Commonwealth of Massachusetts Executive Office of Health and Human Services Mass HIway Overview MEDITECH Client Pilot Kick-off June 24, 2013 Mass HIway Overview The Massachusetts Health Information Highway (Mass HIway) enables the secure electronic exchange of health information among diverse participants in the Commonwealth and supports meeting Meaningful Use requirements: – – – – Hospitals Health Care Providers Laboratories Pharmacies – – – – 2 Skilled nursing facilities Public Health Agencies Health Plans Patients (future release) Hub for Health Information Exchange Depending on the specific application, data exchanged may include: Health System Health Plan Hospital Patient (future release) Small Practice Mass HIway Skilled Pharmacy Nursing Facility Laboratory Public Health 3 1. Patient name 2. Sex 3. Date of birth 4. Race 5. Ethnicity 6. Preferred language. 7. Smoking status 8. Diagnostic codes 9. Medications 10. Medication allergies 11. Laboratory tests 12. Laboratory value/results 13. Vital signs (height, weight, BP, BMI) 14. Care plan fields, including goals and instructions 15. Procedures 16. Care team members 17. Immunizations Connection options User types Methods of connecting to the Commonwealth’s HIE EHR Connect directly HIway Services Participant directory Physician practice Connect with local gateway Certificate repository Hospital Secure messaging Long-term care Other providers Public health Health plans Connect through LAND Device (Local Application for Network Distribution) Message Transformation Secure web mail Laboratories and imaging centers Browser access to webmail inbox 4 HIway Services • Participant directory - provides HIway network addresses of all the participants in the network and enables communication via the network • Certificate repository – holds, manages the private/public key that enables the participant to encrypt and decrypt messages • Secure messaging - encrypted message will be sent in a secure manner within the network (HL7 2.5.1 format) • Message transformation – technical format of messages are automatically changed to meet the requirements of the receiving system • Secure Webmail – secure email and attachments among participants of the network 5 Capabilities phasing plan Phase 1 HIE components HIE end-points • • • • Phase 2 Provider directory PKI infrastructure Direct/HL7 gateway Web portal mailbox • Any TPO participant • Public health • SS, CBHI, MIIS • • • • • Master Person Index Record locator service Consent database Patient-directed messaging Query/retrieve infrastructure • MassHealth clinical data repository • Medicaid/HIX participants • Public health • ELR, PMP, Opioid, Lead A richer set of services available to a broader set of participants 6 Direct S/MIME Overview SMTP Client Send Organization Provider (Direct Enabled) SMTP Client Organization Provider (Direct Enabled) SMTP Client IMAP (Pull) S/MIME SMTP (Push) S/MIME Mass HIE Email Server SMTP (Push) S/MIME IM A S/M P (P IM ull) E Organization Provider SMTP Server Encrypted XDR Mass HIE Transformation Service Organization Provider XDR SMTP Client Receive Organization Provider XDR Encrypted XDR Mass HIE Direct Gateway SM T S/MP (Pu IM sh) E Organization Provider SMTP Server/Client IMAP (Pull) SMTP (Push) S/MIME Mass HIE Email Server 7 S/MIME Organization Provider (Direct Enabled) SMTP Client HIway Operations, Services and Support 8 HIway Clients: In Production Organization Use Case Status/Target Date In Production BIDMC Several use cases – registries, data analytics and information exchanged between provider organizations. • In production: MAeHC; Network Health and DPH – Immunization • Testing: Boston Public Health; Atrius; Partners and DPH – Lab Reporting Tufts Medical Center Discharge Summaries to Network Health; • Successful transmission of up to 1M test transactions • Worked through consent – implementing processes, forms; moving to production with NH – 6/24/13 Network Health Receive Discharge Summaries from Tufts Medical Center and BIDMC • Production with BIDMC and Tufts Medical Center 9 HIway Clients: Live Organization Use Case Status/Target Date Live Holyoke Medical Center/Holyoke HIE First implementation of Direct connect among Holyoke Medical Center and its HIE, HealthConnect. Successful implementation will allow exchange among the current 43 independent providers, HMC and HIway participants • Successful test with S/MIME and XDR • Working toward exchange with HIway customers – Network Health Beaumont Medical Part of the IMPACT grant with 16 other organizations including Reliant, Metrowest and several LTC facilities • In process of provisioning services for the other participants • Move to test with intent to move to production Dr. Gregory Harris Coordination of behavioral care with multiple facilities 10 HIway Clients: Implementation and Onboarding Organization Use Case Status/Target Date Implementation Boston Public Health, Atrius, Children’s, Partners Care coordination, management • Various levels of testing Harvard Pilgrim Health Discharge summaries; data analytics • Completed extensive security testing – moving to implementation Metrowest, St. Vincent, Pediatric Care Associates, Notre Dame Long Term Care, Care coordination • Provisioning with some level of testing Pilot project with 4 MA key MEDITECH clients • Kick-off session June 24 Pilot Project: MEDITECH Pilot 11 HIway Clients: Horizon Organization Use Case Status/Target Date Near Horizon: Baystate Several – Implementation Grant and PVIX Kick-off expected in July Opiod Treatment Providers (DPH) Intake, Enrollment, Assessment and Treatment Provider kick-off – 6/25/13 DPH – Immunization, ELR, Syndromic and CBHI More active outreach to current users of DPH programs to move traffic to HIway Ongoing – with more concerted focus beginning in 3rd quarter Last Mile Program Innovation Implementation Grants Extensive set of use cases among community providers, local HIEs, facilities and service entities Active ongoing efforts ; project plans being finalized 12 MA HIway Operating Model Customer Acquisition Customer Implementation Last Mile Outreach Outreach Sales Sales Operations Implement Implement Support Support Operations Select Select outreach/sales outreach/sales OnOnboard board Pre-Implementation: LM Customer Relationship Managers or through a Service Manager if client is ready for Implementation Verify Verify Provision Provision Operations: Service Manager as single point of contact supported by Technical Engineers, Operations staff, web portal and 1-855-MA-HIway 13 MA HIway Delivery Model Technical Excellence Client Experience Environmental Stability Project Management System Performance Installation Enhancements Participant Relationship Change Control Call Center Complex Clients Back Office Support Contracts Verification Reporting Billing Documentation 14 HIway Operations Monitoring To ensure delivery meets objectives , we have and continue to implement operational metrics and performance measures of the end to end process Transaction Analysis by Client Client Metrics Usage Reports System Access Metrics Page 1 Outbound Transactions Connection Method Client ID Client Name LAND 12345 Hospital A LAND 12346 System B LAND 12347 Hospital C TOTAL LAND MIIS 255,600 255,600 255,600 766,800 ELR Syndromic 144,450 103,350 144,450 103,350 144,450 103,350 433,350 310,050 CBHI HIWay 34,023 29,902 34,023 29,902 34,023 29,902 102,069 89,706 Inbound Total Transactions Transactions 34,530 601,855 12,340 579,665 9,940 577,265 56,810 1,758,785 Request Tracking Date Opened ST# Issue Summary 2/25/2014 29956 Send/Receive error 2/27/2014 29988 Printing failure 3/1/2014 30009 Out of memory message 3/1/2014 30058 LAND swap 3/2/2014 30067 Connection not recognized 3/2/2014 30069 Password Reset 3/2/2014 30071 Password Reset 3/3/2014 30082 LAND swap 3/4/2014 30085 Connection not recognized St. Eligious General Hospital General Hospital County General Hope BIDMC Medical Center County General Hope Alexi Strogonoff Bob Adams Mary Janes Alexi Strogonoff Bob Adams Bob Adams Alexi Strogonoff Mary Janes Alexi Strogonoff Total 29,521 3,236 4,328 33,849 Patient Records Total Received as of Last Month Received This Period Received This Month Total Received To Date Patient Records Accessed Total Access as of Last Month Access This Period Access This Month Total Access To Date Total 10,721 1,456 1,823 12,544 User IDs - Total Login IDs Existing Last Month Created This Period Created This Month Total Accounts To Date Break The Glass Attempts Total Attempted as of Last Month Attempted This Period Attempted This Month Total Attempted to Date Total Total 1,009,765 3,457 8,564 1,018,329 Unique 700,543 2,267 6,102 706,645 Total 6,441 54 103 6,544 LvL 1 & 2 1,762 0 0 1,762 1,446 12 25 1,471 Performance Metrics Production Environment (Percentage) System Uptime - Period System Uptime - This Month Portal Uptime - Period Portal Uptime - This Month DSM Uptime - Period DSM Uptime - This Month Total 99.999% 99.999% 99.999% 99.999% 100.000% 100.000% Outages (Minutes) Scheduled Outage - Period Scheduled Outage - This Month Unscheduled Outage - Period Unscheduled Outage - This Month Total Security Incidents (Occurances) Incidents Detected - This Period Incidents Detected - This Month Total Issues Report Issues Created - This Period Issues Resolved - This Period Issues Created - This Month Issues Resolved - This Month Issues Remaining - To Date Total Jira # Escalated Current Status ICS-2090 Y Closed N Closed N Closed N Closed ICS-2099 Y Closed N Closed N Closed N Closed N Closed 15 Period: 04 Nov 2012 - 10 Nov 2012 Volume Metrics Login Access Total Login as of Last Month Login This Period Login This Month Total Login To Date 5 5 0 2 0 0 Direct Secure Messsaging Metrics Accounts Accounts Existing Last Month Created This Period Created This Month Total Accounts To Date Total 5,503 123 175 5,678 Total Sent as of Last Month Sent This Period Sent This Month Total Sent To Date Total 15,245 3,325 4,871 20,116 Total Received as of Last Month Received This Period Received This Month Total Received To Date Total 32,456 4,235 5,987 38,443 Sent Received 1 2 1 2 5 Last Days Since Activity Last Activity 3/2/2014 3/3/2014 3/1/2014 3/5/2014 3/13/2014 3/2/2014 3/2/2014 3/8/2014 3/10/2014 - Closed Sat. Survey Total Days Date Returned Open 3/2/2014 5 3/3/2014 4 3/1/2014 9 3/5/2014 4 3/13/2014 11 3/2/2014 10 3/2/2014 10 3/8/2014 9 5 3/10/2014 6 HIway Environment Monitoring • • State of the art security practices and monitoring of the technical environment has been established to fortify the trust of the HIway use 24/7 monitoring of the environment has been implemented – – – – • • Network, Applications, Database, operating systems, Infrastructure Performance thresholds are established to automatically notify and escalate when threshold limits are within range of thresholds for system level agreements Within the environment, constant security monitoring and reporting occurs for the following: – Environment security – identifying access and frequency of changes to the firewall source IP, opened ports in the firewall, changes to the VPN access in the firewall and changes in the IP routing – Intrusion, penetration monitoring and detection of incidents, vulnerabilities 16 Pilot Proposal to Move Forward Project Management: • Ryan Thomas: Service Manager – Will be the single point of contact for the pilot coordination, planning, and oversight of effort, resources within the HIway Operations Team – Ryan’s contact information • • Cell : E-mail: (781) 790-6101 ryan.thomas@orionhealth.com Suggested Next Steps: • Plan – Plan effort with MEDITECH to test connection with the 3 platforms; – In parallel, begin coordination planning, onboarding with all pilot clients – Ensure that these efforts are in-sync, dovetail with the Implementation Grant plans • Checkpoint: Status, Go-forward Review • Execute 17