Department of XX
Faculty of XX
Month day, year
First and Last Name
Company
Address Line 1
Address Line 2
PERSONAL AND CONFIDENTIAL
Dear Mr. /Ms./Dr. Name:
On behalf of Ryerson University I am pleased to offer you the term position of Position Title in the
Department of Name.
Terms and Conditions
1. Your start date will be on Start Date. Your contract with the university expires on End Date. You
shall report directly to Name of Supervisor, Title.
Duties
2. As a Position Title you shall be expected to discharge the duties and responsibilities of the
position as described in the attached job description and as further defined by performance
objectives. In summary, these are: [insert position summary from JD or Posting.]
Rate of Pay
3. The position of JOB TITLE is graded at the C level. It is included as part of the Management &
Confidential (MAC) employee group, band “C” as outlined in the Premium Pay Schedule. Your
annual salary will be $XXX and will be reviewed annually in light of performance and prevailing
Board policy on compensation adjustments applicable to the MAC employee group. Your salary
will be paid on a bi-weekly deferred basis, and your first pay will be available and/or deposited
on First Pay Date. In order for the University to initiate your pay, please log into my.ryerson.ca
(using your Ryerson’s online identity), access the University’s eHR portal, Employee Self
Service (“Payroll and Compensation” section, “Direct Deposit” link) and provide us with your
banking information in order to facilitate direct payroll deposit into your bank account. ESS is a
fast and convenient way for you to access your personal, payroll, and benefits information.
Hours of Work
4. The standard hours of work are 36.25 hours per week. Please confirm specific hours of work
with your supervisor.
350 Victoria Street
Office: XXX
Toronto, ON, Canada M5B 2K3
t: 416.979.5000, ext. XXXX
f: 416.979.XXXX
xxxx@ryerson.ca
ryerson.ca/xxxx
Group Benefits
5. Employee benefits are provided to term employees on a pro-rata basis following four (4) months
of continuous employment. More information will be sent to you prior to your four month
benefits eligibility date. For more information, please visit the Human Resources website at
www.ryerson.ca/hr/benefits/benefits_by_group/index.html
www.ryerson.ca/hr/retirement/index.html or contact the Pension and Benefits Administrator at
(416) 979-5000, extension 4146.
At your four month benefits date, you are required to have provincial health care insurance
(OHIP) in place for you and your family members. If you are not eligible for OHIP you must
enroll in the University Health Insurance Plan (UHIP). For more information, please visit the
UHIP website at: http://www.uhip.ca.
Vacation
6. Under the existing vacation policy for the MAC employee group, you will receive 4% vacation
pay for the first four months of service. After four months, you will accrue vacation days at one
(1) day per month for each completed month of employment. As per the vacation policy,
employees must take a minimum of 10 days’ vacation leave per year.
(D Level new hires)
In recognition of management responsibilities, members of the “D” band (MAC Group) are
entitled to five (5) days per annum, prorated for the rest of this calendar year. This time must be
used within each calendar year and will not accrue, nor will it be eligible to be commuted to cash
at any time. For more information, please refer to the Vacation Policy.
Tuition Waiver and Rebate
7. The Tuition Waiver and Rebate programs are offered to employees. For more information, you
may visit the Human Resources website at www.ryerson.ca/hr
/learning/tuition/ or contact the HR Client Services Department at (416) 979-5075.
University Policies
8. As an employee of Ryerson University, your employment relationship will be governed by the
terms and conditions of this employment contract as well as policies and procedures of the
University. Copies of the relevant policies can be found at: www.ryerson.ca/policies/. You should
note that the policies, rules and regulations may be subject to change, at the University’s
discretion, and such alterations and amendments shall automatically apply to you.
350 Victoria Street
Office: XXX
Toronto, ON, Canada M5B 2K3
t: 416.979.5000, ext. XXXX
f: 416.979.XXXX
xxxx@ryerson.ca
ryerson.ca/xxxx
In particular, I draw your attention to the following:
Conflict of Interest
A conflict of interest occurs when personal interests interfere with the independent judgment
required by employees in order to perform their duties and responsibilities in the interest of the
University. A breach of a conflict of interest has the effect of eroding the trust and confidence in
the integrity of the University by the public, as well as the confidence and trust necessary
between the University and its employees. All employees have a legal duty of faithfulness and
honesty to the University.
Civility in the Workplace
Ryerson University is committed to fostering an atmosphere of civility and mutual respect.
Creating and maintaining a civil culture and environment is a shared responsibility of all
stakeholders in the Ryerson community. Each individual, irrespective of affiliation, status or
membership, has a responsibility to behave in a manner that sustains and fosters a climate and
reinforces the values and principles articulated in these guidelines.
Discrimination and Harassment Prevention
Ryerson University is committed to fostering a collegial study and work milieu that is free of
discrimination and harassment and one in which all individuals are treated with respect and
dignity. Every member of the Ryerson University community has a right to equal treatment with
respect to employment and with respect to the receipt of education services and related services
and facilities without discrimination or harassment. Every member of the Ryerson University
community is responsible for creating an environment which is free of discrimination and
harassment. Please refer to the Discrimination and Harassment Prevention Policy for additional
information.
Employment Equity
It is critical to Ryerson's success to remove barriers and promote the inclusion of all Ryerson
employees, including those from equity-seeking groups. If you have not already done so, please
take a moment to complete the Diversity Self-Identification in eHR. Your information will help
us determine where we are now so we can set realistic equity, diversity and inclusion goals and
measure our progress. While you might not identify as a member of an equity group, or may not
want to answer all of the questions, we still need you to complete the Diversity SelfIdentification. You have the option to select "Prefer not to answer" or "No" for each identification
question. Visit www.ryerson.ca/diversityselfid for more information and instructions.
Confidentiality
In the course of employment you may become privy to information or documentation pertaining
to confidential matters; or you may be involved in processes in which confidential matters or
incidents are discussed. You will be expected as part of your employment contract to maintain
this confidentiality and refrain from divulging any information which may damage reputations or
influence proceedings. As such you will be expected to refrain from discussing or releasing such
information in any form whatsoever except as required by University policy or legal
requirements. Enclosed, please find the Ryerson University Confidentiality Agreement. You are
obliged to review this documentation and return a signed copy for inclusion in your employee
file.
350 Victoria Street
Office: XXX
Toronto, ON, Canada M5B 2K3
t: 416.979.5000, ext. XXXX
f: 416.979.XXXX
xxxx@ryerson.ca
ryerson.ca/xxxx
Environmental Health and Safety
The University recognizes that, integral to the attainment of its mandate, is the assurance that
every individual at Ryerson has the right to learn in a healthy and safe environment and in turn, is
expected to be actively involved in integrating the risk management into all of their activities.
Employment Requirements
9. As a condition of employment, you are required to complete the Accessibility for Ontarians with
Disabilities Act (AODA) Customer Service Standard eLearning training within two (2) weeks of
your appointment start date. To access the training modules, you will be required to login to
http://www.ryerson.ca/accessibility/commitment/aoda-eLearning.html using your Ryerson email
user ID and password, which will be provided to you upon commencement of your appointment.
Should you have completed the training in light of a previous appointment at the University you
are not required to redo the training. Please print your certificate and provide a copy to your
manager within two (2) weeks of your appointment start date.
10. As a condition of employment, you are required to complete the Workplace Violence Prevention
and Response eLearning within two (2) weeks of your appointment start date. To access the
modules, visit http://www.ryerson.ca/workplaceviolence and click on eLearning. Log in using
your my.Ryerson user ID and password, which will be provided to you when you begin your
appointment. Please print your certificate and provide a copy to your manager within two (2)
weeks of your appointment start date.
11. You are required to provide an official transcript (original copy in a sealed envelope) of your
post-secondary education as designated in order to meet minimum educational standards of the
position for which you have been hired. Please have the granting institution forward a copy of
your transcript to Human Resources Department no later than six (6) weeks from the date of hire.
12. Upon assuming your responsibilities you will be required to obtain an Employee Photo ID card
from the One Card Office located in Jorgenson Hall, Lower Ground Level – JOR-02. One card
forms can now be found at https://hr.cf.ryerson.ca/onecard or by going to
http://www.ryerson.ca/hr and clicking on forms. The telephone number for the One Card Office is
(416) 979-5000, extension 7565.
Notice and Severance
13. While it may be difficult to consider issues relating to termination at the start of your employment
at Ryerson, we believe it is important that you understand our termination policy and agree to
your entitlements upon termination to avoid unnecessary problems in the future. If your
employment with Ryerson is terminated for any reason other than cause, Ryerson will provide
you with payment(s) consistent with the Employment Standards Act provisions.
350 Victoria Street
Office: XXX
Toronto, ON, Canada M5B 2K3
t: 416.979.5000, ext. XXXX
f: 416.979.XXXX
xxxx@ryerson.ca
ryerson.ca/xxxx
(If never done) An orientation meeting has been set up for you to meet with Human Resources Advisor in
Human Resources on date at time. Please come to the Human Resources Department on the 16th Floor, 1
Dundas St. W.
(If never done add to the above) We would also like to invite you to attend the New Employee
Orientation, the next scheduled date is May 28, 2015 from 9:00am – 4:00pm on the 7th floor of the
Heaslip House located at 297 Victoria Street. The room location is the Peter Bronfman Learning Centre.
At this session, you will have the opportunity to speak to a Pension and Benefits representative, union
representatives and network with other staff members of the University. Please discuss whether attending
this orientation date is operationally feasibly with your manager and register online using the Learning
Events Calendar https://hr.cf.ryerson.ca/training/.
We look forward to having you join our staff, and hope that you will find your experience at Ryerson both
rewarding and challenging.
Please signify your acceptance of this position and its terms and conditions by signing this letter and
return a copy to me as soon as possible.
Sincerely yours,
NAME
Human Resources Advisor
c. Manager
Benefits
HR Client Services Advisor
By signing below, I accept the terms and conditions set out herein.
_______________________________
Signature
350 Victoria Street
Office: XXX
Toronto, ON, Canada M5B 2K3
________________________
Date
t: 416.979.5000, ext. XXXX
f: 416.979.XXXX
xxxx@ryerson.ca
ryerson.ca/xxxx