The Standard Club
Ship Condition Survey
Pax / Ro Ro
Insert ship picture here
Ship Name:
Survey Type:
Survey Port:
Date:
Survey Company:
Surveyor:
Disclaimer
This report, and any accompanying documentation or photographs, has been compiled for the sole internal use of The Standard Club Ltd (the club) for insurance purposes only and should not be disclosed to third
parties without the club's prior written permission. The information contained in this report, and any accompanying documentation or photographs, together with the terms of any insurance cover provided by the
club prior to or following the survey, do not constitute representations as to the condition of the ship or the standards of operation, and should not be relied upon by the member or by any other party as any
assurance, representation or warranty of such matters. Nothing herein shall prejudice the club’s rights under the insurance policy in the event of a dispute between the club and the member relating to the condition
of the ship or the standards of operation. The club, its managers and the surveyor shall in no circumstances be responsible to any other person for any loss or damage or liability howsoever caused arising from the use
of this report or the information it contains
The Standard Club
Ship Condition Survey
Table of Contents
Section 1.0 General Information ............................................................................................... 4
1.1 - General Particulars ........................................................................................................... 4
1.2 - Machinery Particulars ....................................................................................................... 4
Section 2.0 - Risk Profile and Ship Rating ................................................................................. 6
2.1 - Risk profile ....................................................................................................................... 6
2.2 - Ship rating ........................................................................................................................ 6
Section 3.0 - Notes and Comments ........................................................................................... 7
3.1 - Ship description & History ................................................................................................. 7
3.2 - ISM .................................................................................................................................. 7
3.3 - Maintenance .................................................................................................................... 7
3.4 - Class ................................................................................................................................. 8
3.5 - Hull Integrity .................................................................................................................... 8
3.6 - Lifting and deck equipment ............................................................................................... 8
3.7 - Machinery spaces ............................................................................................................. 9
3.8 - Ballast system................................................................................................................... 9
3.9 - Marpol & environment ..................................................................................................... 9
3.10 - Navigation .................................................................................................................... 10
3.11 - Safety ........................................................................................................................... 10
3.12 - Manning ....................................................................................................................... 10
3.13 - Security ........................................................................................................................ 11
3.14 - Cargo section ................................................................................................................ 11
3.15 - Summary ...................................................................................................................... 11
3.16 - Defects & Observations ................................................................................................. 12
Section 4.0 – ISM ..................................................................................................................... 13
4.1 - Important dates.............................................................................................................. 13
4.2 - Procedures, review and audit .......................................................................................... 13
4.3 - Surveyors comments on ISM ........................................................................................... 14
Section 5.0 - Maintenance & Class ......................................................................................... 15
5.1 - Maintenance .................................................................................................................. 15
5.2 - Class ............................................................................................................................... 15
5.3 - Surveyors comments on Maintenace & Class ................................................................... 16
Page 1 of 44
The Standard Club
Ship Condition Survey
Section 6.0 - Hull Integrity....................................................................................................... 17
6.1 - General .......................................................................................................................... 17
6.2 - Corrosion control ............................................................................................................ 18
6.3 - Surveyors comments on Hull Integrity ............................................................................. 18
Section 7.0 - Lifting & Deck Equipment .................................................................................. 19
7.1 - Fixed Lifting equipment .................................................................................................. 19
7.2 - Loose Lifting equipment .................................................................................................. 19
7.3 - Deck equipment ............................................................................................................. 20
7.4 - Surveyors comments on Lifting & Deck Equipment .......................................................... 20
Section 8.0 - Machinery ........................................................................................................... 21
8.1 - Machinery Running hours ............................................................................................... 21
8.2 - Machinery spaces general ............................................................................................... 21
8.3 - Machinery Maintenance ................................................................................................. 22
8.4 - Alarm, monitoring and shutdown systems ....................................................................... 23
8.5 - Main Engines .................................................................................................................. 24
8.6 - Diesel Generators ........................................................................................................... 24
8.7 - Boilers ............................................................................................................................ 25
8.8 - Surveyors comments on Machinery................................................................................. 25
Section 9.0 - Ballast System .................................................................................................... 26
9.1 – Ballast Tanks and System ............................................................................................... 26
9.2 - Class & Crew Tank Inspections ........................................................................................ 27
9.3 - Surveyors comments on Ballast Systems ......................................................................... 27
Section 10.0 - Marpol .............................................................................................................. 28
10.1 - Oil waste management & control .................................................................................. 28
10.2 - Bunkering & fuel management ...................................................................................... 28
10.3 - Sewage & Garbage ........................................................................................................ 29
10.4 - Surveyors comments on Marpol .................................................................................... 29
Section 11.0 - Navigation ........................................................................................................ 30
11.1 - Navigation equipment .................................................................................................. 30
11.2 - Navigation procedures .................................................................................................. 30
11.3 - Surveyors comments on Navigation .............................................................................. 31
Section 12.0 - Safety ................................................................................................................ 32
12.1 - Safety Equipment ......................................................................................................... 32
12.2 - Life-saving appliances ................................................................................................... 33
Page 2 of 44
The Standard Club
Ship Condition Survey
12.3 - Fire-fighting .................................................................................................................. 33
12.4 - Fixed fire fighting equipment ........................................................................................ 34
12.5 - Surveyors comments on Safety ..................................................................................... 35
Section 13.0 - Manning ........................................................................................................... 36
13.1 - General ........................................................................................................................ 36
13.2 - Crew experience ........................................................................................................... 36
13.3 - Surveyors comments on Manning ................................................................................. 37
Section 14.0 - Security ............................................................................................................. 38
14.1 - General ........................................................................................................................ 38
14.2 - Surveyors comments on ISPS......................................................................................... 38
Section 15 – Passenger / Ro Ro.................................................. Error! Bookmark not defined.
15.1 - Vehicle decks ................................................................................................................ 39
15.2 – Shell Openings (Including pilot / bunkering doors) ........................................................ 40
15.3 - Vehicle deck operations ................................................................................................ 41
15.4 - Surveyors comments on Vehicle deck operations........................................................... 41
15.5 - Passenger areas ............................................................................................................ 42
15.6 - Surveyors comments on passenger areas....................................................................... 42
15.7 - Passenger safety & general ........................................................................................... 43
15.8 - Surveyor comments / observations on ‘Passenger and RoRo’ ......................................... 43
Section 16 - Photographs ........................................................................................................ 39
Page 3 of 44
The Standard Club
Ship Condition Survey
Section 1.0 General Information
1.1 - General Particulars
Ship name
IMO number
Flag
Ship type
Owners
Technical managers
Date of last change of owner or technical
manager
Current Classification Society
Previous Classification society
Year built
Place built
GRT (t)
DWT (t)
LBP (m)
Recent cargoes carried
Recent ports of call
Trading pattern
1.2 - Machinery Particulars
Main engine(s)
Make:
Type:
No:
Make:
Type:
No:
Boiler
Make:
Type:
No:
Economiser
Make:
Type:
No:
Steering Gear
Make:
Type:
No:
Fuel oil Purifiers
Make:
Type:
No:
Main engines kW rating
Diesel Generators
Diesel Generators kW rating
Page 4 of 44
The Standard Club
Ship Condition Survey
Lube oil purifiers
Make:
Type:
No:
Diesel oil purifiers
Make:
Type:
No:
Thrusters
Make:
Type:
No:
Propeller
Make:
Type:
No:
Reduction gear
Make:
Type:
No:
Anchor windlass
Make:
Type:
No:
Mooring winches
Make:
Type:
No:
Cargo Pumps (if Fitted)
Make:
Type:
No:
Make:
Type:
No:
Cargo Pump running hours
Stabilizers (if fitted)
Page 5 of 44
The Standard Club
Ship Condition Survey
Section 2.0 - Risk Profile and Ship Rating
2.1 - Risk Profile
Low
Medium
High
Hull failure
Ballast / Cargo tank failure
Piping failure
Machinery failure
Lifting equipment failure
Cargo damage (Dry cargo)
Cargo damage / off spec liquids (Tankers)
Passenger injury (Pax/RoRo)
Accidental pollution
Injury because of unsafe working practices
Injury because of unsafe equipment / environment
ISM deficiencies
Fire
Nautical errors
Potential competence issues
2.2 - Ship Rating
Poor
Acceptable
Good
Very good
General housekeeping deck
General housekeeping accommodation
General housekeeping ER
General seamanship
General watchkeeping
Engineering competence
Give a brief reason for any ratings in the risk profile not being classed as low:
Page 6 of 44
The Standard Club
Ship Condition Survey
Section 3.0 - Notes and Comments
3.1 - Ship description & History
3.2 - ISM
3.3 – Maintenance
Page 7 of 44
The Standard Club
Ship Condition Survey
3.4 - Class
3.5 - Hull Integrity
3.6 - Lifting and Deck Equipment
Page 8 of 44
The Standard Club
Ship Condition Survey
3.7 - Machinery Spaces
3.8 - Ballast System
3.9 - Marpol & Environment
Page 9 of 44
The Standard Club
Ship Condition Survey
3.10 - Navigation
3.11 - Safety
3.12 - Manning
Page 10 of 44
The Standard Club
Ship Condition Survey
3.13 - Security
3.14 - Cargo Section
3.15 - Summary
Page 11 of 44
The Standard Club
Ship Condition Survey
3.16 - Defects & Observations
Page 12 of 44
The Standard Club
Ship Condition Survey
Section 4.0 – ISM
4.1 - Important dates
Date
Remarks
Last superintendent's visit?
Last PSC visit?
Last external ISM audit + by whom?
Last internal ISM audit?
SMC Issued?
DOC Issued?
Last emergency drill + frequency?
Last safety meeting + frequency?
Last risk assessment?
Last permit to work?
Last accident report?
Last near miss report?
Last incident report?
Last ISM revision?
4.2 - Procedures, Review and Audit
Yes
Did the Master and C/E receive an office
briefing prior to joining this ship?
Did the Master and C/E receive an
adequate handover on joining this ship?
Do the Master and C/E regularly discuss
operational matters with the office?
Do the Master and C/E issue written
standing orders?
Do the Master and C/E issue written night
orders?
Is there a written procedure for safety
induction / ship familiarisation of new
joiners?
Is the SMS written in a language
understood by all of the crew? Which
language?
Did the superintendent leave a written job
list after his last visit?
Are actions completed and formally
closed-out?
No
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
Remarks
Page 13 of 44
The Standard Club
Ship Condition Survey
Were there any significant nonconformities raised during the last external
ISM audit?
Are the non-conformities completed and
formally closed-out?
What recommendations were left with the
Master after the last internal ISM audit?
Are all recommendations completed and
formally closed-out?
Does the Master carry out an effective ISM
review and at what frequency?
Are risk assessments detailed, effective
and do they cover all hazardous tasks?
Are ship specific risk assessments (drafted
on-board) detailed and effective?
Does the ship operate a permit to work
(PTW) system, that covers all hazardous
tasks?
Is the PTW system linked to the risk
assessment process and or standard
operating procedures?
Does the PTW system include an effective
isolation (Lock Out / Tag Out) process?
Are safety meetings minutes recorded,
sent to the managers ashore and are they
acknowledged?
Are safety meeting minutes circulated onboard / pinned up on a notice board?
Does the ship have an effective system for
reporting and recording accident / near
miss / defects?
Are debriefs carried out following an
emergency drill?
Do contingency drills involve coordination
with the managers ashore?
Does the contingency plan detail office
contacts and emergency services?
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
4.3 - Surveyors comments on ISM
Page 14 of 44
The Standard Club
Ship Condition Survey
Section 5.0 - Maintenance & Class
5.1 - Maintenance
Yes
No
Is there a structured planned maintenance
system (PMS) for deck / engine
department?
☐
☐
Is the PMS Class approved?
☐
☐
Does the system incorporate a spare parts
inventory / ordering facility?
☐
☐
Are PMS records submitted to office? How
often?
☐
☐
Can a list of overdue maintenance be
provided?
☐
☐
Are ballast tanks and hatch covers (if fitted)
included in the PMS?
☐
☐
Are deck cranes, winches, davits lifting
appliances included in PMS?
☐
☐
Are critical spare part levels monitored?
☐
☐
Do relevant officers appear familiar with
the PMS?
☐
☐
Is the maintenance of an apparent
satisfactory standard?
☐
☐
Is engine critical equipment maintenance
conducted by the crew? If not whom?
☐
☐
Is there a policy for spare part supply (ie
direct from manufacturers)
☐
☐
Remarks
5.2 - Class
Yes
No
☐
☐
Has the ship been detained by PSC in the
last 2 years
☐
☐
Were there any significant findings /
deficiencies noted in the last 3 PSC
inspections?
☐
☐
Are all statutory certificates, including
annual surveys up to date?
Remarks
What conditions of Class are imposed?
Date of last special survey?
Date of last docking / in-water survey?
Page 15 of 44
The Standard Club
Ship Condition Survey
Has the ship been laid-up in the last 3 yrs?
☐
☐
5.3 - Surveyors comments on Maintenace & Class
Page 16 of 44
The Standard Club
Ship Condition Survey
Section 6.0 - Hull Integrity
6.1 – General
Yes
No
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
Remarks
What is the condition of the shell plating?
Are hull markings clearly marked and
legible?
Are there any sharp indents or buckling on
the shell?
Advise % area of hull not covered by paint?
Advise average depth and frequency of
pitting for the shell.
What is the condition of the deck plating?
Advise % area of deck not covered by
paint?
Advise average depth and frequency of
pitting for the deck.
Is there evidence of steel renewal /
temporary repairs (doubler plate)?
Are guardrails, walkways, ladders and any
other means provided for the protection of
the crew and others in apparent good
order?
Is the general condition of deck pipework
free from significant corrosion, pitting, soft
patches or other temporary repairs?
Are pipe and hatch penetrations corroded
at the main deck connection?
Are vent headers, air pipes & sounding
pipes in apparent good order and are they
marked to indicate the spaces they serve?
Are hydraulic pipes free from corrosion and
/ or leakage (incl. hydraulic rams)?
Are all access doors, vents, vent covers &
other deck openings, in apparent good
condition and capable of being properly
secured?
Are all cable transits and bulkhead
penetrations in apparent good order?
Page 17 of 44
The Standard Club
Ship Condition Survey
6.2 - Corrosion Control
Briefly outline the corrosion control policy in the following areas:
Hull
Cargo spaces
Ballast tanks
6.3 - Surveyors comments on Hull Integrity
Page 18 of 44
The Standard Club
Ship Condition Survey
Section 7.0 - Lifting & Deck Equipment
7.1 - Fixed Lifting Equipment
Yes
Cargo cranes: state number, type and SWL
of deck cranes / derricks fitted on board.
Are cargo cranes well maintained,
inspected, tested & with valid
certification?
Are crane wires and sheaves well
maintained and in apparent good order?
No
☐
☐
☐
☐
Are crane slew bearings, in apparent good
order and is a procedure in place to check
wear?
Are crane cabs in apparent good order
with well maintained controls, signage,
emergency stops, safety equipment / FFE
& a dedicated means of escape?
☐
☐
☐
☐
Are all ER & stores cranes well maintained,
inspected, tested & with valid
certification?
Are personnel elevators and / or escalators
in apparent good condition, with valid
certification?
Are pad eyes, beams and other fixed
securing points in apparent good order
and marked with SWL?
☐
☐
☐
☐
☐
☐
Is the above equipment maintained as part
of the ship's PMS?
☐
☐
Remarks
7.2 - Loose Lifting Equipment
Yes
No
Is there an effective inspection and
maintenance programme for loose lifting
equipment such as chain blocks, wires,
strops, slings, shackles, eyebolts etc?
☐
☐
Are test certificates available onboard for
all items of loose lifting equipment
including all the above equipment?
☐
☐
Are all items of loose lifting gear marked
with a unique identification & colour code
system?
Is there an adequate storage system in
place for loose lifting equipment?
☐
☐
☐
☐
Remarks
Page 19 of 44
The Standard Club
Ship Condition Survey
Is there a system for the quarantine of
damaged or uncertified lifting equipment?
☐
☐
Are all items of loose lifting equipment
maintained as part of the ship's PMS?
☐
☐
Is there a procedure requiring that all lifting
operations are properly planned?
☐
☐
7.3 - Deck Equipment
Yes
No
Is the gangway motor, wires, safety net &
general structure in apparent good order
and is it rigged correctly?
☐
☐
Are windlass, mooring winches and other
associated equipment in apparent good
order?
Are adequate mooring practices followed?
☐
☐
☐
☐
Are mooring ropes / wires in good
condition?
Are the mooring areas non-slip?
☐
☐
☐
☐
Are snap-back zones marked?
☐
☐
Is the anchor cable and anchor securing
arrangements in apparent good condition?
☐
☐
Remarks
7.4 - Surveyors comments on Lifting & Deck Equipment
Page 20 of 44
The Standard Club
Ship Condition Survey
Section 8.0 - Machinery
8.1- Machinery Running Hours
1
2
3
4
Main Engine(s)
Auxiliary Engines
8.2- Machinery Spaces General
Yes
No
Is there evidence of abnormal running /
breakdown in the ER log book?
☐
☐
Do ER spare part stores appear well
stocked and in apparent good order?
☐
☐
Are there any generators, purifiers or
compressors out of service?
☐
☐
Are piping systems in apparent good
condition and well maintained?
☐
☐
Is pipework free from temporary repairs?
☐
☐
Are ship side connections in apparent
satisfactory condition?
☐
☐
Are oil spray protection arrangements
fitted on fuel and lube oil pipes?
☐
☐
Are any temporary save-alls in use to
contain leaks?
☐
☐
Are all oil mist detectors operational and
working correctly?
☐
☐
Is the switchboard and earth monitoring in
apparent good order?
☐
☐
Are switchboard insulation mats in place
and in apparent good order?
☐
☐
If applicable, are HV enclosures protected
from unauthorised access?
☐
☐
Are ER lighting levels adequate?
☐
☐
Is the ER properly ventilated?
☐
☐
Are bilges clean and dry?
☐
☐
Remarks
Page 21 of 44
The Standard Club
Ship Condition Survey
Are bilge alarms operational?
☐
☐
Are watertight doors closed at sea, during
manoeuvring & UMS?
☐
☐
Are ER floor plates secured?
☐
☐
Are any level gauge self-closing devices
'gagged' open?
☐
☐
Are any sounding pipe deadweight closing
devices tied-back?
☐
☐
Are there any exposed and un-lagged
exhaust manifolds / piping?
☐
☐
Are workshops well stocked and in
apparent good order?
☐
☐
Are goggles and tool supports provided at
drilling, cutting and grinding machines?
☐
☐
Are permanent eye shields fitted on
grinding machines?
☐
☐
Seawater inlets & discharge valves. Valves
to be free to operate, No spool pieces
allowed directly on sea chest.
☐
☐
Stern Seal, date last renewed, one piece or
bonded?
☐
☐
Stern Seal Wear down, last readings &
date taken.
☐
☐
Spares required by Classification Society.
Date last checked?
☐
☐
Confirmed by master / chief engineer
spares referred to above on board
☐
☐
Pipe systems labelled or colour coded,
valves with tallies?
☐
☐
☐
☐
Purifier room (if fitted) cleanliness
Fuel Quick Closing valves last test date
In respect to any of the above machinery
spaces, do significant fire hazards exist?
General condition of machinery spaces
Standard of general ER housekeeping is
8.3 – Machinery Maintenance
Is the planned maintenance PC software
based?
Page 22 of 44
The Standard Club
Ship Condition Survey
Is defect reporting linked to the PMS?
☐
☐
Are there any defects outstanding?
☐
☐
Are OEM maintenance schedules
followed?
☐
☐
Are OEM spares used exclusively?
☐
☐
Are OEM manuals onboard?
☐
☐
Are OEM supervisors used during major
overhaul of main machinery?
☐
☐
Is fuel oil analysis carried out at
bunkering?
☐
☐
Fuel oil analysis of fuel treatment system?
☐
☐
Is lube oil analysis carried out by
recognised laboratory?
☐
☐
Was the last set of L.O analysis results
acceptable?
☐
☐
Is engine performance monitored apart
from the machinery log book? (peak
pressures, etc)
☐
☐
Are main switchboard thermal imaging
surveys carried out?
☐
☐
Is machinery vibration monitoring carried
out?
☐
☐
8.4 – Alarm, Monitoring and Shutdown Systems
Does the ship operate UMS?
☐
☐
Bilge alarms, confirm all functional and
date last tested.
☐
☐
Is the engineer's alarm operational?
☐
☐
ME / DG fuel pipe leakage alarm tested
operational.
☐
☐
ME / DG over speed trips, date last tested.
☐
☐
Overload trips, date breakers last tested.
☐
☐
Reverse power trips, date last tested.
☐
☐
Purifier loss of seal alarms fitted &
working?
☐
☐
Purifier room bilge alarms fitted & tested
operational?
☐
☐
Is alarm system testing part of the PMS?
☐
☐
Page 23 of 44
The Standard Club
Ship Condition Survey
☐
☐
Is there any ME maintenance overdue?
☐
☐
Are hot box and exhaust covers in place
and in good condition?
☐
☐
Are main bearing temperatures
monitored?
☐
☐
Is there any DG maintenance overdue?
☐
☐
Are hot box and exhaust covers in place
and in good condition?
☐
☐
Are generator bearing temperatures
monitored?
☐
☐
Hours since last major overhaul of all
generators?
☐
☐
Is alarm testing equipment on board?
8.5 – Main Engines
What is the general appearance of the
main engines with regard to oil and water
leaks, exhaust lagging condition
Frequency of OMD testing , date of last
test.
Frequency of ME shut down testing, date
of last test.
8.6 – Diesel Generators
What is the general appearance of the DGs
with regard to oil and water leaks, exhaust
lagging condition
Time since connecting rod bolts changed
All generators full load test.
If generators are unable to carry full load,
state designed full load - give load
attained.
Date last blackout test carried out?
Page 24 of 44
The Standard Club
Ship Condition Survey
Frequency of emergency generator
testing?
Date of last test.
8.7 - Boilers
Boiler(s), general appearance and
condition, especially lagging, inspection
doors valves, valves, etc
Are boiler water testing records
acceptable?
☐
☐
Are boiler water testing results reviewed
by chemical treatment supplier?
☐
☐
Is the boiler hot well tank free from oil
contamination?
☐
☐
Is the boiler burner save-all clean, free of
oil & without leaks?
☐
☐
Frequency of EGB inspection?
Date of last cleaning.
8.8 - Surveyors comments on Machinery
Page 25 of 44
The Standard Club
Ship Condition Survey
Section 9.0 - Ballast System
9.1 – Ballast Tanks and System
Describe the ballast system configuration:
Carry out an inspection of ballast tanks and report on their condition. Is there evidence of wastage,
cracking or buckling? Two tanks for a routine survey and four tanks for an entry survey.
Tank No.
Anodes wastage (%)
Cleanliness
Coating condition
Steelwork condition
Pitting (% and depth)
Connecting trunks
Pipe(s) condition
Distortion
Oil contamination
Structure detached
Valves and spindles
Doublers
Access condition
Overall condition
Page 26 of 44
The Standard Club
Ship Condition Survey
9.2 - Class & Crew Tank Inspections
Yes
No
Are the ballast tanks inspections required
at annual survey?
☐
☐
Do Class records indicate that ballast tanks
have significant corrosion?
☐
☐
Does the crew conduct ballast tank
inspections and if so at what frequency?
☐
☐
Are condition reports maintained onboard
and sent to the office?
☐
☐
Remarks
9.3 - Surveyors comments on Ballast Systems
Page 27 of 44
The Standard Club
Ship Condition Survey
Section 10.0 - Marpol
10.1 - Oil Waste Management & Control
List the equipment fitted for compliance with Marpol for the discharge of oil waste from the engine
room:
Yes
No
Examine the Oil Record Book, is it
completed correctly and up to date?
☐
☐
Is the Oily Water Separator (OWS) in full
working order and tested?
☐
☐
Is the OWS overboard valve marked and
locked in the closed position?
☐
☐
Last calibration conducted on the OWS oil
content alarm? Certificate available?
☐
☐
Are 'discharge of oil prohibited' notices
prominently displayed?
☐
☐
Is there a small bore sampling point on the
discharge line? What diameter is it?
Does the ship have an operational
incinerator and is it used for burning oil
waste?
Are any other systems available for dealing
with oil waste?
☐
☐
☐
☐
☐
☐
Remarks
10.2 - Bunkering & Fuel Management
Yes
No
Has the C/E issued a formal bunkering
policy?
Are bunker checklists, relevant, thorough
and correctly completed?
☐
☐
☐
☐
Are bunker stations in apparent good
order including: pipework, blanks, valves,
save-alls and are pipes clearly labelled?
☐
☐
Is bunker fuel oil analysis carried out?
☐
☐
Remarks
Page 28 of 44
The Standard Club
Ship Condition Survey
Does the ship provide training in oil spill
response?
☐
☐
Is the SOPEP locker stocked with sufficient
equipment to deal with an incident?
Is the ship using low sulphur fuel in
accordance with SECA requirements
(Marpol VI)?
Are procedures followed to prevent air
pollution by funnel smoke?
☐
☐
☐
☐
☐
☐
Does the ship have a Class approved
energy efficency manual (SEEMP)?
☐
☐
Yes
No
☐
☐
☐
☐
☐
☐
☐
☐
10.3 - Sewage & Garbage
Is the sewage system in apparent good
order, including discharge and venting
arrangements?
Is an effective garbage segregation system
in use?
Is the crew aware of garbage disposal
regulations and is relevant information
posted (Marpol V)?
Is the Garbage Record Book completed
correctly and up to date?
Remarks
10.4 - Surveyors comments on Marpol
Page 29 of 44
The Standard Club
Ship Condition Survey
Section 11.0 - Navigation
11.1 Navigation Equipment
Yes
No
☐
☐
☐
☐
Is the navigation equipment in full working
order?
Are compass error, bell books and
navigational records maintained and do
entries appear correct.
Have all navigation officers been on a
'Bridge Team Management Course'?
☐
☐
☐
☐
☐
☐
Examine the passage plans, are they
comprehensive and berth to berth?
☐
☐
Do all navigation officers understand 'squat'
and the company's under keel clearance
(UKC) policy?
Is the ECDIS system used as the primary
means of navigation?
☐
☐
☐
☐
Have all navigation officers attended both
type specific and generic ECDIS training?
☐
☐
Are all navigation officers familiar with
applying ECDIS updates?
☐
☐
Are VDR operating instructions clearly
posted?
Is a dead man alarm system fitted and in full
working order?
☐
☐
☐
☐
Is the navigation equipment included in the
PMS?
Do charts cover the ship's trading area and
are they corrected appropriately?
Remarks
Date of last 'Notice to Mariners' received?
11.2 Navigation Procedures
Yes
No
Is a 4 / 8 watch system maintained at sea?
☐
☐
Is the CPP failure position known and a
notice posted accordingly?
☐
☐
Is the emergency steering procedure known
and a notice posted accordingly?
☐
☐
Is a pilot card in use, is it comprehensive?
☐
☐
Does the Master arrange pre-arrival and
pre-departure meetings?
☐
☐
Remarks
Page 30 of 44
The Standard Club
Ship Condition Survey
☐
Does the Master / Office conduct nautical
audits?
Are any of the following
navigational techniques
carried out?
Yes / No
Parallel
Indexing
Sights
☐
Visual
Bearings
Radar
Bearings and
Distances
Compass
Errors
What are the Master's requirements for passing distances, use of auto-pilot and for position fixing?
How does the Master's evaluate and brief new watch keepers?
11.3 - Surveyors comments on Navigation
Page 31 of 44
The Standard Club
Ship Condition Survey
Section 12.0 - Safety
12.1 – Safety Equipment
Yes
No
Are crew wearing correct PPE?
☐
☐
Does the company issue safety booklets,
bulletins or guidance notes?
☐
☐
Are safety discussions, which include
hazardous tasks and critical operations,
regularly held with all of the crew?
☐
☐
Are crew familiar with relevant safety
procedures during mooring?
☐
☐
Is there a safety policy for using power
tools, and if so, what is it?
☐
☐
Are smoking regulations posted and being
adhered to?
☐
☐
Are ladders and steps, internal / external
free from damage?
☐
☐
Are safety and guard rails fitted where
appropriate?
☐
☐
Is the accommodation clean, tidy, well
ventilated and lit?
☐
☐
Are alleyways free of obstructions and
exits clearly marked?
☐
☐
Are relevant and sufficient IMO symbols in
place within the accommodation?
☐
☐
Is accommodation safety equipment,
properly stored and directly accessible?
☐
☐
Are domestic cold stores clean and
temperatures acceptable?
☐
☐
Are door handles operational from both
sides and are personnel alarms working?
☐
☐
Is portable gas detection equipment on
board and calibrated?
☐
☐
Are crew familiar with the use of such
equipment?
☐
☐
Are oxy-acetylene bottles stored safely, in
separate spaces and with flash-back
arrestors fitted?
☐
☐
Remarks
Page 32 of 44
The Standard Club
Ship Condition Survey
12.2 - Life-Saving Appliances
Yes
List the number of lifeboats, type, number
of persons and the launching
arrangements:
Last date(s) that boats were lowered to
embarkation deck and lowered to the
water:
Do lifeboat davits / release gears appear in
apparent good order?
No
☐
☐
Is there a procedure in place for the
periodic inspection of davits, falls and
brake mechanisms?
Are limit switches in apparent good
order?
Does lifeboat equipment appear in
apparent good order?
☐
☐
☐
☐
☐
☐
Lifeboat engine started with satisfactory
results?
Are life-rafts correctly stowed in cradles?
☐
☐
☐
☐
Are life-rafts subject to service and within
date?
Are hydrostatic releases, where fitted,
correctly attached and in apparent good
order?
Are muster lists displayed on board?
☐
☐
☐
☐
☐
☐
Are lifejackets in apparent good order and
donning instructions displayed?
☐
☐
Are immersion suits in apparent good
order?
Are lifebuoys, self-igniting lights and bridge
wing MOB arrangements stowed in cradles
and in apparent good order?
☐
☐
☐
☐
Is LSA checked regularly and records
maintained?
☐
☐
Remarks
12.3 - Fire-Fighting
Yes
Does the fire-fighting equipment (FFE) have
valid certification / inspection records?
Is FFE checked regularly and records
maintained?
No
☐
☐
☐
☐
Remarks
Page 33 of 44
The Standard Club
Ship Condition Survey
If applicable, are samples of foam
compound tested at regular intervals?
Is the fire dectection system in apparent
good order and are any zones in fault?
Is the fire dectection system tested and
records maintained. Does a matrix exist to
cover the testing of every detector head on
the ship?
Are the main fire pumps in apparent good
order?
Is the emergency fire pump in apparent
good order and test run satisfactorily?
Is the fire main and fire hydrants free from
heavy corrosion, damage and leakage?
Can the crew identify the isolation valves,
do valves move freely?
Are fire boxes complete with hose, nozzle
and spanner?
Are portable fire extinguishers in place and
in apparent good order?
Is the fire locker well maintained?
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
Are firemen's outfits and breathing
apparatus in good order, provided with
fully charged cylinders and ready for
immediate use?
If fitted, are emergency escape breathing
devices (EEBD’s) in apparent good order?
Are ER pump emergency stops and quick
closing valves in apparent good order and
clearly identified?
Are accommodation ventilation fan
emergency stops in apparent good order
and clearly identified?
Are fire flaps in apparent good order and
clearly identified?
Are appropriate precautions in place for
the safe entry of personnel into CO2
rooms?
Is the CO2 system protected against
accidental / unauthorised release?
Are all crew members familiar with
operation of fixed fire-fighting systems?
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
12.4 - Fixed Fire Fighting Equipment
Location
Type
Date of last test / remarks
Engine Room
Engine Room (other areas)
Pump Room
Page 34 of 44
The Standard Club
Ship Condition Survey
Dry Cargo spaces / Car decks
Accommodation areas
Paint locker
Galley deep fat cookers
Galley exhaust ducts
Other spaces
12.5 - Surveyors comments on Safety
Page 35 of 44
The Standard Club
Ship Condition Survey
Section 13.0 - Manning
13.1 General
Yes
No
Are officers / crew direct employees of the
shipping company (not agency)?
☐
☐
Is on-board communication effective, what
is the common language?
☐
☐
Who checks that certificates /
endorsements are valid?
☐
☐
Does the manning level meet or exceed that
required by the Minimum Safe Manning
Document?
☐
☐
Does the company operate a formal
appraisal system for the crew?
☐
☐
Are senior officer handover reports
submitted to the office / managers ashore?
☐
☐
Does the company operate a cadet training
programme?
☐
☐
Does the company maintain training
matrixes for crew's on-board training?
☐
☐
Remarks
13.2 - Crew Experience
Rank
Nationality
STCW
Certificate
Total
years at sea
Years in
current
rank
Years
with
company
Years on
this type of
ship
Master
C/O
2/O
3/O
C/E
2/E
3/E
4/E
Page 36 of 44
The Standard Club
Ship Condition Survey
13.3 - Surveyors comments on Manning
Page 37 of 44
The Standard Club
Ship Condition Survey
Section 14.0 - Security
14.1 - General
Yes
No
Does the ship's security plan include
piracy?
Has the ship's security officer received
relevant ISPS training?
☐
☐
☐
☐
Does the ship carry private armed guards?
☐
☐
Are additional piracy prevention
measures, as per BMP4 implemented?
☐
☐
Does the company provide security
updates / incident notices?
☐
☐
Is a proper gangway watch maintained 24
hours per day?
☐
☐
Were sufficient checks carried out upon
boarding?
☐
☐
Are security patrols completed and what
additional checks made in high risk areas?
☐
☐
Are the appropriate accommodation doors
kept locked?
☐
☐
Remarks
14.2 - Surveyors comments on ISPS
Page 38 of 44
The Standard Club
Ship Condition Survey
Section 15 Passenger / Ro Ro
15.1 - Vehicle Decks
Describe the vehicle decks including number, layout, structural protection and fire monitoring /
protection systems:
Carry out an inspection of RoRo decks and comment on the general condition of the following:
Deck no.
Structure
Grooving on shell frames
Coating condition
Non-slip decks?
Temporary repairs?
Structural fire protection
Access ladders
Water leakage
Bilge system (function test)
Sounding pipes & protection
Cargo lashing points
Supervision
Walkways
Safety signage
Alarm points
Page 39 of 44
The Standard Club
Ship Condition Survey
15.2 - Shell Openings (Including Pilot / Bunkering doors)
Carry out an inspection of watertight doors, ramps and comment on the general condition of the
following:
Opening
Plating
Coating
Anti-skid surface
Panel alignment
Compression bars
Gaskets
Drainage
Evidence of water ingress?
Temporary measures?
Cleats
Hydraulic system
Closing limit switches
Page 40 of 44
The Standard Club
Ship Condition Survey
15.3 - Vehicle Deck Operations
Yes
No
What additional checks / reporting methods are
carried-out to confirm that bow / stern doors are
closed?
☐
☐
Is CCTV available on vehicle decks and is it fully
operational?
☐
☐
Are indicators, limit switches and control panels in
apparent good order?
☐
☐
Are propellers isolated against accidental operation
when the ship is alongside?
☐
☐
Are vehicle deck self-closing fire doors fully
operational and closed?
☐
☐
Is vehicle deck signage adequate and of an
appropriate language / symbols?
☐
☐
Are vehicle deck alarm points adequate and of an
appropriate language / symbols?
☐
☐
Is vehicle deck FFE in apparent good order and of an
appropriate language / symbols
☐
☐
Do crew conduct a walkround of vehicle decks on
voyage and at what frequency?
☐
☐
Is there evidence of smoking on vehicle decks?
☐
☐
Are passengers required to leave the vehicle decks
on voyage?
☐
☐
Are oil drums / chemicals / paints stored openly in
vehicle deck areas?
☐
☐
Is a tally of passengers and vehicles conducted prior
to sailing and is the information posted on the
bridge?
☐
☐
Remarks
15.4 Surveyors comments on Vehicle Deck Operations
Page 41 of 44
The Standard Club
Ship Condition Survey
15.5 - Passenger Areas
Carry out an inspection of the passenger areas and comment on the general condition of the
following:
Passenger deck no.
Lighting
Slip/Trip hazards (internal & external)
Supervision
Security
Safety signage
PA system
Alarm points
Eating areas/restaurants/cafes
Galley/Food preparation areas
Provisions/stores/fridge areas
Shops/arcades
Laundry/cleaners areas
Gymnasium/spa
Saunas
Swimming pools/jacuzzis
15.6 Surveyors comments on Passenger Areas
Page 42 of 44
The Standard Club
Ship Condition Survey
15.7 - Passenger Safety & General
Yes
No
Date that the Passenger Ship Safety Certificate was
issued and by whom?
☐
☐
Is passenger area signage adequate and of an
appropriate language / symbols?
☐
☐
Are passenger area alarm points adequate and of an
appropriate language / symbols?
☐
☐
Is passenger area FFE in apparent good order and of
an appropriate language / symbols?
☐
☐
Are passenger muster areas clearly identified?
☐
☐
Are additional lifejackets available in the immediate
vicinity of passenger muster areas?
☐
☐
Are infant and oversize lifejackets available and
clearly identified?
☐
☐
Is there a detailed muster list and method for
'tallying' passengers available at the relevant muster
stations?
☐
☐
Are safety videos and PA announcements played in
relevant passenger areas and of an appropriate
language to the route / passengers?
☐
☐
Are official smoking areas clearly identified?
☐
☐
Is a central passenger information point or desk
available and clearly identified?
☐
☐
Are operational / sensitive areas of the ship secured
against general passenger access?
☐
☐
Remarks
15.8 - Surveyor comments / observations on ‘Passenger and RoRo’
Page 43 of 44
The Standard Club
Ship Condition Survey
Section 16 - Photographs
Page 44 of 44