2005 * 2006 COMPLIANCE & ELIGIBILITY MEETING

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January 2011 Rules
Education
Athletics Compliance
Agenda
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
OCR/Roster Management (Betsy)
Study Table/Rosters/Important Dates (Susan)
Rules Quiz (John)
NLI Signing Period/Checks/Books (David)
Change In Status forms (Jenn)
SAAP and Conduct (Betsy)
Dismissals due to Student-Athlete Issues (Betsy)
Scholarship Costs (Betsy)
Initial Elig and Recruiting Reminders (Jenn)
MWC Update (Betsy)
Reminders
OCR /CAL NOW
• OCR report turned in on Dec 17…mainly dealing
with 0809..
• Need to continue to maintain good records…
• Probable campus visit in the Spring
• CAL NOW..should meet two of three
targets…and FA one is very close…next year’s
report should meet all three
Roster Management 11-12
• Working with Subcommittee and consultant to
approve new RM #s
• Have worked with coaches’ wish list, NCAA
averages and our need to meet participation and
scholarship numbers…
• Hope to have it out to you by month’s end at the
latest next coaches’ meeting
Study Table Hours
• Jan 18 – 21 (No Hours Required)
▫ Building open
 T-F 7:30am – 5pm (Monday is a school holiday)
• Jan 24 – 28
▫ First week of Study Table/regular bldg hours (no
Sun)
▫ Regular Hours Required
▫ Jan 24 Study Table Orientation 6pm in Josephine
 Mandatory (receive 1 hr credit)
• Jan 30—New Sunday hours (3:30 – 8:30)
ATHL Rosters
• Check carefully before Friday, Jan 21
• Tell SA to see SAS advisor if not enrolled
• Non-athlete student enrolled??
▫ Can drop online from your class roster during first
10 days of instruction
▫ Click the box and select “drop/withdraw”
• During term
▫ Cut/Quit SAs need to drop class (see SAS advisor)
Important Dates
• 1/19
• 2/1
online
• 2/4
• 2/15
• 3/2
apps
• 4/19
First day of class
Last day to clean up ATHL rosters
Apps for Spring Graduation due
Last day to add/drop
Last day priority financial aid
Last day to drop w/ “serious and
compelling” reason
(Cut/Quit is considered compelling)
Back to School stuff
• Official team GPAs available after 1/14
• Travel letters—reminders for SAs
▫ Must give to instructors (in 1st week)
▫ SAs are not excused from work
▫ Talk to instructor and know what the
accommodation is before you leave
• Study Table Lists—finalized by 1/14
• Continue to promote QUALITY of study time
over QUANTITY
Rules Quiz (question #1)
True or False?
A coach may provide a current student-athlete
with a wedding present
Quiz Question #1 Answer
• True- NCAA Interpretation:
“determined that such an arrangement would be
precluded, unless it is demonstrated that the
coach provides such gifts to all the weddings he or
she attends, and the gift is consistent with the type
of gifts normally given”
Rules Quiz (question #2)
True or False?
During the first week of class a student-athlete
may compete while enrolled less than full-time,
so long as they are sitting in on the classes that
they intend on adding and their advisor is aware
of the situation.
John
Pop Quiz (question #2 answer)
The answer is false:
• 14.1.8.2 Requirement for Competition.
• To be eligible for competition, a student-athlete
shall be enrolled in at least a minimum full-time
program of studies leading to a baccalaureate or
equivalent degree, which shall not be less than
12 semester or quarter hours. (Revised: 6/1/07)
Key Points to Remember
• For practice only, student-athlete may participate in
first five days of semester while still working out
their academic schedule; however, they must be
enrolled at least part-time
• For competition, student-athlete must be enrolled
full-time (always always always!) other than
between terms and in their last semester of
competition if approved for graduation (through
Enrollment Services, SAS and Compliance) in <12
hours.
Rules Quiz (question #3)
• When filling out your practice and competition
logs for a day of competition, you should:
• A) Add up the actual time the competition took
and any other athletic activities that day
• B) Just write down the actual amount of time
that the contest took
• C) Write down three hours on the competition
line
Pop Quiz (question #3 answer)
• C) A competition day is always prorated at three
hours and includes all activities for that day.
NLI Signing Period
• February 2: NLI Signing Period begins for
Football, W. Soccer, Track & Field
▫ Scholarship Request Forms ASAP
 Turn into John
Scholarship Checks - Spring
•
•
•
•
•
January 19 – ½ check
February 1st – full
March 1st – full
April 1st – full
April 29th– full
Spring Textbook Pickup
Sport
Softball
Date
Jan. 13
Time
9:15 am
W Basketball
Jan. 13
10:00 am
W Swim
Jan. 13
11 am
M Basketball
Jan. 13
12 pm
M Tennis
Jan. 18
10:00 am
W Tennis
Jan. 18
10:15 am
Baseball
Jan. 18
10:30 am
W Lacrosse
Jan. 18
11 am
W Soccer
Jan. 18
11:30 am
Volleyball
Jan. 18
12 pm
W Golf
Jan. 18
12:30 pm
M Golf
Jan. 18
12:45 pm
Equestrian
Jan. 18
1 pm
Football
Jan. 18
2 pm
M & W Track
Jan. 18
3 pm
Change In Status (Cut/Quit/Add) Forms
• Change In Status Forms (Cut/Quit/Add)
▫ Timely submission is VERY important
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NCAA and Institutional drug testing
Scholarship disbursement
Eligibility and Certification
SAS monitoring
Roster management
• Drop Forms
▫ Please submit drop forms for ALL midyear graduates ASAP
▫ In Spring, indicate on squad lists who is not returning, including walk-ons
and graduates
• Add Procedure questions – see Jennifer
1. Academic Workup
2. Physical
3. Compliance Meeting (Set up a time with Jennifer)
Conduct and SAAP Programs
• Reminder : it is not an option to not report SA
issues to your sport administrator.
• Also there are some new supplements out that
trigger positive results on drug tests. Be sure to
remind your SAs that any supplement should be
checked out by Andy before use…
Coach Dismissals related to StudentAthlete Issues
• Reminder that new generation of student-athlete
does want to be coached well and worked hard,
• Reminder when things go wrong with a studentathlete situation, best to inform administration and
deal with the issue…do not cover it up..
• In 2 of the 3 cases, it appears the situation could
have been solved without the coach being fired……..
• Remember….things always come up with so many
student-athletes and sports…and sometimes people
make mistakes…... It is how we manage the
issues that is important…..
Scholarship Costs
• As you know fees increased again this year after our
budget was set.
• As these costs rise , our Annual Fund has gone up but
not at the same rate
• We all need to be more mindful as we use scholarship
dollars:
▫ Make student-athletes aware that failing grades and D’s
that cause class retakes…..cost money and delay graduation
▫ Make every effort to stay within the 75-25 scholarship
guidelines for your sport…this is our budgeted base……instate is definitely less costly than out-of-state
▫ Encourage gifts to the BDF annual fund…..scholarship
dollars are the basis for our program….
Initial Eligibility
• Please continue to encourage your PSAs to have all
transcripts through their Junior year/7th Sem senior year
sent to the Eligibility Center for certifications.
• Please make sure that they have ALL their Test Scores
submitted as well.
• 7th Semester transcripts (& 8th Sem IP schedules) should
be submitted to advisors as soon as they are available.
• Final Amateurism Request- April 1
Recruiting Reminders
• Please have all phone calls and
contacts/evaluations through the end of the year
entered into CAi immediately.
• Please have all documents together and
submitted to compliance before requesting a
visit. Please do not expect compliance to do the
leg work.
Mountain West Conference
• On monthly calls with SWA’s dealing with
reports from coaches’ meetings..
• Yesterday learned we are scheduled to host
2014 MWC Cross Country Championship…
• Although we are a year away please continue to
be on calls and especially try to determine if
there are things we need to change per hosting
or event management, video exchange, etc so
we can plan..
Reminders
• Keep your squad-list clean and up to date.
▫ Please review before the beginning of the semester
▫ Report all changes to Jennifer
Student-athletes may not appear in movies, reality shows etc.,
without prior approval from Compliance. Their eligibility may be
negatively effected
• Next meeting February 8, 2011
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