Details
Tender Name
The Wayside Chapel - Community Hall Audio/Visual Tender
Reference #
RFT004
Open Date
Monday, 28 May 2013
Close Date
Saturday, 15 Jun 2013
Department
Community Development
Tender Type
Lump Sum Tender
Categories
Fit-Out: Audio/Visual
Returnable Schedules
Additional Documents
Appendix 1 & 2
Level 2 Building Plan
Level 3 Building Plan
Contact
Guy Cooper - guy.cooper@thewaysidechapel.com
Overview
The Wayside Chapel is seeking a Principal Contractor to project manage, design and construct an
Audio-Visual solution in its Community Hall. The project will ensure that the multi-purpose space will
be able to host a range of events including theatre productions, concerts, art shows, films, training
events, corporate functions, educational forums and sound recording.
Requirements
The Principal Contractor appointed will have the required skills to manage the project from conception
through to completion. In consultation with The Wayside Chapel’s executive team, the successful
respondent will be responsible for the design and installation of the solution. The Principle Contractor
will direct all consultants, subcontractors and procure all materials required for the project. The
successful respondent will be able to demonstrate:
 Previous experience in undertaking projects of a similar size and nature
 Ability to deliver on time and within budget
 Capacity to undertake this project at this time
 The final solution commissioning and operational training plan
 Ongoing maintenance schedules
Objectives
To have a fully equipped multipurpose Community Hall that will enable The Wayside Chapel to:
 Produce theatre productions
 Stage musical performances and concerts, orchestral, choral or other
 Host quality, large scale Corporate Functions
 Hold Community Forums and Education Sessions
 Operate as a gallery, hosting artistic, historic and informative exhibitions
 Record and mix sound and music to studio quality
Tender Process
 Go to market with an invitation to submit a tender in the form of a draft design solution and
lump sum price
 Liaise with respondents, providing additional information as requested (e.g, architectural
plans, electrical drawings, elaboration and/or clarification of objectives and proposed usage)
 Review and evaluate the tender submissions and supporting documentation against the
criteria set out in this RFT document;
 Making a recommendation to the Board of The Wayside Chapel for the Preferred Principal
Contractor
Appendix 1
Returnable Schedule 1: Lump Sum Tender Price
To: The Wayside Chapel:
We: __________________________________ (Name of Tenderer) ___________________ (ABN),
tender to perform the work under the Contract in accordance with the Design & Specification included
in Appendix 2 on the following basis:
Lump Sum Tender Price (plus GST)
$
Address of Tenderer:
Address or Registered Office of Tenderer:
Contact Name:
Contact email:
Contact Telephone Number:
Signed by or on behalf of the Company:
……………………………………………………….
Date
……/……………/.2013
Appendix 2
Solution Requirements: Design, Specification & Construction Program
Design
Provide at least 1 Plan of the Community Hall and 1 Elevation of each wall of the Community Hall,
detailing the location and specification of hardware (more than one of each is acceptable if this better
enables demonstration of specific types of hardware).
Specifications
Provide specification of all other hardware, with particular reference to the bio-box and other
centralized controls.
Construction Program
The construction program must:
Be in the form of a bar chart and network diagram, showing the following:
 The interrelationship of the activities and their sequence;
 The duration of the activities;
 The commencement and completion dates of the activities;
 The Date for Practical Completion