New Employee Safety
Orientation
Environmental Health, Safety and
Risk Management (EHS&RM)
All new employees must be oriented
regarding safety in their workplace
As a new employee to UAF, you have certain
responsibilities regarding safety in your job
These responsibilities include completing job-specific
safety training, knowing how to report accidents and
injuries, understanding your building emergency
evacuation procedures and more….
This presentation provides a basic understanding of
those responsibilities and lists several important links
to help you work safely and in compliance with
various state and UA safety regulations
From a memo to the President...
Objectives - Understand the following:
OSHA and You
UAF Safety Policies and Procedures
Unsafe Condition Reporting
On-the-job Injuries
What to do in an Emergency
Workplace Violence
Cold Weather Preparations
Remote Travel Safety Guide
Machinery and Electrical Safety
Required Safety Training
Accident Prevention Signs and Tags
Safe Lifting Techniques
Slips, Trips and Falls
Earthquake Safety
Asbestos Safety
Ergonomics
Campus Closure Policy
Who We Are
EHS&RM is a non-academic service department
that promotes and supports a safe and healthy
campus environment by:
 Offering Safety advice and consultation
 Providing diversified Safety training
 Establishing, managing, and promoting UAF
Health, Safety, and Environmental policies
and procedures
We are here to assist with ALL of your
safety program needs!
How you fit in…….
Be alert to hazards to you and your co-workers
Follow your departments safety guidelines or
instructions
Complete all required safety training
Never operate equipment or use
hazardous chemicals without prior training
Wear required Personal Protective Equipment
Report any safety concerns or issues to your
supervisor… immediately!
Report all accidents/incidents
Occupational Safety and Health
Administration (OSHA)
Agency of the U.S. Department of Labor.
U.S. Congress passed the Occupational Safety and Health Act of
1970 (the OSH Act) "...to assure so far as possible every
working man and woman in the nation, safe and healthful
working conditions and to preserve our human resources."
The legislation, signed into law by President Richard M. Nixon
on Dec. 29, 1970, established OSHA and its sole responsibility to
provide worker safety and health protection.
Implemented safety/health standards which are law
Departments can be cited and penalized (fined) for violations
Alaska also has State OSHA (AKOSH) standards here
UAF Safety Policies and Procedures
Board of Regents Policy 05.09.01 (Link)
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To provide and maintain a safe and healthful
environment – Mirrors OSHA
UAF Safety System Policy & Procedures
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All policies and procedures are online at
www.uaf.edu/safety
UAF guidelines for applicable OSHA standards
Recommend hard copy documents be kept in each
department (where applicable)
UAF safety policies and procedures show a
commitment to your safety
You play a big part in helping meet UAF’s
safety goals and objectives
Remember to report all safety concerns…
Reporting a safety concern cannot result in
worker reprisal or other negative action
against you……it’s the law!
Unsafe Condition Reporting Program
A proactive Safety Program to identify and prevent
unsafe acts or unsafe conditions before they cause
injury
Example: A worker notices a section of hand railing on
outdoor steps is broken and very loose. The steps get
slick in the winter. No one has been injured, yet.
Without action, someone will eventually get hurt!
How can you help???
Use our on-line form (www.uaf.edu/safety). Just fill in
the blanks and submit – It’s that easy!!
Click Here!
Fill in the blanks and click on “SEND”…It’s that easy..
Department Emergency Action Plan (EAP)
Assists in compliance with OSHA standard 1910.38.
Details department/building emergency information
Emergency notification procedures
Emergency evacuation procedures
Emergency contact information
Emergency equipment (fire extinguisher, etc.) location
Emergency preparedness
- Training
- Fire Drills: Optional (except for the residence halls.)
Please ensure your supervisor briefs you on this plan.
If your department does not have a plan, an EAP
template is available on our website.
Emergency Evacuation
Exit building immediately upon activation of a
fire alarm. It is NOT an option!
Be familiar with evacuation procedures
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Identify at least two exit pathways from your
location - prior to an emergency
Identified on your Emergency Action Plan
Do not use the elevators
If unable to exit, find safe refuge in a stairwell
or area with fire suppression (sprinklers)
Grab your coat
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Only if it is safe to do so
Once you’ve exited, do not reenter!
Required Safety Classes
UAF, as well as OSHA and other regulatory
agencies, has many requirements for safety
training.
First and foremost, safety training helps ensure
you have the knowledge to work safely
everyday. Safe workers are less likely to have
accidents/injuries on the job!
Second, a lack of safety training can result in
costly OSHA citations and penalties (fines) to
your department
Some level of Safety Training is required by
most OSHA standards
Required Safety Classes
Depending on your particular job, there may be one, or
several, safety training requirements that apply to you.
Examples include:
-
Driver Training
Lab Safety
Blood Borne Pathogens
First Aid/CPR
Supervisor Safety Training
 UAF offers three methods to complete safety training
 Classroom instruction is available for specific topic
areas as well as web-based programs through both our
home page and the Skillsoft Online Learning System
This General Safety Training is
required by ALL employees:
Training Topic
Availability (location and course#)
Office Safety (general)
UAF (currently classroom only) or Skillsoft SAH0458
Hazard Communications
UAF Safety website
Ergonomics
UAF Safety website or Skillsoft SAH0424
Electrical Safety
Skillsoft SAH0419
Materials Handling
UAF Safety website or Skillsoft SAH0455
Back Injury Prevention
Skillsoft SAH0404
Signs and Tags – Accidents
And Injuries Prevention
Skillsoft SAH0476
Slips, Trips and Falls
Skillsoft SAH0479
Emergency Action Plan
Department Specific
NOTE: Additional training is required for employees with occupational exposure to other
hazards. Please consult the safety training matrix to determine those needs
How to determine additional
Safety Training requirements
As shown on the previous slide, our training page lists
several training topics required by all employees
(regardless of job or position)
In addition to these general training topics, all new or
existing employees can review our Safety Training
Matrix (next slide) to self-identify other workplacespecific training requirements that pertain to them
Discuss these training requirements with your
supervisor, especially if they have not already spoken
to you about your safety training plan
Complete this training through our available webpage
classes, by special request, or through the Skillsoft
training site link also found on our webpage
Safety Training Matrix (over 50 topics). Follow
the link here to self-identify your requirements
Type of Activity/Training
29 CFR
1910.
General
Industry
29 CFR 1926.
Construction
Who Receives
Frequency
Estimated Time
Needed
Training Taught or
Arranged By:
Accident Prevention Signs
and Tags
145
200
All
Initial / Periodic
30-60 minutes
Supervisor
Asbestos Abatement
Training (OSHA Class I and
II)
1001
1101
Employees exposed to
asbestos
Initial / Annual
40 hours / 8
hours + physical
Facilities Services
Asbestos Awareness
Training (OSHA Class IV)
1001
1101
Employees potentially
exposed to asbestos
Initial / Annual
1 to 2 hours
Facilities Services
Asbestos Operations and
Maintenance Training
(OSHA Class III)
1001
1101
Employees exposed to
asbestos
Initial / Annual
10-15 hours / 2
hours + physical
Facilities Services
1030
Employees with
occupational exposure,
first aid responders,
police
Initial / Annual
2 hour, 4 hours
for first
responders
EHS&RM and/or
Facilities Services
Control of Hazardous
Energy (Lockout/Tagout)
147
Employees that may
service or maintain
equipment
Initial / Periodic
2 hours
EHS&RM and/or
Facilities Services
Diving Safety
410
Employees involved in
underwater diving
Initial / Periodic
Varies with
experience
Supervisor
UAF
mandated
Any employee who
drives a UAF vehicle or
rents one for UAF
related work
Initial
1.5 to 2 hours
EHS&RM
Bloodborne Pathogens
Drivers Safety
407, 432
Safety Training Availability Recap
Check our webpage www.uaf.edu/safety for up-to-date
class availability
Contact us to request specialized workplace-specific
training conducted right at your location
Skillsoft Online Learning System
- Access through UA Online or Statewide Human
Resources E-learning portal
- Self-paced to fit your schedule
- Over 100 Environmental, Safety
and Health topics available!
- Easy access instructions here
On-the-Job Injuries/Illness
First priority is to receive prompt medical
attention (call 911), if needed
Report all work-related accidents, injuries or
illnesses to your supervisor

Regardless of severity
Paperwork to be filled out
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Incident Report…or,
Report of Occupational Injury
or Illness
Incident Report
Complete this form when….
Any incident/accident results in injuries such as
minor sprains, pulled muscles, minor cuts or
bruises, eye irritation, allergic reactions, a near
miss (accident almost happened), etc…, and
The incident/accident has resulted in NO
medical treatment (other than local first aid),
NO time loss from work, and NO loss of
consciousness
On line form can be found here
Report of Occupational Illness or Injury
Complete this (hard copy only) form when….
Any work-related incident/accident results in medical
treatment (doctor or hospital visit), time loss from work
due to the injury, or loss of consciousness
The Report of Occupational Illness or Injury is also
known as the “Workers Comp” form
Workers' Compensation is a program that requires
your employer to pay medical costs and part of your lost
wages if you are injured, or become ill, because of work
conditions
Form disposition is listed on form pages
All Workers’ Compensation claims are handled by the
System Office of Risk Services (SORS) here
Report all student and visitor accidents/injuries
immediately to SORS
Workers’ Compensation Links
www.uaf.edu/safety
Workers Compensation information to
include complete line-by-line instructions
on how to fill out the required paperwork
(Report of Occupational Injury or Illness )
www.labor.state.ak.us/wc/wcbrochr.htm#2
“Worker’s Compensation & You, Information
for Injured Workers” (Alaska State Brochure)
- Explains worker benefits
Hospitalization or Death
In the event an injury or illness results in
hospitalization or death…………
 The supervisor/other responsible person will immediately, upon their
knowledge, report the accident to EHS&RM
 We in turn will contact AKOSH
 AKOSH Department of Labor requires notification of a hospitalization or
fatality be made no later the 8 hours after the accident, per Alaska
Statute 18.60.058(a). Notification later than 8 hours may lead to
OSHA citations and penalties (fines).
 Notification is still required (even after 8 hours) to ensure a thorough
investigation of the accident/incident.
 Contact EHS&RM any time a worker is transported, or otherwise
taken, to seek medical treatment. This will ensure prompt AKOSH
notification in the event the worker is later admitted to the hospital.
Accident Reporting
Easy as 1-2-3
If you are still unsure about how and when
to report an injury/accident, simply…
1) Refer to our Policy 401, Accident Reporting,
Investigation, and Notification Procedures
found here
2) Scroll down to paragraph 2.(A.)(5.)
3) Click on FLOW CHART to determine your
specific reporting requirements
* Flow chart is also located on our main homepage
Hazard Communication
29 CFR 1910.1200
The OSHA Hazard Communication Standard (HCS) is
based on a simple concept - that employees have both
a need and a right to know the hazards and identities
of the chemicals they are exposed to at work
Includes Physical Hazards (heat/cold stress, radiation,
noise, hand-arm vibration, etc.) which must also be
addressed per AKOSH requirements
Most consistently cited OSHA Standard
Training on your specific hazards must be completed
prior to being exposed on the job…it’s the law!
Violence in the Workplace
Definition: Incidents where people are abused,
threatened or assaulted in circumstances relating to their
work, involving an explicit or implicit challenge
to their safety, well-being or health
This establishes violence as a behavior with the potential
to cause harm. Broadly speaking, there are three forms:
- Non-physical violence: (intimidation, abuse, threats etc)
- Physical violence: (punching, kicking, pushing etc)
- Aggravated physical violence: (Use of weapons, e.g.
guns, knives, syringes, pieces of furniture, bottles,
glasses, etc)
Violence in the workplace is a serious safety
and health issue. In it’s most extreme form,
homicide, is the fourth-leading cause of fatal
occupational injury in the United States.
Staying safe in a violent situation…..
Do not confront the violent individual(s)
Call 911, if it is safe to do so
If possible, move to a safe location
Provide responding police with as much
information as possible
Report all incidences of workplace violence to
your supervisor and the Human Resources
Department
Fire Extinguisher Policy - #1223
The campus philosophy of prevention, automatic detection,
exiting, automatic suppression, and a professional response to
fire emergencies, has diminished the role of manual fire
suppression systems for general use such as fire extinguishers
Fire extinguishers are to be used by trained individuals ONLY
At no time should anyone jeopardize their safety or that of others
in an attempt to fight a fire.
Automatic detection and suppression systems have an extremely
effective record, and by allowing ALL occupants of a building to
immediately exit, they do not place any life in danger to operate.
Remote campuses must contact the UAF Fire Department
to determine their particular needs or requirements
Accident Prevention Signs and Tags
Many operations by their nature involve a certain
element of risk or hazard that cannot be eliminated
Safety signs, tags, and labels have been developed as
one means of preventing workplace accidents & injuries
They warn about hazards –
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So you can take appropriate precaution to protect yourself
You should be aware of conventions for
sign color, symbols and labels
Speak with your supervisor about
site-specific signs and meanings
Find information about required workplace signs in
OSHA 29 CFR 1910.145, Specifications for Accident
Prevention Signs and Tags here.
Example Safety Signs
Danger
A hazard that will cause
injury or death
Warning
A hazard that could
cause injury or death
Caution
A hazard where there is
a potential for harm
Common Emergency Signs
Cold Weather Tips to Prevent
Hypothermia and Frostbite
Layer clothing
Build breathable (cotton, wool) clothing layers to include thermal underwear,
undershirt, track suits, sweaters, snowsuits, winter boots, hats, mittens and
scarves.
Cover exposed skin
Exposed skin can become frostbitten in as little as 30 seconds, always cover
exposed skin especially when the wind is a factor.
Keep moving
Try to limit the time sitting. Stand up and move around to allow circulation to
reach better reach all body parts.
Blankets and portable seat/cushion…..Vehicle Survival Gear
Sitting on cold pavement or concrete can increase the risk of hypothermia.
Sitting on a blanket or portable seat will limit the risk.
Drink fluids
Dehydration can occur even when the temperature is below freezing. Hot
chocolate is a great way to remain well hydrated.
Avoid alcoholic beverages
Alcohol diminishes the body's ability to feel the cold and can cause an increased
exposure time.
Signs of hypothermia
Confusion, lethargy, weakness, apathy, pale skin color.
Signs of frostbite
Pale grey, waxy textured skin in affected area cold to the touch, numbness and
localized pain, swelling and blistering.
Remote Travel Safety Guide
On line version available here:
http://www.alaska.edu/risksafety/download/RemoteTravelSafetyGuide.pdf
- General Safety and Survival Tips
- Travel (motor vehicles, boat, air, snow machine/ATV, and on foot)
- Survival Basics (Clothing, food, water, shelter, and making fire)
- Health Concerns (Frostbite, hypothermia, carbon monoxide,
Giardia, snow blindness and immersion foot)
- Wild Animals and other Hazards (Bear and moose safety, animal
bites and rabies, insect bites/stings, fish poisoning, jelly fish stings,
shellfish poisoning, and Devil’s Club
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Firearms Safety
Distress Signals
Emergency and insurance contacts
List of UA field stations and facilities
Print and carry a copy whenever you work/play outdoors
Winter Driving Safety
“The leading cause of death during winter storms
are transportation accidents.”
FEMA Fact Sheet
Keys to Safe Winter Driving
Prepare your vehicle for the winter season
Allow proper time to warm-up vehicle and clear
windshield and windows of all ice and snow
Always wear your seatbelt
Knowing how to react if stranded or lost
Carry survival gear in vehicle, especially on trips
on rural roads away from populated areas
Machinery Operation Safety
Never remove or bypass a machine guard or
other safety device
Never operate a machine with missing guards
Wear eye/face/hearing protection as needed
Must be trained on ALL equipment used
Observe all safety signs
Never perform maintenance on equipment
unless you are authorized to do so
Electrical Safety Tips
Ungrounded Equipment: Never remove the third (grounding)
prong from any three-prong piece of equipment
Overloaded Outlets: Overloading electrical circuits and extension cords can
result in a fire
Unsafe/Non-Approved Equipment: Look for UL Listed Label
Defective, frayed or improperly installed cords: Exposed wires can lead to
electrical shock….always inspect before use
Improper Placement of Cords: Never pull or drag over sharp objects that may
cause cuts in the insulation. Never place on radiators, steam pipes, walls, or through
windows
Electrical Cords across Walkways and Work Areas: Presents tripping
hazard…use tape or a cord runner instead
Live Parts Unguarded: Ensure wall receptacles have covers
Pulling of Plugs to Shut Off Power: Use equipment switch or have one installed
Working on "Live Equipment“: Performed only by trained qualified electrician
Blocking Electrical Panel Doors: Should always be kept closed, to prevent
"electrical flashover" in the event of an electrical malfunction.
Slips, Trips & Falls
Slips and falls, especially on ice/snow, are a
leading cause of incidents at UAF!
Wear appropriate footwear for the season
During the long winter months, consider
wearing Spiky or Yak-Trax snow cleats which fit over
the shoe or boot and provide added traction on snow and ice
When walking on slippery surfaces:
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Don’t take large steps, shuffle your feet
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Keep arms close to the body
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If carrying something, carry in front at waist height, close to the body
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Be cautious when getting in and out of vehicles
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Never jump out of, or down from, your vehicle. Be sure you
have good footing as you exit the vehicle
Stop by our office to get a
free set of Spiky snow cleats
- Contact us anytime between October and
April to get a free set of Spiky snow cleats
- Unfortunately, we can’t mail them out to
you, they must be picked up at our office
to ensure a correct fit
- Wear or bring in the boots/shoes you normally
wear during winter. We will fit that footwear
with the appropriate size Spiky.
Remote campuses can order Spiky cleats
and get reimbursed through the Loss
Prevention Program. See link here
Basic Rules of Good Lifting
Size up load before you lift
Bend your knees
Center yourself over the load
Lift straight up – let your legs
do the work
Don’t twist or turn your body
as you lift or set down a heavy
object
Have a clear path
Set the load down properly
Always push a cart or
dolly, never pull
Get help for long loads
Split up heavy loads
when you can
Earthquakes
Indoors
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Duck or drop to floor
Take cover
Hold on
Stay where you are
until shaking stops
Stay clear of
windows, heavy
furniture, etc
Stay inside
Outdoors
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Get into the open
Do not go inside
Get to higher ground
Driving
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Stop if it is safe
Move car as far out
of normal traffic
pattern as possible
Stay inside car
Stay away from
bridges and
overpasses
A 7.9 magnitude earthquake rocked Alaska at 1:12 p.m., Sunday, Nov.
3, 2002. The epicenter was recorded some 90 miles south of Fairbanks
and is the largest earthquake to hit the state since 1964.
UAF Asbestos:
Asbestos is a naturally occurring
silicate mineral with long, thin fibrous crystals. Asbestos became
increasingly popular among manufacturers and builders in the
late 19th century due to its resistance to heat, electricity and
chemical damage, its sound absorption and tensile strength.
There are buildings on campus with asbestos.
Asbestos is well recognized as a health hazard and is highly
regulated.
Asbestos in-place and undisturbed is not a health hazard
 Fibers must become airborne to be hazardous
Buildings built after 1980 are less likely to contain asbestos
Never attempt to perform work that could disturb asbestos
containing materials
Never perform work above ceilings; cut into walls, ceiling or
floor tiles; disturb pipe insulation, or otherwise destroy
building structure unless you are authorized and have
ensured it is free of asbestos.
Questions or concerns can be directed to our office Industrial
Hygienist at 474-5413 or to Facilities Services at 474-7000
This illustration shows typical areas within
a structure where Asbestos can be found
Ergonomics Awareness
Ergonomics: (also called human factors) the
scientific discipline concerned with the understanding
of the interactions among human and other elements
of a system, and the profession that applies theory,
principles, data, and methods to design in order to
optimize human well-being and overall system
performance.
Ergonomics simply stated means:
“The science of arranging and adjusting the
work environment to fit the employee's body”
Office Settings (Computer or other workstations)
Industrial or other repetitive motion or awkward
position tasks
Ergonomics Assessment
If you feel your workstation doesn’t fit you, contact
us to coordinate an ergonomic assessment. These
“ergo” assessments consist of….
Phase one - an educational seminar (@ one hour) either
Classroom or web-based
Phase two – an on-site evaluation
Phase three - corrective actions
Call our program managers at
474-5413 to schedule:
- Carol Shafford, Office Manager
- Annette Chism, Risk Manager
Campus Closure Policy
University of Alaska Fairbanks
Policy #2003-001
Effective date 12/17/03
UAF Campus Closure Due to
Emergency Conditions
Policy: The University of Alaska Fairbanks is to remain open during
regular business and instructional hours in order to maintain
services to students, faculty, staff, and the public.
Background: Emergency conditions due to severe weather, natural disaster,
major utility outages or other circumstances have occurred, and are expected
to again occur, at UAF. This policy provides guidelines in the event the
Chancellor orders closure of all or part of the UAF Campus, Tanana Valley
Campus, and UAF’s extended sites. In such cases, some or all non-critical
service areas may be closed. To the extent possible in light of the
circumstances, UAF will continue to maintain services critical to public safety,
protection of life and property, transportation, and building and road
maintenance. Employees in critical service areas and in all other units that
remain open will be required to make every reasonable effort to meet their
employment responsibilities.
Notification of campus closures can be made several ways: Phone,
voice mail, email, fax, local radio and TV stations, and the UAF hotline
and on-line newsroom (as noted on the “UAF on Alert” webpage)
To find the most up-to-date emergency information, go to
our website and click on the “UAF on Alert” icon…
Please click anywhere on this
slide to link with the UAF on Alert page
EHS&RM
Contact List
Office phone – 474-5413
Office fax – 474-5489
Office email – fysafety@uaf.edu
Director: Bill Krause
Industrial Hygiene: Tracey Martinson/Andi Krumhardt
Hazmat Supervisor: Richard Deck
Hazmat Coordinators: Kim Fernandez/Kris Riley
Radiation Safety: Thadd Williamson
Risk Manager: Annette Chism
Safety Officer: Gary Beaudette
Safety Officer: John Clendenin
Office Manager: Carol Shafford
This concludes your UAF Safety Orientation
Questions? – Please don’t hesitate to
contact our office! Thank you for your time