ASSESSMENT
FOR LEARNING
Introducing the OARS/INSPECT and SCANOARS
tools for developing common Formative Assessments
December 8, 2008
TODAY’S TASKS
 Outline
a context for Formative Assessment
 Touch
briefly on a the history of OARS
 Learn
how to Login to OARS System
 Learn
how to Build A Quiz using INSPECT
 Learn
how to download and Install
SCANOARS software
 Demonstrate
 Provide
 Provide
how to Scan an INSPECT Quiz
an introduction to OARS Reports
contacts to call for help
2
CONTEXT FOR FORMATIVE
ASSESSMENT
3
Planning of
of
Planning
Instruction
Instruction
Reflection
CYCLE OF
TEACHING
Analysis
Instructional
Strategies
Assessment
4
ASSESSMENT AND LEARNING
 Teaching,
learning and assessment are all
interrelated
 Using assessment can help promote a learning
community



Deeper understanding of standards and what they
“look like”
Discussions about assessments (developing, results,
etc) can help define/refine teaching
Shared understanding of the outcome and discussions
about the best approaches for obtaining proficiency
5
Planning
What will I do (differently) to ensure that
every student learns this std. (strategies,
resources, etc.)
Goal:
Create a plan to re-address this std.
including progress monitoring
Resources:
Curriculum TE, Professional Sharing
Reflection
What/How did I teach?
What were student misperceptions?
Why?
Goal:
Determine why students may not have
learned standards to proficiency
Implementation
Cycle of
Teaching
Implement planned
instructional strategies before
re-assessing to determine
proficiency
Resources:
Response Analysis Tools (if Applicable),
Curriculum TEs
Analysis
How successful was our teaching?
What did our students get/not get?
Goal:
Identify at least one common standard of focus for
re-teaching/pre-teaching
Resources:
Assmt. results, CST Blueprints, Curriculum Map
Assessment:
Did they get it now?
Goal:
Administer common “assessment”
(district or teacher created – e.g.,
AFS/INSPECT teacher created quiz,
student work). Analyze at predetermined time with grade level
6
A BRIEF HISTORY OF OARS
7
OARS
ONLINE ASSESSMENT REPORTING SYSTEM
 History
 Originally set up to be used for Reading First schools (SCOE)
 Created by previous classroom teacher
 Has grown in use and capability
 Speaks to need for more frequent monitoring and increased
capability of assessment use
 Purpose
of adding OARS

Access to INSPECT item bank

Access to reporting features

Some tests for purchase can be scanned in the OARS.
SCOE, Theme Skills, INSPECT, etc.
8
MANY ASSESSMENTS TO LOOK AT

Interim assessments




SCOE
Theme Skills
INSPECT
Etc.
9
LOGIN TO OARS
10
LOGIN TO OARS
QUICK START GUIDE
•
•
•
Navigate to http://www.oarsaccess.net/
Select Fresno USD in the “Select your District” window
Log in. Initial log ins are…
–
–
–
–
–
•
Username: firstname.lastname, using the Sharepoint format
1st Password: birth month and last 2 digits of birth year…
September 1963 would be ‘0963’
Usernames and passwords also handed out today
This is NOT AiS!!!! The username and password for OARS is different
than in AiS
Problems with passwords?
Call your school’s OARS Liaison or Bon Vang in REA at 457-3895
Three “Download Resources” may be helpful for you: “OARS in a
Nutshell,” “OARS Users Manual,” and “ScanOARS Download”
(when you are ready for scanning)
11
LOGIN TO OARS – STEP BY STEP
1. Go to www.oarsaccess.net,
2. Choose Fresno USD and Click GO to login
12
LOGIN TO OARS – STEP BY STEP
ALLOWING POPUPS
Some users may have to allow popups in order for OARS to work
properly. The following slides only apply if you see either or both of the
messages seen here.
CLICK OK or Close as
needed to clear the
error messages
If you see don’t see either or both of the messages above,
SKIP to slide 16 of this guide.
13
LOGIN TO OARS – STEP BY STEP
ALLOWING POPUPS
CLICK Tools  Pop-up Blocker 
Always Allow Pop-ups from This Site…
Notes:
•The screen will blink and refresh itself when you do this.
•You will probably only need to do this once per computer.
14
LOGIN TO OARS – STEP BY STEP
Log in. Initial log ins are…
• Username: firstname.lastname, using the Sharepoint format
• 1st Password: birth month and last 2 digits of birth year…May1963 would be ‘0563’
• Usernames and passwords also handed out today
• This is NOT AiS!!!! The username and password for OARS is different than in AiS
• Problems with passwords?
Call your school’s OARS Liaison or Bon Vang in REA at 457-3895
1. Type in Username
2. Enter Password
3. CLICK Log In
15
LOGIN TO OARS – STEP BY STEP
EXTRA STEP – FIRST LOGIN ONLY
16
Read the Terms and Conditions, then CLICK
I am an Authorized User – and – I Accept All Terms and Conditions Above
LOGIN TO OARS – STEP BY STEP
FIRST TIME LOGIN AND PASSWORD CHANGES
Complete the
Password, Confirm
Password, Security
Question, and
Response
CLICK
Update My Account
Note:
To change your password in the future, you may access this screen
by clicking on the MY ACCOUNT tab found on the OARS main page.
17
LOGIN TO OARS – STEP BY STEP
FIRST TIME LOGIN AND PASSWORD CHANGES
Note:
Having changed your password, you will receive a confirmation
message. The click here is a little hard to see so it’s highlighted here.
CLICK
here
18
LOGIN TO OARS
You will find the Log Out in the upper
right-hand corner. (Not pictured).
Once you have logged in,
Three “Download Resources” may be helpful for you:
1) OARS in a Nutshell,
2) OARS Users Manual
3) ScanOARS Download
(when you are ready for scanning)
19
BUILD A QUIZ USING INSPECT
20
BUILD A QUIZ USING INSPECT
QUICK START GUIDE
•
To Build a Quiz ….
Select the “INSPECT” tab at the top of the main menu
– Select the “Create a new test” button
– NEW: An Automatic Build Feature was reactivated Nov, 2008!
– Complete the “Test Information” boxes
– Select the Course, Strand and Standard Information
– Select items for the quiz by choosing the “ADD” button for each
item you select. You can see the directions and the distractor
rationales for an item by clicking the boxes below each item.
–
•
–
Note: for ELA items, there is an option to look at other items that use
the same reading passage. If you are trying to create a “one passage”
quiz, you might select this to identify other items associated with the
passage.
21
An Inspect quiz should be short… 5-6 items only
BUILD A QUIZ USING INSPECT
QUICK START GUIDE - CONTINUED
–
–
–
–
–
Review the draft of your quiz
Save the quiz… after you click on save, you can still
edit/delete, until you …..
… Print and Lock (when you do this, a print copy
will appear in a new window).
You can also choose to share the quiz, or keep it just
for your class
Print the quiz, and you have several print options
available for how you’d like the quiz to look…
•
•
•
•
Bubbles or letters for the answer choices
Answers highlighted or not
Answer key accompanying
Print a copy with distracter rationales
22
BUILD A QUIZ USING INSPECT
QUICK START GUIDE - CONTINUED
•
To Print Answer Sheets ….
–
Teachers with multiple grade levels, or teaching multiple
classes (secondary) will need to select a “section” of their
classes for which to print answer sheets. Click on the
“Sections” tab on the blue strip at the top of the screen, then
•
•
•
–
•
Click on the program menu, and select “Inspect Item Bank”
Click on your name
If you are selecting a subset of all your students to take the test, select
them here, otherwise the whole student list will be uploaded
From the “Inspect” tab, select “Print” answer sheets and follow
the directions there.
Have students take the quiz!!
23
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
STEP 1: Click on INSPECT tab
24
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
The “Inspect“ Main Screen
STEP 2: Click on Create New Test here
25
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
If you are sharing quizzes,
consider what your
descriptions will mean to
other users. Also, what will
they mean to you in 10
months?
STEP 3: Select a Subject
STEP 4: Type a Description
THIS IS REQUIRED
STEP 5: CLICK on
Choose Individual Items
Entering Details is Optional, but
consider how you will remember what
you were thinking months from now
and whether or not the quiz will be
shared with others!
ALTERNATE STEP 5:
Once you have entered the
subject and description, the
Automatic Build feature is
another way to build a test!
26
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
STEP 6: Select the Course
STEP 7: Select the Strand
STEP 8: Select the Standard
After a short delay the items
are displayed in this area of
the screen. You will have to
scroll down to see them all!
27
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
STEP 9: Scroll Down to
select items to Add to your
assessment (The screen
blinks with each item
individually selected).
28
ALTERNATE STEP 9:
Place a Checkmark by clicking in the box of the upper left-hand corner of each item
you want. Then scroll all the way down to the bottom of the list and CLICK
Add
Items. This is faster, because the screen only refreshes (blinks) once!
Add Checked
Checked Items
BUILD A QUIZ USING INSPECT
ALTERNATIVES WHEN
SELECTING ITEMS
The correct answer is
highlighted.
STEP 2: Click on Create New Test here
Some items (esp. ELA and
History) are based on a reading
passage. This link can be used
to find those other items
You can click on the +Show
links to see Instructions and/or
Distractor Rationales
29
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
STEP 10: Click on View Test
to see what you have created!
Need to go back?
Follow the “breadcrumb” trail
Quarantine This Item
is something to avoid
(See Slide 34 for more info.)
30
STEP 11b (Optional): You can
also choose to Remove the item.
The standard associated with each item appears
in the lower right corner.
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
STEP 11a (Optional):
To change the order of items, you can use the
1. Move To drop-down OR
2. The Arrow UP or Down
31
STEP 11d
(Optional): Or you
can simply choose to
Remove All Items
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
STEP 11c (Optional): You can
also choose the checkboxes for
each item and scroll to the
bottom of the screen to
Remove Checked Items
32
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
STEP 12: Once the test is
the way you want, scroll all
the way back to the top and
CLICK on Save Test.
33
BUILD A QUIZ USING INSPECT
ADDITIONAL INFORMATION
–
Do not quarantine an item
–
It might lock others out from using it
–
Or, for some users, the only one locked out is that user
–
Some items are quarantined at the system level for inclusion on a
District-wide test (CAHSEE Diagnostic tests)
–
Some questions have an extra version created (e.g., with just a
small change to an answer choice). The “View Alternate Item”
button allows you to see all versions of an item, and pick the one
you want to use.
–
You can now “delete” a quiz using Inspect test management
Technically the quiz is still there, but if you use the delete option, you will never have to see it again!
This can help keep your page of active quizzes well-organized.
34
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
You may still review and edit a quiz
UNTIL you “Print and Lock” it!
Once it’s locked, you have to start
the process over!
STEP 13: Print and Lock
your quiz here
STEP 14: Click OK
35
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
Once you are ready to
print your answer booklet,
you will have several
printing options.
36
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
Opening the print feature
actually opens a new window or
tab (depending on your version
of Internet Explorer) You will
need to close the window or tab
to return to the OARS.
STEP 15: Click on
File then Print to
produce the
document
37
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
STEP 16: Click on Print to
produce the Answer Sheets
You will have
some choices for
printing. You can
print forms for all
students in one
class, one blank
form, or for
multiple classes.
For this example
we will print forms
for all students in
one class.
38
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
STEP 17: Click on Sections to
produce the Answer Sheets
STEP 18: Select Inspect Item Bank
STEP 19: (SECONDARY ONLY)
Select your class(es) here
39
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
You will be given the choice of opening all of the
documents for immediate printing, or saving the
documents for printing later.
40
BUILD A QUIZ USING INSPECT
STEP-BY-STEP
Answer documents will be created for each
student in your class. These documents have
basic information already inserted (including
Student ID and Test Code). This allows you
to scan the document and upload into OARS.
41
DOWNLOAD AND INSTALL
SCANOARS SOFTWARE
42
DOWNLOAD & INSTALL SCANOARS
This may not be necessary at your school site. To find out
whether or not you need to download and install the
ScanOARS software, please contact the OARS-INSPECT
liaison for your school.
The following represent the two most common situations in terms of
setup for scanning using ScanOARS
 Using a dedicated computer



Using a docking station




Your school has set up a computer that stays connected to the scanner all the time
Chances are you don’t need to download the software
Your school has set up a docking station or USB connection to the scanner
Each teacher can connect their own laptop if the station is available
Chances are you WILL need to download the software to your laptop
Note: You need a PC – this is not recommended for
MACs
43
DOWNLOAD AND INSTALL SCANOARS
Once you have logged in,
CLICK on
ScanOARS Download and Documentation
Follow the directions provided.
Call Eric Wenrick x73876 if you need help.
44
ENTERING STUDENT DATA INTO
THE ONLINE ASSESSMENT
REPORTING SYSTEM
45
ENTERING DATA
Assessment information can be entered different ways
 Scanning Using ScanOARS







Hand Entry Using INSPECT



Some implementing now
Requires a certain level of technical expertise
Requires a PC connected to an approved scanner
The District has purchased a scanner for every elementary school and two
for each secondary school
May be the most efficient way for sites to get data into the OARS
Can get data back within minutes with a variety of reports
Scores only; does not allow for response analysis OR
Entering Individual Responses (allows for response analysis)
Administering the Assessment Online


Requires all students to take the test at a computer
Reduces use of paper/printer resources
46
ENTERING DATA - SCANOARS
Once you have given the assessment using the test booklet and
answer sheet, you are now ready to scan your answer documents.
STEP 1: Start
ScanOARS and
select
Fresno USD
STEP 2: CLICK
OK
47
ENTERING DATA - SCANOARS
STEP 3: Make sure
Default proxy is
selected then CLICK OK
STEP 4: Your username
and password are the
same ones that you used
to login to OARS. Once
you have typed these in,
CLICK OK
48
ENTERING DATA - SCANOARS
STEP 5: Put your answer
documents on your scanner
and click SCAN
Brother DCP8060:
Face Up – Top Side First
STEP 6: Once your documents are
scanned, the Send Data to Server
button will turn black. CLICK on
Send Data to Server to send your
data to OARS.
TIP:
You may want to take a highlighter
or copy pencil and mark forms you
have already scanned. The machine
will not do this for you.
49
STEP 7: Exit ScanOARS
APPROVING THE SCANNED DATA
Although you can wait and approve
data later, we recommend doing this
as part of the scanning process.
Please go to the next slide
for more information regarding how
to “Approve” your data.
50
APPROVING THE SCANNED DATA
QUICK START GUIDE
o If you chose to scan and upload your data, the
next time you log in to OARS, you will see a
screen asking you to review and approve the
new data.
o Once reviewed and approved, you will have
access to your assessment data using the OARS
reports.
51
APPROVING THE SCANNED DATA
STEP 1: Click on Tools.
If scanned data is ready to be approved, the Review Data
area will show you what still needs to be approved.
If no scanned data is ready to be
approved, the
Review Scanned Data area will
have a message letting you know.
52
APPROVING THE SCANNED DATA
STEP 2:
• To see results for one student CLICK on Show Responses.
• To see results for all students CLICK on Expand All.
STEP 3: (Optional)
CLICK on a response to change it. Make
your changes and CLICK Save or CLICK
Cancel if you made a mistake.
STEP 4: When you have completed your review, CLICK on Approve Data.
53
APPROVING THE SCANNED DATA
Once the data has been approved successfully, you will
receive a confirmation message.
You are now ready to view results using the various reports.
Please go to slide #62.
54
ENTERING DATA – INSPECT
HAND ENTRY
SECONDARY TEACHERS:
You will need to select a section first.
Select INSPECT Item Bank. Then
select the section by clicking on the
teacher name next to that section.
55
ENTERING DATA – INSPECT
HAND ENTRY
SECONDARY TEACHERS:
You will see the section you have
selected here.
STEP 1: Click on Enter Scores
56
ENTERING DATA – INSPECT
HAND ENTRY
STEP 2: Make sure
INSPECT Item Bank is
selected
STEP 3: Select
appropriate options
IF you want response
analysis select
Enter Actual Responses
STEP 4: Select the
assessment you want
to enter scores for
STEP 5: Select
the method of
entering the data
57
STEP 6: Click GO
ENTERING DATA – INSPECT
HAND ENTRY
This is the screen you get if you select
Enter Actual Responses
You will need to enter the letter choice of each
response if you choose this method of entry
STEP 7: Complete the
data entry process
STEP 8: Scroll to the
bottom of the page and
Click Once on the Click
ONCE to Save Button
58
ENTERING DATA – INSPECT
HAND ENTRY
This is the screen you get if you select
Enter Actual Responses
You will need to enter the letter choice of each
response if you choose this method of entry
STEP 7: Complete the
data entry process
STEP 8: Scroll to the
bottom of the page and
Click Once on the Click
ONCE to Save Button
59
ENTERING DATA – INSPECT
ONLINE ASSESSMENT (PREVIEW)
The OARS will allow you to produce an assessment and allow
students to take the assessment online
Every student will need to take the assessment on a computer
 Teachers can control things like…






The test window
Which assessment(s) are available online
Student Passwords
A specific computer a student can use for taking the assessment
(or can select ANY computer)
Reduces paper processing
60
ENTERING DATA – INSPECT
ONLINE ASSESSMENT (PREVIEW)
61
BRIEF INTRODUCTION TO
OARS REPORTS
62
INTRO TO OARS REPORTS

For Teachers

Benchmark Report for Interim Assessments (SCOE, Theme
Skills)
How many students were at Intensive, Strategic, Benchmark and
Challenge
 Item Analysis
 For scanned assessments only
 Drill Down


Starts at Grade Level/Theme, drills down to teacher, to student, to
standard, can create intervention groups by standard
INSPECT Questions (can build a test or use questions during lessons
to check for understanding)
 Ability to create and monitor Intervention Groups

63
INTRO TO OARS REPORTS

For Administrators
STAR Data (Scale Score, Clusters, Disaggregated, etc.)
 Benchmark Report for Interim Assessments
(SCOE, Theme Skills)

By grade level
 Ability to compare classrooms
 Ability to track progress of cohorts of students
 Ability to disaggregate in many ways
 By Theme
 By skill (Reading Comp., Vocabulary, Spelling, Grammar)
 Summary results
 Classroom Results
 Demographic subgroups

64
WHO TO CALL FOR MORE HELP
Person
Can Help With
Phone
School OARS
Liaison
TEACHERS: Your liaison should be your first call
for help. Liaisons will call REA or Tech Service Staff
as needed for additional support.
Help Desk or
MCS
Call the Help Desk or your assigned
Microcomputer Specialists (MCS)
• Hardware problems with your scanner
• Connecting to the Internet
457-2600
Bon Vang, REA
• Resetting Passwords
• Creating User Accounts
457-3958
65
PREVIEW OF UPCOMING GUIDES
Check back on
http://rea.fresnounified.org/Assessment.cfm
Upcoming presentations may include…
USING OARS-INSPECT ONLINE ASSESSMENT
USING OARS REPORTING FEATURES
CREATING YOUR OWN MULTIPLE-CHOICE
ITEMS USING THE INSPECT ITEM EDITOR
66