Microsoft
Office 2003
Introductory Concepts
and Techniques
Excel Project 2
Formulas, Functions,
Formatting,
and Web Queries
Objectives
•
•
•
•
•
•
•
Enter a formula using the keyboard and Point mode
Recognize smart tags and option buttons
Apply the AVERAGE, MAX, and MIN functions
Verify a formula using Range finder
Format a worksheet using buttons and commands
Add conditional formatting to a range of cells
Change the width of a column and height of a row
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Objectives
•
•
•
•
•
Preview how a printed copy of the worksheet will look
Print a partial or complete worksheet
Display and print the formulas version of a worksheet
Use a Web query to get real-time data from a Web site
Rename sheets in a workbook
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Starting and Customizing Excel
1.
2.
3.
4.
5.
6.
Open Excel
If Excel is not maximized, Double-click title bar to maximize
Close the Language bar (if needed)
Close the Getting Started task pane (if needed)
If the Standard and Formatting toolbars are positioned on the
same row …
Click the Toolbar Options
Click Show Button on Two Rows
Go to my website and save the ExcelProject2-Start file to
E:\My Documents\ISYS100-ES\Excel\Blue Chip Stock Club Investment Analysis
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Your spreadsheet should look like this
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Entering Formulas with Keyboard Reference Book: Page EX 73
1. In cell F4, Type =d4*e4
2. Press RIGHT ARROW twice to
select cell H4
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Entering Formulas Using Point Mode Reference Book: Page EX 75
1.
2.
3.
4.
5.
In H4, Type = (equal sign) to begin
Click D4
Type * (asterisk)
Click G4
Click Enter box
Multiply
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Entering Formulas Using Point Mode Reference Book: Page EX 76
Subtract
1.
2.
3.
4.
5.
6.
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
Click I4
Type = (equal sign)
Click H4
Type – (minus sign)
Click F4
Click the Enter box
8
Entering Formulas Using Point Mode Reference Book: Page EX 76
1.
2.
3.
4.
5.
6.
Click J4
Type = (equal sign)
Click I4
Type / (division sign)
Click F4
Click Enter box
Divide
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Copying Formulas Using Fill Handle Reference Book: Page EX 77
1.
2.
3.
4.
Click F4
Point to fill handle
Drag handle down thru F12
Release the mouse button.
5.
6.
7.
Select range H4:J4
Point to the fill handle
Drag fill handle down
through range H5:J12
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Determine Totals Using AutoSum Reference Book: Page EX 79
1.
2.
3.
4.
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
Select F13
Click AutoSum button
Select Range H13:I13
Click AutoSum button
11
Determine Total % Gain/Loss Reference Book: Page EX 80
1.
2.
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
Select cell J12
Drag fill handle down
through cell J13
12
Determine Avg of a Range Using Keyboard and Mouse Reference Book: Page EX 80
1.
2.
3.
4.
5.
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
Click D14
Type =average
Click D4
(the first endpoint of
the range to average)
Drag through to D12
(the second endpoint
of the average range)
Click Enter box
13
Determine Highest Number in a Range Using Insert Function box Reference Book: Page EX 83
1.
2.
3.
4.
5.
6.
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
Select D15
Click Insert Function
box
Click MAX in the
Select a function list
Click OK
Type (or highlight)
d4:d12 in the
Number1 box
Click OK
14
Determine Lowest Number in a Range Using AutoSum Button Reference Book: Page EX 85-86
1.
2.
3.
4.
5.
6.
Select D16
Click AutoSum button arrow
Click Min
Click D4
Drag through D12
Click Enter box
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Copy Range of Cells across Columns Reference Book: Page EX 85-86
1.
2.
3.
4.
5.
Select range D14:D16
Drag fill handle through cell J16
Release the mouse button
Select cell J14
Press DELETE key
(to delete the average of the percent
gain/loss)
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Saving a Workbook Using the
Same File Name
1. Click the Save button on the Standard toolbar
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Verify/Change a Formula Using Range Finder Reference Book: Page EX 89
1. Double-click J4
2. Press the ESC
3. Select A18
Notice how cells in the formula are
highlighted. You can edit the formula.
Press ENTER to complete changes.
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Formatting Worksheet Reference Book: Page EX 90
1.
2.
3.
4.
5.
6.
Click A1
Click Font box arrow
Click Arial Black
Click Font Size box arrow
Click 28 in Font Size list
Click Bold button
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Formatting Worksheet Reference Book: Page EX 90
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Select range A1:J1
Right-click the selection
Click Format Cells
Click the Alignment tab
Click Horizontal box arrow
Select Center in the list
Click Vertical box arrow
Select Center in the list
Click Merge cells
Click OK
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Formatting Worksheet Reference Book: Page EX 91
1.
2.
3.
4.
5.
6.
7.
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14.
15.
16.
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
Click A2
Click Font arrow
Click Arial Black
Click the Font Size arrow
Click 18
Click Bold
Select range A2:J2
Right-click selection
Click Format Cells on the
shortcut menu
Click Alignment tab
Click the Horizontal arrow
Select Center
Click Vertical arrow
Select Center
Click Merge cells
Click OK
21
Formatting Worksheet Reference Book: Page EX 94-95
1.
2.
3.
4.
5.
Select range A1:A2
Click Fill Color button arrow
Click the color Blue
(column 6, row 2)
Click Font Color button arrow
Click the color White
(column 8, row 5)
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Formatting Worksheet Reference Book: Page EX 94-95
1. Click Thick Box Border
button (column 4, row 3)
2. Click B16 to deselect range
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Formatting Worksheet Reference Book: Page EX 96
1.
2.
3.
4.
5.
Select range A3:J3
Click Bold button
Click Center button
Click Borders button arrow
Click Bottom Border
(column 2 row 1)
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Center Data in Cells/Format Dates Reference Book: Page EX 97
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Select range B4:B12
Click Center button
Select the range C4:C12
Right-click
Click Format Cells
Click Number tab
Click Date in the Category list
Click 03/14/01 in the Type list
Click OK
Select E4 to deselect the range
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Apply Currency and Comma Style Format Reference Book: Page EX 97
1.
2.
3.
4.
5.
Select range E4:I4
While holding CTRL key,
Select range F13:I13
Click Currency Style button
Select range E5:I12
Click Comma Style button
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Apply a Currency and Comma Style Reference Book: Page EX 98-99
1.
2.
3.
4.
5.
6.
7.
8.
9.
Click E4
Hold down the CTRL key
Select G4
Click Increase Decimal button
Select range E5:E12
Hold down CTRL key
Select range G5:G12
Click Increase Decimal button
Click A12 to deselect range
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Apply a Thick Bottom Border Reference Book: Page EX 100
1. Select range A12:J12
2. Click Borders button arrow
3. Click Thick Bottom Border button
(column 2, row 2)
4. Select range A13:A16
5. Click Bold button
6. Click E14 to deselect the range
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Apply a Currency Format w/Floating $ Sign Reference Book: Page EX 101
1.
2.
3.
4.
5.
6.
Select range E14:I16
Right-click range
Click Format Cells
Click Number tab
Click Currency in Category list
Click third style ($1,234.10) in
Negative numbers list
7. Click OK
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Apply a Percent Style Format Reference Book: Page EX 103
1. Select range J4:J16
2. Click Percent Style button
3. Click Increase Decimal button
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Apply Conditional Formatting Reference Book: Page EX 104
1.
2.
3.
4.
5.
6.
7.
Select range J4:J12
Click Format
Click Conditional Formatting
Click Cell Value Is
Click middle text box arrow
Click less than
Type 0 in the right box
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Apply Conditional Formatting Reference Book: Page EX 105
1.
2.
3.
4.
5.
6.
7.
8.
9.
Click Format button
Click Patterns tab
Click the color Red
(column 1, row 3)
Click Font tab
Click Bold in Font style list
Click Color box arrow
Click the color White
(column 8, row 5)
Click OK
Click B16 to deselect range
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Change Width of Columns Reference Book: Page EX 107-108
1.
2.
3.
4.
5.
6.
Point to the boundary on the right
side of the column A heading
Drag to the right until ScreenTip
indicates Width: 13.00 (96 pixels).
Release mouse button
Drag through column headings B
through D
Point to boundary on the right side
of column heading D
Double-click right boundary of
column heading D
(This automatically changes the
width of columns B, C, and D to
best fit)
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Change Width of Columns Reference Book: Page EX 107-108
1.
2.
3.
4.
5.
6.
Click column E heading
Hold down CTRL key
Click column G heading
Click column J heading
(E, G, and J should be selected)
Drag boundary on right side of
column J until the ScreenTip,
Width: 10.00 (75 pixels)
Release mouse button
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Change Width of Columns Reference Book: Page EX 109
1.
2.
3.
4.
5.
6.
Click the column F heading
Hold down CTRL
Click column H and I headings
(columns F, H, and I are selected)
Drag column I boundary to right
until ScreenTip indicates Width:
12.00 (89 pixels)
Release the mouse button.
Click B16 to deselect columns
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Change Heights of Rows Reference Book: Page EX 110
1.
2.
3.
4.
5.
6.
7.
Point to boundary below row heading 3
Drag up until ScreenTip indicates Height:
45.00 (60 pixels)
Release mouse button
Point to boundary below row heading 14
Drag down until ScreenTip indicates
Height: 24.00 (32 pixels)
Release mouse button
Select cell B16
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Print Preview Reference Book: Page EX 110
1.
2.
3.
4.
5.
6.
Click Print Preview
Click Setup button
Click Page tab
Click Landscape
Click OK
Click in center of document
(zoom view)
7. Click Close
(We won’t print)
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Save the Worksheet
1. Click the Save button on the Standard toolbar
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Printing a Section of the Worksheet
1.
2.
3.
4.
5.
6.
7.
Select the range A3:F16
Click File on the menu bar
Click Print
Click Selection in the Print
what area
Click the Print Preview
button
(We won’t print)
Click Close
Click cell B16 to deselect
the range
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Display Formulas in the Worksheet Reference Book: Page EX 110
1.
2.
Press CTRL+ACCENT MARK (`)
Click right horizontal scroll arrow until
column J appears
3. If Formula Auditing toolbar appears, Close
Click File on menu bar
4. Click Page Setup
5. Click the Page tab
6. Click Landscape
7. Click Fit to
8. Click Print Preview
9. Click Close
10. Press CTRL+ACCENT MARK (`) to
instruct Excel to display the values version
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Changing Print Scaling Back to 100%
1.
2.
3.
4.
5.
6.
Click File
Click Page Setup
Click Page tab
Click Adjust to
Type 100 in the Adjust to box
Click OK
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Import Data from a Web Source Using Web Query Reference Book: Page EX 121
1.
2.
3.
4.
5.
Click Sheet2 tab
Click A1
Click Data
Point to Import External Data
Click Import Data on the submenu
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Import Data from a Web Source Using Web Query Reference Book: Page EX 110
1.
2.
3.
4.
5.
6.
Double-click MSN MoneyCentral Investor
Stock Quotes
Click Existing worksheet (to select)
Click OK
When Excel displays the Enter
Parameter Value dialog box, type the
nine stock symbols
mmm cat ko dd ge gm intc msft wmt
Click Use this value/reference for future
refreshes
Click OK
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Your worksheet should look like this
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Changing Worksheet Names Reference Book: Page EX 124
1.
2.
3.
4.
5.
6.
Double-click Sheet2 tab
Type Real-Time Stock Quotes as the name
Press ENTER
Double-click Sheet1 tab
Type Investment Analysis as the name
Press ENTER
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Save the Workbook and Quit Excel
1.
2.
Click the Save button on the Standard toolbar
Click the Close button on the upper-right corner of the
title bar
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
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Summary
•
•
•
•
•
•
•
Enter a formula using the keyboard and Point mode
Recognize smart tags and option buttons
Apply the AVERAGE, MAX, and MIN functions
Verify a formula using Range finder
Format a worksheet using buttons and commands
Add conditional formatting to a range of cells
Change the width of a column and height of a row
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
47
Summary
•
•
•
•
•
Preview how a printed copy of the worksheet will look
Print a partial or complete worksheet
Display and print the formulas version of a worksheet
Use a Web query to get real-time data from a Web site
Rename sheets in a workbook
Excel Project 2: Formulas, Functions, Formatting, and Web Queries
48
Microsoft
Office 2003
Introductory Concepts
and Techniques
Excel Project 2
Complete
Any Questions?