2012 Leadership Development
Training for Presidents
and
Chapter Officers
CONGRATULATIONS!
You’ve been elected a Chapter Officer
You’ve Accepted the Job
Time for you to…
Plan, Prepare, and Lead
Leadership
Does carrying the torch of
leadership make you feel
uneasy?
Honest
Competent
Forward-looking
Inspiring
Fair-minded
Intelligent
Courageous
Broad-minded
Straightforward
Imaginative
What type of leader are you?
Psychologist Kurt Lewin identified in 1939 three major leadership types
Authoritarian (Autocratic)
Participative Leadership (Democratic)
Delegative (Laissez-Faire)
What Should I Know as
a Chapter Officer?
1. Structure of the international organization (or
where to find this information)
2. Mission, Vision, and Purposes of the Society
3. Framework of DKG
4. State Executive Board and State Committees
The Delta Kappa Gamma Society International
Three Levels of Governance and Support:
Chapters, State Organization, International
International Society
Boards and Committees
Provide:
 Management of Society Headquarters
 Strategic planning and oversight
 Financial management of funds
 Projects and services
 Scholarship and World Fellowships
Offer vehicles for:
 Communications
 Public relations
 Leadership development opportunities
 Professional development opportunities
Regional Conferences
 Disseminate information about Society
activities
 Provide educational workshops
 Provide leadership training
 Facilitate fellowship
 Provide inspiration
78 State Organizations
State Organization Presidents serve
on International Executive Board.
State Organizations offer:
Leadership training
Projects
Scholarships and grants
Public relations
Communications
Chapter support
106,000
MEMBERS
meeting in 2,800
CHAPTERS
organized in 17
COUNTRIES
voting at
CONVENTIONS
International Headquarters
The building located at 416 West 12th
Street, Austin, Texas houses the
International Society staff who offer
support for all members, officers and
international personnel.
International Convention
Executive Board and Convention Actions
Provide:
overall governance for the organization
and revisions of governing documents.
While each member belongs to three levels of the Society,
Chapter, State Organization and International, she has but one
mission, to promote professional and personal growth of
women educators and excellence in education.
Mission
The Delta Kappa Gamma Society International
promotes professional and personal growth of
women educators and excellence in education.
Vision
Leading women educators
impacting education worldwide.
Purposes
1. To unite women educators of the world in a genuine spiritual fellowship
2. To honor women who have given or who evidence a potential for distinctive
service in any field of education
3. To advance the professional interest and position of women in education
4. To initiate, endorse and support desirable legislation or other suitable
endeavors in the interests of education and of women educators
5. To endow scholarships to aid outstanding women educators in pursuing
graduate study and to grant fellowships to non-member women educators
6. To stimulate the personal and professional growth of members and to
encourage their participation in appropriate programs of action
7. To inform the members of current economic, social, political and educational
issues so that they may participate effectively in a world Society
Organization of the International Level
International Headquarters
International Convention
Highest Authority
Delegates some authority by way of the
Constitution; maintains authority in all other
matters.
International Executive Board
Reports to the Convention
Has constitutional authority to:
1. adopt the budget
2. elect trustees of Educational Foundation
3. recommend policy/procedures
4. select dates/sites for international
meetings
5. define regions; assign state organizations
to regions
6. approve establishment of state
organizations; procedures for possible
dissolution
7. select International Achievement Award
recipient
8. select international honorary members
Administrative Board
Reports to Executive Board
Carries out the plans and policies adopted by
the international convention.
Forums
Canadian
European
Latin American
United States
The participants determine the plan
and activities.
Educational Foundation
Non-profit Corporation
Exempt from federal income taxation
501(c) 3
Mission: … supports and encourages
intercultural understanding and
educational excellence.
International Committees
Report to International President
Responsibilities delineated by the
Constitution.
“It is the function of Headquarters to synthesize information, to note the
thinking expressed by chapters and state organizations, to help
familiarize current officers with the long-range decisions of past Boards
and Conventions, and to service the Society through correspondence and
by participation at conventions and conferences.”
Our Heritage 1, pg. 234
Executive Coordinator
Responsibility:
Headquarters Functions;
Liaison to Boards, President, Educational Foundation
Archival Records, Convention/Conference Programs
Long Range Planning
Reports to International President/Administrative Board
Business Services Administrator
Responsibility:
Finance, Accounting, Human Resources payroll/benefits, Building
Management, Information Systems,
Convention/Conference Business
Reports to Executive Coordinator, International President,
Administrative Board
Program/Membership Services Administrator
Responsibility:
Program and Membership Services
Reports to Executive Coordinator, International President,
Administrative Board
Communications Services Administrator
International President
Reports to Administrative Board and
International Executive Board
Responsibility:
Public Relations; Publications (print, non-print);
Society Inventories
Reports to Executive Coordinator, International President,
Administrative Board
Organization of the STATE ORGANIZATION and CHAPTER Levels
State Organization
Chapter
Organized by International Expansion Committee. Consist of all chapters
within the state organization and members holding membership within the state
organization. Establishes Bylaws to govern itself and its chapters. Bylaws must
be consistent with the Constitution.
The BASIC unit of the Society. Organized in accordance with state
organization Bylaws. Chapter rules consistent with Constitution and its
state organization Bylaws.
State Convention
Highest Authority
Business Meeting
(Quorum Present)
The medium for transacting the business of the state
organization. Held odd-numbered years (optional even
year). Any attending member may make motions, enter
discussions and vote.
Highest Authority
The medium for transacting the business of the chapter.
A minimum of four per year is required. Chapter
president presides at chapter meetings.
Executive Board
Duties relate to …
Convention policies and procedures; budget; personnel;
dates/sites; emergency matters.
Executive Board
Duties relate to selection of treasurer; emergency
matters; policies and procedures; chapter finances.
Executive Committee
Optional committee. Consist of elected officers who act
for the Executive Board between meetings.
.
State Organization President
Responsibility for the guidance of chapter work
throughout the state.
.
Standing Committees
Constituted to perform continuing
functions. Generally remain in
existence permanently.
Ad Hoc Committees
Constituted for a specific function.
Ceases to exist when its assignment
is accomplished.
Chapter President
Responsibility for the guidance of the work of the
chapter.
OFFICERS
PRESIDENT:
Olive Horning
FIRST VICE-PRESIDENT:
Elizabeth VanWestenburg
SECOND VICE-PRESIDENT:
Dr. Dorothy Sample
RECORDING SECRETARY:
Bernice Haglund
CORRESPONDING SECRETARY:
Kathy Taylor
PARLIAMENTARIAN:
Dr. Helen Popovich
TREASURER:
Loretta Miles
EXECUTIVE SECRETARY:
Sarah “Sally” Garrison
WOLVERINE EDITOR:
J. Jay Pechta
IMMEDIATE PAST PRESIDENT:
Jackie Smart
COMMITTEES
APPROVAL OF MINUTES:
Diane Dray
BY LAWS/STANDING RULES:
Ann Elmer
CHAPTER/COUNCIL
VISITATIONS:
Kathy Muench
EXPANSION/MEMBERSHIP:
Nancy Everett
NECROLOGY CO-CHAIRS:
Lynne Elsesser
Nancy Higgins
FINANCE:
Shaila Jehle
HISTORY:
Pat Charlton
LEADERSHIP DEVELOPMENT:
Jackie Smart
NOMINATIONS:
Joanne Gardner
PERSONNEL:
Kaye Calley-Martin
STRATEGIC PLANNING:
Dr. Paula A. Dent
PROGRAM:
Liz VanWestenburg
LEGISLATION/U.S. FORUM:
Judy Foster
MUSIC C0-CHAIRS:
Nancy Tetzlaff
Marcia Thatcher
PERSONAL GROWTH &
SERVICES:
Marilyn Hopkins
PROFESSIONAL AFFAIRS:
Kay Tebo
RESEARCH:
Nina Keener
WOMEN IN THE ARTS COCHAIRS:
Theresa Sedmak
Dr. Ranae Beyerlein
EDUCATIONAL SERVICES:
Dr. Dorothy Sample
COMMUNICATIONS:
Laura Perkins
COORDINATING COUNCILS C0-CHAIRS:
Julie Usher
Dr. Gedy Love
DISTINGUISHED SERVICE AWARD:
Dr. Dorothy Sample
FUNDING OUR PURPOSES:
Judi Fisher
HISTORICAL DOCUMENT STORAGE:
Kay Ostrom
SCHOLARSHIPS/GRANTS:
Gloria Fisher
TECHNOLOGY/WEBMASTER:
Tamara Webster
WILMA ADAMS FUND:
Norrie Slater
WORLD FELLOWSHIP:
Gloria Richards
CHAPTER PRESIDENTS AT LARGE:
Joanne Saucier
Linda Ichesco
Sharon LaHaie
Meetings
Minimum Necessary Officers
Every deliberative assembly must have:
•
a presiding officer
•
&
a secretary
Presiding Tips
Maintain control over the progress of
the meeting
Keep members informed
Presider Tips Continued:
ALWAYS:
NEVER:
Maintain order
Be unjust, even to troublesome members
Provide strong leadership Be more technical than necessary
Remain impartial
Say “I”
Be tactful
Take advantage of a member’s lack of
Be fair
knowledge
Exercise good judgment
 Official record of the proceedings of a
deliberative assembly
 Legal public record of a meeting
 Should reflect what was done in the meeting,
not what was said by the members
 Should never reflect the recorder’s opinion,
favorable or otherwise, on anything said or done
 Refresh the memory of the members who were
present at the meeting
 Inform those who were absent from the
meeting
 Make possible a compiled history of the
organization’s acts and accomplishments




no longer used
Alpha Iota State Website
www.deltakappagamma.org/MI
Alpha Iota State Website
www.deltakappagamma.org/MI
Our state website is full of information and is updated
regularly by Webmaster Tamara Webster.
Alpha Iota State Website has:
Online Event Registration
• Fall Conference
• International Convention & NE Conference
• State Convention
Forms & Applications
Alpha Iota History
PAC & Chapter Presidents’ Rosters
Buzz Tips and more
President’s Mailings
The Wolverine
The Wolverines are archived
on the state website.
Send your articles and photos
from your chapter meetings
and special events to The
Wolverine editor, J-Jay Pechta
at:
jpechta@dkg.comcast.net
State Committees
Support Early-career Educators
Membership
Always consider the possibility of recruiting new
members.
Remember an educator is an:
• Instructor
• Teacher
• Trainer
• Creator of materials for any number, any age, any
audience, and in any location
Where to look for new members ?
• School or work place for regular and part-time teaching staff,
specialists, substitutes, support personnel, and administrators
• District, county, state, national, international schools;
countrywide service centers; universities; professional career
training institutes
• Grade level, department, curriculum or professional
development meetings, conferences, workshops, and
conventions
• Community colleges, adult and community education courses
• Board of Education, local community, and public board
meetings
• Organized community park, recreation, sport, and leisure
time programs
• Pre-school, private, parochial, charter, and alternative schools
• Nurse educators
• Public libraries, museums, zoos, and service organizations
• Private businesses and corporations for individuals
responsible for providing training and in-service training or
creating instructional or training materials
• Health, wellness, personal growth, travel, enrichment,
hobby, parenting, human growth and development
speakers and events
• Local tutors and private teachers (instruments, drama,
painting, …)
Where else? …
Membership Documents
Certain membership documents are more important than others.
Let your executive board/committee help you decide which of the
following, if any, to keep:
1. The name, date, and rationale given by persons declining
membership, particularly those who indicated they may want to
join later
2. A log of chapter honorary members and initiation dates,
identifying those who are also state honorary members
3. A temporary record of invitations issued and responses to
invitations
4. Copies of chapter minutes containing membership actions
5. An up-to-date biographical data sheet with a resume for each
chapter member; use current member profiles to compile a
chapter profile and inform members of “voids” in chapter
membership
6. The chapter membership roster should always match current
reports of International and State organizations regarding the
number and classification of members
7. Copies of Form 6 document the number of deceased members
within a specified time
DKG website posts monthly membership resources
Membership Memos
Food For Thought: Building Pride in the Society And Building
Sustainability
Contemporary Initiation Ceremony
Assisting Chapter Members with Dues
How to Support and Attract Early Career Educators *
New Membership Possibilities
2011 Regional Conferences and You
Reinstatement
Sustaining Pride in the Big Picture - Orientation
Pride in the Big Picture - Orientation
Membership Blog
Money Matters
Message for Chapter Treasurers
Dues Breakdown
Active dues are $63 + $1.00 scholarship fee
International
$40 + $.20 scholarship
Alpha Iota State
$23 + $.80 scholarship
Chapter
Determined by chapter
Reserve dues are $31.00 + $1.00 scholarship
State keeps $11.00
$20.00 goes to International
BREAK into Role-a-Like Groups
• Presidents
Leadership Committee
• Membership/Program Chairs/ Communications
Nancy Everett, Lynne Elsesser, Liz VanWestenburg,
& Laura Perkins
• Treasurers, Secretaries, Parliamentarians
Loretta Miles & Dr. Helen Popovich
What Do I Need to Know as
Chapter President
President’s Responsibilities
• Attend leadership development training
• Attend executive board meetings and
workshops of the state organization
• Whenever possible attend the Northeast
Regional Conference and International
Convention
• Distribute biennial report forms and
ensure they are returned on time
• Notify the state of changes of officers
during the biennium
Reports the State President Needs:
Chapter Presidents need to complete:
• ASAP Chapter Officers Form for 2012-2014
• ASAP Chapter President and Treasurer Form for
2012-2014 to International
• Annual/Biennial Report by February 1st
• Form 6 (Death of a Member)
110
FORM FOR REPORTING 2012-2014 CHAPTER OFFICERS
State Organization Copy
Please complete the form and mail or fax no later than May 15 to your state organization or another designated person, unless another
form has been provided to you by your state organization president. The form may also be downloaded as an interactive form from the
Society website and forwarded as an email attachment.
Person Completing Form:
Chapter Name:
NAME
MEMBER
I.D.#
MAILING ADDRESS
PREFERRED
TELEPHONE
(include area
code)
President
Treasurer
First Vice-President
Second Vice-President
Recording Secretary
Corresponding
Secretary
Parliamentarian
Thank You!
1/2012 I/W/P aw
State Name:
FAX
E-MAIL
111
FORM FOR REPORTING 2012-2014 CHAPTER OFFICERS
International Copy
Please complete this form and mail or fax no later than May 15 to
Society Headquarters
Membership Department
P.O. Box 1589
Austin, TX 78767-1589
Fax: 512-478-3961
Chapter Name:
You may also download an interactive form
from the Society website and forward as an email
attachment to Linda Davenport at lindad@dkg.org
State Name:
Person Completing Form:
CHAPTER PRESIDENT
NAME
MEMBER I.D. #
MAILING ADDRESS
P.O. Box, Street, Route
City, State, Zip/Postal Code
Country
PREFERRED TELEPHONE
(include area code)
FAX
E-MAIL
Thank You!
1/2012 I/W/P aw
CHAPTER TREASURER
Report Forms
In November, reporting forms are mailed to Chapter Presidents. They are also available
online at www.dkg.org
Chapter Biennial Report Forms
February 1
President Annual Report (Form 54)
(even years)
Communications (Form 38)
Educational Excellence (Form 26)
Finance Committee (Form 40)
Membership Committee (Form 36)
Necrology (Form 2)
Scholarships Committee (Form 34)
World Fellowships Committee (Form 42)
Chapter Annual Report
Chapter President – Annual Report
Necrology – Chapter Annual Report
February 1
(odd years)
You Need to Know
1. Basic Agenda
2. Chapter Rules
3. Basics of Parliamentary Procedure
4. Use of documents (Constitution,
International Standing Rules, Handbook)
5. Chapter President’s File - what to save and
what to discard
Call to Order
Opening Ceremonies (Welcome; Invocation; Pledge)
Minutes of Previous Meeting
Reports of Officers (include report of Treasurer)
Standing and Special Committees Reports
Special Orders
Unfinished Business and General Orders
New Business
Announcements, Program
Adjournment
MRS SUN
The process of following parliamentary law along
with any rules of order the organization or
assembly may have adopted

Expedite business efficiently

To protect to rights of the individual

To ensure justice and equality

To preserve a sense of harmony and maintain order

To accomplish the group’s purposes
•
The basic governing document of Delta Kappa Gamma is the
Constitution. International is governed by the Constitution
and International Standing Rules
•
Alpha Iota State follows these two documents in addition to
our own State Bylaws and Standing Rules
•
Each chapter is governed by the Constitution and International
Standing Rules and Alpha Iota State Bylaws and Standing
Rules. In addition, a chapter adopts its own unit of chapter
rules which are consistent with International and State
Current DKG Constitution & International Standing
Rules (now online)
Current DKG Handbook (now online)
Alpha Iota State Bylaws (now online)
Alpha Iota Standing Rules (now online)
Chapter Rules
Chapter Charter
Official Initiate Register
Review & read your chapter’s files
Helpful Tools & Resources
1. Guidelines Booklets:
• Chapter Presidents
• Membership Chairs
• Communications Chairs
• Treasurers
2. Delta Kappa Gamma Handbook
This publication provides information regarding chapter responsibilities
as designated by the Constitution. You can find the handbook at
www.dkg.org Click Library, then click Publications.
3. Past Presidents and officers of your chapter
4. Alpha Iota State Officers and Chairmen
5. Websites: International and State
www.dkg.org & www.deltakappagamma.org/MI
What Am I Expected
to Do as President?
1. Represent my chapter at state meetings
2. Preside at chapter meetings
3. Make all appointments for chapter committees
4. Direct the activities of the chapter
5. Ensure all reports required by international and the
state are completed by the due dates
6. Serve as a voting member of the state Executive
Board
7. Invite the state president to a chapter meeting
8. Attend state meetings and encourage other chapter
members to do so (see next slide for dates)
July 24 - 28, 2012
International Convention
New York City, NY
Sheraton New York Hotel and Towers Seventh Avenue
*October 19-20, 2012 Alpha Iota State
Fall Conference & Executive Board
Holiday Inn, Muskegon, MI
*May 3-5, 2013
Alpha Iota State Convention & Spring
Executive Board Meeting
Double Tree Hotel
Bay City, MI
*Required meetings
Where Can I Find Help?
 Consult with your chapter Executive Board,
especially the past president(s)
 Review the files and written communications from
chapter chairmen, the state organization
president, and state committee chairmen
 Network with other chapter presidents at
meetings of the state Executive Board, or your
chapter’s Coordinating Council
 Contact state officers or committee chairmen for
information
Guidelines Booklets
Read it!
It has the answers to many questions
If you need help, call or e-mail one of the
state officers or state chairmen
Guidelines Booklets
 Duties of Chapter Officers or Chairmen
 Documents for Your Files
 Membership Supplies
 Forms
 Reports
 Month-by-Month “guide,” plus much more
Tips for Effective Meetings
• Confirm pre-meeting assignments & place follow-up
topics on the agenda
• Distribute the agenda at least one day ahead of the
meeting & try to minimize interruptions during the
meeting
• Encourage open discussion, make decisions by
consensus, summarize decisions made and actions
taken
• Schedule or announce the next meeting
5 Tips for Managing Your Time
Organize
Manage your time
Delegate
Communicate
Plan shorter, more effective meetings
Remember – It’s not how much time you have;
it’s how well you manage it!
In order to conquer paperwork
Use the TRAF system
Toss
Refer
Act
File
Remember, it’s easier to get through the maze
when we work together.
In Summary
• Know your responsibilities
• Keep on schedule (check e-mail frequently, return
forms promptly, follow up on phone calls and
requests)
• Delegate responsibilities and check in, as needed
• Enjoy being creative and interacting with your
members - that’s the fun of it all!
Best wishes for a successful biennium.
Remember to have a FUN one!
Jackie Smart, LD Chairman, Gamma Alpha
jackie@mysmartfamily.com
Nancy Berkompas, Alpha Tau
nberkompas@sault.com
Delores DiGiacomo, Mu
dejack@yahoo.com
Sally Garrison, State Executive Secretary, Gamma Delta
wsarahsally@aol.com
Gwen Graham, Gamma Beta
godonnell@aol.com
Susan Helser, Beta Rho
shelser8191@charter.net
Julie Kowlaski, Alpha Xi
kowalskiteach@yahoo.com