POLICIES, PROGRAMS & GUIDELINES
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Environmental Health & Safety Management System
Evacuation of Buildings in the Event of an Emergency
Use of Personal Electrical Appliances within the University
Workplace Accident, Illness, and Disability Management System
Workplace Hazardous Materials Information System (WHMIS)
Workplace Violence & Harassment
– Workplace Civility and Respect
– Discrimination and Harassment Prevention
EHS POLICIES, PROGRAMS, GUIDELINES:
http://www.ryerson.ca/irm/programs_policies/index.html
FORMS:
http://www.ryerson.ca/content/ryerson/irm/forms/index.html
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Asbestos Management
Biological Safety Program
Chemical Safety
Ergonomics (Musculoskeletal Disorders)
Laser Safety Program
Radiation Safety Program
Radiography
Workplace Inspections
Workplace Safety and Insurance Board, Illness and Disability Management
System
• Workplace Violence & Harassment Prevention
• X-ray Safety
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Compressed Gas Cylinder Transfer Room
Due Diligence Practices for Off Campus Activity
EHS Core Competency
Evaluating the Performance of EHS Responsibility
Implementing and Monitoring a Workplace Inspection Program
Machine Safety
Orientation and Training Plans
Propane Safety
Refusal to Work Guideline & Procedure
Repairing, Maintaining, Modifying, Inspection and Certification of Electrical and Electronic Equipment
Risk Management of Events and Activities Planned and Run by Students
Screening of EHS Competency of Students
Supervision of Undergraduate Laboratories
Web based EHS Orientation Program for Students
Working Alone Guideline
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INTERNAL REPORTING PROCEDURES
HAZARDS | INJURIES | EMERGENCIES
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Workers must report all workplace accidents, injuries or illnesses to their supervisor
immediately.
Students, visitors and contractors who become ill or injured on Ryerson property shall
also report to a Ryerson contact who will complete the required Internal
Accident/Incident/Exposure Report Form.
Links to all incident report forms are available on the IRM website:
http://www.ryerson.ca/content/ryerson/irm/forms/index.html
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Injury to a Ryerson Employee – Supervisor of Person/Activity/Event Fills out the Required Reports
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An electronic copy of the Internal AIE form is sent to irm@ryerson.ca
Supervisor fills out the online WSIB Employer's Report Form 7 at
http://www.ryerson.ca/content/dam/ehss/pdfs/forms/WSIB_EmployerReport_Form7.pdf
The Form 7 must be filled out online (no hand written copies)
a) Print three copies (one copy provided to the employee, one copy kept in the department and one copy goes
to HR)
b) Signed by Injured Worker and Supervisor
c) Signed form must be dropped off to HR within 3 calendar days of the event or a $250 penalty could apply
to the department
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If possible, take pictures and attach with report
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Injury to a Non-Ryerson Employee – Supervisor of Person/Activity/Event Fills out the Required
Report
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An electronic copy of the Internal AIE form is sent to irm@ryerson.ca & cdrum@ryerson.ca
An electronic copy of the Internal AIE form is sent to the University Insurance Officer
(cscanlan@ryerson.ca)
If possible, take pictures and attach with the report
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EXAMPLES
INJURED PERSON (IP)
Burn | Cut | Electrocution | Fall | Fracture | Slip
| Illness due to Chemical Exposure | Laceration | Sprain | Strain
WITNESS(ES)
SEEK MEDICAL ATTENTION
ASSIST INJURED PERSON
Call Security at 416-979-5040
Call EHS at 416-979-5000 x 1-7086
Call the supervisor
Cooperate with investigation
Fill out required form(s)
Call Security at 416-979-5040
Call EHS at 416-979-5000 x 1-7086
Call the supervisor
SUPERVISOR OF
WORK AREA/ACTIVITY/EVENT/
INJURED PERSON (IP)
ENSURE IP RECEIVED ASSISTANCE
Investigate as soon as possible
Call Security at 416-979-5040
Call EHS at 416-979-5000 x 1-7086
Fill out required form(s) & report(s)
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EXAMPLES
INJURED PERSON (IP)
SEEK MEDICAL ATTENTION
Cooperate with investigation
Fill out required form(s)
IF YOU CAN:
Call Security at 416-979-5040
Call EHS at 416-979-5000 x 1-7086
Call the supervisor
Unconsciousness (due to an act or event) | Substantial Loss of Blood | Fracture of a leg or
arm | Amputation of a leg, arm, hand or foot | Burns to a major portion of the body | Loss of
Sight in an Eye (Temporary or Permanent due to an act or event)
WITNESS(ES)
SUPERVISOR OF
WORK AREA/ACTIVITY/EVENT/
INJURED PERSON (IP)
DO NOT DISTURB THE SCENE
ENSURE IP RECEIVED ASSISTANCE
DO NOT DISTURB THE SCENE
ASSIST INJURED PERSON IF POSSIBLE
Call Security at 416-979-5040
Call EHS at 416-979-5000 x 1-7086
Call the supervisor
Cooperate with investigation
Call Security at 416-979-5040
Call EHS at 416-979-5000 x 1-7086
Inform JHSC Worker Member
Cooperate with investigation
Fill out required form(s) & report(s)
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EXAMPLES
Spills | Trip Hazards |Broken Equipment or Machinery | Exposed Wiring | Unguarded
Machinery |Blocked Exits | Improper Stacking of Materials | Materials Stored in Exit Route |
Icy Conditions | Missing or Ill-Fitting PPE
INVOLVED PERSON (S)
If you can’t fix it, then try to prevent someone
from being exposed to the hazard
Inform supervisor
Fill out required hazard report
IF ASSISTANCE REQUIRED:
EHS at 416-979-5000 x 1-7086
Campus Facilities at 416-979-5001
SUPERVISOR OF
WORK AREA/ACTIVITY/EVENT/ INJURED PERSON (IP)
Ensure hazard is fixed or
will not cause injury or harm
Ensure investigation has taken place
Ensure that hazard report has been completed
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DEFINITION
An incident that could have resulted in a critical injury or harm to many or worse
INVOLVED PERSON (S)
Inform Supervisor
Inform EHS at 416-979-5000 x 1-7086
Cooperate with investigation
IF ASSISTANCE REQUIRED:
Campus Facilities at 416-979-5001
SUPERVISOR OF
WORK AREA/ACTIVITY/EVENT/ INJURED PERSON (IP)
Investigate as soon as possible
Fill out required AIE report
IF ASSISTANCE REQUIRED:
EHS at 416-979-5000 x 1-7086
Campus Facilities at 416-979-5001
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DEFINITION
This means a situation in which ALL of the following applies:
An Act or Regulation is being contravened (not complied with) ; The contravention poses a
danger or hazard to a person or persons AND Any delay in controlling the danger or hazard
may seriously endanger a person or persons
INVOLVED PERSON (S)
SUPERVISOR OF
WORK AREA/ACTIVITY/EVENT/ INJURED PERSON (IP)
If you can’t fix it, then try to prevent someone
from being exposed to the hazard
Ensure hazard is fixed or
will not cause injury or harm
Call Supervisor
Call EHS at 416-979-5000 x 1-7086
Call Security at 416-979-5040
Cooperate with investigation
Call EHS at 416-979-5000 x 1-7086
Call Security at 416-979-5040
Investigate as soon as possible
Fill out required Hazard report
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EXAMPLES
Accident | Flood | Fire | Crime | Threats | Trapped in an Elevator | Power Outage |
Trapped in a Stairwell | Public Health Threat
INVOLVED PERSON (S)
If you can’t fix it, then try to prevent someone
from being exposed to the hazard
Call Supervisor
Call EHS at 416-979-5000 x 1-7086
Call Security at 416-979-5040
Cooperate with investigation
SUPERVISOR OF
WORK AREA/ACTIVITY/EVENT/ INJURED PERSON (IP)
Ensure hazard is fixed or
will not cause injury or harm
Call EHS at 416-979-5000 x 1-7086
Call Security at 416-979-5040
Cooperate with Investigation
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DEFINTION
The exercise of physical
force by a person against
a worker, in a workplace,
that causes or could
cause physical injury to
the worker
INVOLVED PERSON(S) OR WITNESS(ES)
Inform Supervisor
Call Security at 416-979-5040
Cooperate with investigation
An attempt to exercise
physical force against a
worker, in a workplace,
that could cause
physical injury to the
worker
A statement or behaviour that it is
reasonable for a worker to
interpret as a threat to exercise
physical force against the worker, in
a workplace, that could cause
physical injury to the worker.
SUPERVISOR OF
WORK AREA/ACTIVITY/EVENT/ INJURED PERSON (IP)
Call Security at 416-979-5040
Cooperate with Investigation
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DEFINTION
Engaging in a course of
vexatious comment or
conduct against a worker in
a workplace that is known
or ought reasonably to be
known to be unwelcome.
INVOLVED PERSON(S) OR WITNESS(ES)
Inform Supervisor
Call Security at 416-979-5040
Cooperate with investigation
EXAMPLES
Workplace harassment may include
bullying, intimidating or offensive
jokes or innuendos, displaying or
circulating offensive pictures or
materials, or offensive or
intimidating phone calls.
SUPERVISOR OF
WORK AREA/ACTIVITY/EVENT/ INJURED PERSON (IP)
Call Security at 416-979-5040
Cooperate with Investigation
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SOURCES OF INFORMATION
WITHIN RYERSON
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GET MORE INFORMATION FROM THE FOLLOWING RESOURCES:
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Occupational Health & Safety Act and Regulations (MINIMUM)
Training
JHSC Members, Minutes, Inspections
Past Accident or Injury reports Health and safety reports (e.g. indoor air quality, noise, etc.)
Ministry of Labour visit reports
Internal Policies, Programs, Procedures, Guidelines
Safety Data Sheets (SDSs – formally known as Material Safety Data Sheets)
Resources within the University (e.g. EHS, CFS, HR)
Resources within your department
Other supervisors
Deans/Directors
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 Reference to the OHSA Act & Regulations
 MOL Health & Safety at Work - Prevention Starts Here - Awareness Poster
 Location of First Aid Kits and the First Aid Regulation
 WSIB “In Case of Injury Poster”
 MOL Employment Standards Act and ESA Poster
 In case of emergency “Dial 80” sticker for phone
 Link to Ryerson’s Emergency Awareness, Preparedness and Response Procedures
(The Yellow Book)
 Location of the Fire Safety Plan for the building
 Link to the Ryerson Policies
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 Link to the Ryerson Joint Health & Safety Committee members
 Link to Ryerson’s EHS Policies, Programs, Procedures & Guidelines
 Link to the Accident/Incident/Exposure and Hazard Reporting
 Link to the Training that is available for all staff/faculty and students
 Link to any specific department policies, programs, procedures and guidelines
 Name of Departmental Safety Officer(s), First Aider(s), and Fire Warden(s)
 Link to Ryerson’s Risk Assessment requirements for Research, Travel outside
Canada and Student Events
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ADDITIONAL REQUIREMENTS FOR LABS/SHOPS
 Links to Ryerson’s Biological, Chemical & Radiation Programs
 Link to Ryerson’s Hazardous Waste Site
 Link to Permits
 Link and/or location of chemical inventory (if appropriate)
 Link and/or location of Safety Data Sheets (aka MSDS)
 Specific procedures for accessing the space (if applicable)
 Specific personal protective equipment required to access the space
 Emergency Contact information of the person(s) in charge of the space
 Space designation signage (Eg. Biohazards, Lasers, Radiation)
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Cleaning
Grounds
Lighting
Events Setup
Dispenser Refills
(washrooms; sanitizers)
• Moving Furniture on campus
• General Maintenance
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Carpentry
Electrical
Locksmith
Painting
Plumbing
Building heating and cooling (HVAC)
Waste Management (Recycling,
Garbage)
http://www.ryerson.ca/campusfacilities/
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I need additional/specialized ventilation in my lab/shop.
• Service Request to CFS; Email IRM
I need some modifications made to my office/lab /studio/ shop.
• Service Request to CFS; Email IRM
I want to access one or more Ryerson building roofs.
• Roof Request to CFS ; Email IRM & Security
I have chemical, biological or radioactive waste to dispose of.
• Chemical | Biological | Radiological
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A company wants to donate materials/chemicals/equipment for my research
• Send email to irm@ryerson.ca BEFORE accepting the donation – there may be
special requirements that have to be in place prior to accepting the gift
I am thinking about traveling to a country outside Canada for a student-related
activity or research-related activity
• Travel Risk Assessment required
• http://www.ryerson.ca/irm/riskmanagement/index.html
I want to use a drone to take pictures or video
• Send request to: irm@ryerson.ca AND security@ryerson.ca
• There are specific legal requirements for this activity
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I just received a call from a student/staff/faculty reporting that they might have
been exposed to an infectious communicable disease (Examples: Hepatitis,
Meningitis, Measles, Severe Acute Respiratory Syndrome (SARS), Tuberculosis)
Call Security at 5040
• Be ready to provide the following information about the affected individual:
– First and Last Name
– Gender
– Home address including city, postal code
– Contact Phone Numbers (Home, Cell)
– Date of Birth
– Disease being reported
– Hospitalized or ER only
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• Keep ALL information confidential – Do not send emails with names or personal
information
• Under no circumstances will the identity of any individual suspected of having
an infectious disease be disclosed unless directed by the Medical Officer of
Health
Once reported to Security
 Security contacts the EHS Officer
 The EHS Officer reports the information to the Communicable Disease Surveillance (CDS) Unit
 If required, the CDS Unit Investigator will contact the EHS Officer to coordinate and provide directions
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Receiving materials in kind?
Buying used
equipment?
Setting up a new lab | shop?
CALL BEFORE YOU START
Environmental Health & Safety at 7096
Security at 416-979-5040
Campus Facilities at 416-979-5091
Purchasing new equipment?
Unusual odour in
your area?
Planning a special event?
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I took the MOL OHS Awareness Training last
year – Do I have to take this course too?
• YES – The MOL Awareness Training is not
up-to date and is not Ryerson specific
I thought there was a worker and supervisor
OHS Awareness training required – Why is
there only one course at Ryerson?
• So that everyone has all the same
information
How long should this course take?
• 60 – 90 minutes if all the slides are reviewed
• 15 – 30 minutes for the quiz
I want my students to take this – is this
possible?
• YES – it is available to anyone who has a
@ryerson.ca ID
Who has to take this course?
• Everyone employed for Ryerson or
performing work on behalf of Ryerson
I am already familiar with my rights and
responsibilities as a worker and/or supervisor.
Can I challenge the test?
• YES – Absolutely!
• If it has been awhile since you have taken
OHS Awareness Training, then you might
want to review some of the slides to see what
is new
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I am relatively new to Ryerson – is there any additional mandatory training that I am required to
take?
• YES – However, the answer does change based on the work that you are required to perform
• Generally, you are required to take the following courses as a minimum
– Workplace Violence & Harassment Prevention in the Workplace
– Workplace Hazardous Materials Information System (WHMIS)
– Accessibility for Ontarians with Disabilities Act (AODA)
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FROM RYERSON’S MASTER PLAN
“Ryerson University is a dynamic institution at the forefront of post-secondary
education in Canada. Located in the heart of Toronto - Canada's economic,
academic, research and cultural capital - the University is changing
dramatically and growing rapidly, both academically and physically”.
Let us help you become
better informed
so that you can take
smart risks.
We have all been the new person at least once in our work life or been
asked to do something we have never done before. Remember that when it
comes to your health and safety, there is no such thing as a silly question.
THAT QUESTION COULD SAVE YOUR LIFE OR SOMEONE ELSE’S.
SO ASK IT.
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Ontario Ministry of Labour (MOL)
http://www.labour.gov.on.ca/english/hs/index.php
Canadian Centre for Occupational Health & Safety (CCOHS)
www.ccohs.ca
Workplace Safety & Prevention Services
http://www.wsps.ca/
Humanscale
http://www.humanscale.com/
Go to this site, log in and start your quiz!!!
http://www.ryerson.ca/irm/training/ehs_orientation.html
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Catherine Drum, BASc. (OHS), CRSP, CHSC
Environmental Health & Safety Officer
Ryerson University
Integrated Risk Management - Environmental Health & Safety
350 Victoria Street | JOR-1119 | Toronto, Ontario, Canada, M5B 2K3
P: 416-979-5000 x 1-7086 | E: cdrum@ryerson.ca
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