Race to the Top
Ohio Department of Education
Innovative Programs Grant Application
www.AVID.org
Granger B. Ward & Rosemary Ellis
AVID Center
Presenters
Granger B. Ward
Executive Vice President
Lee Felts
Program Manager
Central Division
Rosemary Ellis
Director, Central Division
AGENDA

Welcome
 Innovative Programs Application
 Questions & Answers
 Next Steps
Section A – 1. General School Information
a)Name of Applicant (LEA):
b)Name of School(s):
c)Superintendent of Schools:
(or equivalent)
d)LEA RttT Contact:
Name:
Address:
Telephone:
Fax:
Name:
Address:
Complete questions
a) through h) with your
school’s information.
Telephone:
Fax:
Email:
Email:
e)School Vision:
f)School Mission:
g)Primary Goals of School:
h)Teacher/Student Ratio:
AVID's mission is to
close the achievement
gap by preparing all
students for college
readiness and success
in a global society.
PLEASE NOTE: In you enter into a collaboration with another LEA, please mark with an * who
the FISCAL AGENT will be if selected for one of the competitive grants.
Section A – 1. General School Information
Names and titles of individuals who
participated in the March 10th
Innovation Symposium :
Don’t forget to complete this question.
Your application may lose points if this information
is not included.
2. School Profile – Student Information
STUDENT INFORMATION
Grades served:
Complete table with your information.
Enrollment (total number of students served in school applying for Innovative Program):
Grade Level
Enrollment
Pre K-5
The AVID College Readiness System is
designed to work effectively in schools
6
7
and with students achieving at all levels.
8
9
With a 30-year proven record of student
10
success, AVID currently serves:
11
12
• 400,000 students in
Ethnicity and gender data (% of enrollment):
Black:
• 4,500 schools in
White:
American Indian/Alaska
Male:
• 47 states and 16 countries/territories.
Asian/Pacific Islander:
Native:
Hispanic:
Multi-Racial:
Female:
See AVID Fact Sheet for more
Percent of students eligible for free/reduced lunch:
Percent of students identified as special education:
information.
Names of current competitive grants LEA has been awarded (2010-2011):
Please attach 2009-2010 school Report Card:
.
Section B – Innovative Programs
Please check circle(s) next to the specific Innovative Program(s) for which you are
applying. Prioritize your preference order to the right of the program, with “1”
being your first priority
.
A separate application must be submitted for each Innovative Program

Asia Society (International Studies Schools Network)
_____

AVID *
_____

Early College High School

New Tech Network

STEM *
AVID supports
and complements
other school
reform initiatives.
_____
_____
_____
* Priority may be given to the lowest-achieving schools
You don’t have to choose AVID OR another initiative. You can have BOTH.
AVID gives students and teachers the tools to succeed with all initiatives.
Section C - 1
Questions Addressing Innovation Selected
Please answer questions in the text boxes provided. Provide as many details as
possible so reviewers can gain a good picture of your school.
1. Identify your selected Innovative Program and the reasons for selection:
AVID is an ideal Innovative Program because it is:
• A schoolwide transformational approach that increases the
achievement of all students
• A system proven to increase the college enrollment of traditionally
underserved students
• An intensive professional development program that makes good
teachers great
AVID is also a great choice for your school because it is:
• Able to support and strengthen other existing or new reform models
• Able to be immediately implemented in the 2011-2012 school year
• Extremely cost effective to implement and sustain
Section C - 2
Questions Addressing Innovation Selected
2. In what other school transformation strategies has your school been
engaged and its/their status:
Describe any previous or existing strategies your school
has implemented.
AVID can be used as a stand-alone school
transformation model or as the cornerstone supporting a
multi-faceted strategy.
Section C - 3
Questions Addressing Innovation Selected
3. Describe the capacity your LEA/school has to ensure successful
implementation:
Successful AVID implementation requires the following capacities:
1. Leadership at the district and school levels committed to implementing
AVID with fidelity
2. An AVID Site Team for each school comprised of an Administrator, AVID
Coordinator/Teacher, Core Subject Teachers, and a School Counselor
3. Attendance at one of AVID’s Summer Institutes offered around the
country, including Chicago and Dallas
4. The addition of the AVID Elective to the Master Calendar
5. AVID students recruited and selected to begin in Fall 2011
6. Tutors recruited and trained to assist in AVID Elective class
7. Commitment to incorporating AVID methodologies in content area
classes across the school
Section C - 3
Questions Addressing Innovation Selected
In order to support districts and schools, AVID provides ongoing
coaching, training and support to its school sites to plan and
implement the system.
For further support, please see AVID Implementation Planning Guide
for a detailed implementation timeline and additional capacity
requirements.
Section C - 4
Questions Addressing Innovation Selected
4. How will you integrate the specific Innovative Program into your school
culture and current transformation plan/Scope of Work?
AVID creates a school-wide college-going culture:
• School and district leaders set the vision and the tone that promotes
college readiness and high expectations for all students.
• Trained Site Team members mentor and support all teachers in
implementing AVID strategies, methodologies and resource materials
so all students in the school benefit.
• All classrooms are modeled on the AVID classroom to increase student
achievement and parent engagement across the entire school.
• AVID division staff and consultants provide ongoing coaching, training
and support to transform the culture.
Section C - 5
Questions Addressing Innovation Selected
5. How will implementation of this Innovative Program increase student
achievement and progress in your LEA/school for ALL students?
AVID’s record of success has been well documented with over 30 years
of student outcomes data.
Completion of Four-Year College Entrance Requirements
AVID U.S.
94%
93%
88%
California Overall
93%
U.S. Overall
92%
91%
90%
91%
59%
49%
26%
21%
American Indian
or Alaska Native
45%
23%
Asian
25%
Black or African
American
40% 39%
22%
Filipino*
32%
36% 36%
22%
Hispanic or Latino
Other*
White (not
Hispanic)
Total
-AVID Center-AVID Senior Data Collection, Study of 22,210 AVID Seniors, [Electronic Database] (2009 - 2010)
-California Department of Education, Dataquest, 12th Grade Graduates Completing all Courses Required for U.C. and/or C.S.U. Entrance
Requirements, 2008 (n = 376,393)
-Manhattan Institute, Education Working Paper 3, 2003, Greene, J.P., Forster, G. “Public High School Graduation and College Readiness Rates in the
U.S” (Most recent national data available) *Filipino and Other not classified in this study
Section C - 5
Questions Addressing Innovation Selected
5. CONTINUED: How will implementation of this Innovative Program increase
student achievement and progress in your LEA/school for ALL students?
Over 98% of AVID high school seniors graduate from high school and
over 71% are accepted to four-year colleges – consistently.*
*AVID Center- AVID General Data Collection, School Years 2001/2 through 2009/10
Eighth Graders Taking Algebra
61%
35%
AVID
Top 5 States
22%
National
-AVID Center-AVID General Data Collection 2009-2010;
AVID Eight Graders (n = 60,841)
-The Education Trust, EdWatch State Reports, 2006;
http://www2.edtrust.org/edtrust/summaries2006/states.html
The avid.org website has
research and data charts
documenting AVID’s
effectiveness.
Section C - 6
Questions Addressing Innovation Selected
6. How will you sustain this Innovative Program post RttT?
AVID is an extremely cost-effective solution that embeds sustainability into a
school through the methodologies and professional development that become
part of the school culture.
Implementation costs are frontloaded during the first three years of
implementation so that sustaining the program in the long run is affordable.
Funding sources can be used to sustain AVID, such as Title I, Title II, School
Improvement Grants, GEAR UP, and other local dollars.
AVID Center helps to sustain the program by providing member schools with:
• Divisional training events
• Ongoing Site Team Support
• Annual Certification Process
• Ongoing technical assistance from Program Managers and consultants
Section C - 7
Questions Addressing Innovation Selected
7. Describe any potential challenges or barriers with the mandatory professional
development and Innovative Program requirements for the framework you selected.
What strategies will your LEA/school implement to overcome these potential obstacles ?
In AVID’s experience there are no insurmountable barriers:
• AVID has developed a flexible implementation timeline to
accommodate start-up in Ohio
• There are Summer Institutes held in Chicago and Dallas, helping to
keep travel costs low
• The bulk of professional development takes place in the summer
• AVID offers numerous online training opportunities for easy access
without missed class time or substitute expenses
• Local Program Managers and consultants can provide technical
assistance and support by phone, e-mail or in-person.
Section C - 8
Questions Addressing Innovation Selected
8. How will the implementation of this Innovative Program increase college and
career readiness of all students?
The AVID College Readiness System was designed to increase the college readiness of all students in a school. AVID works because it:
•
•
•
•
•
Accelerates under achieving students into more rigorous courses
Teaches academic skills not targeted in other classes
Provides intensive support with in-class tutors
Creates a positive peer group for students
Develops a sense of hope for personal achievement gained through hard
work and determination
In Ohio AVID schools, 99.2% of AVID students are enrolled in a “College Prep”
track of courses.
For more information, refer to the AVID Fact Sheet, AVID Innovative Programs
Symposium 31011 presentation, and www.avid.org Data and Results
Section C - 9
Questions Addressing Innovation Selected
9. Identify a timeline to achieve a successful implementation.
AVID has adapted its standard implementation timeline for a quick
start in Ohio.
April - June:
AVID divisional staff work with schools to prepare
for implementation in school year 2011-2012
July - August:
Summer Institute Training
September:
AVID Elective Begins
Please see AVID Implementation Planning Guide for details.
Section C - 10
Questions Addressing Innovation Selected
10. Why should your LEA/school be awarded an Innovative Programs
grant?
This is your chance to shine.
Tell them your story and the needs of your students.
Show your enthusiasm and commitment to AVID’s proven system.
Let them know why you believe in AVID to turn your school around.
Remember, the 41 lowest-performing schools may have
priority for these funds, so emphasize this reality if it applies.
Budget
IMPLEMENTING AVID IN ONE HIGH SCHOOL – NEW DISTRICT
Site Costs
AVID Membership Fee
Summer Institute Fee
AVID Libraries
High School
Middle School $4,370
AVID District Professional Service Fee
Subtotal - AVID Contract Costs
Tutor Cost
Continuing Staff Development
Travel and Lodging
Total Approximate Costs
[1]
Year 1
Year 2
Year 3
$3,195
$5,192
$3,355
$3,395
$3,520
$3,545
$4,915
0
0
$9,000
$6,000
0
$22,302
$4,320
$1,050
Varies
$27,672
$12,750
$8,640
$1,050
Varies
$22,440
$7,065
$12,960
$1,050
Varies
$21,075
Summer Institute registrations are optional in Year 3.
Tutor partnerships with local colleges and nonprofits can reduce costs as the number of AVID elective classes
increases. Middle schools with only 7th and 8th grades might not add a third elective class in year three so that
tutor costs would be $8,640 for years two and three.
[2]
Section D - Budget
Please include LEA Name, IRN#, and proposed Innovation Program information at the top of this
table. Include a breakdown of annual expenditures anticipated in each budget category
during each grant-year that equals the total dollar amount of the innovation program selected.
Budget
Category
FY2011
Salaries
(100)
N/A
Retirement/
Fringe
Benefits (200)
N/A
Purchase
Services
(400)
N/A
Supplies
(500)
N/A
Other (800)
Total Costs
FY2012
*5,370
FY2013
FY2014
TOTAL
*9,690 *14,010 *29,070
22,302
12,750
7,065
42,117
27,672
22,440
21,075
71,187
N/A
N/A
*Indicates this number may vary
Salaries
• Tutors
• Continuing Staff
Development
Purchase Services
• Membership Fee
• Summer Institute Fee
• AVID Curriculum
• AVID District
Professional Service
Fee – New districts
only
Budget
Below are suggestions that districts or school sites might consider to offset
the costs of AVID implementation:
Scenario 1:
Deploy AVID in more than one school in the district and split the cost of the
AVID District Professional Service Fee of $9,000 Year 1 and $6,000 Year 2.
Intra-District
Suggestions
Collaborative
Suggestions
Scenario 2:
Identify and/or repurpose district funding (such as Title 1 or 2 funds, local
RTTT funding, or district professional development funding that could pay the
“Summer Institute Fee” or “Continuing Staff Development”) to supplement
Innovative Programs grant.
Scenario 3:
Partner with two-year colleges and/or other college access programs to lower
implementation costs, particularly the “Tutor Cost”.
Scenario 4:
Small and rural adjacent school districts, with school sites less than 300
students, could band together as a consortium of districts, perhaps through an
Educational Service Center, to share implementation costs where appropriate.
Questions?
Questions about the Innovative Programs Grant
application may be directed to:
Jay R. Keefer
Director, ONET
(Ohio Network for Education Transformation)
Center for School Improvement
614.644.2605
jay.keefer@ode.state.oh.us
Barbara Boone
Director, Office of Education Reform
Center for School Improvement
614.644.5570
barbara.boone@ode.state.oh.us
Questions & Answers

Please submit your questions in the chat box
and we will answer them as they come in.

Specific questions related only to your district
should be directed to one of the AVID
representatives via email or phone.
Next Steps
• The Innovative Programs Grant Applications may be found on the Ohio
Department of Education website under Race to the Top at:
http://www.ode.state.oh.us/GD/Templates/Pages/ODE/ODEDetail.aspx?page=694
• Interested LEA/Schools are required to submit the requested grant
information electronically to jay.keefer@ode.state.oh.us no later than
Friday, April 8, 2011.
AVID College Readiness System
For more information go to:
www.AVID.org
Or contact:
Rosemary Ellis
Central Division Director
AVID Center
rellis@avidcenter.org
512-669-5901
Lee Felts
Program Manager
AVID Central Division
lfelts@avidcenter.org
817-658-7245
Granger B. Ward
Executive Vice President
AVID Center
gward@avidcenter.org
858-380-4781