Use this URL for the 45 minute screencasted presentation:
http://www.screencast.com/t/PjLLjUiKEF
4-H Record
Book Basics
Lynette H. Bikos, Ph.D.
Lucky Clovers 4-H Club
Snohomish County 4-H/Washington
Professor of Clinical Psychology
Seattle Pacific University
3/14/2016
1
At the end of this workshop,
4-H’ers should be able to
• Identify and access
resources for improving
record book quality.
• Know the basic
requirements for each
record book component.
• Value (maybe even feel
excited about) record book
keeping.
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4-H Leaders & Parents
should be able to
• Provide record book
resources to 4-H’ers.
• Guide 4-H’ers through the
requirements for each
record book component.
• Accommodate record
book requirements to the
developmental capacity of
the 4-H’er.
• Connect the record book
process to the larger
context of Positive Youth
Development.
2
Two Tracks
The L1 book is designed for members in the
3rd & 4th grade. It has the same sections as
the L2 book; just requires less detail.
The L2 book is should be used by 4H’ers in the 5th grade and may be
completed by those in the 4th grade.
Guidelines are available for both sets. SnoCo distributes handbooks; others are
3/14/2016on-line (e.g., http://whitman.4h.wsu.edu/record/)
available
3
Parts & Pieces
Project Add
Sheets
Project Add
Sheets
??
??
L1 Record Book Set
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L2 Record Book Set
4
Project Add Sheets
(Are you kidding me? There’s more?)
•Merely a sampling of available add sheets.
•Check with your club/project leader to see
which might be required for your project.
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•Available from the WSU 4-H Resource CD;
or http://pubs.wsu.edu/cgibin/pubs/index.html (some searching
required)
5
Complete by
computer or by hand?
Just Breathe…
• Electronic and paper versions available at
(scroll to bottom):
http://snohomish.wsu.edu/4h/4hmembers.htm
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6
A quick recap
Commit to Keeping a Record Book
By hand
(obtain copies by printing or ordering)
Electronic
(download MSWord version)
Complete:
*Record Book
*Permanent Record
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Complete
*Record Book
*Permanent Record Book
Additional projects?
Additional projects?
Complete 1 Project Record for each
h additional project.
Complete 1 Project Record for each
additional project.
Project(s) require Add Sheet?
Project(s) require Add Sheet?
Copmlete Add Sheets for
each project that requires it
Complete Add Sheets for
each project that requires it.
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My 4-H Planning Calendar
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CALENDAR/JOURNAL
•There is a regular logging (with dates) of 4-H
activities, events, and project work. This might be a
calendar, however, other formats may be chosen. If the
record keeping is on the internet, it might be unwise to
list date/time/place, so a simplified date (month/year)
would be acceptable.
•If in a social media format, regular wall posts (where
date stamps are given automatically by the program)
are also evidence that the 4-Her is logging regularly.8
Location
Event/Activity
Time
Attend
October
Date
Add rows by putting your mouse just outside the border of the row above where you want a new row and hit enter
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9
How about a club google
calendar!
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10
Project Record
(1 for each project;
grouped by project)
LEADER/PARENT SUPPORT
There3/14/2016
is some indication that leaders and parents have endorsed the goals/project
commitments. This could be demonstrated through signatures of endorsement, notes,
photos, or a retelling by the 4-H’er (e.g., “I discussed these goals with my parents…”)
4-H/PROJECT GOALS
•At least 1 goal for
primaries/juniors; at least 3
goals for intermediates and
seniors.
•Goals are SMART (specific,
measurable, attainable,
realistic, timely).
•Goals can be listed
specifically for each project;
or as a whole for the 4-H
experience; or clustered into
meaningful groups (i.e.,
foods and sewing goals are
listed in a grouping of homeeconomics projects)
11
S.M.A.R.T. Goals
(adapted from http://extension.unh.edu/4h/4HPubs/ldrsggs.pdf)
4-H goals have several elements
• Specific:
• Measurable:
• Attainable:
• Realistic:
• Timeline:
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12
Use the comments
section to note work
(progress, setbacks) on
goals.
Did this 4-H’er use the comments section to
comment on goal progress?
I want to attend the county public presentation
meetings.
I want to give foods public presentation.
I want to get a green ribbon and compete at
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the county level.
GOAL
APPRAISAL/PROGRESS
•Commentary on goal
progress (e.g., successes
toward goal attainment,
obstacles to goal attainment,
mid-year changes in
goals/commitments).
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PHOTOGRAPHS/SUPPLEMENT
AL MATERIALS
•Interspersed throughout the
document (e.g., a photo inserted
into a story or highlight, a link to
a website, a copy of a newspaper
article), or as a distinct unit,
photos or other supplemental
materials should assist in
describing the youth’s
experiences in 4-H.
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GOAL
APPRAISAL/PROGRESS
•Commentary on goal
progress (e.g., successes
toward goal attainment,
obstacles to goal
attainment, mid-year
changes in
goals/commitments).
The real value of the Project Highlights occurs when the 4-H’er connects their
activities back to the Project Commitments (i.e., goals). In the Pawsabilities 4-H
Club, worksheets are used to help 4-H’ers do this:
List your first goal. What did you learn/do/make/try? What success did you
experience? What problems did you have? What might you do differently
next time? How do you feel about what you have learned? What goal might
you set for next year?
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15
FINANCIAL
ACCOUNTING/ADD SHEET
The document includes an
indication of project-related
expenses. These could be the
traditional Record Book
financial summary, or a project
“add sheet.”
Accounting activities could be
the financial evaluation of a
project (e.g., cost of making
versus purchasing), a summary
of debits/credits throughout the
year, or both.
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PERMANENT RECORD
•The document contains a summary of
the members’ experience in 4-H before
this year of enrollment. This could be a
traditional permanent record book, or
inclusion of previous record books, or
some summary statements.
Traditionally, this includes an cumulative,
annual summary of the following
categories: Offices, Exhibits, Judging,
Public Presentations, Contests, Events,
Community Service, Promoting 4-H,
Leadership, School & Community, Non
4H Contests, Meeting Attendance, Most
Important Recognition
The Permanent Record is your 4-H
resume; your Curriculum Vitae.
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The Permanent Record book is added
to each year. If using the paper copy,
keep it in a safe/secure place away
from potential spills and damage. 17
4-H STORY
As a distinct unit, or
dispersed throughout,
the document includes
relevant information
about the 4-H’er.
Examples of relevant
information might
include: information
about the 4-H’ers family,
involvement in school,
involvement in the
community, reasons for
joining 4-H, favorite
parts of 4-H, future
plans for 4-H. Not all of
these elements are
required; there should
be just enough to give
the reader a sense of
who the 4-H’er is.
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18
PHOTOGRAPHS/SUPPLEMENTAL
MATERIALS
•Interspersed throughout the
document (e.g., a photo inserted into a
story or highlight, a link to a website, a
copy of a newspaper article), or as a
distinct unit, photos or other
supplemental materials should assist
in describing the youth’s experiences
in 4-H.
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19
Record Book Submission
GENERAL APPEARANCE
•In a manner consistent with the
medium chosen, the record
book is neat, organized, and
conveys the 4-H’ers experiences
well.
•For example, if the 4-H’er is
using an electronic medium and
has used common/ageappropriate expressions (e.g.,
text-speak), this is appropriate.
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Record Book Order
• My 4-H Planning
Calendar
• Main Project
(commitment, journal,
highlights, project
summary, add sheets)
• Additional Projects
• Permanent 4-H Record
• My 4-H Story
• Supplemental Information
20
Record Book Judging & Awards
Club Judging
• Obtain the judging forms
from county
• Using the following
scoring system, send
Blue-Ribbon books (all
sections must be
complete to county:
– 0-59 White
– 60-79 Red
– 80-101 Blue
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County Judging
• 80-84.5 Blue
• 85-89.5 Purple
• 90-95.5 Gold Seal
• 96+ Pin
Record Books are also used
to apply for county
achievement pins, county
jackets, and other awards!
21
Developmental
Expectations
• Some scoring provisions for age
– Juniors -- 1 goal/commitment
– Intermediates and above -- ≥3 goals.
– L1 Record books require less detail.
• End goal is for the 4-H’er to willingly participate
in and grow from the Record Book Experience.
– Graded task assignments.
– Modeling desired behavior.
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24
Why go electronic?
•
•
•
•
•
•
•
•
•
No more crying over spilled milk.
Easy to correct errors.
Print what you need.
Sharing with club members.
Digital picture imports are neat, easy.
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25
What are the next
dimensions?
• How can record books promote the 4-H
Positive Youth Development goals?
•
•
•
•
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Belongingness
Mastery
Independence
Generosity
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The Link to Positive Youth
Development
Snyder’s hope (1991)
– Agency/Willpower: one’s perceived ability
to meet goals
– Pathways/Waypower: one’s perceived
ability to generate successful plans to
achieve goals
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27
Higher Hope People
Set More Goals
 across more life arenas
 goals are more difficult
 greater expectation for
goal successful goal
achievement
I strongly suspect there is a
positive relationship between
record book keeping (or quality of
record book keeping) and hope.
And someday I just might test it!
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Have more of the good stuff:
 Optimism
 Locus of control
 Solution-focused coping
 Competitiveness
 Self-esteem
 Positive affectivity
 Less likely to experience
negative affectivity,
anxiety, depression
28
Valuing & Promoting Record Books
(Could they possibly be fun?)
• Record Book Checks
– Regular intervals (quarterly)
– 4-H’ers do record book checks; award stickers
– Prizes for most completed books at club
meetings
• Club Assist
– Record book officer/Club Calendar
• Record Book Aids
– Goal-setting worksheets
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29
Valuing & Promoting Record Books
(Could they possibly be fun?)
• Your ideas
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