SAMPLE GRANT
APPLICATION
Organization Name
Proposal For
SAMPLE GRANT APPLICATION
I. SUMMARY
II.INTRODUCTION
III. NEEDS/PROBLEMS
IV. GOALS/OBJECTIVES
V. PROCEDURES/SCOPE OF WORK
VI. TIMETABLE
VII. BUDGET
VIII. KEY PERSONNEL
IX. EVALUATION
X. ENDORSEMENTS
XI. NEXT STEPS
XII. APPENDIX
SAMPLE GRANT APPLICATION
I. SUMMARY
This section should include information for those readers who will
not read the entire document but who will need a summary of the
proposal. Although this section appears first in the document, it
is usually written last.
– The summary should remain on a separate page and not
exceed one page.
– The summary should contain the following elements:
– Brief identification and purpose of your organization
– The purpose and anticipated end result of this proposal
– The type and amount of support requested
– The total anticipated budget
– Other information you deem pertinent
SAMPLE GRANT APPLICATION
II. INTRODUCTION
•
Introduce your organization here.
• It is best to begin by explaining how and why your
organization was founded. It is also a good idea to
provide a mission statement so that your readers know
who you are and what you do.
• Your introduction can include information such as the
purpose of your organization, a description of its
activities, a description of its target population, and
evidence to show that it is a healthy organization.
SAMPLE GRANT APPLICATION
III. NEEDS/PROBLEMS
A. Identify the needs or problems to be
addressed. Include the target population and
any statistical information that you may have.
B. Ideas for information to include here are:
Length of time needs/problems have existed
• Whether problem has ever been addressed
before, and what the outcome was
• Impact of problem to target population
• Impact of problem to surrounding populations
SAMPLE GRANT APPLICATION
IV. GOALS/OBJECTIVES
State the desired goals and objectives to
address the needs/problems stated above.
Also include key benefits of reaching
goals/objectives.
Goal 1____________________
Goal 2____________________
Goal 3____________________
SAMPLE GRANT APPLICATION
V.
1.
PROCEDURES/SCOPE OF WORK
Provide detailed information about
proposed procedures, if available, and
the scope of work.
2.
Include information on activities such as
recruiting, training, testing, and actual
work required.
SAMPLE GRANT APPLICATION
VI. TIMETABLE: Provide detailed
information on the expected timetable
for the project. Break the project into
phases, and provide a schedule for
each phase.
Description of Work
Phase One
Phase Two
Phase Three
Start Date
End Date
SAMPLE GRANT APPLICATION
VII. BUDGET
State the proposed costs and budget of
the project. Also include information on
how you intend to manage the budget.
Description of Work
Phase One
Phase Two
Phase Three
Anticipated Costs
SAMPLE GRANT APPLICATION
VIII. KEY PERSONNEL
List the key
personnel who will be
responsible for
completion of the
project, as well as
other personnel
involved in the
project.
Project/Program
Director
Support Staff
Future Staff
Other
SAMPLE GRANT APPLICATION
IX. EVALUATION
Discuss how progress will be evaluated
throughout and at the end of the project.
SAMPLE GRANT APPLICATION
X. ENDORSEMENTS
Provide the names and addresses of
individuals and companies who support
and endorse the project.
SAMPLE GRANT APPLICATION
XI. NEXT STEPS
A. Specify the actions required of the
readers of this document.
•
Step 1________________
•
Step 2________________
•
Step 3________________
SAMPLE GRANT APPLICATION
XII. APPENDIX
Provide supporting material for your
proposal here.
FOLLOW-UP AFTER GRANT
APPLICATION
1. Note the report / award of grant date.
2. If you are awarded a grant, review the
requirements to fulfill the grantee
requests.
3. Always send a letter of thanks if awarded
and a letter of appreciation if not
awarded.
4. Keep your avenues open.
ONE SAMPLE OF GRANT REQUEST
September 7, 2010
Dear
,
I am the Director of Religious Education for the Diocese of Fairbanks, Alaska. Thank you for the
opportunity to apply for some grant money from your Outreach Committee. You have generously
provided us some grant monies in the past. The last time was in 2008 when you sent me $600 which
enabled me to visit three of our native missions in the interior bush area. As a diocese we just emerged
from Chapter 11 in February of this year. For the last two years I have only been able to get to three
villages in the bush. I am hoping this year that I will be able to get to more of the villages and assist them
in their catechetical programs and sacramental preparation. On the average it is about $400 for a round trip
to an interior village and about $500-600 to a village on the Northwest coast. All these villages are remote
and only accessible by airplane. So I am requesting about $1000 if possible from your Outreach Committee.
Of course I will be most grateful and appreciative for whatever you can afford to give us. I am enclosing
a map of the area where I will be ministering in the bush and also an article I wrote about my trip
to Little Diomede Island which is our most remote mission.
So it is with hopeful anticipation that I submit this grant and ask you to consider assisting me in
reaching these remote native villages. I have seen the Spirit alive and well in the midst of our native
peoples. Their faith has been strong even though the number of priests, Sisters, and Brothers is declining.
All of these villages only have Mass once every several months or less that that. It is the local people
who lead the Communion Services and perform all the ministries in their parishes. It is my dream that
I will be able to reach all thirteen bush parishes this year and continue to spread the Gospel of Jesus to all
those I encounter there.
Gratefully in prayer,
Sister Dorothy Giloley SSJ
16
,
Outreach Application
Date: September 7, 2010
Organization Name:
Catholic Bishop of Northern Alaska –Fairbanks Diocese
Office of Religious Education
Contact Person:
Sister Dorothy Giloley SSJ
Address:
The Chancery 1316 Peger Road Fairbanks, AK 99709
Phone:
907-374-9572
Fax: 907-374-9580
Website: www.dioceseoffairbanks.org E-mail :
dorothy@cbna.org
Project Name:
Office of Religious Education-Transportation to Remote
Parishes and Missions
1.
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What is the purpose of the organization/project? What are your goals?
What is your mission? The mission statement of the Fairbanks Diocese
is:
We are people of God in the Roman Catholic Diocese of Fairbanks. Blessed with a
rich variety of backgrounds and talents, we strive to be a living reflection of the
Universal Church. Through our baptism, we continue Christ's mission to further
the kingdom of God through the human family. We share our living faith by
proclaiming the Gospel in word and example. Together we celebrate Christ's
presence in worship and sacraments. In a spirit of justice, mercy and love, we
dedicate ourselves not only to minister to the people in the urban and rural areas
of our Diocese, but also to minister to the world community.
As the Diocesan Director of Religious Education part of my mission is to
travel to thirteen of our remote native missions in the interior and on the
Northwest Coast which are only accessible by airplane. My ministry is to
prepare catechists in the knowledge of the faith, to instruct them in
methods of religious education and to assist them in setting up the
sacramental prep and the catechetical ministry in their parishes.
2. How will the organization /project benefit a poverty group?
This project will benefit the people in our missions living in eight Athabaskan villages on the Yukon
River, three Inupiat villages on the Northwest Coast and the towns of Nome on the Bering Sea and
Barrow on the Arctic Ocean. The population is 75% native with some white, black and Asian
people who work for the state, the utilities or are in the schools. About half of the people in the
villages are under 20 years old. The native people live a subsistence life style and about 25 %
were living below the poverty level in 2004 and the median income would be around $25,000 a
year. The unemployment rate is given at 15 % in 2006 but now of course it is much higher. The
cost of food and fuel is very high (fuel is $7.00 a gallon). These parishes are subsidized by our
diocese through donations to our Alaskan Shepherd Fund plus grants from charitable foundations.
3. What are the non-financial ways our parish can support this organization?
First of all your support and prayers would be greatly appreciated. Secondly if it were possible I
could connect your parish with the leaders in some of our village missions and your children and
youth could perhaps keep in touch with the native children and youth. There is a parish in
Michigan that sends me one of their children’s collections each month for the catechetical needs of
the children in our native villages. We have connected the native children with the families in this
parish through cards, letters, photos, prayer cards, and little gifts that the children make for each
other.
What other sources of funding presently exist for this organization/project?
Right now I only have limited funding available from a few donations I have received. I am always
seeking grants and donations to help with this crucial need. I would like to be able to get to the
thirteen villages this year if possible. As a diocese we just emerged from a Chapter 11 in February,
2010, so we are still struggling to get the funding we need especially in my case for travel to the
missions in the bush.
What structures are in place to assure that your group has the capacity to do what they
propose? (money, people, know-how, past record, etc. )
Many of these parishes already have some volunteer catechists who have limited
catechetical formation. They are preparing the children and youth for the
sacraments and they need further preparation in the knowledge of their faith and
in methods of teaching. I would continue the formation of the catechists and
assist the parishes in having on-going faith formation, youth ministry, a
catechetical program for children and adult faith formation. In the past when I
was able to visit a village mission I have been able to motivate the catechists
and assist them in taking leadership in the catechetical ministry in their parish.
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MAP OF FAIRBANKS DIOCESE
COMPLETED PACKET SHOULD
INCLUDE
Check List
__x__
__x__
__x__
__x__
__x__
__x__
__x__
a. Proposal Cover Sheet
b. Proposal Narrative (Questions #1-4 )
c. Project Budget Sheet
d. List of Governing/Advisory Board or Group
e. Organization is not requesting capital or
operating fund
f. Letter of Support from organization
Representative
g. Documentation of updated 501 (c) (3)
non-profit status
( tax exempt status is not sufficient)
Incomplete packets will not be considered.
20
NCCL RURAL CATECHESIS
COMMITTEE
Rosie Bartel
Members
(co-chairs) Evelyn Burton
Denise Donahoe
Patrick Finan
Bill Harper
Emily Klinker
Mary Helen Llañez
Linda Mulvaney
Barbara Anne Radtke
5/16/2011
Carole Eipers
Sr. Dorothy Giloley
Susan Kay
Linda Lewis
Heidi Macko
Karen Pesek
Sr. Digna Vela