Getting to know us…
And what we do in the Dean’s
Secretariat…
February 15th, 2008.
Meet Stephanie

Ms. Stephanie
Whitehouse (B.A. McGill
’06) joined the Dean’s
Secretariat as the Acting
Administrative
Coordinator in 2007.

You can find her desk at:
Dawson Hall, rm 217D
514-398-8972
casual.arts@mcgill.ca
Susan Sharpe
 Ms. Susan Sharpe, Assistant to the Dean
 Susan’s office is located at:
Dawson Hall, room 216
514-398-4216
susan.sharpe@mcgill.ca
Scholarships/Prizes
Scholarships/Prizes to Graduating
Students
•

Memo listing all departmental awards is sent out to Chairs &
Directors at the end of April.
Deadline to submit recommendations: May 10th
Scholarships/Prizes to Lower-Year
Students
•

Memo listing all departmental awards is sent out to Chairs &
Directors at the end of May.
Deadline to submit recommendations: June 6th
Question: Are the Advance Notices of these
deadlines helpful?
Awards
Moyse Travelling Scholarship

This scholarship is awarded to a student for further studies at a British
university worth $11,000.

A poster is sent to Chairs/Directors and AOs outlining the deadline
and urging departments to encourage student application.

Deadline to submit nominations: April 1st
Awards
H. Noel Fieldhouse Award for
Excellence in Teaching

A memo is sent in early January to Chairs/Directors and AOs to
provide procedures for nominating colleagues.

Nomination packages are reviewed and a winner is chosen by
the Committee on Teaching.

Deadline to submit nominations: Mid-February each year
Awards
Award of Excellence for Administrative
And Support Staff

A memo is sent from the Dean in early March to all staff requesting
nominations.

The award is intended to acknowledge outstanding performance and
achievement of a staff member in the Arts Faculty.

Deadline to submit nominations: March 31st
Awards
Arts Graduate Student Teaching Award
•
This award consists of 3 prizes for outstanding work and positive
student feedback for Teaching Assistants.
•
A memo is sent in mid-September to Chairs/Directors and AO’s
outlining the nomination procedures.

Deadline to submit nominations: Normally early November
Building Director
 Duties of the Building Director include:

Responsible for safety, building problems and key
allocation of Dawson Hall

Card Access: Input info into the LENEL card access system
for Dawson Hall, Leacock, Peterson Hall and New
Chancellor Day Hall

Lobby reservations: Coordinates reservations for events
booked in the Leacock Lobby. (Arts Lobby-only bookings
for formal university receptions or Moyse Hall events).

Responsible for ensuring general maintenance and
cleaning is kept up in Dawson Hall.
Arts Section of Calendar
The Arts Section of the Undergraduate Calendar
revisions are done yearly by all the Arts Departments to
give students the most up-to-date information possible.
Departments are given their program sections and
courses to review and make changes to. The guidelines
and deadlines for Calendar revisions are sent to AOs at
the end of November.
There are normally 3-4 drafts involved and the last
one is usually finalized by early February.
Question: Is there a better way to ensure that Draft deadlines are respected?
The Life Cycle of a New Program

Ever wonder where new course/new program proposals go?
And what committees have to approve it before it can be
offered? Look below for the typical committee cycle a new
course/new program must go through in order to be
approved:
Screening
Curriculum
Faculty
SCTP
Screening Committee
 Screening Committee- Is a sub-committee of
Curriculum Committee that reviews all submissions
before they go on to Curriculum.
 Minor changes to courses/programs (title changes,
pre-req changes, description changes etc.) are
approved and forwarded directly to SCTP. New
courses/programs go on to Curriculum Committee.
Curriculum Committee
 Curriculum meetings are bi-monthly
meetings where new and major revisions to
courses and programs are reviewed.
 New programs are forwarded to Faculty for
approval and then on to SCTP.
 New courses are forwarded directly to SCTP
for final approval.
Faculty meetings/SCTP
 FACULTY MEETINGS (monthly): Along with
normal business of the Faculty, reports of
the Curriculum Cmte. are reviewed and
approved.
 SCTP: The final stage of approval; we
deliver the SCTP major & minor reports to
the SCTP secretary each month.
Something New & Exciting
ONLINE COURSE PROPOSAL/REVISION
FORM
This is a pilot project now under the
direction of Ms. Fiona Lees,
Manager, Programs & Degree
Evaluation.
*** For more information on
participating in the pilot project,
please contact Fiona at
fiona.lees@mcgill.ca.
Questions?
THANK YOU!