PERKINS 101
PERKINS COORDINATOR PREPARATION
NACTEI
MAY 10, 2011
Carl Dewey Perkins
 Representative from Kentucky
 1949-1984
 Legacy of support to education and the
underprivileged


Perkins Student Loan
Carl D Perkins CTE Program
Evolution of Perkins Program
 1905: Advocates for “practical education” argue for broader public school
curriculum that prepares graduates for jobs
 1917: Smith-Hughes Vocational Education Act ($1.7M)
 1936: George-Deen Act increased funding ($14.5M)
 1968:Replacement legislation introduced by Rep. Perkins ($365M)
 1984: Perkins I-vocational education improvement, special pops
 1990: Perkins II-integration of vocational and academic education
 1998: Perkins III-technology and workforce preparation
 2006: Perkins IV-local accountability, increased academic preparation;
preparation for high wage, high skill occupations for tomorrow’s workforce
 2011: Elimination of Tech Prep funding and future implications
Purpose of Perkins Program
Develop more fully the academic, vocational and technical skills of students
enrolled in CTE:
 Develop challenging and rigorous academic and technical standards so
that students are prepare for high skill, high wage, high demand, and
emerging occupations
 Link secondary and postsecondary education for effective student
transition
 Develop, implement and improve CTE
 Professional development and other activities that improve the quality of
CTE teachers, faculty, administrators and counselors
 Partnerships among educational institutions, state agencies, and business
and industry
 Provide lifelong learning opportunities that will produce the knowledge and
skills needed to keep the U. S. competitive.
Oversight and Authority
Federal
• U.S. Department of Education
• Office of Vocational and Adult Education
• Carl D. Perkins Act of 2006
State
• Eligible Agency
• Sole state agency responsible for administering program
• State Plan/Improvement Plan
Local
• Eligible Institution (postsecondary)
• Eligible Recipient (secondary)
• Local Plan/Annual Plan/Improvement Plan
Distribution of Funds
Consortia
$15,000 Secondary
$50,000 Postsecondary
Split of local funds
between secondary
and postsecondary
determined by State
Eligible Agency and
described in State
Plan
Perkins Cycle: PY 2011-12
Date
(Arkansas Postsecondary Sample)
Event
2010
October 2010
Pell/BIA reported for AY 2000-10 (for PYE12 funding)
November 2010
Accountability reports for AY 2009-10 (for PYE11 improvement plans)
2011
April 2011
Local performance targets negotiated with State
May 2011
OVAE announces funding levels for 2011-12
May 15 2011
Consortia for 2011-12 formed
May 31 2011
Annual Plan for 2011-12 submitted (for approval by June 30)
July 1, 2011
PYE12 funds available
2012
February-April
2011
Compliance reviews
June 30, 2011
Deadline to spend PY2011 funds (unless encumbered)
August 2011
End of Year Financial and Program reports
September 30, 2011
Deadline to spend encumbered funds
November 2011
Accountability reports provided
December 30, 2011
CAR Report
2013
February, 2012
Improvement Plan submitted
You must layer
the multiple years
to identify ALL
deadlines.
Role of the Local Coordinator
Local
Institution
State
Agency
Local
Coordinator
Use of Funds
LOCAL
STATE
 Administration
 5% of funds used
 Administration
 5% of funds used
 Program Improvement
 Annual Plan
 State Leadership
 Required use of funds
 Permissive use of funds
 Improvement plan
Required use of funds
 Permissive use of funds


Improvement Plan
 Reserve Funds
Accountability Elements (Arkansas Postsecondary Example)
May add additional
state indicators
Required & Permissive Use of Funds
Section 135. Local Use of Funds
REQUIRED
 Strengthen CTE through integration of
academics and technical programs
 Link secondary and postsecondary through
programs of study
 All aspects of industry
 Develop, improve, or expand CTE
 Professional development
 CTE evaluation
 Initiate, improve, expand and modernize
CTE programs, including technology
 Activities for special populations
PERMISSIVE
 Involve stakeholders
 Career guidance and academic counseling
 Business partnerships
 Programs for special populations
 CTE student organizations
 Mentoring and support services
 Equipment and instructional materials
 Teacher preparation
 Accessibility of postsecondary instruction
 Transition to baccalaureate
 Entrepreneurship, family and consumer
science, automotive
 New courses
 Career-themed learning communities
 CTE for adults and dropouts to complete
secondary or to upgrade skills
 Career assistance
 Activities for nontraditional fields
 Pooling of funds
Use of Funds
1. Core indicator improvement plan
2. Core indicators below overall target
3. Sub-populations performing lower than general population
4. Indicators supporting state CTE goals and objectives
5. Programs of greatest size and scope
6. Rigorous programs of study
7. General improvement of CTE programs
! ACTIVITIES THAT IMPROVE STUDENT OUTCOMES
Application Process
 Paper/Online
 Development of Annual Plan
 Submit/Approve or Reject/Spend or Resubmit
 Must be in substantially approvable form by June 30
in order to spends funds on July 1; very important
for salary based activities
Compliance Review
Program
Fiscal
Accountability
• Annual Plan and
associated
documents
• Selection process
• Activity progress
• Interviews
• Professional
development
• Reimbursements
to date
• Remainder of year
• Planned
amendments
• PARs
• Inventory check
• Random sample
invoices
• Core indicators
• Improvement plan
• Data quality
• Program of Study
documentation
TECHNICAL ASSISTANCE OPPORTUNITY
5-STEP IMPROVEMENT PROCESS
STEP 1
Document
Performance Results
STEP 5
Implement
Solutions
STEP 2
Identify
Root Causes
Overall
Race
Gender
Special Pops
CIP
STEP 4
Pilot Test and
Evaluate
Best Solutions
STEP 3
Choose
Best Solutions
5-STEP IMPROVEMENT PROCESS
Sample
Improvement Plan for Data Quality
Step 1
Document Performance
Step 2
Identify Root Causes
Step 3/4:
Select Solutions
Data Integrity
Sufficient
Staff
Professional
Development
Perkins
Funded
Data Sources
Staff Expertise
Resources
Institution
Funded
Data Analysis
Data Process
Hardware
Software
2011-12
Annual Plan
Findings
Technical
Infrastructure
Findings
Findings
Step 5:
Implement Solutions
Step 1: Document Performance
Data Integrity
•Is all data complete and correct?
•Are you submitting data in accordance with the Perkins timeline and AHEIS deadlines?
•Is the AHEIS manual understood and followed?
•How are special pops collected for all terms and input into the data system?
•Are the CIPS accurately identified by programs?
•How do degree codes fit into data collection and analysis?
Data Sources
•What campus data sources are available?
•What other campus-based programs collect data?
•Are student surveys for faculty performance available for analysis for CIP categories?
•Are there informal or anecdotal data available?
•What is the path of data collection (from the source to the keyboard)?
Data Analysis
•How does the coordinator track data?
•How does the coordinator organize and use data reports?
•Who on campus can assist coordinator with data analysis?
•Who does coordinator keep informed on campus regarding data requirements and reports?
•Is the local IR engaged in and supportive of the Perkins data process?
•Are there gaps in data availability, quality, validity, and reliability?
Findings
Sanctions
 Entering potential 3rd year
 Typical steps toward sanctions
 Year 1: Technical assistance and monitoring
 Year 2: Directed use of funds
 Year 3: Sanctions implemented
 Defined in State Plan
Make It Work!
 Learn the timeline
 Understand the core indicators
 Understand fiscal responsibilities
 Establish a local team; use them
 Seek and participate in technical assistance provided
by State staff
 Organize electronic and paper files
 Monitor and adjust
The Bible
Thanks!
Monieca West
Federal Programs Manager
Arkansas Department of Higher Education
501.371.2018
monieca.west@adhe.edu
www.adheperkins.com