FLORIDA DEPARTMENT OF EDUCATION
DIVISION OF BLIND SERVICES
Innovative Projects
Benefiting Blind and Visually-Impaired Floridians
Application Guide
The Division of Blind Services (DBS) Innovative Projects Application Guide is organized into four
sections.
Section I: Background and Summary
This section provides an overview of the purpose of the Innovative Projects Program, the target
population(s), eligible applicants, funding amounts, application dates, required supplemental
materials and contact information.
Section II: Application Acceptance, Review, Funding Methods and Accountability
This section details application acceptance conditions and review processes. Also included is
information on funding methods, conditions and distribution. Finally, fiscal and other accountability
requirements are addressed.
Section III: Project Support Application Form and Instructions
This section includes instructions on completing the project support application form, which is
comprised of background information, eligibility requirements, supplemental materials checklists,
narrative components, and scoring criteria.
Section IV: General Assurances
This section includes general assurances and additional terms and conditions for participation in
the Innovative Project Program. Applicants must agree to these general assurances by providing
a signed copy of the certification page at application submission.
Carefully read this entire guide. Submitted applications must be complete and contain all
information necessary for evaluation. Applications failing to meet specified requirements or the
application deadline will not be considered for project support. Additional information may be
requested from the applicant in order to adequately evaluate the project request.
Section I: Background and Summary
About the DBS Innovative Projects Program
As an integral part of accomplishing its mission, the purpose of the Division of Blind Services
(DBS) Innovative Projects Program is to make possible and support projects and programs that
benefit Floridians who are blind or visually impaired, as well as to fund projects related to system
changes, research and development.
The Florida Legislature (Chapter 413.011(3)(v), F.S.), authorizes DBS to:
“Receive moneys or properties by gift or bequest from any person, firm, corporation, or
organization for any of the purposes herein set out, but without authority to bind the state to
any expenditure or policy except such as may be specifically authorized by law. All such
moneys or properties so received by gift or bequest as herein authorized may be disbursed
and expended by the Division upon its own warrant for any of the purposes herein set forth,
and such moneys or properties shall not constitute or be considered a part of any legislative
appropriation made by the state for the purpose of carrying out the provisions of this law.”
Mission
To ensure blind and visually impaired Floridians have the tools, support and opportunity to achieve
success.
Innovative Projects Program priorities and target populations
The DBS Innovative Projects Program provides funds to Florida not-for-profit agencies for a wide
variety of projects benefiting Floridians with bilateral visual impairments, who are eligible for
services through the Division of Blind Services. It is expected that proposed projects will benefit
individuals who are eligible for DBS services. Project support priorities may be established based
on the outcomes of formal and informal needs assessments, strategic priorities and consumer
needs.
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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The program aims primarily to support projects that are innovative in nature, that explore new
approaches and perspectives and/or projects that implement recognized best practices not
previously employed by organizations requesting support.
Who is eligible to apply for project support?
Not-for-profit organizations currently qualified as tax exempt under Internal Revenue Code Section
501(c)(3) and those public non-profit organizations that demonstrate a substantial interest in
serving Floridians who are blind or visually impaired, are eligible to apply.
How much money is awarded each year?
For approved projects, the Division may support an aggregate amount of up to $300,000.00 per
year, but typically will not support more than $150,000.00 per year. Actual amounts will be
contingent upon fund availability. The amount of the project support provided to each program is
relative to the scale, scope and complexity of the proposed project. Some organizations may only
receive a portion of the requested funds. Individual organizational support approvals will not
typically exceed $25,000.
What proposals are NOT eligible for funding?
The Innovative Projects Program Review Committee will not consider for funding:
1. Any proposal not submitted in an accessible format
2. Any proposal submitted after the deadline
3. Any proposal for a for-profit small business startup or continuation
4. Any proposal requesting support for a specific individual
5. Any proposal that does not include other funders or plans to gain other funders for
support
6. Any proposal which includes requests for fellowships or scholarships
7. Any proposal that includes a request for the purchase of real estate
8. Any proposal that does not address the needs of Floridians who are blind or visually
impaired
What items are ineligible for funding?
1.
2.
3.
4.
5.
6.
7.
Pre-award costs
Travel expenses
Purchase of facilities of vehicles (e.g. buildings, buses, vans, cars)
Land acquisition
Furniture
Tuition
Capital Improvements and permanent renovations (e.g., playgrounds, buildings, fences,
wiring)
8. Dues to organizations, federations or societies for personal benefit
9. Costs for items/services already covered by indirect costs allocation
This is not an all-inclusive list of unallowable items. Awardees are expected to consult the DBS
office with questions regarding allowable costs.
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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Are matching funds required?
Proposals need to demonstrate the extent to which other funds and/or resources are being
leveraged to maximize the outcomes and sustainability of the project.
How long is the project period?
Projects are supported for one year; multi-year support is not available. Support recipients may
apply in future years for funding but are not given priority or guaranteed additional funding.
When is project support available and when are proposals due?
Requests for submitting project applications, along with project application deadlines may be
advertised:
 On the Division’s website at http://www.dbs.fldoe.org
 On the DOE and DBS social media accounts
 In the Division’s newsletter
 In the publications of organizations of and for the Blind
 In newspaper advertisements, as applicable
Proposals are due by 5 p.m., EST, on the day specified on the Division’s website.
What are the requirements regarding proposal length?
There are no specific requirements for proposal length; however, please keep in mind that
elaborate applications are unnecessary. Do not include any materials not requested.
Who will review my proposal?
An Innovative Projects Program Review Committee (the Committee) will review and make
recommendations to the Director DBS for final review and/or approval. The Committee will consist
of a minimum of three representatives from the Division, along with one representative each from
the Blind Services Foundation of Florida, and The Florida Rehabilitation Council for the Blind.
How does an organization request project support?
1. Please read this entire guide before preparing the request or calling DBS with questions
2. Prepare your proposal by completing the DBS “Project Support Application Form” (included
in this guide)
3. Gather all the required supplemental materials
4. Review the proposal; double check your budget items
5. Submit your complete proposal package to the DBS (see “Where do I Send my Proposal”
below).
Supplemental materials required:
Required supplemental materials must be submitted with the application prior to the issuance of a
project award:
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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1. Copy of Internal Revenue Service 501(c)(3) Designation or documents indicating public
nonprofit status
2. Copy of most recent financial audit or financial statements
3. Copy of most recent annual report. If the agency does not produce an official agency report,
then a one page summary of services provided in the previous year will suffice
4. Copy of the most recent IRS filing (form 990 or other applicable filings)
5. Copy of State of Florida Charitable Solicitation Registration
6. Contact list of current board of director members (addresses & phone numbers)
7. Two letters of support about the project under consideration
8. Two competitive cost quotes for budget items more than $2,500.00
What if I have questions about the process?
The committee will host a conference call for agencies interested in applying. The purpose of this
call will be to answer questions about program requirements prior to application submission. The
date and time of the call will be publically advertised with the request for applications.
When can we expect to hear a response to our project proposal?
Upon receipt of your application, DBS will send you an electronic acknowledgement. You will
receive a written response informing you whether or not your proposal has been selected for
support approximately 75 days after the submission deadline.
Where do I send my proposal and who do I contact if I have questions?
Please send your proposal to DBS to be reviewed for eligibility:
Division of Blind Services
Florida Department of Education
Attention: Lauren Williams
Senior Advisor & Chief of External Affairs
325 W. Gaines Street, Suite 1114
Tallahassee, Florida 32399-0400
Lauren.Williams@dbs.fldoe.org
(850) 245-0390
Section II: Application Acceptance, Review, Funding Methods and Accountability
Application Acceptance and Review
Conditions for Acceptance
The requirements listed below must be met for applications to be considered and thus eligible for
review:
• Application is received within DBS no later than the close of business on the due date.
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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• Application is submitted in accessible formats (Microsoft Word and Microsoft Excel, etc.)
Application includes all required forms and supporting documentation
• Electronic documents must not be protected, locked or require a password to be viewed
by DBS
Application Review
A Committee consisting of a minimum of three representatives from the Division, along with one
representative each from the DSO, and the Florida Rehabilitation Council for the Blind will evaluate
project proposals. Project proposals that meet all requirements are evaluated and scored
according to the following process:
1. Each applicant will receive an electronic acknowledgement of the receipt of their
application
2. At the closing of the designated submission period, DBS staff will review each
application to determine if it meets the minimum eligibility requirements
3. All eligible applications will then be reviewed by the committee
4. The committee may request a meeting with any or all applicants if questions arise or
further clarification is needed to aid decision making
5. The Committee will rank the proposals in order from the highest to lowest score;
proposals with a final score of less than 70 will not be recommended for funding
consideration
6. The committee will submit recommendations for approval to the director approximately
45 days after the application deadline
7. The director will review the recommendations and may choose to approve or deny
proposals; the director may also request modifications to proposals or choose to fund
other projects.
8. For approved projects, a congratulatory letter notifying the applicants will be issued by
the director approximately 30 business days after the date of the Committee’s initial
recommendations. The letter will state whether the request for project support has been
approved, the amount (if any) that has been approved (approvals may be for full or
partial amounts of the request), and specify a timeline for the receipt of any final project
terms and conditions and an anticipated project commencement date.
9. Approvals are subject to the availability of funds.
Project Funding
If a project is approved, the budget outline must be strictly followed unless adjustments are
approved in writing by DBS prior to incurring the expense. All proposed budget expenditures must
be reasonable.
For approved projects, additional project specific terms and conditions may be developed to
specify conditions of funding, distribution methods, provide instructions on how to receive
reimbursement and other important project requirements. These additional terms and conditions
will be communicated at the time of award notice. Note: Project Funding/Support may be paid in
DBS Innovative Projects Program
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full or partial amounts, as decided by the Division at its sole discretion. Subsequent payments will
be contigent upon the completion of project deliverables as evidenced by billing and the
submission and approval of the Project’s initial and/or interim progress report.
Reimbursement Method
The reimbursement method is the primary method of project funding support. Under this method,
payments will be processed upon submission of an invoice and reimbursement form with receipts
and other required documentation for allowable expenses, plus documentation of completion of
specified objectives.
Advance Payments
Any request for startup funds must be approved separately by the Division. The need for advanced
payment and justifications must be articulated in the budget narrative of the submitted application.
Recipients must be able to demonstrate through financial statements that they are unable to
initiate the proposed program or project without advance funds.
In the event that advanced payments are approved, advances shall be limited to the minimum
amounts needed and be timed to be in accordance with the actual, immediate cash requirements
of the project. Approved startup funds shall be included in the first disbursement/advance payment.
Fiscal Requirements
Supporting documentation for all expenditures is required. Examples of such documentation
include but are not limited to: receipts, payroll records, contracts, invoices with check numbers
verifying payment, and/or bank statements; all or any of which must be submitted with
invoices/requests for reimbursement, regularly scheduled progress reports and upon request.
Project funds must be used for activities that directly support the accomplishment of the project
purpose, priorities and expected outcomes. Administrative costs for the project are limited to 10%.
Any purchased item more than $2,500.00 must be supported by at least two (2) competitive cost
quotes.
Non-Allowable Expenses and Conditions of Returning Funds
Items listed in Section I, Not Allowable for Funding will not be funded (or reimbursed) under any
proposal. In addition, the Division reserves the right to deny or reduce questionable expenses.
In the event it is determined by the Division that the recipient cannot comply with the terms and
conditions of the project, the applicant will be directed to immediately return all unused funds
disbursed by the Division, along with any property purchased with the funds.
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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Project Performance Accountability and Reporting Requirements
The Division will track each project’s performance, based on the information provided and the
stated criteria for successful performance, and verify the receipt of required deliverables/services
prior to payment, as detailed in the notification of the funding notice. The Program Manager will
verify that the project’s expenditures are allowable and that performance objectives are
progressing in a satisfactory manner, consistent with the Project Narrative and Performance
Expectations.
1.
2.
All support recipients shall complete at least two progress reports during the project
period by the due dates specified in the terms and conditions. Recipients may elect to
receive their reporting materials either by the postal mail or electronically.
Compliance audits may be conducted on any supported project.
Section III: Project Support Application Form and Instructions
INNOVATIVE PROJECTS PROGRAM
DIVISION OF BLIND SERVICES
Project Support Application Form
Instructions
Project support applicants must complete all sections below by providing comprehensive answers.
All responses should be submitted by entering information electronically on this Project Support
Application Form. Please use the “Save As” feature in MS Word to rename this original file.
I.
Background Information
Organization Name:
Mailing address
Street:
City:
State:
ZIP code:
Physical Address Where Services Are Provided:
Street:
City:
State:
DBS Innovative Projects Program
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ZIP code:
Executive Director’s name: ___________________ Phone number(s): _______________
Email Address: ____________________________________________________________
Project Contact Name: _______________________ Phone number(s): ________________
Email Address: _____________________________________________________________
Organization website: ______________________________________________________
Total amount of support requested: _____________________________________________
II.
Disclosure Statement
In the interest of transparency, an applicant must disclose any known or potential conflicts of
interest with any employee, spouse or family member of the Director or staff of the Division of
Blind Services. Examples may include, but is not limited to, the provision of financial support to
the organization, volunteer activities and/or participation on an organization’s board etc. Please
describe the relationship, activity and the description of any known or perceived conflicts. If
none, enter N/A: ENTER TEXT HERE:
III.
Describe how your organization complies with the American Disabilities Act (ADA).
(Include physical access to your organization’s facility, program accessibility, organizational
staffing (board members, etc. with disabilities), and how you advertise available services and
use of alternate formats of communication.)
http://www.ada.gov/ Information and technical assistance on the Americans with Disabilities Act
Enter your text here:
IV.
Checklist for Eligibility for Projects
Mandatory Eligibility Requirements:
This request must be for a Not-for-Profit organization.
The following Required Supplemental Materials must be provided:


Copy of IRS 501(c) (3) Designation or proof of public nonprofit status.
Copy of most recent financial audit or financial statements
DBS Innovative Projects Program
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
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Copy of most recent annual report (If no official agency report, then a one
page summary of services provided in the previous year)
Copy of the most recent IRS filing (Form 990 or similar)
Copy of state of Florida Charitable Solicitation Registration
Contact list of current Board of Director members (addresses and phone
numbers)
This request must be for a project that benefits Floridians with bilateral visual impairments, who
are eligible for services through the Division of Blind Services
o Two letters of support for the project under consideration must be included with the
application package.
Project Specific Eligibility Requirements:
At least one of the below statements must be true to be eligible for consideration for funding under
the Innovative Project Program. Please type an X before each true statement.

This request is for services to help correct blindness or visual impairment.

This request proposes special services to provide non-visual access to information for
individuals who are blind or visually impaired.

This request relates to the provision of eyeglasses and other visual aids.

This request relates to the provision of services and equipment to assist an individual who is
blind or visually impaired to become more mobile and more self-sufficient.

This request relates to the testing of technology that could be used by individuals who are
blind or visually impaired.

This request relates to special services and benefits for individuals who are blind or visually
impaired for developing their social life through community activities and recreational
facilities.

This request relates to services that promise to contribute substantially to the rehabilitation
of a group of individuals who are blind or visually impaired but are not related directly to the
plan for any one individual.
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
This request establishes, develops, or improves a public or other nonprofit community
rehabilitation program that is used to provide vocational or other rehabilitation services to
individuals who are blind or visually impaired that promotes full community integration.

This proposal is likely to increase public awareness of the abilities and competence of
individuals who are blind or visually impaired.

This request is related to the establishment of a new program serving individuals who are
blind or visually impaired.

This request is related to an innovation/expansion of services that will benefit individuals
who are blind or visually impaired.

This request is related to providing training for staff who work directly with consumers who
are blind or visually impaired.

This request is related to performing research which will benefit individuals who are blind
and visually impaired.
V. NARRATIVE COMPONENTS AND SCORING CRITERIA
Criteria are based on a 100 point scale, with a minimum score of 70 points required for an
application to be considered eligible for funding.
1. Support for Strategic Plan: Describe how the proposed project will
address one or more of the DBS’ Strategic Goals and Objectives:
MANDATORY
REQUIREMENT
Goal 1: Create an environment that provides job opportunities for
visually-impaired and blind Floridians.
Goal 2: Create a service delivery system that provides comprehensive
services to visually-impaired and blind Floridians.
Goal 3: Create an environment that fosters an exemplary division
workforce.
Goal 4: Create a well-managed and accountable organization that
ensures high quality.
URL: http://dbs.fldoe.org/About%20Blind%20Services/strategicplan.html
Criteria
 The applicant has included effective methods for addressing one or
more of the Goals and/or Objectives from the DBS’ Strategic
Plan.
Enter your text here:
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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2. Project Summary: Provide a brief summary of the proposed project
including:

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

MANDATORY
REQUIREMENT
General purpose
Specific goals
Brief program design
Significance (how this project contributes to improving services to
Florida’s blind or visually-impaired population).
Criteria
 The proposed project is described in a brief summary, including
general purpose, specific goals, brief program design and
significance (contribution and rationale).
 It is clear that the proposed project aligns with the intended funding
purpose/priorities.
Enter your text here:
3. Project Need: Describe the need for the proposed project:
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Available Points:
20
Provide supporting data as evidence.
Expected outcomes should directly address the need.
Specify the blind or visually-impaired population(s) you propose to
serve (include geographic area or county served).
Indicate any past successes of positive performance outcomes for
similar populations or similar programs conducted by the
applicant.
Criteria
 The magnitude or severity of the problem is evident, compelling,
and clearly linked to the outcome(s) of the proposed project.
 The magnitude of the need for the services to be provided or the
activities to be carried out is apparent.
 The proposed project focuses on service or otherwise addresses
the identified needs of the population(s) to be served.
 It is evident that the proposed project is focused on those with
greatest needs.
 The need for the proposed project is strongly justified through
supportive data.
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325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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 The service area(s) and justification for choosing it/them are
identified
 Other similar programs conducted by the applicant are identified.
 Evidence is provided that the proposed project addresses the
unmet regional needs of varying communities (unserved or underserved populations).
Enter your text here:
4. Project Design and Implementation: Describe the measurable
objectives, activities, and timeline for the proposed project:
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Available Points:
20
Proposals must present a detailed “Project Plan and Description”
for how the project or program will benefit individuals who are
blind or visually impaired.
Ensure that the timeline clearly shows the beginning and ending
dates for activities.
Provide the number of blind or visually-impaired Floridians that
are expected to participate in an activity or benefit from this
project.
Explain how the project employs innovative approaches.
Based on stated goals, identify measurable objectives to be met
by project methods/activities.
Match outcomes with corresponding activities and objectives. List
the activities to be used to reach the proposed project objectives.
If applicable, list any other institutions cooperating in the project
and describe the plans for collaboration.
Criteria
 The goals, objectives, and outcomes are clearly specified and
measurable.
 The design of the proposed project aligns with, and will
successfully address, the needs of the target population or other
identified needs.
 The objectives are measurable, qualitative, challenging, yet
achievable, and address all expected outcomes of the proposed
project.
 It is evident that activities/methods are comprehensive, likely to be
effective, and result in achievement of the objectives.
 The proposed project employs innovative approaches.
 The timelines are specific, realistic, and consistent with measurable
objectives and outcomes.
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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 Adequate detail is provided to show that resources involved in
project development and implementation are contributed by
institutions and/or the local community.
Enter your text here:
5. Evaluation: Describe the instruments and method(s) for evaluating
the proposed project:

Available Points:
15
Explain how the project will collect, maintain, retrieve, and
analyze project data to measure accomplishments and evaluate
the effectiveness or achievement of program goals and
objectives. Please attach copies of proposed evaluation
instruments.
Criteria
 The methods are thorough, feasible and appropriate to the goals,
objectives, and outcomes of the proposed project.
 The evaluation process is comprehensive, likely to result in a
successful project, and includes an effective approach for using
evaluation results to guide necessary adjustments to the proposed
project.
 The evaluation instruments are designed to effectively measure
program progress and success.
Enter your text here:
6. Innovation: Describe how this project is innovative in nature:

Available Points:
15
Explain how the project is unlike previously established projects
or programs. Discuss what distinguishes this project from similar
or related work in this area. If this project is not innovative please
enter N/A in the text section below.
Criteria
 Applicant must be able to effectively articulate what makes this
project different from work that has already been done.
 The project should work to implement new services or provide
services to new populations
Enter your text here:
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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7. Dissemination Plan: Describe the methods and strategies that will be Available Points:
used to disseminate and share information about the proposed project 10
to appropriate populations.
Criteria
 The applicant’s dissemination plan will use effective and realistic
means to reach the appropriate audiences, including potential
customer population(s), the local community, and other organized
entities, if/when indicated.
 The dissemination plan reflects a thorough grasp of the proposed
project and the positive impact on potential project beneficiaries.
Enter your text here:
8. Budget: Present a budget that reflects objectives and proposed costs
of the project:
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Available Points:
20
Proposals must present a line item budget to implement the
program goals under consideration.
All proposed budget expenditures must be reasonable
Administration cost is limited to 10 percent of the total program
costs demonstrated on the line item budget.
Proposals with multiple sources of financial support are
encouraged.
Proposals must present a thoughtful “Plan for Future Funding”
that addresses the sustainability of the proposed program and
project objectives when the project support period is complete.
Competitive cost quotes are required for:
Purchases under $2,499 require one quote.
Purchases ranging from $2,500 - $14,999 require two quotes.
Purchases ranging from $15,000-$24,999 require three written
quotes.
Exception: If the item or service is of such a specialized or unique
nature for serving the blind or visually-impaired community, and is
manufactured or provided by a sole source, the bid quote requirements
will be waived. However, there must still be a quote from the vendor
providing the services or equipment. Please include the statement on
the quote that this is the sole source for this services/equipment.
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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Criteria
 Procurement requirements shall be consistent with Chapter
287.057, Florida Statutes
 A line item budget to implement the program goals is presented.
 Administration cost is limited to 10 percent of the total program
costs.
 Multiple sources of funding for the project are included.
 The budget is thorough, specific and supports the proposed project.
 The proposed project budget presents expenses that are allowable,
realistic, accurate, and clearly relate to and reflect project
activities, objectives and outcomes.
 The costs are reasonable in relation to the objectives, design, and
potential significance of the proposed project.
 The costs are reasonable in relation to the number of persons to be
served and to the anticipated results and benefits.
 The required personnel, professional and technical services, and/or
travel for the proposed project are clearly and adequately
explained.
 The justifications for expenditures are reasonable and clearly
explained.
 The sustainability of the proposed program is addressed.
Enter your text here:
Total Available Points
Signature: Executive Director
Date
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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100
Section VI: General Assurances
General Assurances, Terms, and Conditions for Participation in the Division of Blind
Services Innovative Projects Program
The Division of Blind Services has developed a "General Assurances" document that must be
signed by all agencies and organizations that receive project support from the Innovative Projects
Program.
Return to:
Florida Division of Blind Services
Lauren Williams
325 West Gaines Street
Suite 1114
Tallahassee, FL 32399-0400
Community-based organizations, faith-based organizations, independent colleges, and other nongovernmental agencies are required to submit the certification page of the General Assurances with
an original signature along with each application submitted to the Division.
Florida Department of Education
General Assurances, Terms, and Conditions for Participation in the Division of Blind
Services Innovative Projects Program
Instructions: The application shall cover the participation by organizations participating in the
Division of Blind Services Innovative Projects Program. These assurances are set forth below in the
“General Assurances” section. These general assurances will be in effect for the duration of the
project to which they pertain. The organization’s authorized representative must sign the certification
and return it to the address specified below. No payment for project support will be made by the
Division of Blind Services without a current signed General Assurances form on file. For further
information, contact the Division of Blind Services, Chief of External Affairs, at (850) 245-0390.
DBS Innovative Projects Program
325 W. Gaines St., Suite 1114; Tallahassee, FL 32399
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Certification:
I, the undersigned authorized representative for the named organization, hereby apply for
participation in the Division of Blind Services Innovative Projects Program on behalf of the named
organization below. I certify that the organization will adhere to and comply with the General
Assurances and all applicable requirements outlined in the Innovative Projects Program Application
and Guide.
Typed Name of Organization:
Typed Name and Title of Authorized Representative:
I certify that the organization will adhere to each of the assurances contained in this set of General
Assurances, Terms, and Conditions for Participation in the Innovative Projects Program as
applicable to the project(s) for which this organization is responsible.
Signature (must be original): _______________________
Date: ____________________
Telephone Number: ________________________
Return original to:
Florida Division of Blind Services
Lauren Williams
325 West Gaines Street
Suite 1114
Tallahassee, FL 32399-0400
Community-based organizations, faith-based organizations, independent colleges, and other nongovernmental entities are required to submit the certification page of the General Assurances with
an original signature along with each application submitted to the Division.
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General Assurances
Assurance is hereby given that, to the extent applicable:

The recipient has the legal authority to apply for funding, and the instructional, managerial, and
financial capability to ensure proper planning, management, and completion of the project
described in this/all applications submitted.

The recipient will administer each program covered by the application in accordance with all
applicable laws, regulations, statutes, rules, policies, procedures, and program requirements.

The recipient will have/establish a proper accounting system in accordance with generally
accepted accounting standards.

The recipient will use fiscal control and fund accounting procedures that will ensure proper
disbursement of, and accounting for, funds paid to the recipient under the approved program.
Access to such records shall be made available to authorized representatives of the Florida
Department of Education, or the Division of Blind Services for the purpose of program and fiscal
auditing and monitoring.

The recipient will submit such reports to the Division of Blind Services as may reasonably be
required to enable the Division of Blind Services to perform its duties. The recipient will maintain
such fiscal and programmatic records and provide access to those records, as necessary, for the
Division of Blind Services to perform its duties.

The recipient has adopted effective procedures for acquiring and disseminating to program
participants, significant information from educational research, demonstrations, and similar
projects, and for adopting, where appropriate, promising educational practices developed
through such projects. Such procedures shall ensure compliance with applicable federal laws
and requirements.

The recipient will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of
interest or personal gain.
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
The recipient will initiate and complete the work within the applicable time frame after receipt of
approval from the Division of Blind Services.

The recipient will comply with all federal statutes relating to nondiscrimination. (These include
but are not limited to Title VI of the Civil Rights Act of 1964 [P.L. 88-352], which prohibits
discrimination on the basis of race, color, or national origin; Title IX of the Education Amendments
of 1972, as amended [20 U.S.C. 1681-1683 and 1685-1686], which prohibits discrimination on
the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended [29 U.S.C. 794],
which prohibits discrimination on the basis of handicaps; and the Age Discrimination Act of 1975,
as amended [42 U.S.C. 6101-6107], which prohibits discrimination on the basis of age.)

The recipient will comply with all applicable requirements of all other federal and state laws,
executive orders, regulations, and policies governing each program funded.

Failure to comply with the General Assurances or any aspect of the Project Application and
Innovative Projects Guide may result in more restrictive conditions or project termination.
Terms
Applicant - An entity seeking project support from the Division of Blind Services.
Budget - The applicant's financial plan, in terms of accounts and amounts, showing use of funds for
carrying out project objectives, services, or activities as found on the budget narrative section of the
application and on other budget documents required by the Division of Blind Services.
Budget Period - The interval of time into which a project period is divided for budgetary purposes.
Disbursement - Payment made in cash, by check, or via other electronic means.
Equipment – A material item of a non-expendable nature, such as a built-in facility, a movable or
fixed unit of furniture or furnishings, an instrument or apparatus, a machine (including attachments),
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instructional skill-training device, or a set of small articles whose parts are replaceable or repairable,
the whole retaining its identity and utility over a period of time which is characteristic for items of its
class, with a useful life of more than one year.
Monitoring – Actions, activities, and practices used by the Division of Blind Services to determine
that funds are used and programs are operated in accordance with applicable federal and state
statutes, rules, and regulations.
More Restrictive Conditions - Special requirements or restrictions imposed on a project recipient
as a condition of project approval by the Division of Blind Services.
Obligations - The amounts for orders placed, contracts awarded, services received, or for similar
transactions during the stipulated project period, which will require payment during the same or a
future period.
Private, Non-profit Organization - An agency, organization, or institution not under federal or public
supervision or control, which is owned by one or more corporations or associations whose net
earnings do not benefit and cannot lawfully benefit any private shareholder or entity.
Public, Non-profit Organization (public charity) – An agency such as: churches, hospitals,
qualified medical research organizations affiliated with hospitals, schools, colleges and universities,
who have an active program of fundraising and receive contributions from many sources, including
the general public, governmental agencies, corporations, private foundations or other public
charities, who receive income from the conduct of activities in furtherance of the organization’s
exempt purposes, or actively function in a supporting relationship to one or more existing public
charities.
Project - The services, activities, or program that an entity agrees to provide for a specified period
of time using state funds awarded to a project recipient.
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Project Application - An entity's request for project support under state education programs
administered by the Division of Blind Services.
Project Award - The approval of a project application as stated in the project award notification sent
to project recipients that specifies the amount of funds awarded, the project period, and any special
requirements or restrictions to be imposed by the Division of Blind Services.
Project Period - The length of time for which a project has been authorized/awarded.
Project Recipient - The public agency [including faith-based organizations (FBOs) and communitybased organizations (CBOs)], or non-public agency that has been awarded a project to provide
services or activities described in a project application approved by the Division of Blind Services.
Supplies - All personal property (excluding equipment, intangible property, and debt instruments)
items of expendable nature that are consumed, worn out, or deteriorated in use or that lose their
identity through fabrication or incorporation into a different or more complex unit or substance.
Explanation of Management Requirements
The following section elaborates on certain requirements included in legislation or regulations
referred to in the "General Assurances" section.
Accounts and Records
The recipient shall maintain all accounts, records, and other supporting documentation pertaining to
all costs incurred and revenues or other applicable credits acquired under each approved project for
a minimum of five years.
Allowable Costs
In accounting for and expending project/grant funds, a recipient and/or sub-recipient may only charge
expenditures to the project award if they are: (a) in payment of obligations incurred during the
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approved project period; (b) in conformance with the approved project; (c) in compliance with all
applicable statutes and regulatory provisions; (d) costs that are allocable to a particular cost
objective; (e) spent only for reasonable and necessary costs of the program; and (f) not used for
general expenses required to carry out other responsibilities of the recipient and/or sub-recipient.
Audits
The Division of Blind Services reserves the right to arrange for audits of project support awards. In
such an event, the division must arrange for funding the full cost of such additional audits.
Reports to be submitted
Copies of any required reporting shall be submitted by or on behalf of the recipient directly to each
of the following, as applicable:

Florida Division of Blind Services
Lauren Williams
325 West Gaines Street
Suite 1114
Tallahassee, FL 32399-0400
Any reports, management letters, or other information required to be submitted to the Department
pursuant to this agreement shall be submitted timely.
Recipients, when submitting financial reporting packages to the Department for audits completed in
accordance with Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for-profit
organizations), Rules of the Auditor General, should indicate the date that the reporting package
was delivered to the recipient in correspondence accompanying the reporting package.
Restrictions on Funds for Administration
Restrictions on the amount or percentage that can be charged to a project's administration (which
includes indirect cost) will be reflected in the Innovative Projects Program Guide and/or in the
approved Project Award notification or amendment, where applicable.
Interest Income
Project/grant recipients shall promptly (at least quarterly) remit all interest earned on cash advanced
by the Division.
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Lobbying
The disbursement of funds from the Innovative Projects Program for lobbying is prohibited. The
Division may not authorize or make any disbursement of project support pursuant to a contract or
grant to any person or organization unless the terms of the grant or contract prohibit the expenditure
of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency.
Monitoring
Monitoring procedures may include, but not be limited to, on-site visits by Division staff and/or other
procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any
monitoring procedures/processes deemed appropriate by the Division. In the event the Division
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply
with any additional instructions provided by Division staff to the recipient regarding such audit. The
recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or
audits deemed necessary.
More Restrictive Conditions
Project recipients found to be in noncompliance with fund source requirements or determined to be
“high risk” shall be subject to the imposition of more restrictive conditions or termination of
agreement.
Ownership of Products—Intellectual Property
The ownership of products resulting from a project, which are subject to intellectual property rights,
shall remain with the Division unless such ownership is explicitly waived. The following terms and
conditions apply to all grants and project recipients, unless explicitly waived:

With respect to all products created by the grantee for this project, said materials will be the
property of the Division.

To the extent that any product constitutes a “work” within the meaning of U.S. copyright laws, 17
U.S.C.S. 101, et seq., it shall be a “work for hire.” In the event that a court of competent
jurisdiction determines that a product or material is not a work for hire as a matter of law, the
contractor shall assign and convey to the Division all right, title, and interest in the product or
material and require its employees and subcontractors to do the same.

The awardee agrees that its employees will not assert any ownership of the product produced
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under the project. The grantee shall be responsible for acquiring necessary releases or
establishing appropriate contract provisions in its dealings with employees and subcontractors in
order to secure the Division’s rights.

Any claim by the awardee of ownership of pre-existing copyrights should be explicitly stated in
the project documentation.

The awardee agrees that if it hires any third party to perform any work on the project, the work
shall be on a “work for hire” basis and shall not in any way infringe upon the Division’s ownership
of the product.

The awardee agrees not to convey any rights in the product to a third party.

If the awardee hires a third party to perform any work that involves the use of pre-existing
intellectual content owned by the third party, the third party shall expressly assert its ownership
of the content and shall grant the grantee and the Division the non-exclusive license to use the
product.

A licensing agreement or other agreement regarding the use of intellectual property developed
under the project may be developed between the Division and awardee in order to further the
use of the products in the educational community.
Project Effective Dates
All project award notifications reflect the beginning and ending dates of the project period and the
date for submission of the final expenditure report. All conditions stated in the award notification are
considered binding on the project recipient.
Disposition of Equipment
When original or replacement equipment acquired under a project support agreement is no longer
needed for the original project or program, disposition of the equipment will be made as follows:

Items of equipment with an acquisition cost of less than $1,000 may be retained, sold, or
otherwise disposed of with no further obligation to the awarding agency. Income received from
these sales will not be reported to the Division.
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
Items of equipment with an acquisition cost in excess of $1,000 and a useful life of one year or
more may be retained or sold and the awarding agency shall have a right to an amount calculated
by multiplying the current market value or proceeds from sale by the awarding agency's share of
the equipment.

In cases where a grantee or sub grantee fails to take appropriate disposition actions, the
awarding agency may direct the grantee or sub grantee to take excess and disposition actions.
Retention and Access to Records
The recipient must retain project records for five years after the completion of the project and make
those records available to the Division upon request.
Completed applications (including supplemental materials) must be submitted in electronic format
(flash drive, email, CD/DVD) along with an original signed copy to:
Division of Blind Services
Florida Department of Education
Attention: Lauren Williams
Senior Advisor & Chief of External Affairs
325 W. Gaines Street, Suite 1114
Tallahassee, Florida 32399-0400
Lauren.Williams@dbs.fldoe.org
(850) 245-0390
Electronic text documents must be in MS Word format and financial or statistical
spreadsheets must be in MS Excel format. Electronic documents must not be protected,
locked or require a password to be viewed by DBS.
Note: The ranking of the proposals indicates the perceived overall benefits of the
application, but the Division retains the discretion to fund or deny funding to any project, as
the Division deems appropriate.
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