to 11.5 ipm; Color (Normal):
Up to 4.5 ipm
SCAN TYPE
Flatbed, ADF
COPY SPEED
Black (Letter): Up to 19 cpm; Color: Up to 19
cpm; First Copy Out (Color): As fast as 21 sec;
First Copy Out: As fas as 19 sec
FAX FEATURES
Fax Memory (Letter): Up to 250 pages; Auto Fax
Reduction Supported: Auto-Redialing; Fax
Delayed Sending; Distinctive Ring Detection
Supported; Fax Forwarding Supported; Fax
Phone TAM Interface Supported; Fax Polling
Supported (receive only); Fax Telephone Mode
Supported; Junk Barrier Supported; Maximum
Speed Dialing Numbers: Up to 120 numbers; PC
Interface Supported, PC fax send only.
Print Languages
Standard
Connectivity
1 USB, Standard, Built in Fast Ethernet
Supported operating
systems
Microsoft® Windows® 7 ready.
Warranty
One year with parts and labour
Quantity Required: 01
Rate Quoted Per Unit
(Including Taxes)
Total Price
No
Specifications for USB External Hard Drives
Detailed specification
Confirmation to the
specification
Yes
Brand
Storage
2TB
Connectivity
USB 3.0
Warranty
One year local warranty including labor and parts
Quantity Required: 02
Rate Quoted Per Unit
(Including Taxes)
Total Price
No
Specifications for USB Flash Drives
Detailed specification
Confirmation to the
specification
Yes
Brand
Kingston or equivalent
Storage
32GB
Data Traveler DTSE9
Warranty
One year local warranty including labor and parts
Quantity Required: 05
Rate Quoted Per Unit
(Including Taxes)
Total Price
No
Specifications for Digital Voice Recorder
Detailed specification
Confirmation to the
specification
Yes
Brand
General Features



Inputs and
Outputs




Speaker 
Microphone Input : 1 (Minijack, Stereo)
USB Port(s) : 1 (Mini-B jack), High-Speed USB
Compatible
Headphone Output(s) : 1 (Minijack, Stereo)
Memory Stick : Max recording time (8 kbps
MONO): 4 GB = 1,073 hrs; 8 GB= 2,147 hrs; 16 GB
= 4,294 hrs
Speaker Dimensions : Approx. 1 1/8 in. (28
mm) diameter
Frequency Range : SHQ (MP3 192k): 75 20,000 Hz HQ (MP3 128k): 75 - 17,000 Hz SP
(MP3 48k (Mono)): 75 - 14,000 Hz LP (MP3 8k
(Mono)): 75 - 3,500 Hz

Warranty
Type of Use : Ultra Portable Voice Recorder
Recording Media : Built-In Flash Memory
4GB³ and Memory Card Expansion Slot
(microSD/M2)
Recording and Playback Times : SHQ - MP3
(192 kbps): 44 hrs 40 min; Max 65 hrs battery
life HQ - MP3 (128 kbps): 67 hrs 5 min; Max
65 hrs battery life SP - MP3 (48 kbps MONO):
Max 178 hrs; Max 72 hrs LP - MP3 (8 kbps
MONO): Max 1073 hrs; Max 96 hrs
One year local warranty including labor and parts
Quantity Required: 02
Rate Quoted Per Unit
(Including Taxes)
Total Price
No
Government of Pakistan
Ministry of Planning Development & Reform
(China Pakistan Economic Corridor Support Project)
TERMS AND CONDITIONS OF TENDER
1.
Date and Time of Receipt of Tender
Bid documents duly completed should reach this office on or before 27th April, 2015 up
to 12:00 noon on the tender closing date. Bids received after the closing date and time will not
be entertained. No telegraphic or faxed bid will be accepted. Bids shall be opened on the same
date at 12:30 pm in presence of bidders in the office of Chief/Project Director, China Pakistan
Economic Corridor Support Project, Room No.208, 2nd Floor, P-Block, Pak Secretariat,
Islamabad.
2.
Earnest Money
Bidder will attach a call deposit/bank draft /equivalent to 3% of the total value of bid, in
favour of Project Director (China Pakistan Economic Corridor Support Project), refundable on
satisfactory completion of warranty period of equipment. Cheques will not be acceptable. Bids
without valid earnest money shall not be entertained.
3.
Prices
i.
Bidders will be required to quote all prices ex-Islamabad in Pak Rupees inclusive
of government of taxes, charges, octroi, GST, transportation etc. and at specified
site in Islamabad. Items should be duties and tax paid.
ii.
The quotation should remain valid for at least 120 days from the last date of
submitting the bid.
4.
Schedule of Payment
No advance payment shall be made against the purchase of equipment. Bills of payment
shall be sent to AGPR after delivery of equipment on site.
5.
Technical Documents
i.
6.
All information provided in bid should also be adequately supported by relevant
documents and technical brochures. Bidder may attach documents that highlight
the competitive edge and unique features of their proposal.
ii.
Any specification or condition mentioned in tender document, if not found in bid
document, shall give right to Ministry of Planning Development & Reform to
consider it as “condition not being met/fulfilled”.
Equipment
i.
7.
The equipment delivered should be new and in no case used or refurbished. The
component of the equipment should be assembled by the manufacturer.
ii.
The equipment should be arranged through legal channels by providing all
duties/taxes (if any) levied the government and towards this end, copies of the
shipping documents will need to be deposited in JACC
iii.
The successful bidder shall submit original Bill of Entry and Packing list at
time of delivery of equipment
Delivery Period
The supplier will be required to deliver the equipment within four (04) weeks
time from the date of issue of Purchase Order.
8.
Evaluation Criteria
Contract will be awarded on the basis of item-wise lowest cost among the parties
which meet the specifications and instructions mentioned in this tender documents.
9.
Disqualifications
Offers are liable to be rejected if, there is any deviation from the instructions as
laid down in the bid document i.e.
i.
Technical details/brochures and literature pertaining to the offered items
are not attached.
ii.
Tenders are submitted without the required earnest money.
iii.
Bids/Tenders are received after specified date and time of receipt
iv.
Specifications and other requirements are not properly adhered to or
manufacturer’s brochure shows specifications different from those given
in tender.
v.
GST/NTN certificate is not attached.
vi.
Shipping/documents demonstrating that the equipment arranged through
legal channels
vii.
Service centre is not in Islamabad and service response time exceeds 24
hours.
viii. Any other major discrepancy found in the proposal.
10.
CLARIFICATIONS REQUIRED IF ANY
If further clarification is required regarding this tender, the intended bidder is advised to
contact in writing to Dr. Zahir Shah, Project Director, China Pakistan Economic Corridor
Support Project, Ministry of Planning Development & Reform, P-Block, Pak Secretariat,
Islamabad. The response to clarification will be sent to the bidder.
11.
RIGHTS RESERVED
Ministry of Planning Development & Reform reserves the right to accept or reject any or
all the bids or increase or decrease the quantity of equipments or may withdraw the tender
without assigning any reason thereof.