AIAA Technical Activities Committee
Director/Deputy Director Training
Kathleen Atkins
Director, Aerospace Design & Structures
3 January 2011
Outline
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Goals and Objectives
What is the AIAA?
Who are the Institute’s members?
AIAA organization
• Volunteers
• Paid Staff
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Director/Deputy Roles and Responsibilities
Key Issues you should understand
Helpful resources
Programs and Assistance
Summary
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Director/Deputy Training: Goals & Objectives
• To develop the skills required to effectively lead
a TAC Directorate.
• To learn about the resources and materials
available at AIAA.
• To gain new ideas on how to energize your
Directorate’s activities.
• To network with fellow TAC leaders.
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What is the American
Institute of Aeronautics
and Astronautics (AIAA)?
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Origins
Institute of Aeronautical Sciences
Institute of the
Aeronautical Sciences
Founded 1932
American Interplanetary Society
American Rocket
Society – Founded 1930
Formed
AIAA in 1963
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AIAA Tagline, Mission, Vision and Core Values
AIAA Tagline
The World’s Forum for Aerospace Leadership
AIAA Mission
To address the professional needs and interests of the past, current, and future aerospace
workforce, and
To advance the state of aerospace science, engineering, technology, operations, and policy
to benefit our global society.
AIAA Vision
To be the shaping, dynamic force in the aerospace profession - the forum for innovation,
technical excellence, and global leadership.
Our Core Values
Excellence
Community
Leadership
Knowledge
Integrity
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AIAA Corporate Status
• Non-profit under IRS Code 501 c(3)
• Formed for Educational or Scientific Purposes
• Limited Lobbying Permitted
• Non-profit Postal Rates
• No Corporate Income Tax
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Professional Members (FY2002 & FY2010 dues increase years)
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New and Renewing
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Membership by World Region
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Members by AIAA Regions
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Members by Region by Year
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Members by Gender
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Members by Grade
Activity for FY10
3 elected to Hon. Fellow Grade
30 elected to Fellow Grade
195 elected to Assoc. Fellow Grade
56 upgraded to Sr. Member
448 upgraded from student to professional
1176 are Emeritus members
144 became lifetime members
(total of 1242 lifetime members)
Total Members – 28,131
15% of the members are YPs
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Members by dues category
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Members by Age (Average age – 51)
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Continuous Years of Membership
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Primary Professional Interest of Members
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Primary Business
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Primary Business-Government – Breakdown of the 18%
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Primary Business-Aerospace Manufacturing – Breakdown of the 21%
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Degree
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Discipline
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Member Participation (Note: members participate in multiple activities)
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Participation by Age (committees & officers)
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Member Participation – Events & Subscriptions
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AIAA Sections & Geographical Regions
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AIAA Organization
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Board of Directors
PRESIDENT
Mark Lewis
PRESIDENT-Elect
Brian Dailey
PAST PRESIDENT
David Thompson
VP - PUBLICATION
Michael Bragg
VP - INTERNATIONAL
Mark Maurice
VP - FINANCE
A. Tom Smith
VP – TECHNICAL ACTIVITIES
Laura McGill
VP - MEMBER SVCS
Mary Snitch
VP - PUBLIC POLICY
Carol Cash
VP - EDUCATION
Neal Barlow
VP - STANDARDS
Wilson Felder
VP Elect – TECHNICAL ACTIVITIES
Basil Hassan
VP Elect - MEMBER SVCS
Merri Sanchez
(TAC)
(RSAC)
DIRECTOR-AT-LARGE
Bonnie Dunbar
DIRECTOR - INT’L
Takashi Iida
DIRECTOR- TECHNICAL, Aerospace Sciences
David Riley
DIRECTOR - REGION 1
Jonathan Malay
DIRECTOR-AT-LARGE
Robert Lindberg
DIRECTOR - INT’L
Susan Ying
DIRECTOR- TECHNICAL, Aircraft & Atmospheric Systems
Neal Pfeiffer
DIRECTOR - REGION 2
G. Alan Lowrey
DIRECTOR-AT-LARGE
George Lesieutre
DIRECTOR - INT’L
Shamim Rahman
DIRECTOR-TECHNICAL, Engineering & Technology Mgmt
Allen Arrington
DIRECTOR - REGION 3
Sivaram Gogineni
DIRECTOR- TECHNICAL, Information Systems
Jim Neidhoefer
DIRECTOR - REGION 4
James Walker
(AIAA STAFF)
EXECUTIVE DIRECTOR
Robert Dickman
YP LIAISON
Darin Haudrich
DIRECTOR- TECHNICAL, Propulsion & Energy
Ashwani Gupta
DIRECTOR - REGION 5
Laura Richard
DPTY EXEC DIRECTOR
Klaus Dannenberg
STUDENT LIAISON
Dustin Wood
DIRECTOR- TECHNICAL, Space and Missiles
Trevor Sorensen
DIRECTOR - REGION 6
Bruce Wilson
DIRECTOR- TECHNICAL, Aerospace Design & Structures
Kathleen Atkins
DIRECTOR - REGION 7
Juergen Quest
SECRETARY/TREASURER
David Quackenbush
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AIAA Board of Director Elections
• Be active in selecting your Institute’s leaders
• Normally less than 15% voter turnout, ~4500
members
• Can vote online or via snail mail
• Candidate statement and ballots will be mailed
in early February 2011
• Ballots are due back to AIAA in early April 2011
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AIAA Standing Committees
Finance Committee
Academic Affairs Committee
Corporate Member Committee
Institute Development Committee
International Activities Committee
Technical Activities Committee
Educational Activities Committee
Membership Committee
Audit Committee
Honors and Awards Committee
Public Policy Committee
Career and Workforce Development Committee
Region and Section Activities Committee
Student Activities Committee
Publications Committee
Young Professionals Committee
STEM K-12 Outreach Committee
Standards Executive Council
Aerospace America Steering Committee
Professional Member Education Committee
Emerging Technologies Committee
http://www.aiaa.org/content.cfm?pageid=191
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Technical Activities Committee (TAC)
• Chaired by VP Technical Activities
• Manages the activities of the TCs and PCs
 Organization of ~30 technical conferences and workshops a
year
 Recognizing technical excellence via Awards
 Sponsoring short courses
 Developing standards and position papers
• TAC’s products and services, which reach over half of
AIAA’s members, generates most of the financial net
used to fund activities for our Institute’s members
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TAC Organization
Vice President
Laura McGill
Director of
Aerospace Sciences
David Riley
Director of
Propulsion & Energy
Ashwani Gupta
Director of
Aircraft & Atmos
Systems
Neal Pfeiffer
Director of
Aerospace Design & Structures
Kathleen Atkins
Director of
Information Systems
James Neidhoefer
Director of
Space &
Missiles
Trevor Sorensen
VP-Elect
Basil Hassan
Director of
Engineering &
Technology Mgmt.
Allen Arrington
Program Committees
Anthony Gross
70 Technical Committees
13 Program Committees
Staff Liaison
Betty Guillie
New Initiatives
Mark Melanson
Committee
Liaisons
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Region & Section Activities Committee (RSAC)
AIAA Board of Directors
Vice President–Member Services
Region Directors
Vice President–Member Services
Region Directors, Deputies, Liaisons
Region Director
Region Deputy Directors
Section RAC Representatives
Section RAC Representatives
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Membership Committee
• Chair appointed by VP Member Services
• Develops and recommends policies and procedures
concerning membership grades applications, recruitment
and retention
• Consists of Regional Deputy
Directors, liaisons from
standing committees, and
members at large
• Every two years forms ad hoc
committee to review dues
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Honors and Awards Committee (HAC)
• Chair appointed by AIAA President
• Develops and recommends to the Board of
Directors policies and procedures relating to
matters concerning the establishment and
presenting of honors and awards.
• Identifies those practitioners in the arts and
sciences who have made notable and
significant contributions, and honors in public
ceremony those so identified with symbols of
acclaim and esteem.
• Responsible for over 80 separate AIAA awards.
• www.aiaa.org, click on Inside AIAA, Honors
and Awards
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Publications Committee
• Chaired by VP Publications
• Develops and recommends publication policies, practices &
information services
• Members appointed by President, recommended by VP Publications
• Technical Committee Chairs & Editors-in-Chief (EiC) are ex-officio
members
• Works with editors to improve quality and viability of archival
publications
• Seven subcommittees (Publications Executive, Planning & Review,
Ethical Standards, Books, Awards, Journals, and Journals EiC);
formed by VP and chairs selected by VP from committee
• Primary products
• 6 online & print journals, 1 online only journal
• AIAA Education Series textbooks
• Progress in Astronautics & Aeronautics (monographs or edited
collections)
• Library of Flight (general - interest books)
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International Activities Committee (IAC)
• Chaired by VP International
• Develops and recommends policies and procedures
concerning the international activities of the Institute
• Addresses current international aeronautics and space
topics and works closely with aerospace societies,
aeronautics and space agencies, and industries in other
countries
• Jointly approves international co-sponsored meetings
with Technical Activities Committee
• Members include liaisons from AIAA committees (TAC,
HAC, etc.), non-U.S. space agencies (DLR, ISRO, JAXA,
etc.) international organizations (International
Astronautical Federation, International Council of
Aeronautical Sciences), and sister societies (AAAF of
France, DGLR of Germany, etc.)
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International Activities Committee (IAC) - 2
• Through the auspices of the IAC, AIAA has ongoing
active collaborations with the following sister societies:
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AAAF (France)
CASI (Canada)
CEAS (Europe)
DGLR (Germany)
JSASS (Japan)
KSAS (Korea)
RAeS (UK)
CSA (China)
• In addition, the IAC collaborates with the American
Astronautical Society on international activities of
interest to both organizations.
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Public Policy Committee (PPC)
• Chaired by the VP of Public Policy
• Provides AIAA liaison to the Legislative and
Executive Branches
• Is responsible for AIAA congressional testimony
• Jointly approves AIAA position papers with TAC
• Sponsors Congressional Visits Day, August is for
Aerospace, and Region Public Policy Colloquium
• Five domain PPC policy subcommittees
• Aeronautics, astronautics/space, national
security, Energy & Environment, and workforce &
education
• Identify and pursue key issues (through white
papers, roundtables & panel sessions,
workshops, etc.)
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Emerging Technologies Committee (ETC)
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Chair appointed by AIAA President
The Scope of the ETC is to identify both new and expanding technologies and
programs that have the potential for significant AIAA involvement, to identify
champions for new AIAA activities, and to identify products and services that
AIAA could provide to support new emerging initiatives.
Current chair: Dan Jensen, Rolls-Royce Corporation; Deputy chair: Richard
Antcliff, NASA Langley: Membership chair: Sam Bruner, Northrop Grumman
Corporation
Committee was formed in 2004 and is composed of aerospace representatives
from government, military, industry and academia
The business of the ETC is conducted in large part within three technical
subcommittees:
Aviation (Chair: Bob Winn)
Space (Chair: Tony Gross)
Multidisciplinary and Systems (Chair: Jack Agee)
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Emerging Technologies Committee (ETC) - 2
• ETC serves as the home of the AIAA’s Small Business Initiative
• ETC meets face-to-face three times per year. The committee reviews
each subcommittee’s current “Watch List” and makes
recommendations.
• ETC Activities
• Draft proposal for a Directed Energy Systems Program Committee
• Annual Support to Air Force Scientific Advisory Board
• Green Energy Technology Group – in formation
• Task Force on Earth Observations
• 2010 “Top 10 Emerging Technologies” List Completed
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Institute Development Committee (IDC)
• Chaired by President-Elect
• Members include VP Finance and at least one
technical, one regional and one at-large director
appointed by the president
• Responsibilities
• Serve Board in fostering continued development
and improvement of the Institute
• Evaluate organizational and services changes
• Long range planning
• Consider new initiatives and monitor until
implemented or rejected
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Young Professional Committee (YPC)
• The AIAA Young Professional Committee (YPC) serves all professionals, age 35 and
under whom are working in the Academic, Government or Industry segments of the
Aerospace field.
• Work with the AIAA committees to enhance opportunities for young professional
participation throughout the Institute.
• Ease the transition from university student members to the work force through specific
programs designed to create professional awareness.
• Website is located under “AIAA Membership”, “Types & Benefits”, “Young Professional”
• Products and services:
• Aerospace Career Handbook
• Young Professional Guide for Gaining Management
Support
• Young Professional Presentations at Conferences
• Young Professional Receptions at National Conferences
• Associate Technical Committee Membership
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Standards Executive Council (SEC)
• Chaired by the VP of Standards
• Council oversees the Standards program
• Approves projects based on organized
proposals
• Evaluates and approves documents for
publication when completed
• Documents are developed by multiple
Committees on Standards (CoS)
• Formed for a topical area or industry sector
• Must be balanced, representative, and competent to
address the proposed topic
• Often, but not always, linked closely with TCs with similar
scopes
• Maintains full responsibility for the document
development and consensus building
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Education Activities Committee
• Chaired by the VP of Education
• Develops policies and supports education
of both the student and professional
membership
• Sponsors over 100 courses (ranging from
fundamental courses to advanced)
• Student Education activities
 Student branches at more than 172 universities
 Student Conferences held each Spring in seven
regions
 Undergraduate and Graduate Scholarships
 Design Competitions
 K-12 Activities for student and teachers
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The AIAA Foundation – Support for Aerospace Education
Our Mission: to support the future aerospace professional, practicing aerospace professionals, and the
organizations and institutions involved in aerospace.
We Support: K-12classroom grants, scholarships, design competitions, student conferences and professional
recognition
Our Impact:
Financial assistance to more than 500 students at 130 universities with esteemed aerospace
programs
Promoting STEM education through 260 Classroom Grants, reaching more than 10,000 K-12 students
Workforce development, with 66% of student award winners active in the industry today
Campaign Goals – Invest in the Future:
raise $10,000,000 for the endowment fund to expand programs, enhance awards and increase impact
for our industry and the members we serve, and
promote awareness of AIAA Foundation programs and the issues facing the aerospace industry today
and in the future.
Contact Person: Suzanne Musgrave, 703/264-7518, suzannem@aiaa.org
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Budget Process
Staff sets key indicators for VP review in January (Fall)
VP’s provide strategic validation and guidance
Staff develop initial project budgets for review (Spring)
VP’s provide feedback and guidance
Staff adjust budgets as needed and ensures overall
balanced budget for Institute
• Final budget approved (August/September)
• Staff provides status on current year financials and ongoing budget planning status (monthly)
• TAC Exec reviews event results on a monthly basis
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AIAA Staff Organizational Structure
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Director/Deputy Roles
and Responsibilities
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TAC Director
• Member of the Board, TAC, TAC Executive
Committee and AIAA Nominating Committee
• Oversees Technical Activities within his/her
Directorate
• Appoints Deputy Directors
• Support the AIAA President and Vice President,
Technical Activities in projects as required
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TAC Deputy Director
• Appointed positions (serve at the discretion of
appropriate director)
• Member of TAC and the New Initiatives SubCommittee
• Provide first line of interface between TAC and
the technical committees
• Support directors in managing technical
activities within her/his directorate
• Support the Vice President, Technical Activities
in projects as required
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TAC Director / Deputy Responsibilities
• Advocate for the constituency and the AIAA
• Ensure that all TC Chairs attend the TC Chair training at
least once - preferably before becoming chair
• Have a thorough understanding of TC Chair
responsibilities. (Attend TC Chair training if he/she has
not previously done so)
• Attend at least two NIS or TAC Exec meetings and 2
TAC meetings per year
• Participate in as many of her/his TC meetings as
possible
• Participate in at least one directorate meeting each year
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TAC Director / Deputy Responsibilities - 2
• Monitor the health of his/her TCs
• Overview TC membership (balance, rotation, TC Chair
selection, etc.)
• Approve annual TC rosters & assist AIAA staff in
getting rosters submitted in a timely manner (31
January)
• Provide leadership for conference organizing
committees as appropriate
• Approve TAC Event Approval forms and co-sponsored
conferences (based on relevancy, viability, conflicts
with existing conferences)
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TAC Director / Deputy Responsibilities - 3
• Encourage TCs to submit highlights articles for
December issue of Aerospace America (due to AIAA 1
September)
• Assist TCs in the preparation, submission and
obtaining approval of position papers
• Assist TCs in creating and maintaining an appropriate
award selection process
• Encourage TCs to participate in annual nominating and
election processes
• Encourage TCs to participate in annual Congressional
Visits Day (CVD)
• Report directorate initiatives, progress, issues at TAC
meetings as appropriate
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Additional TAC Director Responsibilities
• Participate in TAC Executive Committee telecons
• Review TC proposals for utilizing TAC funding and
allocate funding among her/his TCs
• Allocate Aerospace America Highlights issue pages
among his/her TCs (requests for additional pages from
VP TAC)
• Actively encourage and involve Deputy Directors in
managing their directorate
• Set the tone for corporate governance and ethics. Sign
code of Conflict of Interest statement prior to taking
office
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Conflict of Interest Statement
I have received and read a copy of the AIAA Member Conflict of
Interest Policy. I agree to adhere to the provisions of this policy.
Signed: ______________________
_____________________________
(Print Name)
Date: ________________________
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TC Chair Responsibilities
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TC Organization
Orientation
TC Money
Honors and Awards
Meetings
Status Reporting
Education
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Associate Memberships
Liaison
Public Policy
Conferences
Publications
Membership & Rosters
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TAC Metrics Examples
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Membership Balance
TC Charter
Foreign Membership
Succession Planning
Training
Liaisons
Meeting participation
Conferences
Publications
Awards
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Short courses
K-12
Books
News Letters
Standards
AIAA service
Congressional visits day
Number of meetings
Local involvement
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Technical Committee Membership
• Solicitation for nominees each summer (July)
• AIAA at large
• Technical committees
• Aerospace America
• Committee membership selection is chairman’s responsibility
• Membership limited to 35
Larger membership only with TAC approval
Three-year term; 1 May to 30 April
Term exceptions (both less than & more than three years)
Attend at least two meetings a year
Should maintain a balanced composition
• Affiliation
• Professional interest
• Geographic location
• Gender
• Have Deputy Director approval
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• Associate, international and ex-officio members
• A key to success of TC
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TAC Program Committee Coordinator
• A director-level position, appointed by the Vice
President, Technical Activities
• Member of TAC and the New Initiatives
Subcommittee (NIS)
• Provides the first line of interface between TAC and
the program committees
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Program Committee Coordinator Responsibilities
• Assures all PCs have a written charter,
membership selection and performance criteria,
annual plan of action, etc.
• Assures mapping and interaction of TCs to PCs,
and vice versa.
• Assures PC-to-PC interaction, where appropriate
• Helps in identifying potential new program
committees as a member of the AIAA Emerging
Technologies Committee.
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Program Committee Coordinator Responsibilities - 2
• Advocates for the constituency and the AIAA
• Has a thorough understanding of PC Chair responsibilities.
• Attends at least two NIS or TAC Exec meetings and 2 TAC meetings per
year
• Participates in TAC Executive Committee telecons
• Participates in as many PC meetings as possible
• Organizes and leads at least one PC Chair group meeting each year
• Supports the Vice President, Technical Activities in projects, as
required
• Review PC proposals for utilizing TAC funding and allocate funding
among the PCs
• Allocate Aerospace America Highlights issue pages among the PCs
(requests for additional pages from VP TAC)
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Program Committee Coordinator Responsibilities - 3
• Monitor the programmatic and functional health of the PCs
• Report PC initiatives, progress, issues at TAC meetings, as
appropriate
• Overview PC membership (balance, rotation, PC Chair selection, etc.)
• Encourage PCs to submit highlights articles for December issue of
Aerospace America (due to AIAA 1 September)
• Assist PCs in the preparation, submission and obtaining approval of
position papers
• Assist PCs in creating and maintaining an appropriate award selection
process
• Encourage PCs to participate in annual nominating and election
processes
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Regional Deputy Director Responsibilities
• Advise and assist Sections with technical programs
(e.g. symposia, lecturers, local TCs).
• Communicate with the Technical Officer for each
section as often as possible. If there is no Technical
Officer, maintain a meaningful and continuing liaison
with appropriate individual(s) in the Sections.
• Collect and disseminate information on other Regional
technical programs/activities that may be useful to local
Sections in formulating or improving their local
programs.
• Develop an "ideas that work" list for the Sections.
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Regional Deputy Director Responsibilities - 2
• Alert Sections as to when a technical meeting will be in their
area.
• Encourage Sections to set goals/objectives for technical
programming and to communicate said goals/objectives to
the Deputy Director.
• Participate in the Regional Leadership Conference.
• Convey information from the Technical Activities Committee
(TAC) meeting to the Regions and Sections. Communicate
Region and Section activities to the Committee.
• Attend at least two meetings of TAC. At these meetings,
report on sections, technical activities, actions taken, and
pertinent information from the RAC meeting.
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TAC Reports Schedule
Directors
January
May
August
Aerospace Sciences
Eng & Tech Mgmt
Propulsion & Energy
Aircraft & Atmospheric
Systems
Aerospace Design &
Structures
Information Systems
Space & Missiles
Regions
1, 2, 7
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3, 5, 6
Liaisons
Publications
IAC/ICAS
IDC
PMEC
Exhibits
Student Activities
Public Policy
Membership/RSAC
Standards
USNC/TAM
Young Professionals
NIS
NIS
NIS
Finance
Finance
Finance
IT/Database
IT/Database
IT/Database
Public Policy
Honors & Awards
Public Policy
Honors & Awards
Public Policy
Honors & Awards
VP Topic
VP Topic
VP Topic
Meetings for approval
Meetings for approval
Meetings for approval
Staff Report
Staff Report
Staff Report
Precollege Outreach
Subcommittees
Other
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Annual Report
• Number of TC meetings
• Special events, invited speakers, tours, or other
highlights
• Honors and awards presented (name of award,
recipient, where presented and by whom)
• Publication activities (highlights articles,
handbooks, newsletters, position papers etc.)
• Conferences supported by your TCs
• Best Practices / Lessons learned
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TAC Director Meeting Reports
• Identify your group
• Director, Deputies, and TCs and their chairs
• Highlight any changes since last report
• Identify sponsored conferences that will occur before next TAC meeting
• Chairs & their employers, conference location and special events of note
• Highlight problems, issues, and solutions
• Identify sponsored conferences that have occurred since last TAC
meeting
• Chairs & their employers, conference location and special events of note
• Highlight problems, issues, and solutions
• Pet VP Technical Topic (will vary each meeting)
• Technical Group special topics – up to three issues with one slide per
topic
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Regional Deputy Director, Technical Meeting Reports
• Identify yourself, your employer, and your sections
• Highlight any changes in personnel or structure since last report
• Identify AIAA sponsored conferences (1 slide) and regional or sectional conferences (1 slide)
that will occur in your region before next TAC meeting
• Conference location, industry sponsor, and local section involvement
• Your comments and highlight problem issues and solutions
• Identify sponsored conferences (1 slide) and regional or sectional conferences (1 slide) that
have occurred in region since last TAC meeting
• Conference location, industry sponsor, and local section involvement
• Your comments and highlight problem issues and solutions
• Pet VP Technical Topic (will vary each meeting)
• Regional special topics – up to three issues with one slide per topic
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Key Issues
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TAC Money
• Each technical director/program coordinator given an
allotment (based on number of TC/PCs in directorate)
• VP TAC has additional funds which may be allocated to
technical directors
• Any TC/PC may apply for funds from it’s
director/coordinator
• Directors will approve allocation of funding
• Funds must be expended by 30 September
• Generally used for a one-time expense (new program, etc.)
• Current TC Charter
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TC Funding Request Form
TECHNICAL COMMITTEE FUND ING REQUEST FORM
PART I.
TC COMPLETES THIS PART. MAIL COM PLETED FO RM TO YOUR TECHNICAL DIRECTOR.
Technical Committee _______________________________
Date of Request _________________________
Amount Requested _______________________ Imp lementation Date ____________________________
Name of Activity, Program, or Event:
Give a brief description of the activity, in cluding how it benefits the TC and AIAA:
Date Funds Needed _____________________________
Indicate if any part of this proposed activity is:
_____ En tirely new
_____ A suppleme nt or extension of an exi sting activity (please expl ain)
A SIMPLE , INFORMA L BUD GE T P LAN MUST BE SUBMITT ED W ITH THI S REQ UEST
(Use a separate sheet if necessary)
Request submitted by:
(name, phone, e-mail)
PART II. DIRECTOR OR VP-TAC COMPLETES THIS PART.
Please disperse $ ____________of Technical Co mmittee funds to ___________________________ TC
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__________________________
Dir ector or VP-TAC
D ate
PLEASE MAIL FORMS TO: Be tty Guill ie, AIAA, 1801 Alexander Be ll Driv e, Reston, VA 20191 FAX
703/264 -7551, OR E-MAIL TO bettyg@aiaa.org
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Constraints on Using TC Money
• May maintain own funds independent of AIAA corporate
• Without AIAA oversight or control or recourse to AIAA corporate resources
• Cannot legally bind the institute
• Must file TC tax return and pay taxes as appropriate at all levels
• Funds must be used to promote the charitable, educational or scientific
purposes of AIAA
• May not hire employees
• No contracts, salaries, compensation etc. to TC members or families
without 2/3 vote of the TC at a regularly scheduled meeting
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Public Policy
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May not directly or indirectly carry on any activity not permitted by an organization exempt
under Section 501(c)(3) of the IRS code
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TAC coordinates all activities with Public Policy Committee to assure it meets AIAA
requirements and is within lobbying regulation guidelines
AIAA historically stays away from taking positions on specific programs
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No more than 20% of annual AIAA budget used for explicit lobbying activities
AIAA has only 3 registered lobbying representatives
Ensuring reasonable & continued level of R & D funding
Issues impacting critical technology or negative effects on aerospace professionals
Voice of technical credibility on key issues (The “Honest Broker” on Aerospace issues)
Federal employees are encouraged to obtain a ruling or waiver from their agency or
department prior to engaging in any AIAA-related advocacy activity
Individual AIAA members or TCs may contact legislators but must assure that their
communication is not construed as an official AIAA policy position
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Congressional Visits Day
• AIAA’s annual member-driven policy outreach activity to Congress and the
Executive Branch.
• Allows CVD participants to converse with key decision makers in Congress on
the matters that mean the most to AIAA. Visit teams are organized by state or
Technical Committee (TC) discipline. PPC allocates some funding for a set
number of CVD participants.
• AIAA is well-positioned to communicate matters of aerospace policy and
critical technical issues in an objective and effective manner.
• AIAA’s newest grassroots program, August is for Aerospace (A4A) allows
members to continue the discussions they started at CVD by encouraging
interaction between members and elected officials during their August recess.
• A4A helps display the local impact of the aerospace sector on lawmaker’s
communities, increasing the effectiveness of the messages delivered at CVD.
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Congressional Visits Day
• Each year, at least 150 AIAA members from across the United States
travel to Washington, D.C. to educate Congress and the Administration
on the importance of the aerospace industry to our country’s national
and economic security.
• CVD provides aerospace engineers and scientists with an opportunity to
offer their technical expertise to policymakers on a wide range of issue
which are critically important to our nation.
• AIAA strongly believes that because of our long history as the principle
aerospace professional society and its unique membership structure
that the Institute is well positioned to converse with Congressional
decision makers on the important issues facing our community.
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AIAA Honors & Awards
• Over 80 Individual or Distinct Awards
• Distinguished Lectureships
• International Awards
• Technical Excellence Awards
• Publication Awards
• Education Awards
• Section Awards
• Joint Society Awards
• Service Awards (Distinguished, Public, Sustained Service)
• Special Service Citation
• Longevity Awards (25-, 40-, 50-, 60- and 70- year membership)
• There is an official process for Technical Awards!
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Sponsored and Operated Event Approval Form
AIAA
Sponsored and Operated Event Approval Form
Date Submitted:
Conference Title:
Location:
Dates:
o
Schedule of Industry Events during time frame is attached.
General Chair:
Phone:
Technical Program Chair:
Phone:
Administrative Chair:
Phone:
AIAA Product Manager:
Phone:
AIAA Event Manager:
Phone:
Cosponsoring organizations:
Local AIAA section and Region Director:
CONFERENCE PROGRAM
Estimated number of papers: _______
Number of planned Plenary sessions: ______over _____ days
Estimated number of concurrent sessions: ______ over ______ days
Estimated Size of Exhibit:
Location of Exhibit Hall (if applicable) to Conference Sessions:
Offsite event planned:
Other co-located events/programs:
Email:
E-mail:
E-mail:
E-mail:
E-mail
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Sponsored and Operated New Event Proposal Form
AIAA
Sponsored and Operated New Event Proposal Form
Date Submitted:
Conference Title:
Exhibits planned:
Desired Location:
o
o
Yes
No
Desired Dates:
o Schedule of AIAA and Industry known Events Attached
Other Conferences to be collocated:
Estimated attendance:
Requesting organization, group
or committee:
Point of Contact:
Phone:
AIAA Product Manager:
Phone:
AIAA Event Planner:
Phone:
TAC Group Director Approval Date:
E-mail:
E-mail:
E-mail:
TAC Approval Date:
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Cosponsored Conference – Page 1
All sections on this form must be completed. Consideration for approval might be denied if insufficient information is not provided. If
request is approved, schedule permitting, your conference will appear in the AIAA Bulletin Meetings Schedule published in Aerospace
America. Additionally, the conference listing will be placed on our web page. A link will be made to your conference URL from the
AIAA website at www.aiaa.org, under Cosponsored Conferences. Please note that it is the responsibility of the sponsoring society to
ensure that AIAA has accurate and current contact and conference information. Approval as a cosponsored conference is not
financially binding to AIAA since AIAA does not provide funding to the organizing entities of cosponsored conferences. No
use of the AIAA logo is authorized until the AIAA Technical Activities Committee (TAC) has approved this meeting for co-sponsorship.
It is highly recommended that this form be submitted at least 6 months prior to the conference. Requests submitted within 3 months
of the conference date probably will not be considered.
General Information
Title:
Location:
Dates:
Operating Society (ies) responsible for financial liability:
Complete business address:
Business phone:
Fax:
Conference Objectives:
Major Emphasis:
Organization(s) or professional societies currently active on this topic:
Attendance Information:
Estimated attendance:
based on
Estimated AIAA attendance (if known)
based on
AIAA’s response should be received by the following date:
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Cosponsored Conference – Page 2
Support
Which specific AIAA technical group(s) and/or technical or program committee(s) will participate or support attendance at this conference:
If known, please list name, phone number and e-mail address of contact person:
Provide a description of the value of this conference to the AIAA membership. List other conferences (AIAA and non-AIAA) with similar or
complimentary program content. What is the advantage to AIAA to co-sponsor this conference:
How does this meeting advance, or is consistent with, the AIAA Strategic Goals? (Strategic
Goals are attached as an Appendix to this form)
Expectations from AIAA for co-sponsorship (program content, etc.):
Proposer’s Name:
Complete business address:
Business phone:
FAX:
Organization
Conference General Chair:
Complete business address:
Business phone:
FAX:
Technical Program Chair:
Complete business address:
Business phone:
FAX:
Administrative Chair:
Complete business address:
Business phone:
FAX:
*Contact:
Complete business address:
Business phone:
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FAX:
E-mail address:
Conference Web Site URL:
Membership Upgrades
• Senior Members - Applications anytime
• Associate Fellows
• Nomination forms due 15 April
• References due 15 May
• Fellows
• Nomination forms due 15 June
• References due 15 July
• Honorary Fellows
• Nomination forms due 15 June
• References due 15 July
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Hotel Room Nights
• Meetings Managers Priorities
•
•
•
•
Sleeping Room Costs
Meeting Space Costs
Food Service Costs
Complementary Sleeping Rooms
• Hotel Priorities (Income)
•
•
•
•
•
•
Sleeping Rooms
Food Functions
Meeting Rooms
Restaurants
Gift Shop
Bars
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Room Night Issues
• Hotel Bookings Very Competitive
• Hotels Trade-off # of Guaranteed Room Nights for
Meeting Space/Other Considerations
• Commercial vs Government Rates
• Hotels Play Games with Room Rates
• People Play Games with Room Rates
• Tell the Meetings Managers about Problems
• Unavailability of Rooms
• Unavailability of Rooms at Conference/Government Rates
• When Booked Outside the Conference Block at a Lower Rate
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Programs and Assistance
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AIAA Value to the Community
• The Work has been done!
• Advocacy for aerospace issues
• Networking with aerospace professionals
• Recognition of contributions/contributors
• Partnership with others in broader international,
educational, and professional arenas
• Professional and corporate involvement/growth
• Customized services of cost effective products and
services tailored to meet organizational strategic
needs
• Publications, Standards, Conferences, Technical/Program
Committees, Professional Development Courses, etc.
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Training Opportunities
• Director / Deputy Director
Training Workshop – August
(January and May as needed)
• Technical/Program Committee
Chair Training - January
• TAC Leadership Workshop January
• Regional Leadership Conference
– July
• Regional Deputy Director
Training – Every other January
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Videotape Loan Program
• Available for loan to Sections, Student Branches, TCs, individual
members
• Wide range of topics, separated by subject area - VHS form
• No cost except for return postage and lost tapes
• Send requests to West Coast
Office:
Susan Goldstein
999 North Sepulveda Blvd
Suite 440
El Segundo, CA 90245
310/726-5002
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AIAA’s Association Management System (AMS)
• NetFORUM
• Membership database/CRM – manages all AIAA members, corporate
members, exhibitors, customers, all records
• Conference registration
• Scholar One
• Abstract Central – manages abstract/final manuscript submissions
for conferences
• Also used to build sessions and program
• SharePoint
 Standing Committees, Technical Committees and Program
Committees are currently using the SharePoint sites to display their
documents
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AIAA Electronic Library
• Available at our web site under Publications and Papers
• Purchase books, journal articles and technical papers
• Subscribe to journals
• Past Journal Table of Contents Available
• IAC Archives (through 2006 only)
• IAC papers will go to IAF in the near future
• eBooks are available for purchase at http://ebooks.aiaa.org - on-line and
downloadable PDF formats
• Predecessor Society Journal articles available for purchase (includes IAS
and ARS Journals 1930-1962)
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Insurance: AIAA is covered for the following
• Property and Casualty
• Publishers Liability (Media and Internet)
•Group Travel Accident (employees)
•Management and Fiduciary Liability (Directors and Officers Liability)
• Umbrella Policy covering the above
•Separate event coverage when needed
•Board members are indemnified under bylaws 5.2.5 and 5.2.6
•Also:
•AIAA Reston acts as purchasing agent for Section insurance coverage
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AIAA Affinity Programs
• Home & Auto Insurance
• Liberty Mutual – domestic members
• TD Insurance – Canadian members
• Medical Insurance
• Long Term Care Insurance
• Car Rental Discounts
• Hertz
• Credit Card
• Bank of America
•Subscription Discount
• Aviation Week & Space Technology
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Speaker Expense Reimbursement & Distinguished Lecture Program
• Available to the Sections and Student Branches.
• A Section may have up to two speakers per year and a Student
Branch may have one speaker per year, as long as funds are
available.
• The program year runs from October 1 – September 30.
• The speaker(s) may come from the DL List or may be sought out
by Section/Branch. The speaker’s expenses can be reimbursed
through the program.
• Must be requested/approved in advance.
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Speaker Expense Reimbursement & Distinguished Lecture Program
• Program allows Student Branches and Professional Sections the opportunity
to arrange for a speaker of their choice for a Branch and Section event.
• The AIAA will cover reasonable speaker travel expenses, provided the
Branch or Section adheres to the guidelines and procedures.
• Section or Branch contacts the speaker they would like to invite and agree upon a
tentative date and time.
• Section or Branch obtains authorization from the AIAA Program Administrator
before the speaker is confirmed.
• After confirmation from AIAA Program Administrator the Section or Student
Branch confirms the speaker’s invitation by letter and copies AIAA Program
Administrator. The letter of invitation must include a paragraph stating the
following:
•
“The AIAA will be pleased to reimburse you for reasonable travel expenses
including airfare, hotel room night charges, meals, rental cars, parking expenses
both at the hotel and departure airport, and other associated expenses related to
your travel to the engagement. AIAA does not pay per diem or honoraria. Expense
report with receipts must be submitted directly to Stephen Brock at AIAA HQ.”
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AIAA Career Center
• Search Jobs
• Post Resume
• Laying the Foundation for the Future of
Aerospace
• Salary Information
• Professional Career Time Line
• Career Workshop Presentations Archives
97
Summary
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Important Dates to Remember
January
• TAC/NIS/BoD Meetings
• Director Report
January 31
• Annual Report to VP TAC
• TC Rosters to AIAA
April 15
• Associate Fellow Nomination Forms
May
• TAC/NIS/BoD Meetings
• Director Report
May 15
• Associate Fellow References
June 15
• Fellow/Honorary Fellow Nomination
Forms
July
• Nominations for AIAA Board of Directors
July 15
• Fellow/Honorary Fellow References
August/September
• TAC/NIS/BoD Meetings
• Director Report
September 1
• Aerospace America Highlights
• Article to AIAA Headquarters
As Appropriate
• Conference Proposals (three weeks
prior to TAC)
• AIAA Award Recipient Recommendations
99
• Senior Member Applications (anytime)
Directors and Deputies - Linking Pins for AIAA
Technical
Committees
Director
&
Deputy
Staff
TAC
100
What Makes a Good Director/Deputy Director?
A Good Director/Deputy Director/Coordinator is one who:
• Organizes their group
• Motivates, coordinates, delegates and documents successes
• Acquires TAC/staff support when needed
• Plans for the long term
• Realizes that she/he is working with volunteers
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AIAA Value to the Community
Updated: December 12, 2009
AIAA: Your Forum for Aerospace Leadership
• Mission
AIAA advances the state of aerospace science,
engineering, and technological leadership.
• Vision
AIAA is the shaping, dynamic force in aerospace –
THE forum for innovation, excellence and global
leadership.
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AIAA Overview
•
•
•
•
•
•
•
•
•
•
Formed in 1963 from ARS (1930) and IAS (1932)
World’s Largest Professional Society in Aviation, Space, & Defense
Engineering/Science
 28755 professional members
 7688 student members
 91 corporate members
70 Technical Committees Spanning Aerospace Science & Technology
Aerospace Leadership
 72 Honorary Fellows, 722 Fellows, 3673 Associate Fellows
 An AIAA member was involved in every major aerospace accomplishment
Aerospace Policy Guidance - Respected, credible voice to Administration and
Congress on Aerospace Issues
Aerospace ISO Standards Body
Aerospace Conference Administrator
Aerospace Professional Development Course Provider
Aerospace Publisher – Books, Journals, & Technical Papers
Aerospace Pre-College Educational Outreach Leader
105
AIAA and the Community
• AIAA is committed to and
encourages the active involvement
and participation of the aerospace
community (industry, government
and academia)
• AIAA works with organizations to
create partnerships that ensure
mutual benefit
• AIAA positions organizations for
future development, growth and
opportunities
106
AIAA Providing Unequivocal Value
• Advocacy for aerospace issues
• Networking with aerospace professionals
• Recognition of contributions/contributors
• Partnership with others in broader international,
educational, and professional arenas
• Professional and corporate involvement/growth
• Customized services of cost effective products and
services tailored to meet organizational strategic needs
107
AIAA Technical and Networking Advantages
•
•
•
May reduce development time and cost
 Obtain technical expertise quickly
 Avoid “reinventing the wheel”
 Gain from “lessons learned”
May strengthen your organization
 Identify new technologies and applications
 Identify research needs and funding sources
 Prepare for potential procurement activities
May enhance technical development
 Provide exposure to new concepts
 Promote personal and professional development
 Establish leadership among the technical community
 Prepare for increased responsibility
 Provide insight to factors affecting the industry
108
AIAA Products and Services
• Conferences and Exhibits
 Aerospace Sciences Meeting and Exhibit
 Aviation Technology, Integration, and
Operations Conference
 Fluid Dynamics Conference
 Guidance, Navigation, and Control
Conference and Exhibit
 Missile Sciences Conference
 Joint Propulsion Conference
 Space Conference and Exhibit
 Strategic and Tactical Missile Systems
Conference
 Structures, Structural Dynamics and
Materials Conference
 ….plus another 20+ in various disciplines
109
AIAA Products and Services (con’t)
•
Publications







Books
– Progress in Aeronautics and Astronautics
– Education Series
Journals
– AIAA Journal
– Journal of Aerospace Computing, Information,
and Communication
– Journal of Aircraft
– Journal of Guidance, Control, and Dynamics
– Journal of Propulsion and Power
– Journal of Spacecraft and Rockets
– Journal of Thermophysics and Heat Transfer
Technical Papers
Electronic Library
Monthly Magazine
Case Studies
….and more!
110
Professional Development
• Over 130 courses (ranging from fundamental courses to advanced)
• Taught by leading industry experts
• Five course formats





Classroom-based short courses
One-day tutorials
Online tutorials (web casts)
Learn at home
Onsite (at your company)
• Courses held in conjunction with a technical conferences include attendance
to the conference
111
AIAA Products and Services (con’t)
• Education Activities
 Student branches at more than 150
universities
 Student Conferences held each
Spring in seven regions
 Undergraduate and Graduate
Scholarships
 Design Competitions
 K-12 Activities for student and
teachers
112
AIAA Products and Services (con’t)
• Standards
 Promoting national and international
standards for technical excellence
 Accredited by the American National
Standards Institute
 Focus on aerospace applications
 Member input and review encouraged
 Members receive electronic copies of
AIAA Standards free!
113
AIAA Products and Services (con’t)
• Public Policy
 Developing comprehensive position papers on
policy issues
 Coordinating expert testimony to Congress and
the Administration
 Organizes annual Congressional Visits Day
 Promotes “August is for Aerospace” Home Visits
 Sponsors forums and workshops on policy
issues
 Fosters relationships with the media and various
coalitions
 Providing responsible positions which influences
aerospace policy
114
AIAA Products and Services (con’t)
• Local section activities
 62 sections across the United
States and abroad
 Local networking, management
and leadership opportunities
 Local technical programs in
geographic areas
 Distinguished Lecturer Program
Support
115
AIAA Products and Services (con’t)
•
Technical Committees
 70 committees focus on specific
areas of technology
 Development of conferences,
workshops, standards, etc.
 Aerospace Sciences
 Aircraft and Atmospheric Systems
 Engineering and Technology
Management
 Information Systems
 Propulsion and Energy
 Space and Missiles
 Aerospace Design & Structures
 ...and more!
•
Program Committees
 12 committees focus on leading
edge or emerging aerospace
programs
 Development of conferences,
workshops, standards, etc.
 Aerospace Traffic Management
 Energy Optimized Aircraft and
Equipment Systems
 Gossamer Spacecraft
 HyTASP
 Netcentric Operations
 Reusable Launch Vehicles
 Space Exploration
 Space Station
 Unmanned Systems
 …and more!
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AIAA Products and Services (con’t)
•
Standing Committees
 22 committees focus on Institute Admin
 Networking, management and leadership
opportunities
 Academic Affairs
 Career and Workforce Development
 Honors and Awards
 International Activities
 Membership
 STEM K-12 Outreach
 Professional Member Education
 Public Policy
 Publications
 Standards Executive Council
 Student Activities
 Young Professionals
 …and more!
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