SELF ASSESSMENT 2011
REPORT & CORRECTIVE
ACTION PLAN
Attachment 4
Presented to
Policy Council
June 21 , 2011
By Christiana
Bekie
TRAINING GOALS
•Recognize our 2011 Policy
Council Self-Assessment
Volunteers for their help
•Share information from our
2011 Self-Assessment
•Share Parent Satisfaction
Survey Results
•Review Corrective Action Plans
Attachment B
SELF-ASSESSMENT 2011
PARENT VOLUNTEERS







Thelma Chavez
Martha Cuevas
Hilaria Rocha
Maria Mendoza
Laura Guzman
Emperatriz Nava
Magdalena Aguirre
Attachment B
POLICY COUNCIL PARENT VOLUNTEERS
FOR SELF-ASSESSMENT
How easy was the enrollment process - HS
How easy was the enrollment process -EHS
0.55%
0.44%
2.10%
Unsatisfactory
30.35%
Somewhat satisfactory
Needs Improvement
Satisfactory
66.23%
Attachment B
Excellent
PARENT SATISFACTION SURVEY RESULTS
 Satisfaction with HS Program –over 94%=Good & Exc
0.33%
1.66%
16.56%
Poor
Satisfaction with EHS Program
Fair
Good
Excellent
77.59%
Attachment B
PARENT SATISFACTION SURVEY RESULTS
 Staf f frequently discuss my child’s
progress or concerns with me-HS
Staff frequently discuss my child’s
progress or concerns with me EHS
Attachment B
PROGRAM STRENGTHS
 AVANCE Houston obtained ARRA funding to serve an
additional 408 children
 AVANCE-Houston, Inc. Head Start and Early Head Start
partners with ARK to promote positive parent -child
relationships
 AVANCE uses its nationally renowned Parenting Program to
educate EHS parents on the various stages of child
development and promotes parent -child bonding through toy making activities
 AVANCE boasts a fully integrated, and cross -trained support
services team which involves all content areas in assisting
parents to address the needs of their families
 Some AVANCE Teachers were recognized by the Texas Ready
Schools (for high performance by TEA Standards) through our
Collaborations with the school districts
Attachment B
PROGRAM STRENGTHS-(CONTINUED)
 AVANCE’s partnership with the Child Nutrition Center at Baylor
College of Medicine exposes children and parents to periodic
activities that expand their nutritional awareness
 AVANCE currently has four NAEYC accredited centers
 AVANCE also partners with school districts in five dif ferent
schools with over 412 (30%) of students benefitting from a
smooth transition from pre -k through 5th grade education
 All staf f receive training for two weeks in August (summer)
and two weeks in December (winter); and additional training
opportunities are available to staf f based on availability of
training and technical assistance funding
Attachment B
PROGRAM STRENGTHS-(CONTINUED)
 All potential new hires receive a background check prior to
commencing employment
 AVANCE utilizes the web-based program--PROMIS to store
children's information for easy access, and analyses of
program data
 All children receive screening prior to the first day of school to
enable staf f commence planning any needed accommodations
for children with special needs.
 AVANCE has partnered with Latino Family Media to provide
families with information on oral health, and free toothpaste
for parents and children.
Attachment B
SELF-ASSESSMENT 2011-CORRECTIVE ACTION
PLAN
Content Area
Finding
Action Plan
Person Responsible
Timeline
Monitoring
Safe Environments
1304.53(a)(10)(xvi) -Disposing garbage in safe
sanitary manner
Trash can covers
were either broken
or missing in 2
classrooms
(Hardy)
Missing electrical
outlet covers
(classroom 10 @
Jensen, Oakwood &
Oxford)
Rusty playground
equipment found at
Hardy
Replace all trashcans with
broken covers
Facilities supervisor
By August 22,
2011
Center
Administrator
Install self-closing/retractable
electrical covers
Facilities supervisor
By August 22,
2011
Center
Administrator
Sand and repaint equipment,
and effect additional repairs
as necessary
Facilities supervisor
By August 22,
2011
Center
Administrator
Unlocked cabinets
were stocked with
bottles labeled as A,
B, C; and each bottle
had solutions with
different colors.
(Oxford & Oakwood).
In Jensen, the
sanitizer was not
placed in a cabinet
Provide training to staff on
correct labeling of cleaning
solutions and ensuring all
cabinets are locked when not
in use
Facilities supervisor
By August 22,
2011
Center
Administrator
1304.53(a)(10)(xi)
Covering electrical outlets
1304.53(a)(10)(x)
Maintaining playground
equipment
1304.53(a)(8)
Exposing
children to environmental
hazards
Attachment B
SELF-ASSESSMENT 2011-CORRECTIVE
ACTION PLAN
Health & Safety-EHS
At Kruse, the
Provide training on Health Assistant Director By August 22,
following were
and Safety mandates from of EHS
2011
observed on the
HS and childcare licensing.
countertop:

a purse

an open can
of baby food,
and

a baby bottle
Sr. Director of
Early Head Start
Health & Safety-EHS
At Kruse, door was
being held shut by
bookcase
Work order was
submitted to PISD to
repair the door
Assistant Director By August 22,
of EHS
2011
Sr. Director of
Early Head Start
Health & Safety-EHS
First Aid Kit last
checked on Dec
2010
All items were
present and
current but there
was no evidence to
back up that it is
checked monthly
by staff.
Ear drop solution
in dramatic play
area—belonged to
parent who
stopped by to visit
child
Staff must check First Aid
Kit for expired products
monthly.
Assistant Director By August 22,
of EHS
2011
Sr. Director of
Early Head Start
1304.22(c)(1) labeling
and storing medications
under lock and key
Staff must complete and
sign tracking log upon
review.
Provide training to staff
Health Specialist
regarding medication
safety and proper
supervision of children's
Attachment B
play area.
By August 22,
2011
Center
Administrator
SELF-ASSESSMENT 2011-CORRECTIVE
ACTION PLAN
Record Keeping PDM
Several Human
Resource Files
contained the
following errors:
Create or revise standard
checklist for all employee
and Center files as follows:
Missing documents



Incomplete forms
(Checklist will be used to
audit files)
New Hire
Training
Center Files
A filing system will be
implemented for HR staffevery 10th of the month all
HR documents will be filed.
AD of HR will audit 30 HR
files quarterly (March, June,
September & December)
and a review process with
corrective action steps to
ensure compliance will be
implemented.
To ensure Center Files are
accurate, AD of HR will also
audit Center Files while
reviewing HR files.
Attachment B
Sr. Director of
Human Resources
July 31, 2011
Chief Operations
Officer
SELF-ASSESSMENT 2011-CORRECTIVE
ACTION PLAN
Record Keeping PDM
In Jensen, three out of Enter start date on all child
20 files missing date
applications on their first day
child first attended
of attendance or home visit,
for EHS
Program Assistant
Ongoing Monitoring-PDM
Inconsistent
monitoring of health
and safety--staff must
use the same forms
and complete
monitoring at
designated times
according to agency
procedures
Assistant Director of
Center Operations
Review and/or revise current
monitoring procedures and
health and safety checklist
Provide training on Health and
Safety mandates from HS and
childcare licensing.
Implement a Center
Administrator peer and
Directors’ monitoring schedule
Implement a quarterly review
process with corrective action
steps to ensure compliance
Address Health and Safety in
CAs’ Handbook
Review disciplinary action
steps for non-compliant
findings and licensing citations
Attachment
B
with managers and
center
staff
First day of
School
attendance when
child is assigned
to class in
PROMIS
July 31, 2011
Center Administrator
Sr. Director of Head
Start
Disabilities
1308.5—10%
Requirement
AVANCE did not
meet the 10 percent
requirement for
Head Start children
with disabilities
The ERSEA committee will
explore additional
recruitment strategies to
attract more children with
disabilities into Head Start.
Expand recruitment efforts
to identify other sources for
recruiting children with
disabilities into Head Start
Follow strategies outlined in
the Disabilities
Improvement Plan
submitted with the waiver
request.
Obtain a Waiver to address
the non-compliance related
to serving less than 10
percent of children with
disabilities from HHS for
2010/2011
Attachment B
Intervention
Support and
ERSEA Specialist
Ongoing
Director of Support
Services and ERSEA