Solicitor Checklist for Advice to Release (For EB Only)
Bank’s Reference Number
Solicitor’s Reference Number
Borrower / Customer / Chargor / Assignor Name
Loan / Facility / Facilities Type
Property Details & Description
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------We refer to the above matter and confirm the following –
Section 1 – Security Documents: Enclosed herewith security documents for your safe keeping. (Please fill in details & tick (√) the boxes as applicable)
(dd/mm/yy)
Nominal
Advalorem
NA
1.
Original and Supplementary
Letter of Offer (LO)
2.
Facilities Agreement
Presented
or
Registered
Witnessed
by
Solicitor
NA
NA
Undertake
Photocopy
Document Name
Enclosed
CTC
No
Stamped
Affixed
Company
Rubber
Stamp /
Common
Seal
Original
Duly
Document
Creation
Date
to
Forward
Original
NA
a. LO acceptance date by authorized person of the corporate body is on/after Board of Resolution date.
b. In case of Notification LO, please submit the original copy to Bank. No stamping required in such cases.
c. In case of Supplementary LO, please submit stamped supplementary LO.
d. Duly verified by Sales.
NA
NA
NA
NA
NA
NA
a. Director’s to initial on all the pages.
3.
4.
Joint & Several Guarantee
(By Individual)
Corporate Guarantor /
Guarantee Indemnity
(By Company)
5.
Asset Sales Agreement (ASA)
/ Asset Purchase Agreement
(APA) – For Islamic Facility
under Bai’ Inah Bai’Bithaman
Ajil (BBA)
6.
Letter of Hibah 1 & 2 (For
Islamic Facility under
Bai’Bithaman Ajil concept)
Version 2.0
NA
NA
NA
NA
a. Guarantor’s to initial on all the pages. All the details in the Schedule to be completely filled by the Solicitor.
NA
NA
NA
NA
NA
a. Directors to initial on all the pages. All the details in the Schedule to be completely filled by the Solicitor.
NA
NA
NA
NA
NA
NA
a. APA should be stamped earlier than ASA or simultaneously.
b. If the facility is under Bai' Al-'Inah Concept then solicitor needs to have the Asset Sequence Number to be
incorporated in APA & ASA prior to stamping.
NA
NA
NA
NA
NA
NA
a. To affix company rubber stamp or common seal in the relevant column.
Page 1
Solicitor Checklist for Advice to Release (For EB Only)
Duly
7.
Letter of Consent
(For all Islamic Facility – 3rd
party cases)
8.
Purchase Request cum
Undertaking (For Islamic
facility under Tawarruq
concept)
Nominal
NA
Undertake
Photocopy
(dd/mm/yy)
Presented
or
Registered
Witnessed
by
Solicitor
Enclosed
CTC
Document Name
Stamped
Affixed
Company
Rubber
Stamp /
Common
Seal
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
Advalorem
Original
No.
Document
Creation
Date
to
Forward
Original
NA
a. Ensure that the Purchase Request cum undertaking is properly filled up and endorsed by customer.
9.
Murabahah Sale
Confirmation (For Islamic
facility under Tawarruq
concept)
NA
NA
NA
NA
NA
NA
a. Ensure that the date and quantity is properly filled up in the Murabahah Sale Confirmation.
b. Copy of duly completed Murabahah Sale Confirmation has been extended to customer.
Property(ies) With Individual or Strata Title
NA
10.
Charge(s)
11.
Charge in Escrow
(For Sabah & Sarawak Only)
12.
Caveats (Private Caveat or
Lien-Holder’s Caveat)
NA
NA
a. To provide the Date of Presentation / Memorial No. Date ……………………………………........
b. To provide the Presentation No. / Memorial No. …………………………………………………
c. To enclose the Presentation Receipts / Form L. To provide Letter of Undertaking to forward to the Bank the
original duplicate copy of charge and original title.
d. To provide State Authority Consent to Charge (if applicable).
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
a. To provide the Date(s) of Lodgment / Memorial No. Date …………………………… and Presentation No. / Form L
No. ……………………………..
b. To enclose the photocopy of receipt(s).
Property(ies) under Master Title
NA
13.
Deed(s) of Assignment
(By way of Security)
Version 2.0
NA
NA
NA
a. Document to be duly executed
b. To comply with S22D / Endorsed by Developer & Proprietor (whichever applicable)
c. To provide the date of submission for adjudication as ………………………………………………………
d. Notice of assignment duly acknowledged by developer
Page 2
Solicitor Checklist for Advice to Release (For EB Only)
(dd/mm/yy)
Nominal
Advalorem
Witnessed
by
Solicitor
NA
14.
Power of Attorney
Receipt & Reassignment /
Discharge of Charge
Caveats
NA
NA
a. Document to be duly executed
b. To comply with S22D / Endorsed by Developer & Proprietor (whichever applicable)
c. To provide the Revocation of PA No(s) & date(s) of filing. Also enclose receipt(s) photocopy (ies) (if applicable)
d. To provide the Date of Presentation/Registration ………………………………………… & Presentation No. of Discharge
of Charge or Date of Revocation of PA and PA Revocation No. Enclosed Presentation/Registration Receipt.
(if applicable)
NA
16.
NA
Undertake
to Forward
Original
a. To provide the Registration No. ………………………………… and Date of filing on ……………………………… (if applicable)
b. To enclose the photocopy of high / lower court receipt(s) (if applicable)
NA
15.
Photocopy
Document Name
Presented
or
Registered
Enclosed
CTC
No.
Stamped
Affixed
Company
Rubber
Stamp /
Common
Seal
Original
Duly
Document
Creation
Date
NA
NA
NA
NA
a. To confirm that Caveat(s) lodged on Individual/ Master / Block Title. Enclose photocopy of receipt(s).
b. Date of Presentation / Memorial No. Date …………………. and Presentation No. / Form L No. / Memorial No.
……………………………………. (NB: If Developer does not consent, solicitors are to request Bank for waiver in advance)
Other Security Documents
NA
17.
Memorandum of Transfer
(MOT)
Deed(s) of Assignment (By
way of Transfer)
Version 2.0
NA
NA
a. Document to be executed, stamped and adjudicated.
b. To provide a copy of MOT and evidence of submission of adjudication
c. To provide State Authority Consent to Transfer (if applicable)
d. Date of Presentation / Memorial Date……..……………. and Presentation No. /Form L No. / Memorial No. ……………
NA
18.
NA
NA
NA
NA
a. Document to be duly executed
b. To comply with S22D / Endorsed by Developer & Proprietor (whichever applicable)
c. Date of submission for adjudication ………………………………………………………
d. Notice of assignment duly acknowledged by developer
Page 3
Solicitor Checklist for Advice to Release (For EB Only)
(dd/mm/yy)
Nominal
Advalorem
NA
Sale & Purchase Agreement
(SPA)
19.
/ Proclamation of Sales
/ Memorandum of Contract
for Auction Cases
Presented
or
Registered
NA
Assignment of Rental
Proceeds
21.
Debenture
NA
Undertake
to
Forward
Original
NA
a. Property With Title – CTC of complete photocopy / Property Without Title – Original SPA
b. To enclose the CTC official receipt of the confirmation of payment of the differential sum between SPA
purchase price & relevant facility amount
c. If above not enclosed then provide Letter of Confirmation from Vendor or Developer and to mention the
amount received.
d. Completion Date …………………………………….. and the Extended Completion Date ………..…………………………………
e. Balance purchase price to be made according to SPA terms. In the event payment is made to vendor, the
vendor’s solicitor need to provide a consent letter agreeing to this mode of payment.
f. Deed of mutual covenants.
g. To confirm that the top-up sum is collected and in the custody and undertake to forward to chargee Bank
together with the redemption sum.
h. To provide the Auction Date as …………………………… and the Auction Sum as …………………………………………….
i. To provide the Property Details.
NA
20.
Photocopy
Document Name
Witnessed
by
Solicitor
Enclosed
CTC
No.
Stamped
Affixed
Company
Rubber
Stamp /
Common
Seal
Original
Duly
Document
Creation
Date
NA
NA
a. To provide Rental proceeds amount and CIMB Bank Escrow A/C No. as per LO
b. PA Registration Date……………………………………….……. and Registration No. …………………..…………….. (if applicable)
c. To provide CTC Tenancy Agreement
d. Notice to tenant on assignment of rental
NA
NA
NA
a. PA Registration Date………………………………………….…. and Registration No. …………………………………… (if applicable)
NA
22.
Memorandum of Deposit of
Fixed Deposit Receipt
Letter of Authorization
(D012)
Letter of Authorization for
Sinking Fund (D012A)
Version 2.0
NA
NA
NA
NA
NA
NA
NA
NA
NA
a. To fill in complete details in the Schedule and Form by the Solicitor.
b. Duly verified by Sales / Solicitor.
c. Customer / Depositor initial in all the pages.
NA
24.
NA
a. To fill in complete details in the Schedule and Forms by the Solicitor.
b. Duly verified by Sales / Solicitor.
c. Customer / Depositor initial in all the pages.
NA
23.
NA
NA
a. To fill in complete details in the Schedule and Forms by the Solicitor.
b. Duly verified by Sales / Solicitor.
c. Customer / Depositor initial in all the pages.
Page 4
Solicitor Checklist for Advice to Release (For EB Only)
(dd/mm/yy)
Nominal
Advalorem
NA
25.
Previous / Series Original
Deed of Assignment
(By Way of Transfer)
NA
Previous / Series Original
Deed of Assignment
(By Way of Security)
NA
Previous / Series Deed of
Receipt &
Re-assignment
Construction Agreement
Statutory Declaration
Version 2.0
NA
NA
a. To provide the Revocation of PA No(s) …………………………… & date(s) of filling………………...……………(if applicable)
Narration ……………….………………………………………………………………………………………………………………………………………………………………
………………..……………………………………………………………………………………………………………………………………………………………
………………………………….…….……………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………………
………………………………………………………………………….……………………………………………………………………………………………………
…………………………………………………………………………………………….……………………………………………………………………………….
NA
NA
NA
NA
NA
a. To provide original construction agreement duly executed by all parties.
b. To include property details and the construction sum.
c. Contractor to confirm that the differential sum between loan sum and contract sum duly settled.
d. To obtain approval from Municipality.
NA
29.
NA
Narration ……………………………………………………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………………………………………………
……………….…….………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………………
……………………………………………………….………………………………………………………………………………………………………………………
………………………………………………………………………….………………………………………………………………………………………………….
NA
28.
NA
NA
NA
27.
NA
Undertake
to
Forward
Original
Narration ……………………………………………………………………………………………………………………………………………………………………………….
.………………………………………………………………………………………………………………………………………………………………………………
………….…….……………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………………
………………………………………………….……………………………………………………………………………………………………………………………
…………………………………………………………………….……………………………………………………………………………………………………….
NA
26.
Presented
or
Registered
Photocopy
Document Name
Witnessed
by
Solicitor
Enclosed
CTC
No.
Stamped
Affixed
Company
Rubber
Stamp /
Common
Seal
Original
Duly
Document
Creation
Date
NA
NA
NA
NA
NA
NA
NA
a. To check the accuracy of the name and NRIC of the Borrower and / or Security party and the property details
b. Affirmation by Commissioner of Oaths.
c. Owner occupied if applicable
Page 5
Solicitor Checklist for Advice to Release (For EB Only)
(dd/mm/yy)
30.
Letter of Subordination from
all directors and/or
shareholders (if applicable)
Nominal
Advalorem
NA
Presented
or
Registered
NA
Photocopy
Document Name
Witnessed
by
Solicitor
Enclosed
CTC
No.
Stamped
Affixed
Company
Rubber
Stamp /
Common
Seal
Original
Duly
Document
Creation
Date
NA
NA
Undertake
to
Forward
Original
NA
Please mention below any other documents if deemed necessary for submission for advice to release.
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………
Version 2.0
Page 6
Solicitor Checklist for Advice to Release (For EB Only)
Section 2 – Searches (Validity – Last 3 months from ATR):
Please Tick (√)
No.
A. Requirement for Land Search
Yes
a.
Date of Land Search which is…………………………………………………………………….
a. The date of land search must be on / after Presentation of Caveat or Charge
b.
To provide name of the Registered Owner
c.
For Strata / Subsidiary Searches – To provide manual search (for peninsular Malaysia) / Photocopy or Xerox Search with
official stamp (for Sabah) / official Title search (for Sarawak)
d.
For Individual Title Searches – To provide online search (for peninsular Malaysia) / Photocopy or Xerox Search (for
Sabah) / official Title search (for Sarawak)
e.
Any expressed condition / land usage
f.
Any Encumbrances on the Title / Strata Title?
g.
Caveats & Other Endorsements on the Title?
If Yes, Please Explain …………………………………………………………………………………………………………………………………………………..
No
…………………………………………………………………………………………………………………………………………………………………………………….
…………………………………………………………………………………………………………………………………………………………………………………….
……………………………………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………………………
No.
B. Requirement for Bankruptcy Searches & Winding-Up Searches & Searches Conducted at Companies Commission of
Malaysia (CCM) &/or Registry of Business (ROB)
[On Borrower / Customer, Security Parties, Vendors, Shareholders, Directors of the Company]
a.
All Bankruptcy / winding-up searches enclosed (dated within last 3 months) or
i. Solicitor’s confirmation that all searches have been applied for; AND
ii. Statutory Declarations by relevant individual / director / shareholder (not wound-up / not Bankrupt) all enclosed
pending receipt of the official searches
b.
Photocopies of identity cards (Directors, Borrowers / Customers, Guarantors, Vendor, Shareholders) enclosed;
Note – All Identity Cards need to be CTC or Original Copy Sighted
Please Tick (√)
Yes
No
(i) If relevant party is a sole-proprietorship or partnership, ROB search enclosed;
(ii) If relevant party is a company, CCM search enclosed.
- charge(s) disclosed;
- copy of Form(s) 34 obtained;
- Letter of consent / disclaimer obtained from existing chargee (if applicable)
-
Version 2.0
Page 7
Solicitor Checklist for Advice to Release (For EB Only)
Section 3 – Corporate / Business Capacity & Confirmations (For Borrower / Customer, Security Provider, Vendor etc.)
Note – All corporate documents must be certified true copy by the Company Secretary
Please Tick (√)
No.
A. If relevant party is a Sole-proprietorship or Partnership
Yes
a.
Name of Sole-proprietor or all partners
b.
Photocopy of business registration certificate to be enclosed
c.
Certified True Copy of Form D/E
No.
B. If relevant party is a Sdn. Bhd.
No
Please Tick (√)
Yes
a.
No
Certified True Copies (CTC’s) of Memorandum and Articles of Association (M&A) enclosed;
(i) Non-contravention of companies powers & directors’ powers
(ii) Please state the relevant clauses/paragraphs in the M&A which permit the exercise of the relevant powers (e.g.
borrow / charge / purchase / guarantee);
If third party security (including corporate guarantee/pledge) is /to be provided, the powers to secure/guarantee third
party borrowing is expressly provided for in the M&A; please state relevant clause/paragraph;
b.
CTCs of Form(s) 24, Form(s) 49 & Form(s) 44 enclosed
c.
CTCs of Directors’/Members’ Resolutions (to borrow, charge/pledge, guarantee, sell, purchase etc.) enclosed
d.
CTC of Annual Return enclosed
e.
Borrower’s / Customer’s / Security Provider’s Company secretary’s confirmation in writing to the Bank that no prior
encumbrance except as already disclosed to the Bank & no prior debenture has been created
f.
If there is an earlier debenture created by Borrower / Customer, Security Provider, letter of consent & exclusion from
prior debenture-holder addressed to the Bank, in respect of security to be taken by the Bank
g.
Form 34 (Statement of Particulars of Charge) has been lodged at CCM within 30 days of creation of security by relevant
company; photocopy of CCM receipt & Form 34 enclosed
h.
Form 40 to be enclosed
If Form 40 not enclosed, Solicitors undertake to deliver Form 40 to Bank upon receipt from CCM
i.
Solicitors to confirm non-contravention of Section 133 and 133A of Companies Act 1965
j.
Solicitors confirm non-contravention of all other applicable laws & regulations
k.
Execution of Facility / Security Documents / SPA is by person authorized in relevant resolution on or after the date of
issuance of the relevant resolution
Version 2.0
Page 8
Solicitor Checklist for Advice to Release (For EB Only)
Please Tick (√)
No.
B. If relevant party is a Sdn. Bhd.
Yes
l.
Company is not a Non-Resident Controlled Company (NRCC) under Bank Negara Malaysia’s Exchange Control
Regulations, ECM 8.
m.
If it is a NRCC, has EPU (Economy Planning Unit) approval / State Authority approval / Controller of Foreign Exchange /
all other approvals been obtained for the purchase, sale, transfer or charge.
n.
If the vendor is a private limited company, the following documents are required:
No
a. Original / CTC Board of Directors Resolution to dispose property.
b. CTC Form 24, 44, 49 and M&A.
o.
Confirmation on increasing paid up capital (if applicable) and to attach the latest CTC by Co. Sec. of Form 24 as
documentary evidence.
p.
Confirmation of differential sum / settlement of legal fees / valuation fees and disbursement where the legal fees /
valuation fees financed by the Bank
q.
Photocopy of quit rent receipt(s) of relevant Property (if with title) or Master Title(s) (if Property without own title)
r.
Photocopy of assessment receipt(s) for Property
s.
Photocopy of Certificate of Fitness for Occupation (if applicable)
t.
Photocopy of Contractor’s All Risks Policy (if under construction)
u.
Photocopy of Master Insurance Policy (if Property without own title). To include Mortgagee Clause - CIMB Bank
Berhad/CIMB Islamic Bank Berhad
v.
Original Progress Billing and Photocopy of Architect Certificate
Version 2.0
Page 9
Solicitor Checklist for Advice to Release (For EB Only)
Section 4 – Letter of Undertaking / Disclaimer (From Developer, SPA Solicitor, Vendor’s Solicitor, and Redemption Statement & Vendor)
Please Tick (√)
No.
A. Property(ies) With Title / Without Title
Yes
a.
No
Original Existing Chargee’s undertaking & redemption statement
(i)
Undertake to forward original title, discharge of charge & duplicate charge or principal Sale & Purchase Agreement,
Sub-sale agreement, DOA (by way of transfer), receipt and reassignment and series of document(s).
(ii) Undertake to refund if charge is not registered or DOA is not perfected
b.
Letter of Undertaking to deliver Memorandum of Transfer in favor of Purchaser
c.
Letter of Undertaking to deliver issue document of title / strata title
Please Tick (√)
No.
A. Property(ies) With Title / Without Title
Yes
d.
Vendor’s original Letter of Undertaking to refund if MOT not registered or if the Deed of Assignment in favor of the
Assignor (Security Party) (for sub-sale) is not perfected is enclosed;
e.
Developer’s (& Proprietor’s, if different from Developer) original consent & undertaking for assignment from Vendor to
Assignor (Security Party) is enclosed;
f.
Developer’s (& Proprietor’s, if different from Developer) original consent & undertaking for assignment between
Assignor (Security Party) and the Bank is enclosed;
- have all the conditions stated therein been fulfilled?
g.
Solicitor’s original Letter of Undertaking in favor of Bank , to deliver stamped Deed of Assignment in favor of Assignor
(Security Party)(if sub-sale) is enclosed;
h.
Solicitor’s original undertaking in favor of Bank to deliver valid & registrable Memorandum of Transfer in favor of
Assignor (Security Party) upon issuance of separate / strata title is enclosed.
i.
If Master Title is subject to a charge, original Letter of Disclaimer from master chargee in favor of the Bank is enclosed.
No
If Master Title chargee confirm that it will not issue any Disclaimer until it is released from previous undertaking granted
to the Existing Assignee (financier), the following documents are to be enclosed;
i. a photocopy of the Master Chargee’s aforesaid confirmation
ii. Letter of Undertaking from Existing Assignee that it will issue a fresh letter of disclaimer upon its receipt of the
previous letter of disclaimer.
iii. Solicitors undertaking to obtain & deliver the fresh Letter of Disclaimer upon issuance by the Master Chargee.
j.
If Developer’s (&/or Proprietor’s) consent page in the Deed of Assignment in favor of the Bank is not as per the Bank’s
standard consent page, the Bank’s prior approval has been obtained (photocopy of Bank’s confirmation to solicitors
enclosed);
k.
To forward original Notice of Assignment in respect of the Deed of Assignment (by way of security) within 14 days from
the date of stamping. (if applicable)
Version 2.0
Page 10
Solicitor Checklist for Advice to Release (For EB Only)
Section 5 – Advice to Release:
We hereby certify that the documents have been duly executed by the Borrower / Customer and all Security Parties and the documents prepared by us
have complied with all Banks’ requirement and that the interest of the Bank is fully protected.
We confirm that the security documents are legal, binding and enforceable on the Borrower / Customer and the Security Parties and that the interest of
the Bank is fully protected. We further undertake that, in the event the security documents or any one of them are/is not in order in any aspect
whatsoever for reasons attributable to our act of negligence, error mistake or omission on our part resulting in the Bank sustaining any loss or damage
arising there-from, we as the solicitors responsible for the preparation and presentation for registration of the security documents shall be responsible
to make good to the Bank in full such loss and damage.
Based on the above we are of the opinion that it is in order and that you may allow the disbursement of the Facility/release the redemption sum in
manner as follow –
Disburse full loan / facility amount to …..…………………………………………………………………………………………………………………………………………………………………
Release the redemption sum of RM ………………………….…. in favor of the Chargee / Assignee namely ……………………………………………………………..
which, Account No is …………………………………………………………………………………………………………………….
Subject to the fulfillment of the pre-disbursement conditions of the Bank, it is now in order for your Bank to release the loan / facility sum of
RM …………………………………………………………………. due on ……………………………………… Progress payment in favor of the developer, through HDA
Account No (if applicable)…………………………………………………………. accordingly to the Architect Certificate & for final disbursement, to release 5%
being stakeholder portion namely …………………………………………………………………………….
Release the balance of the loan / facility sum of RM ………………………………… in favor of the Vendor or appointed stakeholder namely
…………………..............................................…………………………… pursuant to Section / Clause …………………… of the Sales & Purchase Agreement /
Construction Agreement dated …………………………………………………………………………………
Release the legal fees sum RM………………………………………… in favor of the solicitor namely ………………………………………………………………………………….
pursuant to Authorization Letter by borrower / customer dated ……………………………………………………………………….. Also release the balance of the
loan / facility sum of RM ……………………………………………………………… in favor of the Borrower namely …………………………………………………………………..
by crediting Borrower's / Customer’s account/ issue BCQ/ contra to account no ……………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Thank you.
Kindly acknowledge receipt by signing and returning the duplicate copy of this letter.
Solicitor’s Signature & Stamp
Yours faithfully, for and on behalf of
Solicitor’s Name - ………………………………………………………………………..
Advocate & Solicitor
Bar Council No. - …………………………
Version 2.0
Page 11