IFTA/IRP Project
Implementation PCC Request
November 6, 2012
Motor Vehicle Division
Taxation and Revenue Department
MVD Need
• MVD is required to perform the functions for IFTA\IRP.
• The Agency’s current IRP/IFTA systems were acquired from, and are
currently maintained by ACS/Xerox on a fully hosted, sole-source
contract basis. The current ACS/Xerox contract, with all available
contract extensions, will expire on June 30, 2013.
• Because there are a number of vendors in what is now a
competitive marketplace for Motor Carrier systems, including IRP
and IFTA, the Agency has pursued a competitive bid RFP
procurement process (RFP#20-333-00-11763) to identify and
contract for an IRP/IFTA system solution that meets the Agency’s
needs and offers the best value for the Agency.
What is IRP?
• The International Registration Plan (Plan) is a
registration reciprocity agreement among states
of the United States, the District of Columbia and
provinces of Canada providing for payment of
apportionable fees on the basis of total distance
operated in all jurisdictions.
• IRP's fundamental principle is to promote and
encourage the fullest possible use of the highway
system.
What is IFTA?
•
The International Fuel Tax Agreement (or IFTA) is an agreement between the lower 48 states of the
United States and the Canadian provinces, to simplify the reporting of fuel use by motor carriers
that operate in more than one jurisdiction. An operating carrier with IFTA receives an IFTA license
and one decal for each qualifying vehicle it operates. The carrier files a quarterly fuel tax report.
This report is used to determine the net tax or refund due and to redistribute taxes from collecting
states to states that it is due.
•
This tax is required for motor vehicles used, designed, or maintained for transportation of persons
or property and:
–
–
–
Having two axles and a gross vehicle weight rating or registered gross vehicle weight in excess of 26,000
pounds, and/or
Having three or more axles regardless of weight, and/or
Is used in combination, when the weight of such combination exceeds 26,000 pounds gross vehicle or
registered gross vehicle weight.
Note: Alaska, Hawaii, and the Canadian territories do not participate in IFTA.
Note: Exceptions exist for Recreational Vehicles (such as motor homes, pickup trucks with attached
campers, and buses when used exclusively for personal pleasure by an individual). Some states
have their own exemptions that often apply to farm vehicles or government vehicles.
Features of the selected IFTA\IRP
Package
• The proposed system must allow for the base
jurisdiction or authorized third parties to license,
calculate, bill, and record payment of fees for all
member IRP and IFTA jurisdictions in which the
applicant’s fleet operates.
• The electronic, Web-based interface will conduct
IRP registration, IFTA registration and IFTA
quarterly tax filing, including associated
electronic funds transfer capabilities and
interfaces required for payment tracking.
Budget
Identifier
Budget Category
Cost
IMPLEMENTATION PHASE (Year 1)
Implementation
Implementation Services, including licensing fee
IV&V
IV&V Services (Professional Services)
TOTAL
$420,000.00
$50,000.00
$470,000.00
MAINTENANCE AND SUPPORT (Post Implementation)
Annual Licensing Fee, Maintenance and Support
Contract for four (4) years with an option for an additional
four (4) years.
$420,000/year
TOTAL (4) Yrs
$1,680,000.00
Funding Sources
SOURCE
66-2-7.2. Royalties
66-6-23.5H
AMOUNT
ASSOCIATED
APPROVERS
RESTRICTIONS
$470,000
Used for DRIVE
Mark Williams
MVD purposes.
Schedule
Task Name
Duration
Start
Project Initiation
Contracts Finalized
Project Staff Co-Located
IFTA | IRP Modules
Preparation
Definition
Base Configuration
Development
Testing
System Integration Test
End To End (User Acceptance)
Training
Train-The-Trainer
Train the Users
Conversion
Rollout
Desk Side Support
18 days
0 days
3 days
185 days
3 wks
1.5 mons
2.5 mons
2.5 mons
40 days
1 mon
4 wks
35 days
4 wks
3 wks
6.3 mons
1 day
30 days
Wed 11/07/12 Wed 11/28/12
Mon 11/07/12 Wed 11/28/12
Mon 11/26/12 Wed 11/28/12
Mon 11/28/12 Fri 7/19/13
Mon 11/28/12 Fri 12/14/12 2
Mon 11/28/12 Fri 12/28/12 5FS-1 wk
Mon 12/10/12 Fri 2/15/13
6FS-3 wks
Mon 1/28/13 Fri 4/5/13
7FS-3 wks
Mon 3/25/13 Fri 5/17/13
Mon 3/25/13 Fri 4/19/13
8FS-2 wks
Mon 4/22/13 Fri 5/17/13
10
Mon 4/22/13 Fri 6/7/13
Mon 4/22/13 Fri 5/17/13
11SS
Mon 5/20/13 Fri 6/7/13
13
Mon 12/17/12 Mon 6/10/13 6SS+4 wks
Mon 6/10/13 Mon 6/10/13 14
Mon 6/10/13 Fri 7/19/13
16SS
Finish
Predecessors
Architecture
The IFTA/IRP application/module will be installed in the
existing GenTax hardware and network infrastructure.
No additions to the infrastructure are necessary to add
this application/module.
A separate team, from the GenTax Upgrade team, will
implement IFTA\IRP.
Therefore, the impact on the previously approved GenTax
Upgrade project will be minimal.
Architecture Diagram
Software for the IFTA\IRP application will be added to the existing GenTax Infrastructure.
The IFTA\IRP application will only be used by internal MVD personnel, and will therefore not utilize
the TAP architecture provided to other Tax programs for Users external to TRD.
Questions ?