Using the Internet: Personal Information Management (P.I.M) with Tools Personal Information Management Definition Personal information management (PIM) refers to both the practice and the study of the activities people perform in order to acquire, organize, maintain, retrieve and use information items such as documents (paper-based and digital), web pages and email messages for everyday use to complete tasks and fulfill a person’s various roles. http://en.wikipedia.org/wiki/Personal_information_management P.I.M for Undergraduate Students What are the specific needs of undergraduate students in relation to personal information Management systems? • What kinds of information management systems are you now using or have used in the past? • What are some examples of common tasks that undergraduate students need to perform in order achieve success in their programs? • How can personal information management systems be leveraged to provide support for undergraduate student work? Undergraduate Student Tasks What kinds of information do undergraduate students need to manage in order to achieve program success? • Coursework • Undergraduate policies and procedures (our own department’s requirements as well as those of the Institute/Faculty) • Tutorial/lab preparation • Comprehensive examinations, tests • Thesis/Dissertation: coordinating literature review, research/experiments, writing drafts, reviewing drafts with your committee Leveraging P.I.M for Undergraduate Students Supporting Undergraduate Student Work. Identify your Material “needs” to achieve success • Calendar (classes, deadlines etc.]) • To-do Lists or Mind-maps of tasks [to provide context for your tasks as well as to show relational links between tasks] • Project List • Reference Materials (Paper and Digital) • Weekly Revision Managing Information • Provide “active context” to your tasks in order to “manage” them more effectively. • “Active context” refers to identifying your tasks in terms of the times, tools, or locations to which any given task can or must be undertaken. • Examples of nested “active contexts” – Refers to all of the tasks that you can only perform on your computer – Google refers to all the tasks that you have aggregated and perform using Google Tools on the computer. – Your goal is to keep all of your information “within reach.” Managing Information II • Take the time to evaluate what kind of organizational systems speak to the ways in which you “normally” work best. – The best organizational systems are: • Simple • Common-sensical • Can be easily adapted to your individual working “style” Four Questions • Why Google? Why not Yahoo, Microsoft or Amazon? • How does Google influence information? • What impact will Google’s services have on the information profession? • What implications will these services have on society in general? ‘s Mission Organize the world's information and make it universally accessible and useful Google controls 42-70% of the traffic for searching (as of 2007). Search: At the Core Search is at the heart of everything Google does More engineers working on search than ever before Search is not a solved problem – offline info, personal info, personalized results, mobile experience Evolution 1995 1998 2000 2003 2004 2005 2006 ? Core Search 11 Ads Monetization Communications Collaboration ? Most Influential Services Google Tools • Using Google as a “Research Environment” • Do we have our own “undergraduate student work” task list • On a new piece of paper, or in Notepad, create a list of umbrella contexts that might help to organize your “graduate student work” • For each category that you have created, note the tools that you require to engage or complete the work • Begin attributing your tasks to your contexts • Note any relational networks that might exist between tasks associated with different contexts. Google rule #1 Be specific ... because if you aren’t specific, you’ll end up with a bunch of garbage! Google rule #2 Use quotes to search for phrases. “your name” Google rule #2a Use dashes between words to also search for phrases. your-name Source: http://tinyurl.com/cpcdg Google rule #3 Use the + sign to require an exact match. [Well, not really.] “your name” +unikl Google rule #4 Use the - sign to exclude. “your name” -unikl Google rule #5 Combine symbols as often as possible (see rule #1). “your name” –unikl +iprom Part Two: In Summary 1. Be specific ... because if you aren’t specific, you’ll end up with a bunch of garbage! 2. Use quotes [or dashes] to search for phrases. 3. Use the + sign to require. [Well, not really.] 4. Use the - sign to exclude. 5. Combine symbols as often as possible (see rule #1). Part Three: More Stuff No One Tells You Google’s shocking secrets revealed! Google’s Boolean Default is AND But there are ways to get around that. Boolean Default is AND • If you search for more than one keyword at a time, Google will automatically search for pages that contain ALL of your keywords. • A search for disney fantasyland pirates is the same as searching for disney AND fantasyland AND pirates • But, if you try to use AND on your own, Google yells at you. Source: http://www.google.com/help/basics.html Phrases • To search for phrases, just put your phrase in quotes. • For example, disney fantasyland “pirates of the caribbean” – This would show you all the pages in Google’s index that contain the word disney AND the word fantasyland AND the phrase pirates of the caribbean (without the quotes) • By the way, while this search is technically perfect, my choice of keywords contains a (deliberate) factual mistake. Can you spot it? Source: http://www.google.com/help/refinesearch.html Capitalization Does NOT Matter The old AltaVista trick of typing your keywords in lower case is no longer necessary. How Insensitive! • Google is not case sensitive. • So, the following searches all yield exactly the same results: disney Disney DISNEY DiSnEy fantasyland Fantasyland FANTASYLAND FaNtAsYlAnD pirates Pirates PIRATES pIrAtEs Source: http://www.google.com/help/basics.html Google Used to Have a Hard Limit of 10 Keywords Bet you didn’t know THAT! Source: Google Hacks, p. 19 Google’s 10 Word Limit • Until recently, Google wouldn’t accept more than 10 keywords at a time. – Any keyword past 10 was simply ignored. • Google now accepts up to 32 keywords. – Stick with 10. Source: Google Hacks, p. 19 The Order of Your Keywords Matters A me life for pirate’s? For Example A search for disney fantasyland pirates yields the same number of hits as a search for fantasyland disney pirates, but the order of those hits – especially the first 10 – is noticeably different. Part Three: In Summary • Google’s Boolean default is AND. • Capitalization does not matter. • Google has a hard limit of 32 keywords. • The order of your keywords matters. Part Four: Advanced Search Operators Beyond plusses, minuses, ANDs, ORs, quotes, and *s How Google Finds New Pages • • Image source: http://www.disobey.com/ Google has special programs called spiders (a.k.a. “Google bots”) that constantly search the Internet looking for new or updated Web pages. When a spider finds a new or updated page, it reads that entire page, reports back to Google, and then visits all of the other pages to which that new page links. Paging the webpage • When the spider reports back to Google, it doesn’t just tell Google the new or updated page’s URL. • The spider also sends Google a complete copy of the entire Web page – HTML, text, images, etc. • Google then adds that page and all of its content to Google’s cache. Advanced Operators Query modifiers • filetype: • intitle: • inurl: • site: • synonyms Alternative query types • cache: • link: • related: • info: Other information needs • phonebook: • stocks: • define: • Google Calculator • weather • movies: Query Modifiers Stuff you can add to your regular searches filetype: • filetype: restricts your results to files ending in ".doc" (or .xls, .ppt. etc.), and shows you only files created with the corresponding program. • There can be no space between filetype: and the file extension • The “dot” in the file extension – .doc – is optional. Source: http://www.google.com/help/faq_filetypes.html Google’s Official Filetypes • Adobe Portable Document Format (pdf) • Adobe PostScript (ps) • Lotus 1-2-3 (wk1, wk2, wk3, wk4, wk5, wki, wks, wku) • Lotus WordPro (lwp) • MacWrite (mw) • Microsoft Excel (xls) • Microsoft PowerPoint (ppt) • Microsoft Word (doc) • Microsoft Works (wks, wps, wdb) • Microsoft Write (wri) • Rich Text Format (rtf) • Shockwave Flash (swf) • Text (ans, txt) Source: http://www.google.com/help/faq_filetypes.html filetype:extension pirates filetype:pdf pirates -filetype:pdf Synonyms • Using ~ before a keyword tells Google to search for both that keyword and its synonyms. • There can be no space between ~ and the keyword. Source: http://www.google.com/help/operators.html ~keyword pirate ~treasure related: • Using related: lists web pages that are "similar" to a specified web page. • There can be no space between related: and the URL. Source: http://www.google.com/help/operators.html related:URL related:disney.com Other Information Needs Did you know that Google can look up phone numbers, stock quotes, dictionary definitions, and even the answer to math problems? phonebook: • There are two ways to use Google’s phonebook: – Just do a regular search. – Use one of Google’s phonebook commands. • Phonebook commands [in lowercase]: – phonebook: searches the entire Google phonebook. – rphonebook: searches residential listings only. – bphonebook: searches business listings only. Source: http://www.google.com/help/operators.html How to Use the Phonebook • first name (or first initial), last name, city (state is optional) • first name (or first initial), last name, state • first name (or first initial), last name, area code • first name (or first initial), last name, zip code • phone number, including area code • last name, city, state • last name, zip code phonebook:Data (US Only) phonebook:disneyland ca phonebook:(714) 956-6425 Can we try KL phonebook? stocks: • If you begin a query with stocks: Google will treat the rest of the query terms as stock ticker symbols, and will link to a Yahoo finance page showing stock information for those symbols. • Go crazy with the spaces – Google ignores them! Source: http://www.google.com/help/operators.html stocks:Symbol1 Symbol2 … stocks: msft stocks: aapl intc msft yhoo define: • If you begin a query with define: Google will display definitions for the word or phrase that follows, if definitions are available. • You don’t need quotes around your phrases. Source: http://www.google.com/help/features.html#definitions define:term define:pirate define:barbary coast Google Calculator • Simply key in what you'd like Google to compute (like 2+2) and then hit enter. • Google’s Calculator can solve math problems involving basic arithmetic, more complicated math, units of measure and conversions, and physical constants. Source: http://www.google.com/help/features.html#calculator 3+44 56*78 1.21 GW / 88 mph 100 miles in kilometers sine(30 degrees) G*(6e24 kg)/(4000 miles)^2 0x7d3 in roman numerals For instructions on how to use the Google Calculator, see http://www.google.com/help/calculator.html weather • Using weather presents the three to four day weather forecast for a particular US city. • You don’t need a colon in weather. Source: http://www.google.com/help/operators.html weather city weather city state weather zip code weather permatang pauh? weather ipoh, my weather 90210 movie: • Using movie: presents either movie show times in a particular city or information [like reviews] about a particular. • There can be a space between movie: and the keywords. Source: http://www.google.com/help/operators.html movie:city and state [or zip] movie:keyword[s] movie: irvine,ca movie: pirates Summary of Advanced Operators Query modifiers • filetype: • synonyms Alternative query types • related: Other information needs • phonebook: • stocks: • define: • Google Calculator • weather • movies: Part Five: The Rest of the 70% Behind the Google homepage Home Sweet Home I’m Feeling Lucky “Well, Do Ya …?” • The “I’m Feeling Lucky” button takes you directly to the first web page Google returns for your query. • You won’t see any other search results. Source: http://www.google.com/help/features.html#lucky Google’s “Hidden” Search Options Hiding in Plain Sight To the right of the search box are three links practically no one has never noticed: – Advanced Search – Preferences – Language Tools The Limitations of Advanced Search • Advanced Search is a one-shot deal. – You aren’t permanently changing any of your Google settings. – “Search for this and then forget these settings the next time I come back.” • With a few exceptions, the “advanced” stuff is just search engine math and advanced search operators. Advanced Search v. Preferences • Advanced Search = “search once using these settings.” • Preferences = – “Change the way Google works for me from here on out.” – Changes every Google service you use, not just search. Google Preferences • When you change your Google preferences, Google writes a cookie to your hard drive. • Your Google preferences are “permanent” until you: – Change your preferences. – Toss your cookies. • In Internet Explorer: Tools > Options > Delete Cookies • In Mozilla/Firefox: Tools > Options > Privacy > Clear Cookies. – Go to http://www.google.com. • The extra period at the end forces you to go to the English language version of Google. Source: Google Hacks 2nd Ed, p. 21 Interface Language • Interface Language lets you change the default language used to display the interface of every Google page you visit. • Change the Interface Language to Chinese (Traditional), save your preferences, and watch what happens… Interface Language Limitations • Notice the hits are still in English. – Google doesn’t translate the hits to your default language. Yet. • The only thing that’s changed is the default language of Google’s interface. Using Interface Language • This is great for foreign language immersion. • This is also a WONDERFUL practical joke to play on a friend or colleague. – “Hey, why is Google in PIG LATIN!?” • Remember, your Google preferences are “permanent” until you: – Change your preferences. – Toss your cookies. – Go to http://www.google.com. Language Tools • Like Advanced Search, Language Tools is a oneshot deal. • Use Language Tools if – You don’t want to permanently change your Interface or Search languages. – You want to translate text. Google Translate • Using Language Tools, you can – Translate keyed in text from one language to another. – Translate a web page’s text from one language to another. • Be looking for even more robust translation tools from Google in the not-too-distant future. Part Six: More Googles Data mining for fun and profit Google’s Goal, Restated Organize the world’s information – not just web pages – and make that information universally accessible and useful Adapted from Google Factory Tour Google Image Search Behind the Scenes • “Hey, let’s take all these cached images and make them searchable.” • Two ways to get to Google Image Search – images.google.com – Go to Google [or Google Groups, Google News, Froogle, or Google Local/Google Maps] and click on the “Images” link. Using Google Image Search • Search engine math works here as well. • Check out Advanced Image Search [to the right of the search box] for special size, filetype, and coloration options. • Beware of copyright! – Google cannot grant you any rights to use the images you find for any purpose other than viewing them on the web. – To reuse the images, contact the site owner and obtain the requisite permissions. Google Groups [Beta] Behind the Scenes • “Hey, let’s take the Deja News archive of over one billion Usenet postings since 1981 and make that searchable.” • “And while we’re at it, let’s make it so people can create their own announcement lists, mailing lists, and public discussions as well.” • Two ways to get to Google Groups – groups.google.com – Click on the “Groups” link on most Google sites. How Google Groups Works • Google took an archive of Usenet posts and slapped a Google search engine on top of it. – Searching Google Groups is pretty much identical to searching Google. – Check out Advanced Group Search for some Google Groups-specific search operators. • Wait. There’s more. The REALLY Cool Part • Google Groups also lets you create your own [non-Usenet] groups. • You can – Create your own private listervs. – Hold [and archive] your own online web- or email-based discussions. • All you need is a free Google account. – If you don’t have one already, go to groups.google.com and click on “Join.” Google News [Beta] Behind the Scenes • “Hey, let’s take news articles from 4,500 online news sites and make them searchable.” • Two ways to get to Google News – news.google.com – Go to Google [or Google Groups, Google News, Froogle, or Google Local/Google Maps] and click on the “News” link. How Google News Works • Every 15 minutes, Google gathers stories from more than 4,500 English-language news sites. • A computer program automatically arranges the stories by relevance and popularity. – Sound familiar? – There are no editors or human intervention. – Google’s algorithms run everything. • And if you don’t want to browse the news, you can also search the news by keyword[s.] Source: http://news.google.com/intl/en_us/about_google_news.html Google News Tips • Click on “Customize this page” to change the default layout [via a cookie.] • Google News archive only goes back 30 days. – Use the regular Google for older searches. – “Copyright * The Orange County Register” Disneyland • Scroll to the bottom of the Google News homepage for links to international versions of Google News. Source: Google Hacks, 2nd Ed, p. 60-61 Froogle [Beta] Behind the Scenes • “Hey, let’s take all these cached web pages on which merchants are trying to sell stuff and make those pages searchable.” • Three ways to get to Froogle – froogle.com – froogle.google.com – Go to Google [or Google Groups, Google News, Froogle, or Google Local/Google Maps] and click on the “Froogle” link. How Froogle Works Adapted from: http://froogle.google.com/froogle/tour/index.html?promo=help Google Local Hey, Wait a Minute! • That’s Google MAPS, not Google LOCAL! – Google Maps and Google Local merged in October 2005. • “Hey, let’s take Telcontar’s NAVTEQ maps and the images we got when we bought Keyhole and make all of that searchable.” • “And, while we’re at it, let’s throw in Google Local information as well.” • There are several ways to get to Google Local: – maps.google.com – local.google.com – Go to Google [or Google Groups, Google News, Froogle, or Google Local/Google Maps] and click on the “Local” link. Search for an Address Ooooh. Pretty. And Draggable. Look! Up in the Sky! The Best of Both Worlds It’s a Small World After All. More Uses for Google Local • With Google Local, you can search for – Addresses. – Step-by-step driving directions. – Businesses or services. • In or Near searches – ribs in anaheim – free wifi near irvine ca Even “More >>” Googles The Hidden 20% [and 10% More] A Quick Caveat • There are simply too many Google tools and services! – Imagine how many times you could say “Hey, let’s take ___ and make it searchable!” if you had Google’s bank account! • Instead of talking about each of Google’s tools and services in-depth [which would take DAYS], let’s just take a quick tour of what’s available and point you to where you can get some more information. Google Alerts [Beta] Choose a topic and Google will automatically send you an email when: – New stories appear in the top ten results of a Google News search for your topic. – New web pages appear in the top twenty results of a Google search for your topic. – New posts appears in the top fifty results of a Google Groups search for your topic. Google Answers answers.google.com Pay service [NOT free] Ask a question. Set a price you are willing to pay for the answer [starting at US$2.50.] • If your price is right, professional researchers will find an answer for you, usually within 24 hours. • Fun suggestion: browse the previously answered questions. • • • • Blogger • blogger.com • “Hey, now that we bought this blogging company, let’s let everyone create their own blog for free.” • Check out “Blogger Basics” at help.blogger.com for step-by-step instructions on how to get started. Why Blogger? • If you are interested in joining the blogosphere, Blogger is a great place to start. – It’s free. – It’s pretty easy. • You’ll be up an running in minutes and you’ll be an expert in a few hours. Google Catalogs [Beta] • catalogs.google.com • “Hey, let’s scan the full content of hundreds of mail order catalogs and make those pages searchable.” • Key in a search term and Google’s search technology finds [and highlights] the search term[s] on the scanned catalog pages. • Click on “Catalog Help” for more information. Google Desktop [Beta] • desktop.google.com • “Hey, let’s give Windows XP users a way to search both the web and inside of the files on their computers at the same time.” • Free 1.3 MB Windows XP file you download and install How Google Desktop Works • Google for your PC’s files • Indexes and searches the contents of your Word, PowerPoint, Excel, Outlook, IE, AIM, PDF, and Netscape files. • It’s private. – Google doesn’t put your files on the internet or in their master database. • If you often lose files on your computer, Google Desktop search is a godsend. Google Directory • directory.google.com • Human-compiled directory of web pages organized by topic into categories [a la the old Yahoo directory.] – Netscape Open Directory Project database with a Google front end. • Human editors determine each page’s importance. Google Earth [Beta] • earth.google.com • Processor- and videocard-intensive 11.2 MB Windows 2000 or XP program that lets you – Zoom into a specific address or location from space. – Tilt and rotate the view to see 3D terrain and buildings. Google Mail [Beta] • gmail.com or mail.google.com • “Hey, let’s give everyone a free email account with lots of storage and make that searchable.” • 2,500+ megabytes of storage per account • By invitation only – Sign up via SMS – Search Google for “free gmail invitations” Gmail Benefits • Gmail gives you so much storage space you may never need to delete any emails. • Gmail automatically groups emails and their replies as threads. • Gmail autosaves drafts every few minutes. • You can import Outlook contacts into Gmail and output your Gmail contacts into other email programs and services. • Check out http://mail.google.com/support for more information. Google Mobile • mobile.google.com • Search Google on your web-enabled cell phone – Search the web – Search images – Do a local search [maps, driving directions, businesses, and services] – Search for web pages specifically designed to display on a cell phone. • Visit Google Mobile for step-by-step instructions. Google Short Message Service [Beta] • sms.google.com • Don’t have a cell phone with a built in web browser? • If your cell phone can send and receive text messages, just send your queries as a text messages to 46645 [GOOGL] • Scroll to the bottom of sms.google.com for an online demo, sample queries, and even a walletsized tip sheet. Picasa • picasa.google.com • “Hey, let’s give everyone a way to organize and fix their digital images.” • Kind of Google’s version of Adobe Photoshop Elements • Free 4 MB Windows 2000 or XP file • Click on “Take a tour of Picasa” for more information. Google Print (now Books) • books.google.com • “Hey, let’s take a millions of books and make them searchable.” – Google Print Publisher Program is digitizing books authorized by publishers. – Google Print Library Project is digitizing the collections of several major libraries. • Publishers have filed lawsuits to stop Google Print. Books Still in Copyright Source: http://print.google.com/googleprint/screenshots.html Public Domain Books Source: http://print.google.com/googleprint/screenshots.html Google Scholar [Beta] • scholar.google.com • Limits your searches to – – – – Peer-reviewed papers Theses Books Abstracts and articles • A great tool to search for scholarly information from – – – – Academic publishers Professional societies Preprint repositories Universities and other scholarly organizations Source: http://scholar.google.com/scholar/about.html Special Google Searches • Topic or site-specific Google searches • http://www.google.com/options/ specialsearches.html Google Talk [Beta] • talk.google.com • Google instant messenger with built in voice-over-IP features • Free 900 KB Windows 2000 or XP file • Requirements: – A Gmail account – Microphone and speakers Google Toolbar • toolbar.google.com • Free web-browser plug-in for Internet Explorer and Firefox on the PC – – – – Google search box Pop-up blocker Spellcheck PageRank display Google University Search • google.com/ options/ universities.html • Limits your search to a particular .edu domain • Of course, you can always skip this and use site:schoolname.edu on Google’s homepage. Google Video [Beta] • video.google.com • Lets you watch Flashencoded material from archived TV programs, educational videos, personal productions and more. • Recommended: a FAST internet connection Not Quite Ready for Prime Time • Still in beta • Currently includes only a small amount of programming from a limited number of channels • For educational movies, skip Google Video [for now] and go to the Moving Pictures archive at archive.org. Google Sites • sites.google.com • Google’s latest online website development tools • We will look at this tools again in details later for topics on Webpublishing. Google Docs • docss.google.com • Google’s latest online office tools • You can create and share documents, spreadsheets, presentation and even forms online with your friends, colleagues etc. What’s Next? • labs.google.com • Google’s technology playground • Great place to get a sneak peek of new Google technologies in the beginning stages of development The Last Part: Google Resources Where to get more information http://www.google.com/support • Google Help Central • Free guides and FAQs that tell you about Web searching in general and Google’s features in specific. Google Support Newsgroup • Google has a free Usenet newsgroup: google.public. support.general • You may be able to access this newsgroup through your Usenet reader. Google Support Newsgroup • You can also search for the google. public.support. general newsgroup at news.google.com. • The easiest way to access the newsgroup is to just click on the “user support discussion forum” link on the right side of the Google Help Central page. Official Google Blog • googleblog. blogspot.com • Where Google managers, engineers, and team members make official announcements • Updated every day or so Where else can be use to find info on the internet? • • • • • • • • • • • • • • • Google, Bing, Yahoo Google hacks/scripts (filetype, intitle, inurl, site) Google Trends Journals (ex: Emeraldinsight.com, DOAJ.org, HighWire.stanford.edu, Google Scholar) Scitopia.org Scirus.com Wolframalpha.com RSS readers – (Pageflakes.com) Newsgroup (Google Groups, Yahoogroups) Filesharing – Bittorent.com, Furk.net, Mininova.org Social site – Facebook, Myspace, Friendster Youtube.com, Metacafe.com etc. Reference, bibliography – Bibme.com Free Ebooks – Hongkiat.com - 20-best-websites-to-downloadfree-e-books. OPPapers.com – Research Papers and Essays StumbleUpon, Firefox addon