Skills for Success: Excel
Association of Soil & Water Conservation Districts Summer Conference
By: Darci Harrison
Create Workbooks with Excel
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Skill 1: Create and Save New Workbooks
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Skill 2: Enter Worksheet Data and Merge and Center Titles
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Skill 3: Construct Addition and Subtraction Formulas
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Skill 4: Construct Multiplication and Division Formulas
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Skill 5: Adjust Column Widths and Apply Cell Styles
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Skill 6: Use the SUM Function
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Skill 7: Copy Formulas and Functions Using the Fill Handle
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Skill 8: Format, Edit, and Check the Spelling of Data
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Skill 9: Create Footers and Change Page Settings
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Skill 10: Display and Print Formulas and Scale Worksheets for Printing
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Skill 11: Create New Workbooks from Templates
Create Workbooks with Excel
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Key Terms
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Workbook
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Worksheets
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Active Cell
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Cell Reference
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Formula Bar
Common Ways to Move or Scroll Through a Worksheet
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INSERT CHART FROM PAGE 35
Create Workbooks with Excel
Skill 2: Enter Worksheet Data and Merge and Center Titles
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Selecting a range
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Home tab > Alignment Group > Merge & Center button
Create Workbooks with Excel
Skill 3: Construct Addition and Subtraction Formulas
Skill 4: Construct Multiplication and Division Formulas
Symbols Used in Excel for Arithmetic Operators
Operator Symbol
Operation
+ (plus sign)
Addition
- (minus sign)
Subtraction (also negation)
* (asterisk)
Multiplication
/ (forward slash)
Division
% (percent sign)
Percent
^ (caret)
Exponentiation
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Creating a Basic Formula
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All Formulas MUST begin with an = (equal sign)
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Example =B4+C4
Create Workbooks with Excel
Skill 5: Adjust Column Widths and Apply Cell Styles
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Row/Column Heading
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Applying Cell Styles
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Select Your Cell for Formatting > Home Tab > Styles Group > Cell Styles
Create Workbooks with Excel
Skill 6: Use the SUM Function
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Select the cell you would like your total to appear in.
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Home Tab > Editing Group > SUM button
Create Workbooks with Excel
Skill 7: Copy Formulas and Functions Using the Fill Handle
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Fill Handle- the small black square in the lower right corner of the selection
Create Workbooks with Excel
Skill 8: Format, Edit, and Check the Spelling of Data
Skill 9: Create Footers
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Formatting Numerical Data
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Home Tab > Styles Group > Click Cell Styles > Number Format
Spell Check
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Press Ctrl + Home to make cell A1 active
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Review Tab > Proofing Group > Spelling Button
Create Footer
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Insert Tab > Text Group > Header & Footer
Create Workbooks with Excel
Skill 10: Display and Print Formulas and Scale Worksheets for Printing
Skill 11: Create New Workbooks from Templates
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Display and Print Underlying Formulas
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Formulas Tab > Formula Auditing group > Show Formulas button
Scale Worksheet for Printing
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Page Layout Tab > Dialog Box Launcher > In Page Setup Dialog box > Print Preview
Create Charts
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Skill 1: Construct and Copy Formulas Containing Absolute Cell References
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Skill 2: Format Numbers
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Skill 3: Create Column Charts
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Skill 4: Format Column Charts
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Skill 5: Create Pie Charts and Chart Sheets
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Skill 6: Explode and Color Pie Slices, and Insert Text Boxes
Create Charts
Skill 1: Construct and Copy Formulas Containing Absolute Cell References
Skill 2: Format Numbers
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Absolute cell reference- a cell reference that remains the same when it is
copied or filled to other cells. To make a cell reference absolute, insert a
dollar sign before the row and column reference.
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Format Numbers
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General format- a number format that does not display commas or trailing zeros to
the right of a decimal point.
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Accounting number format- applies comma separators where appropriate, inserts a
fixed dollar sign aligned at the left edge of the cell, applies two decimal places
and leaves a small amount of space at both the right and left to accommodate
parentheses for negative numbers.
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Comma cell style- adds commas where appropriate and applies the same
formatting as Accounting number format but without a dollar sign.
Home tab > Number group
Create Charts
Skill 3: Create Column Charts
Skill 4: Format Column Charts
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Column chart- useful for illustrating comparisons among related numbers
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Select the range > Insert tab > Charts group > Column
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Modify Chart by applying different chart layouts or styles.
Chart Types Commonly Used in Excel
Chart type
Use to
Column
Illustrate data changes over a period of time or illustrate
comparisons among items.
Line
Illustrate trends over time, with time displayed along the
horizontal axis and the data point values connected by a
line
Pie
Illustrate the relationship of parts to a whole.
Bar
Illustrate comparisons among individual items
Area
Emphasize the magnitude of change over time.
Create Charts
Skill 5: Create Pie Charts and Chart Sheets
Skill 6: Explode and Color Pie Slices, and Insert Text Boxes
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Pie chart- displays the relationship of parts to a whole.
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Select the range > Insert tab > Charts group > Pie
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Chart sheet- a workbook sheet that contains only a chart and is useful when
you want to view a chart separately from the data.
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Design tab > Location Group > Move Chart > New Sheet
Explode and Color Pie Slices, and Insert Text Boxes
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Layout tab > Insert group > text box
Manage Multiple Worksheets
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Skill 1: Work with Grouped Worksheets
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Skill 2: Use Multiple Math Operators in a Formula
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Skill 3: Construct Formulas that Refer to Cells in Other Worksheets
Manage Multiple Worksheets
Skill 1: Work with Grouped Worksheets
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You can group any number of worksheets in a workbook. After the worksheets
are grouped, you can edit data or format cells in all the grouped worksheets
at the same time.
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Right-click one of the sheet tabs > click Select All Sheets
Manage Multiple Worksheets
Skill 2: Use Multiple Math Operators in a Formula
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Excel follows a set of mathematical rules for performing calculations within a
formula, called operator precedence.
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Expressions within the parentheses are calculated first.
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Multiplication and division are performed before addition and subtraction.
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IF a formula contains operators within the same level, Excel evaluates from left to
right.
Use Excel Functions
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Skill 1: Use the SUM and Average Functions
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Skill 2: Use the MIN and MAX Functions
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Skill 3: Use the IF Function
Use Excel Functions
Skill 1: Use the SUM and Average Functions
Skill 2: Use the MIN and MAX Functions
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Function- a prewritten formula that takes input, performs an operation, and
returns a value.
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Statistical functions- predefined formulas that describe a collection of data –
for example, totals, counts, and averages.
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AVERAGE function- adds a group of values and then divides the results by the
number of values in the group.
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MIN function- returns the smallest in a range of cells
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MAX function- returns the largest in a range of cells
Thank you!
Association of Soil & Water Conservation Districts Summer Conference
Darci Harrison
darciharrison@Nokomis.k12.il.us