Mentoring Task Force
30 August 2010
I.
Updates from the working groups
a.
b.
c.
II.
Refining the application process
a.
b.
c.
III.
Recruitment and promotion
Curriculum development
Research and evaluation
Application format
Information sessions
Application deadline
Next meeting: Monday, September 13, 3:00
p.m. Evans 118
What Action
Who
Resources
Create document that
describes mentoring
and faculty
development program
and its advantages.
committ
ee and
Peter
Meetings over the past year that involved
the review of literature and best practices
and discussion of Faculty surveys
concerning work satisfaction
Presentation and
discussion of Proposal
BMC leadership
Provost Antman,
Bill Baron
Ravin Davidoff
Emelia
Stephen
Time to meet
Create list of Chairs at
3 schools and.
Dissemination of
information about
program to Chairs
Stephen
Ariel
Stephan
ie
Celeste
Judith
Mark
(SPH)
Using proposal, which Peter will update, the
champions (WHO column) will meet with
administration, mostly Chairmen to get “buyin” and suggestions of faculty who would be
appropriate for program.
BUZZ
Dissemination of
information to all
faculty at BUMC
Commu
nications
staff at
BUMC
Peter
Committ
ee
Emelia
Mark
IT personnel
BMC.org
Medical/Dental Staff meeting
Departmental meetings
email through BUMC community
announcement (needs permission)
SDM online Outlook magazine,
SPH email
Easels in BMC and MED
Fliers that committee members can pass
out
Might ask Jackie Desmarais for help as she
does posters and fliers for OME
System
Meetings every other week on Mondays at 34:30 pm
This took place over a period of 14 months.
Beg
in
E
n
d
Monit
or
April
6th
2009
Ma
y
24t
Emelia,
Judith ,
Sharon
h
20
10
Aug
1st
Se
pt
1st.
Peter
Email Proposal to all Chairs.
Med Executive meeting (Stephen will talk to
Ravin who runs these meetings) Aug 13th.
30-45 min meetings with interested Chairs
from SPH, SDM and MED. They will have
received the full draft on email but Peter will
also make a one page “cheat” sheet for script
of these meetings
We can also get names of possible recruits
for this project.
Peter or Emelia will start first email blast to
Chairs
Aug
13th
2010
Se
pt
10t
Peter
and
Emelia
Several well designed announcements
touting the new program to help junior faculty
develop skills for career advancement. (Peter)
Emelia will email Provost Antman for
permission to post something on BUMC
community email
Committee members will hand out fliers or
post them in appropriate places.
Dept meetings for chairs
Celeste will contact Laura Makin for posting
the “flier“ on flat screens in lob and 3rd floor of
dental school. Along with Outlook online.
Sept
7th
2010
h
20
10
Oct
15t
h
20
10
Judith
and
Sharon
What Action
Who
Resources
System
Begi
n
End
Monito
r
Create list of criteria for
applicant selection
other than just asst.
professor
Committee
Time and Peter
Part of report to Dean Antman
Discussion during bi-monthly meeting of
committee
Aug
10th
2010
Sept
6th
2010
Emelia
Acquire list of Asst.
Professors at SDM,
SPH and MED
Stephanie,
Ariel,
Stephen,
Judith, Mark
Chairs of Departments or their
assistants or the Dean’s offices
can provide this information.
Meetings with Chairs, (this can be done at the
same time as trying to get buy-in).
Aug
18th
2010
Sept
15th
2010
Celeste
BUZZ
Dissemination of
information to all faculty
members at BUMC.
(this is also on the table
for promoting our
program)
Communicat
ions staff at
BUMC .
Peter
Committee
Emelia
Mark
IT personnel
email through BUMC community
announcement ( need
permission)
SDM online Outlook magazine,
SPH email,
Easels in BMC and MED
Fliers committee members can
pass out.
Might ask Jackie Desmarais for
help as she does posters and
fliers for Office of Medical
Education.
Several well designed announcements touting
the new program to help junior faculty develop
skills for career advancement. (Peter)
Emelia will email Provost Antman for
permission to post something on the BUMC
community email
Committee members will hand out fliers or post
them in appropriate places.
Celeste will contact Laura Makin for posting the
“flier “ on flat screens in lob and 3rd floor of dental
school. Along with Outlook online.
Sept
7th
2010
Oct
15th
2010
Judith
and
Sharon
Create application
form for program
Emelia and
Peter
Emelia and Peter.
Committee to review proposed
application form and
questionnaire
Peter will post application form on Web.
July
29th
Sept.
1st
Celeste
Information sessions
with potential
applicants
(Focus Groups)
Judith,
Sharon,
Emelia,
Time and rooms to meet
applicants.
Information sessions for potential applicants in
Evans 118
• Thursday, September 23 from 12:00 to 12:30
p.m
• Wednesday, September 29 from 5:00 to 5:30
p.m.
Report to committee about applicant pool.
Potential applicants will sign in at these info
sessions.
Make rank order list of potential applicants based
upon criteria list, conversations with Chairs, and
recommendations from other sources
Sept
1th
2010
Oct
15th
2010
Peter
Meetings with chairs
Stephen Christiansen
• James Becker (Surgery)
• Benedict Daly (Cardio-Thoracic)
• Thomas Einhorn (Orthopedic)
• Kenneth Grundfast (Otolaryngology)
• Keith Lewis (Anesthesiology)
• Jonathon Olshaker (Emergency)
• Barry Zuckerman (Pediatrics)
Ariel Hirsch
• Richard Babayan (Urology)
• Lawrence Chin (Neurosurgery)
• Alexander Norbash (Radiology)
Stephanie Oberhaus
• Rhoda Alani (Dermatology)
• David Atkinson (Physiology)
• Ron Corley (Microbio)
• David Harris (Biochem)
• Linda Heffner (OB/Gyn)
• Mark Moss (Anatomy)
Emelia Benjamin
• Domenic Ciraulo (Psychiatry)
• Larry Culpepper (Family Medicine)
• David Farb (Pharmacology)
• Carlos Kase (Neurology)
• Bob Meenan (Public Health)
• Daniel Remick (Pathology)
• Lisa Sullivan (Public Health)
• Steve Williams (Rehab)
Applying for a grant?
Developing a curriculum?
Writing an article?
Starting a clinic?
Preparing a quality initiative?
Assistant Professors in the Goldman School of Dental Medicine, School of
Medicine, and School of Public Health are invited to apply for the
Early Career Faculty Development Program
This year-long, structured mentoring program will meet throughout the
2011 academic year to provide peer support and one-on-one guidance
to meet your professional goals.
Information sessions:
Thursday, September 23
Wednesday, September 29
12:00 to 12:30 p.m.
5:00 to 5:30 p.m.
Evans 118
Evans 118
For more information and to submit an application:
http://www.bumc.bu.edu/facdev-medicine/mentoring/
The Boston University Medical Campus Mentoring Task Force is looking for volunteers
to participate in a one-hour focus group.
In preparation for a yearlong structured mentoring program to begin in January, the Task
Force would like to hear from assistant professors in any department:
•What do you feel you need to know to succeed in this academic setting?
•What are the things that concern you about your professional development?
Available times:
Tuesday, August 31 from 8:00 to 9:00 a.m.
Wednesday, September 1 from 12:00 to 1:00 p.m.
From mid-career and senior faculty, the Task Force is interested to learn:
•What do you wish you had known when you began at BU?
•How did you overcome the obstacles to professional advancement?
Available time:
Thursday, September 2 from 5:00 to 6:00 p.m.
Focus group questions
Getting oriented
•
What have been your impressions about working at BUMC?
•
How easy has it been to access information about applying for funding? The promotions process?
•
How have you changed professionally since arriving at BUMC?
Career planning
•
What are three concrete professional goals you are working toward?
•
How equipped do you feel to carry out your professional responsibilities?
•
What has been the most significant obstacle to your professional success?
•
What professional skills would you like to acquire or improve?
•
What questions do you have about career development?
Mentoring experience
•
Can you tell us about your experiences here with mentoring, either formal or informal?
•
How helpful do you find the mentoring you received?
•
Do you mentor anyone?
•
What are the qualities of an effective mentor?
Job satisfaction
•
Have you ever considered leaving BUMC?
•
Do you feel valued by your colleagues?
•
How often did you feel stressed about work?
•
What would make BUMC a better work environment?
•
What do you wish you had known when you joined the faculty?
Rank these topics on importance
for your professional success:
•
Leadership
– Working with a diverse group of
people
– Managing conflict
– Tackling difficult conversations
– Running a meeting
– Soliciting & providing feedback
– Exerting Influence
– Managing change
– Navigating generational issues
– Balancing compliance vs.
innovation
•
Work-life balance
–
–
–
–
Keeping a healthy lifestyle
Enforcing boundaries
Practicing time management
Maintaining motivation
•
Scholarship
– Writing papers
– Writing grants
– Planning and disseminating
curricula
– Developing presentation skills
– Disseminating content for clinician
educators
•
Career management
– Understanding guidelines for
promotion
– Building mentoring networks
– Conducting self-evaluation
– Acculturating to an academic
environment
Participants in the Early Career Faculty Development Program will experience:
Human resources
Research subjects
12 Program participants
12 Rejected applicants
RESOURCES
12 Control group
Co-Investigators
Peter S. Cahn
Samuel Frank
Michael Ieong
Judith Jones
BUMC support
Institutional Review
Board
Clinical Research
Resources Office
Faculty Development
and Diversity Website
Increased scholarly productivity
Faster time to promotion
Enhanced teaching effectiveness
Compared to assistant professors who do not receive structured mentoring
CV Analysis
Research subjects submit CVs
ACTIVITIES
January 2011, January 2012, and
January 2013
Two senior faculty reviews each
CV
Reviewers evaluate subjective
criteria
Reviewers record quantitative
academic achievements
Program graduates display:
Greater improvement in
subjective measures of CV
OUTPUTS
More papers published and grants
received
More leadership positions within
their department and professional
organizations
Greater likelihood that reviewers
rate candidate ready for
promotion
Self-Assessment
Semi-Structured Interview
Survey asks research subjects to
rate level of skill or ability
Subjects complete a
developmental network
questionnaire
Assessed in January 2011, January
2012, and January 2013
Conducted January 2011, January
2012, and January 2013
Collect qualitative information
about faculty member’s
professional development
Record, transcribe, and code for
thematic content
Program graduates display:
Greater confidence in
professional abilities over time
Broader and denser mentoring
networks
Greater likelihood of mentoring
others
Program graduates display:
Better understanding of the
promotion process
Higher job satisfaction
Greater loyalty to BUMC
Increased confidence in
overcoming professional obstacl
OUTCOMES FOR RESEARCHERS
OUTCOMES FOR BUMC
SOCIETAL IMPACT
Publish paper in peer-reviewed journal
Decreased faculty attrition
Greater understanding of mentoring programs
Design statistically significant study
Rise in NIH rankings
Increased job satisfaction at academic medical centers
Identify improvements for mentoring
program
Enhanced resources for mentoring
Promote healthier work/life balance
.
Application
Early Career Faculty Development Program
•
•
•
•
•
•
•
•
•
Name*
Email*
Phone*
Department*
Section
Academic rank*
Track*
Year joined BU*
Do you consider yourself to be Hispanic/Latino?
–
–
•
•
In addition, select one or more of the following racial categories to describe yourself:
Gender
–
–
–
•
Yes
No
Male
Female
Prefer Not to Answer
Anything else about your background that you'd like us to know?
•Career goals: What are your long-term career goals? How will completion of your
proposed project enable you to better achieve them?
•Project: Give the overall objective of the project and specific aims
•Methods: What methods will you use to complete it? What is your timeline for
completion?
•Outcomes: What will be the deliverables or outcomes of the completed project
•Challenges: What challenges or barriers do you foresee to completing your project?
•Benefits: How will the completion of this project benefit your department, BUMC, or the
community?
•Mentors: Who would be an appropriate mentor for this project? What types of expertise
do you seek?
•CV*
•Letter of support from department or section chair