IPEDS AND HEOA
UPDATES
2
What is HEOA
• Higher Education Opportunity Act of 2008
• Otherwise known as Public Law 110-315
• Amends and reauthorizes the Higher Education
Act of 1965
• Signed into law on August 14, 2008
• Includes many disclosure and reporting
requirements
• Website: http://www.ed.gov/heoa
3
HEOA Requirements
• Disclosure Requirement
– Institution required to distribute and/or make available
certain information to students, parents, employees,
etc.
– This does not impact IPEDS
• Reporting Requirement
– Institution required to submit information to the U.S.
Department of Education or other entities
– This may impact IPEDS
• Overlaps in Requirements
4
– Institution may be required to both submit and
distribute information
OVERVIEW OF HEOA
DISCLOSURE REQUIREMENTS
The following information gives an overview of information that
must be disclosed under the HEOA and is taken from NPEC’s
“Information Required to Be Disclosed Under the Higher Education
Act of 1965: Suggestions for Dissemination” which can be found at
the following website:
http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2010831rev
5
6
Summary of HEA
Disclosure Requirements
• Two Broad Categories of Disclosure
Requirements
– Non-Loan Related Disclosure Requirements
– Education Loans
7
Non-Loan Related
Disclosure Requirements
• Availability of Institutional and Financial Aid
Information
– Notice of Availability of Institutional and Financial Aid
Information
– Contact Information for Assistance in Obtaining
Institutional or Financial Aid Information
8
* Requirements are new or revised in the final regulations.
Non-Loan Related
Disclosure Requirements
• Student Financial Assistance
– Student Financial Aid Information*
– Notice of Federal Student Financial Aid Penalties for
Drug Law Violations*
9
* Requirements are new or revised in the final regulations.
Non-Loan Related
Disclosure Requirements
• General Institutional Information
– Privacy of Student Records – Family Educational
Rights and Privacy Act (FERPA)
– Consumer Information on College Navigator Website*
– Facilities and Services Available to Students with
Disabilities*
– Student Body Diversity*
– Price of Attendance
– Net Price Calculator*
– Refund Policy, Requirements for Withdrawal and for
the Return of Title IV, HEA Financial Aid
* Requirements are new or revised in the final regulations.
10
Non-Loan Related
Disclosure Requirements
• General Institutional Information (cont’d)
– Textbook Information*
– Academic Program (Educational Programs,
Instructional Facilities, and Faculty)*
– Transfer of Credit Policies and Articulation
Agreements*
– Institutional and Program Accreditation, Approval, or
Licensure
– Copyright Infringement Policies and Sanctions
(including Computer Use and File Sharing)*
* Requirements are new or revised in the final regulations.
11
Non-Loan Related
Disclosure Requirements
• Teacher Preparation Program
– Teacher Preparation Program Report*
* Requirements are new or revised in the final regulations.
12
Non-Loan Related
Disclosure Requirements
• Health and Safety
– Drug and Alcohol Abuse Prevention Program*
– Vaccinations Policies*
– Security Report (including Emergency Response and
Evacuation Procedures), Timely Warnings, and Crime
Log*
– Security Report – Missing Person Notification Policy*
– Fire Safety Report and Fire Log*
– Information for Crime Victims About Disciplinary
Hearings*
* Requirements are new or revised in the final regulations.
13
Non-Loan Related
Disclosure Requirements
• Student Outcomes
– Retention Rate*
– Completion/Graduation and Transfer-out Rates
(including Disaggregated Completion/Grad Rates)*
– Completion/Graduation and Transfer-Rates for
Students Receiving Athletically Related Student Aid
(including Disaggregated Completion/Grad Rates)*
– Placement in Employment*
– Job Placement Rates
– Types of Graduate and Professional Education in
Which the Institution’s Graduates Enroll*
* Requirements are new or revised in the final regulations.
14
Non-Loan Related
Disclosure Requirements
• Intercollegiate Athletic Program
– Intercollegiate Athletic Program Participation Rates
and Financial Support Data
• Voter Registration
– Voter Registration Forms*
* Requirements are new or revised in the final regulations.
15
Education Loan Related
Disclosure Requirements
• Disclosure Requirements Relating to Education
Loans
– State Grant Assistance
– Student Loan Information Published by Dept of
Education*
– National Student Loan Data System*
– Entrance Counseling for Student Borrowers*
– Exit Counseling for Student Borrowers*
– Private Education Loan Disclosures (including SelfCertification Form)*
* Requirements are new or revised in the final regulations.
16
Education Loan Related
Disclosure Requirements
• Disclosure Requirements Relating to Education
Loans (cont’d)
– Code of Conduct for Education Loans*
– Preferred Lender Lists*
– Preferred Lender Arrangements*
* Requirements are new or revised in the final regulations.
17
Types of Disclosures
HEOA includes different types of disclosure
requirements. Primary types include:
• Posted to the Institution’s Website
• Provided Directly to Specified Individuals
• Made Available to Specified Individuals
• For a good summary of the type of disclosure
required for each item, refer to Appendix B of the
NPEC document.
• http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2010831rev
18
Disclosure: Made Available
“Made Available” can include:
• Posting to the institution’s website
• Inclusion in printed catalogs or schedules
• Posted to the institution’s website AND
– Send notice of availability to specified individuals
• Posted to the institution’s website AND
– Distribute information to specified individuals
• For confidential materials, provided directly to
specified individuals
19
Compliance: Disclosure Requirement
• Accuracy of Information
– Institutions should ensure information disclosed is
accurate
– Any substantial misrepresentation may result in a fine
or a limitation, suspension, or termination of Title IV
eligibility
• For more information, refer to Federal Student Aid
Handbook, Chapter 6 of Volume 2:
http://ifap.ed.gov/fsahandbook/attachments/0910FSAHbkVol2Ch6Information.pdf
20
NPEC SUGGESTIONS:
PROVIDING HEOA
DISCLOSURE INFORMATION
21
Compliance and Communication
• Focus both on compliance and communication
– Ensure that you are complying fully with each
disclosure requirement
– Be able to readily demonstrate compliance
– Communicate to your audience
• Consumers may not understand what the “Student Right-toKnow Act” is but they do understand “Graduation Rates.”
• Consumers may not look for “Federal Disclosures” but might
look for “Student Consumer Information.”
22
Single Web Page
• Develop a single web page that provides
hyperlinks to the HEOA disclosure information.
– Develop a single portal page and position the page to
maximize its accessibility to users
• Provides a distinct entrance point
• Preserves institution’s flexibility for their own website
• Helps in the maintenance and updating of materials
23
3-Click Approach
• Adopt a “3-Click” approach
– Position information so that it can be reached by
clicking through no more than 3 web pages
– Information should be situated in an institution-wide
“about” section rather than a subunit’s web page
– Information should be accessible from a section of the
institution’s website that is relevant to all audiences
24
Consumer-Friendly Labels
• Use consumer-friendly labels and language
whenever possible, and avoid institutional/
technical jargon
– Use embedded pop-up windows or hover-over boxes
that provide:
• Full spelling of commonly used acronyms
• Definitions for terms
• One or two sentences of explanatory information
– Information should always be labeled with the
timeframe for the information
25
Content Titles
• Use a common set of content titles
– Label disclosures by content, not by the source of
information (example: “Refund Policy” rather than
“Business Office”)
– Adopt a simple, but universally common (across all
institutions), set of content titles for the purpose of
providing links to information on their HEOA
disclosures portal page
• Allows consumers to find and compare information across
institutions
– Suggested set of titles available on page 8 of the
NPEC document
26
HEOA REPORTING
REQUIREMENTS AND IPEDS
27
HEOA Impacts to IPEDS Reporting
• Many New Items Required to be Reported on
College Navigator Website
– Consumer Information (A-Z) List
• For the complete list, refer to P.L. 110-315, sec. 132 (i) (1)
http://frwebgate.access.gpo.gov/cgibin/getdoc.cgi?dbname=110_cong_public_laws&docid=f:publ315.110.pdf
–
–
–
–
28
Net Price Data
College Affordability Lists
Multi-Year Tuition Calculator
State Higher Education Spending Charts
Consumer Information in IPEDS
• Consumer Information Already Collected
through IPEDS
–
–
–
–
–
Mission statement
Admissions data
Pricing data
Completions/top areas of study
Enrollment data by status, level, gender, R/E,
transfer-in data
– Residency/migration data
– Retention rates
– Graduation rates
29
HEOA Impacts to IPEDS
• New Items Added in 2008-09
– Alternative tuition plans offered
– Student-to-faculty ratio
– Student financial aid:
• Total grant aid dollars awarded to all undergraduates
• Total number of all students who received Pell grant
– Students with disabilities
– Graduation rates: 100%, 150%, and 200%
30
Net Price on College Navigator
• By July 1, 2010
– Three years of average net price
– One year of net price data for Title IV aid recipients
disaggregated by income
• By July 1, 2013
– Three years of net price data for Title IV aid recipients
disaggregated by income
31
College Affordability Lists
By July 1, 2011, NCES must post to College Navigator:
• 6 College Affordability and Transparency lists for each of
the 9 sectors
Six “College Affordability and
Transparency” lists to be produced
(1) Highest tuition and fees (top 5%)
(2) Highest percentage increases in
tuition and fees (top 50%)
(3) Highest average net prices (top 5%)
(4) Highest percentage increases in
average net price (top 5%)
(5) Lowest tuition and fees (bottom 10%)
(6) Lowest net price (bottom 10%)
32
For each of the following nine sectors:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
Four-year public
Four-year private, nonprofit
Four-year private, for-profit
Two-year public
Two-year private, nonprofit
Two-year private, for-profit
Less than two-year, public
Less than two-year, private, nonprofit
Less than two-year, private, for-profit
Multi-Year Tuition Calculator
• Available on College Navigator
• Allows users to calculate estimated tuition and
fees for normal duration of a program at an
institution
• Will use price of attendance data from
Institutional Characteristics
• Will determine estimated annual % change
based on most recent 3 years of data
• Will take into account guaranteed tuition plans
33
34
www.nces.ed.gov/collegenavigator
State HE Spending Charts
• NCES must post to College Navigator for each
state for each of the 5 most recent preceding
academic years:
– Percent change in spending per FTE student at all
public institutions
– Percent change in tuition and fees for students for all
public institutions
– Percent change in the total amount of need-based aid
and merit-based aid provided by such State to FT
students enrolled in public institutions
35
CHANGES TO IPEDS FOR
2009-10
36
Institutional Characteristics
• Price of Attendance
– Tuition and required fees reported separately
– Report 4 years of data instead of 3
– For the most recent year, report if amounts are
guaranteed under a tuition guarantee plan
37
Student Financial Aid
• For Aid Years 2008-09, 2007-08, and 2006-07
– Number of full-time, first-time degree/certificateseeking undergraduates receiving grant aid from
federal, state, and institutional sources
– Of the above, what are their living arrangements
• On-campus
• Off-campus with family
• Off-campus without family
– Total grant aid received
38
Student Financial Aid
• 2009-10 IPEDS Data Collection
– Report for the most recent aid year (2008-09) the following:
• Number of students receiving Title IV grant aid and total grant aid
received, by income category
o
o
o
o
o
$0 – 30,000
$30,001 – 48,000
$48,001 – 75,000
$75,001 – 110,000
$110,001+
• 2010-11 IPEDS Data Collection
– Report for aid years 2009-10 and 2008-09
• 2011-12 IPEDS Data Collection
– Report for aid years 2010-11, 2009-10, and 2008-09
39
Student Financial Aid
• 2009-10 IPEDS Data Collection
– Report for the most recent aid year (2008-09) the following:
• Total number of full-time, first-time students receiving Title IV
grant aid
• For these students, the living arrangements:
o On-campus
o Off-campus with family
o Off-campus without family
• 2010-11 IPEDS Data Collection
– Report for aid years 2009-10 and 2008-09
• 2011-12 IPEDS Data Collection
– Report for aid years 2010-11, 2009-10, and 2008-09
40
Fall Enrollment
• Revisions to Student-to-Faculty Ratio
– First collected in 2008-09
• IPEDS calculated ratios based on data submitted by
institutions
– After many comments on methodology for calculating
the ratio, the data collection was revised
• Collect only the ratio
• Provide a worksheet to assist institutions with calculating the
ratio
41
Spring Supplemental 2009 (SS09)
• Disability Item Moved to Institutional
Characteristics
• Graduation Rates Items Move to GR200,
Collected in Spring
• For 2-year Institutions, 100% Graduation Rate:
– 2006 cohort collected on regular GRS in 2009-10
– 2005 cohort collected on GR200 in 2009-10
42
For detailed information
about changes to the
2009-10 IPEDS Data
Collection, refer to this
document. No login is
required to view.
https://surveys.nces.ed.gov/ipeds/index.aspx?IpedsInfoID=17
43
NET PRICE CALCULATOR
44
Purpose
“…to help current and prospective students,
families, and other consumers estimate the
individual net price of an institution of higher
education for a student. The calculator shall be
developed in a manner that enables current and
prospective students, families, and consumers to
determine an estimate of a current or
prospective student’s individual net price at a
particular institution.”
P.L. 110-315, sec. 132 (h) (1)
45
Requirement
• All institutions are required to post a Net Price
Calculator on their website
– Institutions have 2 years from release of the template
to post a net price calculator on their website
• Net Price Calculator Template
– U.S. Department of Education charged with
developing template to provide to institutions
– October 29, 2009, the Department made template for
this calculator available at:
http://www.ed.gov/policy/highered/leg/hea08/index.html
46
Requirement
• Institutions may:
– Use the Department’s template
– Develop their own calculator
• Institutionally developed calculators must
include, as a minimum, the same data elements
contained in the Department’s template, but it
can include more
47
Definition of Net Price
Total need- and merit-based federal, state,
and institutional grant aid awarded to FTFT
students
Institution’s
price of
attendance
for FTFT
students
Number of FTFT students
receiving such aid
48
Price of attendance = average annual cost of
tuition and fees, room and board, books,
supplies, and transportation
http://www2.ed.gov/policy/highered/leg/hea08/index.html
49
Net Price Calculator Template: Downloading
Instructions for
downloading the
template are contained
in this PDF file.
50
Downloading Instructions
51
Downloading Instructions
52
Next Steps
• Make sure relevant offices are aware of this
requirement
• Begin discussions about whether to:
– Use the Department’s template
– Use template developed by outside organization such
as VSA
– Develop your own calculator
• Discuss with peers – remember that students
will be comparing with your peers
53
Next Steps
• Do preliminary analysis of data for the
Department’s template – this is the minimum
requirement
– Identify cells with large variance (template won’t work
well for these – you may want to augment the
template)
– Identify factors that affect your net price the most (e.g.
scholarships and other non-need based grants)
– Identify cells with small N’s
54
Next Steps
• Develop a plan for implementing the calculator
–
–
–
–
–
Who is responsible for what
How will this be funded
What are the steps involved
What is the timeline
How and when will updates be made
• Make sure all relevant parties have signed off on
the plan
55
Next Steps
• Consider posting two calculators if you have
students applying at the same time for two
different academic years
• Decide where the calculator will be located on
the institution’s website
• Determine how the calculator will be advertised
• Decide what explanations need to be added on
the output screen(s)
56
Net Price Calculator Resource Center
http://www.airweb.org/page.asp?page=2106
57
Net Price Calculator Resource Center
58
Net Price Calculator Resource Center
59
Resources
• We’ve only scratched the surface. For additional
information:
• HEOA Website: http://www.ed.gov/heoa
• NPEC “Information Required to Be Disclosed
Under the Higher Education Act of 1965”
http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2010831rev
• Public Law 110-315
http://frwebgate.access.gpo.gov/cgibin/getdoc.cgi?dbname=110_cong_public_laws&docid=f:publ315.110.pdf
60
Resources
• AIR Alert #37, Proposed Changes for 2009-10
IPEDS
http://www.airweb.org/page.asp?page=1905
• AIR Net Price Calculator Resource Center
http://www.airweb.org/page.asp?page=2106
• “The New Institutional Net Price Calculator
Requirement in HEOA” (Presentation by Elise
Miller and Mohamad Sakr)
http://ifap.ed.gov/presentations/attachments/20TheNewInstitutional
NetPriceCalculatorRequirementinHEOAV1.pdf
61
Resources
• AIR Website: NCES Presentations
– “IPEDS Latest News” Presentation, AIR Forum, June
2, 2009
– “Understanding the New Higher Education
Opportunity Act Requirement for a Net Price
Calculator for Institutional Web Sites”
http://www.airweb.org/?page=1981
62