UCD
Finance Office/Accounting Services
HOME PAGE: http://www.ucdhsc.edu/admin/finance/
THIS PRESENTATION:http://ucdhsc.edu/admin/finance/documents/NEO.ppt
Accounting Services Agenda
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The Big Picture
Stewardship Obligation
Fiscal Culture
AVC Finance/Admin
Sponsored Project
Funds
Gift Funds
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Internal Controls
Reports
Personal Liability
Training Resources
Compliance Resources
Contacts
The Big Picture
Stewardship Obligation
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The responsibility for sound financial
management resides with every employee
or affiliate who spends or manages
university funds.
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In general, the public nature of University
funds and State requirements impose a
more restrictive standard than that used in
the private sector
Fiscal Culture
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CU's organizational units obtain and utilize resources to
carry out the university’s missions, the financial impact of
which is accumulated and summarized in the
University's financial records.
CU is obligated to comply with numerous laws, policies,
rules, regulations, and sponsor / donor requirements.
External entities trust that the university's financial
statements are complete and accurate, which cannot
happen without the help of all employees and affiliates who
have financial management duties.
It is important for all employees / affiliates to understand:
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the hierarchy of policies, procedural statements, and guidelines
the driving forces behind our current fiscal culture, and the main
tenets of the related policies
Fiscal Culture
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Policy Hierarchy:
Fiscal Culture
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Driving Forces - CU Regents and External Forces
The Regents of the University of Colorado sit atop our
policy hierarchy, and create laws and policies that lower
level policies, like APS, PPS, and campus-specific policies
strive to support:
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Laws of the Regents https://www.cu.edu/regents/Laws/laws.html
Policies of the Regents https://www.cu.edu/regents/Policies/index.html
The Sarbanes-Oxley Act of 2002, which influences bestpractices in fiscal management, is the driving force behind
many of CU's new and revised Administrative Policy
Statements:
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Fiscal Roles and Responsibilities https://www.cu.edu/policies/Fiscal/FiscalRolesResponsibilities.pdf
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Fiscal Code of Ethics https://www.cu.edu/policies/Fiscal/Fiscal-Code-of-Ethics.pdf
Fiscal Certification https://www.cu.edu/policies/Fiscal/Fiscal-Certification.pdf
Officer Disclosure of Interests https://www.cu.edu/policies/Fiscal/OfficerDisclosure.pdf
Fiscal Culture
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Driving Forces – Transparency and Accountability
Other factors, like the need for transparency and
accountability have impacted APS/PPS:
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Propriety of Expenses https://www.cu.edu/policies/Fiscal/Propriety-ofExpenses.pdf
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Sensitive Expenses
https://www.cusys.edu/psc/policies/downloads/PPS_Sensitive_Expenses.pdf
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Alcohol Purchase and Provision
https://www.cu.edu/policies/Fiscal/Alcohol-Purchase-APS.pdf
 Alcohol https://www.cusys.edu/psc/policies/downloads/PPS-Alcohol.pdf
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CU Foundation Transfers https://www.cu.edu/policies/Fiscal/CUFoundation-Transfers.pdf
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Recognition and Training
https://www.cusys.edu/psc/policies/downloads/PPS_Recognition_and_Training.pdf
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Personal Technology and Telecommunications
https://www.cu.edu/psc/policies/downloads/PPS_Personal_Technology.pdf
AVC Finance and Administration
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Finance Office Responsibilities
Accounting Services
 Financial Compliance and Training
 Sponsored Programs Accounting (Downtown
Campus)
 Resource Management
 Student Financial Services
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Sponsored Project Funds
(Anschutz Medical Campus)
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Office of Grants and Contracts (OGC)
Pre-Award
 Contracting
 Accounting
 Post-Award
 Policy and Education
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Sponsored Project Funds
(Downtown Campus)
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Division of Sponsored Programs
Administration (DSPA)
Pre-Award
 Contracting
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Sponsored Programs Accounting (SPA)
Accounting
 Post-Award
 Policy and Education
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Gift Funds
Gift funds are financial awards received from
external donors
 Expenditures must be made in accordance
with donor wishes, and must be in
compliance with all applicable rules,
regulations, policies, and procedures.
 Online training is available at:
https://www.cusys.edu/controller/documents/Gift_Training.ppt and is
required for those with gift fiscal
responsibilities
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Internal Controls
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Promote the use of sound business and
financial management practices.
One major control is achieved through proper
segregation of duties so that no single
individual controls all (e.g. "create" and
"approve") aspects of a financial transaction.
 Another control is the review of monthly
financial statements, whether burst or ad-hoc
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Reports
Reports
can be viewed in the my.CU portal:
Reports
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on the my.Reports tab:
Reports
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Depending on your roles and Finance System access, you’ll
view reports via one or more of the channels:
Personal Liability
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Colorado Governmental Immunity Act
Three main areas in which an employee can be
held liable for actions at work:
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Criminally
Civilly
Employment discipline
Personal financial liability if:
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After-the-fact purchases
Signing contracts on behalf of University (see signature
matrix):
http://www.ucdhsc.edu/admin/finance/documents/Contract_Matrix.pdf
Training Resources
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Blackboard Online training (https://blackboard.cudenver.edu/:
Use 6-digit Employee ID# to login)
 Research Administration Start to Finish
 Direct Charging to Sponsored Projects
 Electronic Personnel Effort Reporting (ePER)
 Finance / Procurement System Training – multiple courses
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Financial Inquiry Online training
http://www.kathyillian.com/finance/training/inquiry/index.html
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Instructor-led Finance / Procurement Training
(http://www.ucdhsc.edu/admin/finance/courses.htm)
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Procurement Card Training
https://www.cu.edu/psc/purchasing/procurementcard/pc-training.html
Compliance Resources
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UCD Financial Compliance
http://www.ucdhsc.edu/admin/finance/compliance.htm
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Effectiveness of administrative training programs
Adequacy of fiscal policies and procedures
Propriety of financial transactions
Internal Audit Fraud Hotline
https://www.cusys.edu/audit/fraud.html
Contacts
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UCD Finance Office website:
http://www.ucdhsc.edu/admin/finance/.htm
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UCD Finance Office main phone #: 303.315.2250
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DSPA (Downtown Campus) website:
http://thunder1.cudenver.edu/osp/index.htm
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SPA (Downtown Campus) website:
http://www.ucdhsc.edu/admin/finance/sponsored.htm
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Grants and Contracts (AMC) website: http://www.uchsc.edu/ogc/