Skills for Success: Excel
Association of Soil & Water Conservation Districts Summer Conference
By: Darci Harrison
Create Workbooks with Excel
Skill 1: Create and Save New Workbooks
Skill 2: Enter Worksheet Data and Merge and Center Titles
Skill 3: Construct Addition and Subtraction Formulas
Skill 4: Construct Multiplication and Division Formulas
Skill 5: Adjust Column Widths and Apply Cell Styles
Skill 6: Use the SUM Function
Skill 7: Copy Formulas and Functions Using the Fill Handle
Skill 8: Format, Edit, and Check the Spelling of Data
Skill 9: Create Footers and Change Page Settings
Skill 10: Display and Print Formulas and Scale Worksheets for Printing
Skill 11: Create New Workbooks from Templates
Create Workbooks with Excel
Key Terms
Workbook
Worksheets
Active Cell
Cell Reference
Formula Bar
Common Ways to Move or Scroll Through a Worksheet
INSERT CHART FROM PAGE 35
Create Workbooks with Excel
Skill 2: Enter Worksheet Data and Merge and Center Titles
Selecting a range
Home tab > Alignment Group > Merge & Center button
Create Workbooks with Excel
Skill 3: Construct Addition and Subtraction Formulas
Skill 4: Construct Multiplication and Division Formulas
Symbols Used in Excel for Arithmetic Operators
Operator Symbol
Operation
+ (plus sign)
Addition
- (minus sign)
Subtraction (also negation)
* (asterisk)
Multiplication
/ (forward slash)
Division
% (percent sign)
Percent
^ (caret)
Exponentiation
Creating a Basic Formula
All Formulas MUST begin with an = (equal sign)
Example =B4+C4
Create Workbooks with Excel
Skill 5: Adjust Column Widths and Apply Cell Styles
Row/Column Heading
Applying Cell Styles
Select Your Cell for Formatting > Home Tab > Styles Group > Cell Styles
Create Workbooks with Excel
Skill 6: Use the SUM Function
Select the cell you would like your total to appear in.
Home Tab > Editing Group > SUM button
Create Workbooks with Excel
Skill 7: Copy Formulas and Functions Using the Fill Handle
Fill Handle- the small black square in the lower right corner of the selection
Create Workbooks with Excel
Skill 8: Format, Edit, and Check the Spelling of Data
Skill 9: Create Footers
Formatting Numerical Data
Home Tab > Styles Group > Click Cell Styles > Number Format
Spell Check
Press Ctrl + Home to make cell A1 active
Review Tab > Proofing Group > Spelling Button
Create Footer
Insert Tab > Text Group > Header & Footer
Create Workbooks with Excel
Skill 10: Display and Print Formulas and Scale Worksheets for Printing
Skill 11: Create New Workbooks from Templates
Display and Print Underlying Formulas
Formulas Tab > Formula Auditing group > Show Formulas button
Scale Worksheet for Printing
Page Layout Tab > Dialog Box Launcher > In Page Setup Dialog box > Print Preview
Create Charts
Skill 1: Construct and Copy Formulas Containing Absolute Cell References
Skill 2: Format Numbers
Skill 3: Create Column Charts
Skill 4: Format Column Charts
Skill 5: Create Pie Charts and Chart Sheets
Skill 6: Explode and Color Pie Slices, and Insert Text Boxes
Create Charts
Skill 1: Construct and Copy Formulas Containing Absolute Cell References
Skill 2: Format Numbers
Absolute cell reference- a cell reference that remains the same when it is
copied or filled to other cells. To make a cell reference absolute, insert a
dollar sign before the row and column reference.
Format Numbers
General format- a number format that does not display commas or trailing zeros to
the right of a decimal point.
Accounting number format- applies comma separators where appropriate, inserts a
fixed dollar sign aligned at the left edge of the cell, applies two decimal places
and leaves a small amount of space at both the right and left to accommodate
parentheses for negative numbers.
Comma cell style- adds commas where appropriate and applies the same
formatting as Accounting number format but without a dollar sign.
Home tab > Number group
Create Charts
Skill 3: Create Column Charts
Skill 4: Format Column Charts
Column chart- useful for illustrating comparisons among related numbers
Select the range > Insert tab > Charts group > Column
Modify Chart by applying different chart layouts or styles.
Chart Types Commonly Used in Excel
Chart type
Use to
Column
Illustrate data changes over a period of time or illustrate
comparisons among items.
Line
Illustrate trends over time, with time displayed along the
horizontal axis and the data point values connected by a
line
Pie
Illustrate the relationship of parts to a whole.
Bar
Illustrate comparisons among individual items
Area
Emphasize the magnitude of change over time.
Create Charts
Skill 5: Create Pie Charts and Chart Sheets
Skill 6: Explode and Color Pie Slices, and Insert Text Boxes
Pie chart- displays the relationship of parts to a whole.
Select the range > Insert tab > Charts group > Pie
Chart sheet- a workbook sheet that contains only a chart and is useful when
you want to view a chart separately from the data.
Design tab > Location Group > Move Chart > New Sheet
Explode and Color Pie Slices, and Insert Text Boxes
Layout tab > Insert group > text box
Manage Multiple Worksheets
Skill 1: Work with Grouped Worksheets
Skill 2: Use Multiple Math Operators in a Formula
Skill 3: Construct Formulas that Refer to Cells in Other Worksheets
Manage Multiple Worksheets
Skill 1: Work with Grouped Worksheets
You can group any number of worksheets in a workbook. After the worksheets
are grouped, you can edit data or format cells in all the grouped worksheets
at the same time.
Right-click one of the sheet tabs > click Select All Sheets
Manage Multiple Worksheets
Skill 2: Use Multiple Math Operators in a Formula
Excel follows a set of mathematical rules for performing calculations within a
formula, called operator precedence.
Expressions within the parentheses are calculated first.
Multiplication and division are performed before addition and subtraction.
IF a formula contains operators within the same level, Excel evaluates from left to
right.
Use Excel Functions
Skill 1: Use the SUM and Average Functions
Skill 2: Use the MIN and MAX Functions
Skill 3: Use the IF Function
Use Excel Functions
Skill 1: Use the SUM and Average Functions
Skill 2: Use the MIN and MAX Functions
Function- a prewritten formula that takes input, performs an operation, and
returns a value.
Statistical functions- predefined formulas that describe a collection of data –
for example, totals, counts, and averages.
AVERAGE function- adds a group of values and then divides the results by the
number of values in the group.
MIN function- returns the smallest in a range of cells
MAX function- returns the largest in a range of cells
Thank you!
Association of Soil & Water Conservation Districts Summer Conference
Darci Harrison
darciharrison@Nokomis.k12.il.us
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