Foster Youth Data in CALPADS
2014-15
Foster Youth Data in CALPADS
Agenda




Why Foster in LCFF
How CALPADS Foster Data are Used
Foster Youth Definition & Status Type
Foster Youth Identification
–
–



Matching Logic
Manual Matching
Reports
Local Coordination and Considerations
Resources
Foster Youth Data in CALPADS
WHY FOSTER IN CALPADS
Foster Youth Data in CALPADS
Why Foster in LCFF?
Foster youth are children for whom the State is
responsible because they have suffered abuse or
neglect
Foster youth have significantly worse educational
outcomes than other at-risk student subgroups
• Students in care have the highest dropout rate and lowest
graduation rate of any student subgroup
• Students in care are more likely to miss more school days than
their peers
Foster Youth Data in CALPADS
Why Foster in LCFF?
Local Control Funding Formula (LCFF) enacted as
part of 2013-14 budget package
• Major change to school finance system
Legislature recognized unique challenges of Foster
youth by creating subgroup for targeted services
• Approximately 60,000 in CA
Local Control and Accountability Plan should include
goals and actions unique to foster youth and specific
to their education needs
Foster Youth Data in CALPADS
HOW FOSTER DATA
ARE USED IN CALPADS
Foster Youth Data in CALPADS
How CALPADS Foster Data are Used
Identify foster students to ensure they receive appropriate
educational supports and services as outlined in Local
Control and Accountability Plans (LCAP)
For inclusion in the unduplicated pupil count (UPC) used to
calculate the Local Control Funding Formula (LCFF)
supplemental and concentration grants
For inclusion in the foster subgroup for the state Academic
Performance Index (API)
• Continuously enrolled students are enrolled on Census Day through the
first day of testing without an enrollment gap of more than 30 consecutive
calendar days
Foster Youth Data in CALPADS
LCAP Goals and Actions
The intent of LCFF is for LEAs to serve any student
identified as a foster youth at any time during the school
year
Summary data should help LEAs develop LCAP goals and
activities, identifying need for services and resource
allocation at the COE, district and school levels
LCAP goals and actions should include all foster students
It is not the intent of the statute for LEAs to only serve the
specific students used in the LCFF funding and
accountability calculations
Foster Youth Data in CALPADS
FOSTER YOUTH DEFINITION
AND STATUS TYPE
Foster Youth Data in CALPADS
Foster Youth Definition & Status Type Under LCFF
DEFINITION
Dependent of the court (subject of a WIC Section 300)
• Regardless of where the youth is living
Ward of the court (subject of WIC Sec. 602) and removed from the home
• Ordered removed from the home and placed in foster care
Student between 18 and 21 enrolled in high school
• Non-minor dependent under placement responsibility of child welfare, probation, or
tribal organization
• Participating in a transitional living case plan
STATUS TYPE
Foster Placement
• CDSS identification of foster students in an out-of-home placement status
Foster Family Maintenance
• CDSS identification of foster students in family maintenance status
Foster Youth Data in CALPADS
NOT “Foster Youth” Under LCFF
Who is not Considered “Foster Youth” under the LCFF
• A child or youth who is in a “voluntary placement.”
• A child or youth who is living with relatives or friends and
who is not a dependent of the court
• A child or youth who is a ward of the juvenile court
pursuant to a petition filed under WIC Section 602 who is
either living at home or has been ordered to be placed in
a corrective or rehabilitative facility but has not been
ordered to be removed from his or her home into a foster
care placement
http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp#FOSTER
Foster Youth Data in CALPADS
LCFF Definition of Foster Youth
Foster Youth
for LCFF
Dependent of the court based on a petition filed under Welfare and Institutions
Code (WIC) Section 300. These foster youth may be receiving services from
county social services or probation departments , and includes all stages (preplacement family maintenance, family reunification, post-placement family
maintenance, permanent placement [formerly “long-term foster care”], and
supported transition)
Ward of the court based on a petition filed
under WIC Section 602.
Yes
Ordered by a court to be removed
from the home and placed in foster
care
Yes
Not been ordered to be removed
from the home and placed in foster
care
No
Voluntary placements
No
Non-minor dependent of child welfare, probation, or a tribal organization
participating in a transitional living case plan
Yes
http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp#FOSTER
Foster Youth Data in CALPADS
CDSS Service Components
CWS/CMS Service
Component Type
Description
Pre-Placement (Family
Maintenance)
Child/youth is living at home receiving family maintenance services
aimed at preventing removal of the child.
Family Reunification
(Foster Placement)
Child/youth is in an out-of-home placement receiving services aimed
at reuniting the family.
Post-Placement (Family
Maintenance)
Child/youth is in the process of being permanently reunited with
his/her family following an out-of-home placement and is back living
at home while the family receives services aimed at keeping the
child in the home.
Permanent Placement
(Foster Placement)
Child/youth is in an out-of-home placement permanently and
services to the family have been terminated. This was previously
referred to as “long-term foster care”.
Supported Transition
(Foster Placement)
A non-minor dependent age 18–21 participating in a transitional
independent living case plan.
Foster Youth Data in CALPADS
FOSTER YOUTH
IDENTIFICATION
Foster Youth Data in CALPADS
Foster Data Process
Where Does the
Data Come From?




The California Department of Social Services
(CDSS) maintains a statewide data system,
Child Welfare System/Case Management
System (CWS/CMS), that includes all foster
youth in the state of California
County Welfare Department social workers
update CWS/CMS on a daily basis with new
foster cases or changes to existing cases
CDSS provides the CDE a file of current
foster youth on a weekly basis based on the
LCFF definition of a foster youth
CALPADS matches these youth with
students enrolled in CALPADS and through
this match identifies which students are
currently in the foster system
Foster Youth Data in CALPADS
Foster Youth Identification
Weekly Match
Weekly matches are based on key elements:
1. First & Last Name, Exact Match on Date of Birth, and LEA enrollment
2. Student address used when enrollment is missing
Manual Match
•
•
•
New User Interface (will be available in Jan-2015 release)
10-digit Foster Client ID or 19-digit Foster Case ID Required
Matches based on students in CDSS file
Fall – 1 Snapshot Data
Two Snapshot Reports
Report 1.17 – Certification Report*
Report 1.18 – Supporting Report
Ongoing ODS Data
Two new ODS reports
Report 5.6 – ODS Report
Report 5.7 – ODS Report
(Not Certified)
* Includes counts for matched foster students enrolled on census day
Foster Youth Data in CALPADS
State versus Local Manual Match
The goal is for LEAs to rely solely on the state match
and direct resources to local data sharing activities
Until state match is well established LEAs may choose
to continue conducting local matches
• LEAs may serve foster students identified through a local match in
accordance with their LCAP – LEAs do not have to submit this data
to CALPADS to “use”
LEAs may also identify students who they believe are
LCFF foster, but who do not show up in the statewide
match due to issues of timing, data quality, or definition
Foster Youth Data in CALPADS
State versus Local Manual Match
LEAs will be able to use the Client or Case ID to “look
up” a student they believe to be foster in CALPADS, but
who does not show up on the CALPADS report
Both matched and unmatched Client IDs and Case IDs will
be maintained in CALPADS
• LEAs can “match” using the client or case ID
• Students “found” will then be included in CALPADS foster
reports
The foster look-up functionality (available in January 2015)
is the only way for LEAs to identify a student as foster
• LEAs cannot submit a foster program record to CALPADS
Foster Youth Data in CALPADS
REPORTS
Foster Youth Data in CALPADS
Certification Report – 1.17
Supplemental funding counts are based on:
1. Being identified as FRPM Eligible or
2. Being classified as English Learners or
3. Being identified as Foster Youth.
More detail in Section 14 of the CALPADS User Manual
Foster Youth Data in CALPADS
Supporting Report – 1.18
Supporting report now shows foster and homeless details
for students in selected school derived from SPRG record.
More detail in Section 14 of the CALPADS User Manual
Foster Youth Data in CALPADS
Weekly Foster Reports
New weekly reports with information from CWS/CMS
 These reports will only show CURRENT foster students
 If a student is no longer a foster student, the student will
drop off this report
 To help LEAs identify the students who are no longer foster
students, a new report (available in January 2015) will
provide all “former” foster students during that academic
year

–
Reports will be purged at the end of the academic year
Foster Youth Data in CALPADS
Weekly Foster Reports

CALPADS provides foster youth information
–
Districts will have access to the following reports:
– 5.6 Foster Youth Enrolled – Count
Foster Youth Enrolled – Student List
COEs will have access to the following reports:
– C/A 5.6 Foster Youth Enrolled – Count
– C/A 5.7 Foster Youth Enrolled – Student List
– 5.7
–
Foster Youth Data in CALPADS
Weekly Foster Reports
5.6 Foster Youth Enrolled - Count
School Code
TOTAL - Selected School(s)
School Code
6033781
6033799
School Name
School Name
Bear Flag Elementary
Bowling Green Elementary
Total by Grade
1
Foster Placement
Foster Family
Maintenance
0
1
01
02
4
1
2
1
2
0
03
- Grade Level
KN
1
0
1
04
2
0
2
05
4
3
1
ALL
13
6
7
Grade
KN
Total by Grade
1
Foster Placement
0
Foster Family
Maintenance
1
01
2
1
1
02
1
1
0
03
0
0
0
04
1
0
1
05
2
2
0
ALL
7
4
3
KN
0
0
0
01
2
1
1
02
0
0
0
03
1
0
1
04
1
0
1
05
2
1
1
ALL
6
2
4
Foster Youth Data in CALPADS
Weekly Foster Reports
5.7 Foster Youth Enrolled – Student List
Student Enrollment
School
Code
School Name
6033781 Bear Flag Elementary
SSID
Student Name
1234567898 Aberman, David
Local ID
234567891211112
Grade
Level
01
Start Date
7/1/2014
Status
10 - Primary
6033781 Bear Flag Elementary
1234567898 Ackman, Stephanie
234567891211113
02
7/2/2014
10 - Primary
6033781 Bear Flag Elementary
6033781 Bear Flag Elementary
6033781 Bear Flag Elementary
Bowling Green
6033799
Elementary
Bowling Green
6033799
Elementary
1234567890 Adams, John
2345678901 Burnett, Lisa
2345678912 Crawford, Christina
123456789011111
23456789011111
234567891211111
KN
KN
KN
1/1/2014
7/14/2014
7/1/2014
10 - Primary
10 - Primary
10 - Primary
2984357289 Abraham, Vanessa
927983
07
7/1/2014
10 - Primary
234567891211112
05
7/1/2014
10 - Primary
8294967898 Thompson, David
CDSS Foster Data
County of *Service
Jurisdiction
Type
Case Start Episode
Episode Social Worker Social Work **Responsible
Date
Start Date End Date
Name
Phone Number
Agency
Client ID
Case ID
JvV5ksj34A
1234567890123450000
6/1/2014
P
PPFVxUP38A 2234567890123450000
6/2/2014
Sacramento
FM
SugFBw143S 3234567890123450000
6/1/2013
7/1/2013
Sacramento
P
4234567890123450000 6/14/2014
7/14/2014
Sacramento
FM
Sonoma
FM
Mlj*&8Y192
5234567890123450000 6/15/2014
Yolo
FM
8Lkj*sj34A
6234567890123450000
Sacramento
FM
Sacramento
T6cLrYQ192
7/2/2014
Joe Smith
(530) 787-8689
P
Y
Jeremy Smith
(530) 386-8796
7/1/2014
Juanita Lopez
(530) 783-9873
C
N
Mary Martin
(530) 792-8689
7/2/2014
(530) 787-8689
C
N
Jose Martinez
(530) 987-9878
7/30/2014
Clarisa Huang
(530) 295-9879
P
Y
Maria Swenson
(530) 295-1407
7/14/2014
Andy Anderson
(530) 987-9778
P
Y
Constance Ving
(530) 622-1498
7/1/2014
7/1/2014
Dana Roberts
(707) 987-9778
P
Y
Martina McBride
(707) 446-5387
7/1/2014
4/1/2014
Jon Clark
(530) 344-8689
C
N
Michael Hughes
(530) 626-2352
7/1/2014
JYDnY8Y192 1234567890123450000 6/15/2014
3/1/2014
Parental Court Appointed Court Appointed
Right
Educational Rep Educational Rep Last Update
Limited
Name
Phone Number
Date
3/15/2014 Joe Smith
Foster Youth Data in CALPADS
Weekly Foster Reports
5.7 Foster Youth Enrolled – Student List
Column Heading
Description
Service Type
FM = Family Maintenance
P = Out-of-home placement
Case Start Date
Date most recent case opened; not necessarily an indication
of when student first entered the child welfare system
Episode Start/End Date
Start/end date of an out-of-home placement; family
maintenance students should have episode end dates
Social Worker
Name and Phone Number
Responsible Agency
C = Child Welfare, P = Probation
Parental Right Limited
Y/N
Appointed Educational
Representative
Name and Phone Number
Foster Youth Data in CALPADS
Weekly Foster Reports - COEs
COE reports provides aggregate counts by
district and school
Foster students
enrolled in my
county/placed by
my county
Foster students
enrolled in my
county/placed by
another county
Foster students
enrolled in
another
county/placed by
my county
COEs will be able to see student level data of students
Foster Youth Data in CALPADS
Weekly Foster Reports - COEs
5.6 C/A Foster Youth Enrolled - Count
C/A 5.6 - C/A Foster Youth Enrolled - Count
User Selections:
Academic Year:
Current Academic Year
Data
View:
ODS
As of:
Current Date
User Selections:
County:
Sacramento
Reporting Entity
LEA:
All
School Type:
All
School:
All
County of Jurisdiction:
Enrollment Status:
All (or any one or more of the
following options:
All (10, 30)
Grade
All (KN, 01-12, UE, US)
Gender:
All
Ethnicity/Race:
All
English Language
Acquisition Status:
Title I Part C Migrant:
All
Special Education:
All (Y/N)
Gifted and Talented:
All (Y/N)
User Selections:
Student
Enrolled in my county/placed by my county
Enrolled in my county/placed by another
county
Enrolled in another county/placed by my
county)
All (Y/N)
Foster Youth Data in CALPADS
Weekly Foster Reports - COEs
5.6 – C/A Foster Youth Enrolled – Count
County of
Jurisdiction
Inyo
County of
Enrollment
Sacramento
LEA
Code
LEA Name
San Juan
3467447
Unified
School
Code
6034359
School Name
Inyo
Total by Grade
Foster
Placement
Foster Family
Maintenance
07
08
ALL
ALL
ALL
0
1
1
1
1
0
0
0
0
0
0
1
1
1
1
01
02
03
04
KN
ALL
0
0
1
1
0
2
0
0
0
1
0
1
0
0
1
0
0
1
09
10
11
12
ALL
0
2
1
1
4
0
0
1
1
2
0
2
0
0
2
07
08
ALL
ALL
0
1
1
7
0
1
1
4
0
0
0
3
07
08
ALL
ALL
0
1
1
1
0
0
0
0
0
1
1
1
Arden Middle
TOTAL - Selected School(s)
TOTAL - Selected LEA(s)
TOTAL - Selected County of Jurisdiction(s)
Sacramento
+ Grade Level
1476687 Bishop Unified
6100432
American Elementary
TOTAL - Selected School(s)
3430626
Liberty High
TOTAL - Selected School(s)
0124594
Westlake Middle
TOTAL - Selected School(s)
TOTAL - Selected LEA(s)
1463271 Death Valley
Unfied
6025357
Mitchell Intermediate
TOTAL - Selected School(s)
TOTAL - Selected LEA(s)
Sacramento
Sacramento
3475283 Sacramento
City Unified
Foster Youth Data in CALPADS
Weekly Foster Reports - COEs
5.7 – C/A Foster Youth Enrolled – Student List
C/A 5.7 - C/A Foster Youth Enrolled - Student List
User Selections: Data
Academic Year:
Current Academic Year
View:
ODS
As of:
Current Date
User Selections:
County:
Sacramento
Reporting Entity
LEA:
All
School Type:
All
School:
All
County of Jurisdiction:
Grade:
All (or any one or more of the following
options:
All (10,
30)
All (KN, 01-12, UE, US)
Gender:
All
Ethnicity/Race:
All
English Language Acquisition
Status:
Title I Part C Migrant:
All
Special Education:
All (Y/N)
Gifted and Talented:
All (Y/N)
User Selections: Student
Enrollment Status:
Sort by: County of Jurisdiction Name, County Name, LEA Name, School Name,
Grade Level, Student Name
* Service Type: FM=Family Maintenance; P=Foster
Footnote: Placement
** Responsible Agency: C = Child Welfare; P =
Probation
Enrolled in/placed by my county
Enrolled in my county/placed by another county
Enrolled in another county/placed by my county)
All (Y/N)
Student Enrollment
County of
Jurisdiction
County of
Enrollment
LEA Code
LEA Name
School
Code
School Name
Inyo
Sacramento
3467447 San Juan Unified
6034359 Arden Middle
Sacramento
Inyo
2375283 Atwater Unified
6100432
Sacramento
Inyo
2375283 Atwater Unified
3430626 Liberty High
American
Elementary
Local ID
Grade
Level
Start Date
927982366
07
8/23/2010
3925367897 Letterman, David
3375028
05
2/2/2012
8294967897 Thompson, Dennis
3950294
05
5/1/2013
SSID
Student Name
2984357288 White, Vana
Status
10 Primary
10 Primary
30 Shortterm
Foster Youth Data in CALPADS
Weekly Foster Reports – in development
5.8 - Former Foster Youth Enrolled – Count
Foster Youth Data in CALPADS
Weekly Foster Reports – in development
5.9 - Former Foster Youth– Student List
Foster Youth Data in CALPADS
LOCAL CONSIDERATIONS
AND COORDINATION
Foster Youth Data in CALPADS
Systemic Considerations – Interagency Work

Providing effective services and support for foster students
requires a coordinated effort by:
–
–
–
–
–

Educational Agencies—county offices of education, districts,
schools
County Welfare Agencies
County Probation Agencies
Juvenile Courts
Other stakeholders
Coordination is required in the areas of:
–
–
Data sharing
Building comprehensive and coordinated services and support
systems
Foster Youth Data in CALPADS
Systemic Considerations – Data Systems
Data Sharing
 CALPADS identifies for LEAs, who their foster students are
 CALPADS does not provide the real time information
needed to provided effective delivery of services and
supports such as for:
–
–
–
–
–
Education Assessments
Education Teaming
Educational Case Management
Appropriate School Placement
Application of Foster Youth Education Entitlements
Foster Youth Data in CALPADS
Systemic Considerations – Data Systems

Case management data systems exist that facilitate the
real time sharing of day-to-day foster data
–
–
–
–

School Attendance
Class Schedules
Course Grades
Suspension and Expulsion
LEAs should explore ways to most effectively share
data/information with outside agencies to benefit the
students in foster care
–
Agencies may be able to leverage resources that may not be
available through education systems
Foster Youth Data in CALPADS
Systemic Considerations –
Building County Support Systems

LEAs and/or schools may want to collaborate with county
child welfare, juvenile probation, and juvenile court
–

These agencies are responsible for the care custody and control of
foster youth
LEAs and/or schools may want to collaborate with COEs
Foster Youth Services (FYS) coordinators to build effective
support systems
–
FYS has over 15 years of experience focused on county level
interagency collaboration
Foster Youth Data in CALPADS
Local Considerations

LEAs need to:
– Establish processes for maintaining foster/child welfare
data locally

–
–
–
–
This data includes foster care status, name/contact for social
worker, educational representative, etc.
Determine what staff will have access to foster data
Determine how those staff will receive foster information
Develop policies for appropriate use of foster
information
Determine what training staff should receive
Foster Youth Data in CALPADS
Establish Processes for
Maintaining Foster Data Locally



COEs, districts, and schools should establish business
processes for routinely maintaining the data provided in the
weekly CALPADS reports
Summary data should inform LCAP goals and activities,
helping determine need for unique services and resource
allocation at the COE, district, and school levels
Individual level data may be part of data/information
sharing efforts and used to coordinate services for
individual foster students
Foster Youth Data in CALPADS
Establish Processes for
Maintaining Foster Data Locally

LEAs need to maintain foster data locally, updating weekly
with:
– Current and former foster students
 Add new students
 Identify students who are no longer foster
– Change in status
 Out-of-home placement
 Family maintenance services
– Change in contact information
 Social Worker Name and Phone
 Educational Representative Name and Phone
Foster Youth Data in CALPADS
Determine Who Has Access
In determining who has access to foster data, the
challenge is:
Balancing the need for
district and school site
staff to know which
students are foster youth
so they can provide
appropriate services,
supports, and instruction
With the need to keep this
highly sensitive
information confidential
Foster Youth Data in CALPADS
Determine Who Has Access
Who within an LEA should know whether a student is in foster
care?
The district and school site staff who are best able to provide foster
students the services, supports, and instruction they need
– District foster coordinators?
– AB 490 Foster Youth Liaison?
– Site Administrators?
– Counselors?
– Teachers?
– Registrars?
– Other staff working with the youth?
Foster Youth Data in CALPADS
Determine How Staff Will Receive Foster
Information

LEAs may choose to provide direct access to foster data in
CALPADS
–

Staff must have “foster role” to view foster reports; these staff will
not have access to other data unless provided additional roles
LEAs may choose to download CALPADS data and create
more robust reports using information from their Student
Information System (SIS) such as:
–
–
–
Attendance data
Courses and Grades
Discipline data
Foster Youth Data in CALPADS
Determine How Staff Will Receive Foster
Information



LEAs may choose to participate in an existing system that
shares data/information with local social welfare agencies
LEAs may choose to utilize their own SIS
LEAs may choose to use a combination of both
Foster Youth Data in CALPADS
Develop Policies for Appropriate Use of
Foster Information
What is the appropriate use of this information?
Information should only be used to ensure the student receives
appropriate services, supports, and instruction
Foster Youth Data in CALPADS
Develop Policies for Appropriate Use of
Foster Information
Develop policies and processes for:




Under what circumstances should district or school site staff be
allowed to share information with:
– Other district or school site staff?
– Other Students?
– Non-district employees?
Under what circumstances should staff be allowed to tell the student
that they know he or she is in foster care?
Should teachers always be informed as to which students are in foster
care?
Should processes be different for students in out-of-home placement
versus at home receiving family maintenance services
Foster Youth Data in CALPADS
Determine the Training Staff Should
Receive
Training may include:





Child welfare system overview: what is it like for a student to be in
foster care?
Common educational challenges facing foster youth
Strategies, supports and services likely to help foster youth succeed in
school
Information and strategies related to trauma-informed care and
instruction
Training on the LEA’s policies with respect to obtaining, using and
sharing foster youth directory information
Foster Youth Data in CALPADS
Key Points





State legislators recognized unique needs of foster youth,
included as a subgroup under LCFF
Budget Act of 2014 clarified the definition of which students
are considered foster under LCFF
Intent of LCFF is to serve all foster youth
Foster youth are now identified through weekly automated
match with CDSS CWS/CMS
LEAs must access reports in CALPADS to identify students
that are foster under LCFF
Foster Youth Data in CALPADS
Key Points




Additional reports of former foster youth and UI to manually
match students not automatically identified in weekly
process
LEAS will need to coordinate and collaborate with other
agencies and professionals when planning and delivering
services to foster students
LEAs will need to decide how data about foster youth will
be managed, updated and shared data internally and with
outside parties while maintaining confidentiality
Consider training local staff on policies, options, challenges
of foster youth
Foster Youth Data in CALPADS
Resources

LCFF FAQ
–

CALPADS Data Guide
–

http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Foster Resources
–
CDE Foster Youth Services
•
–
FosterEd
•
–
www.foster-Ed.org
CA Foster Youth Education Task Force
•
–
http://www.cde.ca.gov/ls/pf/fy/
www.cfyetf.org
FosterEd Connect
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www.fosteredconnect.org
Foster Youth Data in CALPADS